guide to setting up microsoft word 2010 document for … to setting up microsoft word 2010 document...

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5.37 GuideWord2010SetupForRFTEditing 2016.03 Sept 2016 20/09/2016 1 of 9

Guide to setting up Microsoft Word 2010 document for RFT editing

After the RFT documents have been generated, setting up the word document with the right layout

and settings will make it easier to edit the RFT and reduce issues in the future.

Opening the Navigation Pane

The navigation pane assists with navigating through the document efficiently. You can also search

for specific terms using the search bar. Entire sections can be moved as well by dragging and

dropping in the required area within the navigation pane, if a change to the order is required.

1. Open the RFT document and select the View tab

2. Select the Navigation Pane option in the Show group in the Ribbon (toolbar)

Navigation Pane

Ribbon



Opening the Style Area Pane

This pane shows the style applied to each string of text. This can help when trouble shooting

formatting issues, and ensuring imported text has the correct style.

If the Style Area Pane does not show, or if it is too narrow to be useful proceed to the next step.

3. Select the View tab, then Draft view

Style Area Pane



4. Select File, then Options

5. In the Word Options window – Select Advanced and scroll down to Display - Change the

Style Area Pane width to 3cm

6. Click OK and the style area pane should appear adjacent to the Navigation pane.

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Opening the Styles Tool Box The Styles tool box facilitates easy change of style to text within the document. Text and format is

required to be consistent to APRO standards before submitting.

7. In Draft view press Shift + Ctrl + S to view the Apply Styles tool box

8. Click on the Apply Styles tool box to view Styles selections- this is where you can change the

styles of text if required to reflect the existing styles within the document.

Style area pane

Apply Styles Window



9. The styles on the Left below are the standard styles used in the TDMS template, compare the

Style area pane shown below on the right and ensure the text style is consistant with the

standard styles.

Showing or Hiding Hidden Text New RFTs and technical work sections will contain guide notes (green text).

10. Click the Home tab and click the Show/Hide button to view Guide Notes, hidden

formatting and other hidden text

Styles Window Style area pane



Preparing the document for APRO

Once the document has been edited and is complete, prepare the document for submission to APRO

by removing guide notes and revisions.

11. Turn off Track Changes- (should not be highlighted) - Accept or Reject changes and Save -

(Crtl + S) document.

12. Deleting Comments and Guide notes -

Select File – Check for Issues - Inspect Document

13. Inspect Document – Select Comments, Revisions, Versions and Annotations and Hidden Text

then click Inspect

(Ensure all other check box are not selected)



14. Click Remove All to remove all Comments, Revisions, Versions, Annotations and Hidden Text

from RFT document.

(Only remove all when the document is in the final stages)

Missing TDMS tool Check Add-Ins – TDMS Tools is available. If TDMS Tools is not available proceed to the next step.

15. Set up developer tool- Select File – then Options



16. Select Customize Ribbon- tick Developer – Click OK

17. Back on the Ribbon- Select Developer – Click Add-Ins

18. Click Attach on Templates to load tdms97 template



19. Import: tdms97 template – (Z:\Tdms4\Ref)- Select tdms97- Click Open – Click OK

20. Add-Ins- TDMS Tools should be made available on the Ribbon

TDMS Tools

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