Under the guidance of the Commission, and in collaboration with the community and agencies that serve children and their families, First 5 San Bernardino promotes supports and enhances the early development of children prenatal through age five. The adopted budget serves as the financial plan for the upcoming program year.

The First 5 San Bernardino Commission has unveiled a new strategic plan for fiscal years 2015-2020. In the strategic plan two strategic priorities areas (SPA) were identified: SPA 1 – Children and Families and SPA 2 – Systems and Network. The strategic plan is used to identify priorities in

which the Commission will allocate its resources.

Within a total $34 million budget for fiscal year 2014/15, $30 million is allocated to strategic priority areas to fund direct service contracts. The budget for fiscal year 2014/2015 demonstrates the Commission’s strong commitment to allocating the majority of its funds to direct services in order to “move the needle” and improve the lives of young children and their families in San Bernardino County.

Fiscal year 2014/15 marks the end of the Commission’s latest three year contract cycle. First 5 San Bernardino is excited about results of some new initiatives such as the Pre-K Academy under the Early Education strategy to ensure that more children enter kindergarten ready to learn and the Healthy Cities/Healthy Communities initiative which enables cities to design and implement policies, programs and activities that support their continued success in battling childhood obesity and other social issues in their communities and countywide. These initiatives will continue in fiscal year 2014/15.

As First 5 Commissions celebrate the 15 year anniversary of the passage of Prop 10, we continue to learn and evolve and support efforts that provide our children the strongest foundation in their most important developmental years - from birth to age 5. In partnership with our non-profit, government, school and business communities, we look forward to great accomplishments in the next year.

Karen E. ScottExecutive Director

Letter from Children and Families Commission of San Bernardino County

3

ORGANIZATION CHART

4

BUDGET CATEGORY/ DESCRIPTION

FY 2012-2013ACTUALS

FY 2013-2014APPROVED BUDGET

FY 2013-2014ESTIMATED ACTUAL

FY 2014-2015PROPOSED BUDGET

I. Beginning Fund Balance $91,532,635 $89,078,196 $91,033,504 $83,643,086

II. RevenueAnnual Disbursement $22,169,041 $21,984,498 $20,923,298 $19,877,133

Interest $1,186,449 $419,599 $291,071 $276,517 Other revenues (SMIF, etc) $7,871 $9,000 $10,931 $9,000

Total Revenue $23,363,361 $22,413,097 $21,225,300 $20,162,650

III. ExpensesStrategic Priority Areas

(SPAS) $20,527,470 $35,000,000 $24,409,293 $30,000,000

Subtotal for Direct Services $20,527,470 $35,000,000 $24,409,293 $30,000,000

Program Services Support $662,679 $778,835 $597,568 $847,411 Community Engagement

Services Support $259,206 $327,000 $254,295 $467,085

Operations $2,413,137 $2,953,878 $2,755,694 $2,650,811 Operations One Time

Costs $650,000 $598,868

Total Expenses $23,862,492 $39,709,713 $28,615,718 $33,965,307 Excess of Revenues over

(under) Expenses $(499,131) $(17,296,616) $(7,390,418) $(13,802,657)

IV. Ending Fund Balance $91,033,504 $71,781,580 $83,643,086 $69,840,429

FIRST 5 SAN BERNARDINO BUDGET

5

REVENUE BUDGET $ 20,162,650Proposition 10 Apportionments $19,877,133The Board of Equalization collects the tobacco tax revenue and 20% of these monies collected are allocated to the State Commission. The remaining 80%, First 5 San Bernardino receives a portion of theses monies equal to the percentage of the number of live births recorded within the county in proportion to the entire number of live births recorded in the state of California.Interest and Investment Income $276,517This income is based on the assumption of 1/2% annual yield of the projected fund balance on deposit with San Bernardino County Treasurer.Other Revenue $9,000It includes the interest earned on Proposition 10 funds at the state level before the funds are distributed to all 58 counties. The interests are accumulated in the State Commission Surplus Money Investment Fund (SMIF).

REVENUES

6

First 5 San Bernardino invests in programs based on Strategic Priority Areas (SPAS) identified in the Strategic Plan.

