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GT Nexus Supplier Network Agent – Broker – Rep User Guide

GT Nexus, Inc. Confidential of 21

GT Nexus Supplier Network

Purchase Order Delivery System

Agent – Broker - Rep User Guide

Version 1.0



Table of Contents

Introduction......................................................................................................................... 3

Step 1: To Receive Purchase Orders................................................................................... 3

Step 2: To View Purchase Orders....................................................................................... 4

Step 3: To View the PDF image of the Purchase Order ..................................................... 6

Step 4: To View Changes to a Purchase Order................................................................... 7

Step 6: To Accept a Purchase Order: .................................................................................. 9

Step 7: Accept Terms and Conditions: ............................................................................. 10

Step 8: To Decline a Purchase Order ................................................................................ 11

Step 9: To Select a Decline Reason Code......................................................................... 12

Step 10: To View Accepted and Declined PO’s ............................................................... 13

Appendix:.......................................................................................................................... 14

Navigating the Website:................................................................................................ 14

Quick Search:................................................................................................................ 19

Advanced Search: ......................................................................................................... 20

To Email Comments to the Department ....................................................................... 20



Introduction

The GT Nexus Supplier Network lets you:

• Receive and view purchase orders from your customers online

• Accept or decline purchase orders

• Track all changes to the purchase orders

Important: As of June 30th

, Cost Plus World Market requires that all purchase orders

are accepted or declined in the GT Nexus application.

Step 1: To Receive Purchase Orders Every time there is a new or updated purchase order, you will get an email from

[email protected] with an attachment containing a list of new or updated purchase

orders.

Tip: Emails can be forwarded to anyone, but only those users with GT Nexus usernames

can log into the application.



Step 2: To View Purchase Orders

There are two ways to view the Purchase Order in GT Nexus:

1. You can click the PO Number hyperlink and then log into GT Nexus.

Note: Component details are only accessible via the Purchase Order PDF. See Step 3.

2. You can log onto GT Nexus (www.gtnexus.com). Select CPWM POs Pending

Status from the My Views drop-down menu and click Go.



The CPWM POs Pending Response Saved View shows all the purchase orders that

Cost Plus World Market has sent to you, which have not been accepted or declined. This

means that you still need to view and accept or decline the purchase order(s).

To learn more about navigating through the screens, please see the Appendix. See Step

10 for details on the CPWM Accepted POs and CPWM Declined POs saved views.



Step 3: To View the PDF image of the Purchase Order

Click View under the Docs column to view the PDF image.

Below is a sample of the PDF image.

Note: Component SKU details can be viewed ONLY in the PDF.



Step 4: To View Changes to a Purchase Order

Click the PO# hyperlink.

You will now be on the Orders Detail page. Click View History button.



Step 5: Purchase Order View History page: This page shows the changes between the current version and the one before it. The page

shows changes to the header level (1) and line level (2).

Tip: To view changes between earlier versions, use the drop-down menu (3)

What the column headings mean:

Logged Activity: This column shows what kind of change was made.

Line Item Id: This column identifies the line item that was changed.

SKU: This column identifies the SKU that was changed.

Item Number: This column shows the product code for the item that was changed.

Field: This column shows which purchase order field was changed.

Old Value: This column shows what value the field was changed from.

New Value: This column shows what value the field was changed to.

Important: As of June 30th

, Cost Plus World Market requires that all purchase orders

are accepted or declined in the GT Nexus application.

1

3

2



Step 6: To Accept a Purchase Order: You can accept a Purchase Order, once you have viewed it, from either the View Orders

page or the Orders Detail page.

From the View Orders Page: Use the check box(es) to select the purchase order(s) you want to accept. You can also

click “Select All” if you want to accept all the Purchase Orders listed. Click Accept

Order button

From the Order Details Page: To get to the Order Details page, click the purchase order link. Click Accept Order

button.

Important: You will also need to accept the Terms and Conditions of the purchase order

when accepting a new or revised purchase order – please see Step 7 of this guide.

Tip: Comment History: All accept/decline actions are recorded as part of the PO

comment history, so you can track and audit your interactions with your customer.



Step 7: Accept Terms and Conditions: When you click Accept Order, you will be prompted to accept the Terms and Conditions

of the purchase order. Select the box next to “Yes, I have read and accepted the terms and

conditions.” Click Continue button.



Step 8: To Decline a Purchase Order You can also decline a Purchase order, once you have viewed it, from either the View

Orders page or the Order Detail page.

From the View Orders Page: Use the check box(es) to select the purchase orders you want to decline. Click Decline

Order button.

From the Order Details Page: To get to the View Details page, click the purchase order link. Click Decline Order

button.

Once you click Decline Order on either page, a new window will open, so you can tell

your customer why you are declining the PO (see Step 9 of this guide).



Step 9: To Select a Decline Reason Code Select the Reason Code from the drop down menu. You can add any additional

comments in the box.

Your customer will review the decline reason code and any comments you made in the

box. Your customer will then review your Decline Reason Code and send an updated PO

to you.

Tip: All comments made in reference to the purchase order are tracked here on the

Order Details page.

Scroll to the bottom of the Orders Detail page and click the Comment History plus ‘+’

sign to view all comments.



Step 10: To View Accepted and Declined PO’s You can review Purchase Orders you have Accepted and Declined in the GT Nexus

application from the last year. To do this, select either the CPWM Accepted POs or

CPWM Declined POs saved views from the home page:

CPWM Accepted POs saved view:

CPWM Declined POs saved view:



Appendix:

Navigating the Website:

You can either view the details of the Purchase Order at the header level or at the SKU

level.

Orders Details Page:

The Order Details page can be found by either by clicking on the Purchase Order

Number from the View Orders page.

After clicking the PO number hyperlink you will be directed to the Order Details page.



This page shows you all the header information about the Purchase Order. To see

information about each SKU, see the next step.



Product Details Page

You can view the Product Details page by clicking on the Open Quantity of the SKU

from the Order Details page.



Once you have selected the SKU you wish to see, you will be directed to the Product

Detail page.

This provides

you with basic

information

about the SKU

Milestones are used by

your customers’ users

and are not necessary

for accepting/declining

orders.



What the Fields mean:

Type – a PO can either be Cross-Border or Domestic

Season Code - This field is for customer’s use. Please disregard.

Country of Origin – Origin Country of the PO

City of Origin – City of Origin of the PO

Final Destination – Distribution Center final destination

Final Destination (Shipment) – Distribution Center final destination as sent by carrier

Transload Point – US location where goods are transloaded

Current Est Receipt Date - Estimated Receipt Date of the Item into Cost Plus’s

Distribution Center

Ship Window Start – Vendors are allowed to ship their PO up to 7 calendar days before

the ship date stated on the PO.

Ship Date – the date by which the product must be shipped

Product Priority – the customer will assign a hot priority to the PO if necessary

Unit Cost / Extended Cost / Total Cost PO / Retail

Unit Cost: The Cost Per Unit for the item in US Dollars.

Extended Cost: The Extended Cost of the SKU in US Dollars.

Total Cost PO: The Total PO Cost in US Dollars.

Retail: The retail price of the SKU in US Dollars for the product’s ticket.

PO Payment Terms – The payment terms as agreed upon between you and your

customer

Total Ship Pck / Total Master Pck - Total number of ship/master packs ordered

Vendor Style # / Bar Code Vendor Style # : The Vendor’s Style # for the item being ordered

Bar Code: The required Bar Code for the item’s ticket

Heat Sensitive / Shelf Life – Indicates whether an item is heat sensitive and/or the shelf

life of the item

Component SKU Desc. – Description of the Component SKU. If there are any

component SKUs for the PO you will see “See PDF for details”

Harmonized Code (from Product Master) – US Customs Number for item

Harmonized Code (from PO) – US Customs Number for item

Dept – Cost Plus World Market’s department name

Payment Terms - Freight Payment Terms (not needed for accepting/declining an order)

Master Pack Qty - Number of selling units per master pack

Inner Pack Qty - Number of selling units per ship pack

Milestone Status – Indicates the state of the PO – automatically assigned by GT Nexus

Inventory Status – Indicates the state of the inventory – automatically assigned by GT

Nexus

Port of Load – the Port of Load of the item as entered by the Freight Forwarder

Port of Discharge – the Port of Discharge for the shipment as entered by the Freight

Forwarder

Carrier – Carrier Name

Service Type – Shipment Type as entered by the Freight Forwarder

Original Est. Receipt Date – Original Estimated Receipt Date of the Item into Cost Plus

World Market’s Distribution Center

Quota Category (from PO) – US Customs Quota Category number – assigned by GT

Nexus



Quick Search:

From the home page, you can Search Orders by PO# (1). Be sure to select the customer

whose purchase order you wish to view from the drop down menu (2).

Click Search.

Quick Search is also available at the top of every page.

1

2



Advanced Search:

The Advanced Search page allows you to search for purchase orders using a wide range

of criteria. