AVIT AVIT Video ConferencingVideo Conferencing

Training ModuleTraining Module

PresentationsPresentations

Video ConferencingVideo Conferencing

Video Conferencing is mainly used for Video Conferencing is mainly used for meetings, lectures and tutorialsmeetings, lectures and tutorials

It is cost effective and time efficientIt is cost effective and time efficient To achieve a successful video conference, To achieve a successful video conference,

users need to be familiar and confident users need to be familiar and confident using the medium, and encourage an using the medium, and encourage an interactive environmentinteractive environment

VC PresentationsVC Presentations

Useful meeting or lecture toolsUseful meeting or lecture tools Remember why you are video conferencingRemember why you are video conferencing Minimise use of presentation materialMinimise use of presentation material

Successful PresentationsSuccessful Presentations

The essential ingredients:The essential ingredients: Booking of Sites and BridgeBooking of Sites and Bridge

www.avit.med.usyd.edu.auwww.avit.med.usyd.edu.au

Contact with the Video Conferencing UnitContact with the Video Conferencing Unit Modes of PresentationModes of Presentation Preparing Presentation MaterialPreparing Presentation Material HandoutsHandouts

PresentationsPresentations

Modes of presentation available:Modes of presentation available: PowerPointPowerPoint Document CameraDocument Camera Overhead ProjectorOverhead Projector WhiteboardWhiteboard VCRVCR DVDDVD

PresentationsPresentations

Consult the Video Conferencing UnitConsult the Video Conferencing Unit All sites should have a hardcopyAll sites should have a hardcopy Use camera presets to view both the Use camera presets to view both the

presenter and the presentation materialpresenter and the presentation material Picture Quality Picture Quality Site specificity of presentation equipmentSite specificity of presentation equipment

PowerPoint PresentationsPowerPoint Presentations

PowerPoint is the preferred mode of PowerPoint is the preferred mode of presentationpresentation

Use the mouse as a pointer, rather than a Use the mouse as a pointer, rather than a laser pointerlaser pointer

Provide extra verbal description of what is Provide extra verbal description of what is shownshown

Emphasis on clarity rather than beauty!Emphasis on clarity rather than beauty!

PowerPoint PresentationsPowerPoint Presentations

Text at least size 25Text at least size 25 Use font of uniform thicknessUse font of uniform thickness Less than 10 lines per slideLess than 10 lines per slide Dark uniform backgroundDark uniform background Optimal colours – jet blue background with Optimal colours – jet blue background with

yellow fontyellow font Make images as large as possibleMake images as large as possible

Example PowerPoint PresentationExample PowerPoint Presentation

Document CameraDocument Camera

Can show paper, books, transparencies and Can show paper, books, transparencies and small modelssmall models

TV quality vs computer (XGA) qualityTV quality vs computer (XGA) quality If viewing smaller objects/text use the If viewing smaller objects/text use the

‘zoom’ function‘zoom’ function Book the document camera to ensure that it Book the document camera to ensure that it

is available for use during your lectureis available for use during your lecture

DocumentDocumentCameraCamera

Overhead Projectors & WhiteboardsOverhead Projectors & Whiteboards

Should be avoidedShould be avoided Poor quality transmission via videoPoor quality transmission via video Handouts should be used insteadHandouts should be used instead

DVD & VCRDVD & VCR

Can show clips of VCR or DVD footage over Can show clips of VCR or DVD footage over video conferencevideo conference

Check availability of equipment at your siteCheck availability of equipment at your site

Presentation HandoutsPresentation Handouts

It is best practice to provide all students It is best practice to provide all students with a paper handout of presentation with a paper handout of presentation materialmaterial

Handouts help to overcome the difficulties Handouts help to overcome the difficulties for participants of seeing the material for participants of seeing the material clearly, and the camera can be focused on clearly, and the camera can be focused on the lecturerthe lecturer

Process for Handout DistributionProcess for Handout Distribution

Lecturer sends a copy of the presentation to Lecturer sends a copy of the presentation to the local education officerthe local education officer

Education Officer sends the material to the Education Officer sends the material to the receiving sitesreceiving sites

The presentation is then printed out (ppt The presentation is then printed out (ppt handout with 6 slides per page)handout with 6 slides per page)

A copy is made available for all participantsA copy is made available for all participants

Presentations & the CameraPresentations & the Camera

During a presentation, the camera will During a presentation, the camera will switch between lecturer and presentation – switch between lecturer and presentation – controlled by technical assistant on-sitecontrolled by technical assistant on-site

Camera will view the presentation briefly; Camera will view the presentation briefly; maximising the time the lecturer spends on maximising the time the lecturer spends on cameracamera

Increased satisfaction and attention from the Increased satisfaction and attention from the receiving sitesreceiving sites

SummarySummary

Consultation and PreparationConsultation and Preparation Various modes of presentationVarious modes of presentation Site specificity and availability of equipmentSite specificity and availability of equipment Handout materialHandout material Consultation with the VC UnitConsultation with the VC Unit