FIRST 5 SAN BERNARDINO BUDGET FY 2014-2015

First 5 San Bernardino FY 2014-2015 BudgetProgram Services Support $847,411Community Engagement $467,085Operations $2,650,811Strategic Priority Areas (SPAS) $30,000,000

Strategic Priority Areas87.5%

Operations8.47%

Programs & Community Support 4.03%

7

STRATEGIC PRIORITY AREA INVESTMENTS $30,000,000SPA 1: Children and FamiliesHealthFunds for direct service contracts awarded to agencies providing services under the following strategies:

• Early Screening and Intervention• Health Care Access• Oral Health

Early LearningFunds for direct service contracts awarded to agencies providing services under the following strategies:

• Early Education Programs• Access to Quality Child Care

FamilyFunds for direct service contracts awarded to agencies providing services under the following strategies:

• Resource Center and Case Management• Parenting Education

SPA 2: Systems and NetworksLeadership as a Convener and PartnerWork with the community and stakeholders from multiple sectors in support of the countywide goal of supporting all children from cradle-to-career.

• Systems and services effectively support and engage children, families and communities• Families, providers and stakeholders collaborate effectively to improve the well-being of the child

Capacity BuildingCommunities have the capacity to address diverse needs of children

• Community organizations and groups are equipped to effectively serve children and families• Workforce is developed to effectively serve children and families

8

Firs

t 5 S

an B

erna

rdin

o Bu

dget

Boo

k 20

14-2

015

PROGRAM SERVICES SUPPORT & EVALUATION $847,411

Salaries & Benefits $275,838Payroll for 3 employees who are assigned for Evaluation. Benefits are calculated at 40%-60% of salaries

Ongoing Evaluation Services $498,173Consulting and other professional services required to support First 5 partner agencies. Services may include assessment and evaluation training and/or services; expert consultation; software customization; and web hosting.

Other Professional Services $40,400 Costs for trainers/speakers needed to support First 5 partner agencies and their programs. This may include travel and speakers’ fees for training on best or promising practices programs or utilization of standardized assessment instruments such as Parents as Teachers, the Life Skills Progression, ASQSE, ASQ3 , etc.

Printing $3,000 Costs associated with the printing of the annual report, strategic plan, brochures, posters, displays, and any other program and evaluation related materials.

Meetings/Trainings/Events $30,000Conference and meeting equipment, room rental, special event location rental, audio/visual equipment, transportation, and event equipment and/or furniture. Refreshments (including drinks, food/snacks) provided for partner agency related events, meetings, orientation and trainings. Materials such as binders, dividers, paper, pens, labels, folders, etc. necessary for partner agency related events, orientation meetings, and trainings. Equipment such as laptops, projectors, and other equipment necessary for partner agency related events, meetings, and trainings.

9

COMMUNITY ENGAGEMENT $467,085

Salaries and Benefits $122,485Payroll for 2 employees who are assigned for Media and Community Engagement. Benefits are calculated at 40%-60% of salaries

Community Outreach and Educational Materials $101,100First 5 marketing items to support community education, community engagement activities, child health and safety support program strategies. It also include printed marketing and educational materials like brochures, calendars, bookmarks, books, fact sheets and media kits, event signage, logo tablecloths, EZ-Up, banners and conference displays.

Media Services and Activities $132,000Communications technology, creation of public service announcements, graphic design, facilitation/training services, video taping services, photography, website management, paid media spots, printing costs, print advertising, translation services, and other professional services

Community Outreach Activities / Events $111,500Community outreach activities include Child-Safety/Water Safety Campaign, Rethink Your Drink, Literacy campaign, Oral Health Campaign, Health and Safety Fairs and a variety of sponsored events. Utilizing the current First 5 van in most community outreach activities. It also includes costs associated with hosting meetings, workshops, conferences and trainings which include refreshments, supplies, equipment rental and location room rental

10

Firs

t 5 S

an B

erna

rdin

o Bu

dget

Boo

k 20

14-2

015

OPERATIONS BUDGET $2,650,811Salaries & Benefits $1,792,077Payroll is based on 20 employees. Benefits are calculated at 40%-60% of salaries depending on position/classification.

Memberships $36,000Annual membership fee to First 5 CA Association and other professional membership fees.

Comnet Charges $12,558Monthly charge for telephone dial tone.

Comnet Special Services $2,130

Monthly charge for voicemail.

Electronic Equipment Maintenance $1,002

Service fee for maintenance of electronic equipment

Inventoriable Equipment $20,000

Cost includes office furniture and fixtures, telephone, computer equipment and other electronic equipment for First 5 staff. It also includes ISD charges for installation, updates and maintenance of computer softwares.

Non-Inventoriable Equipment $2,000

Costs of tools and equipment

Special Department Expense $6,000

Costs associated in hosting various events, meetings, trainings, workshops

Tuition Reimbursement $10,800

Tuition reimbursements for staff.

Utilities $25,500

Office telephone charges, network for iPads for management and electric bill for the server room

Computer Software $8,000

Annual Microsoft software agreement and any other necessary software.

11

Insurance $10,100Costs for Surety Bonds, Liability, Property and Crime insurance for First 5. It also covers deductibles for insurance claims as needed.

General Office Expense $30,000Costs of office supplies such as copy papers, toners, folders, etc. and other general expenses. It also includes mailing charges outside the county services like FEDEX, UPS etc.

Presort & Packaging $7,200Mailing and packaging and Surplus Handling charges within the county services. (ISF only)

Courier and Printing $5,000Printing services through the County like business cards, flyers, letterheads, board resolution, reports and other miscellaneous items. (ISF only)

Temporary Help $10,000

Temporary staffing is anticipated for this fiscal year to help First 5 in various tasks in the office.

Subscriptions $1,500

This includes subscriptions to the local newspapers, magazines and publications for the office.

Professional & Special Services $42,000

Costs for services provided by Human Resources, County Counsel legal services and other professional services provided to First 5

Auditing $20,900

Service fee for the annual audit conducted by an independent auditing firm.

Data Processing $115,241

Data processing, computer, direct labor and IT services provided by Information Services Department, financial and project tracking, maintenance of computer soft wares and system development charges

County Services $124,000

COWCAP and various services provided to First 5 by all county agencies and departments

General Maintenance $2,000

Costs for the maintenance of copiers, telephone system and other equipment

OPERATIONS BUDGET $2,650,811

12

Firs

t 5 S

an B

erna

rdin

o Bu

dget

Boo

k 20

14-2

015

Rents and Leases – Equipment $14,000Lease of copier equipment and equipment rental for events outside First 5 office

Rents and Leases – Building $290,303Office lease for First 5 administrative office located at 735 E. Carnegie Drive, Suite 150, San Bernardino. It also includes facility rental for First 5 events, meetings and workshops outside First 5 office.

Mileage Reimbursement $9,000Mileage reimbursement at IRS allowable rate to First 5 staff for the use of privately owned vehicle to conduct First 5 business.

Motor Pool Charges $5,000

Costs incurred associated to the assigned van to First 5 and car rental provided by Motor Pool (ISF only)

Conference/Training/Seminar and Other Travel $36,500

Costs of staff attendance at conferences, trainings and seminars. It also includes meals, lodging, car rentals, parking, Metrolink, taxi, bus fares, toll fees and other travel related expenses while staff attends various meetings, conferences, workshops, site reviews, and staff development which are held out of town.

Air Travel $12,000

Air fare costs for staff that travels out of town for First 5 business purposes.

OPERATIONS BUDGET $2,650,811

13

5-Year Projections General Fund FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19

I. Beginning Fund Balance $83,643,086 $69,840,429 $58,511,889 $46,565,275 $34,015,775

II. RevenueAnnual Disbursement $19,877,133 $19,280,819 $18,702,394 $18,141,323 $17,597,083

Interest Earnings $276,517 $244,442 $204,792 $162,978 $119,055

Subtotal Revenue $20,153,650 $19,525,261 $18,907,186 $18,304,301 $17,716,138Other Revenues $9,000 $9,000 $9,000 $9,000 $9,000

Total Revenue $20,162,650 $19,534,261 $18,916,186 $18,313,301 $17,725,138

III. ExpensesProgram Strategic Priority

Area (SPA)Subtotal for Direct Services $30,000,000 $27,000,000 $27,000,000 $27,000,000 $25,000,000

Program Services Support $847,411 $847,411 $847,411 $847,411 $705,000Community Engagement

Support $467,085 $467,085 $467,085 $467,085 $390,000

Operations $2,650,811 $2,548,305 $2,548,305 $2,548,305 $2,348,550Subtotal Supportive

Expenses $3,965,307 $3,862,801 $3,862,801 $3,862,801 $3,443,550

Total Expenses $33,965,307 $30,862,801 $30,862,801 $30,862,801 $28,443,550

IV. Ending Fund Balance $69,840,429 $58,511,889 $46,565,275 $34,015,775 $23,297,363

LONG TERM FINANCIAL PLAN

First 5 San Bernardino Commission

Linda Haugan, ChairSan Bernardino County

Assistant Executive Officer - Human Services

Maxwell Ohikhuare, M.D., Vice ChairSan Bernardino County Public Health Officer

Elliot Weinstein, M.D.Physician/Pediatrician

Leslie EggeSenior Companion Director

Lanterman Developmental Center

James C. RamosSan Bernardino CountyThird District Supervisor

Dr. Margaret HillBoard Member

San Bernardino City Unified School District

Vacant

(909) 386-7706www.first5sanbernardino.org

735 E. Carnegie Drive . Suite 150 . San Bernardino, CA 92408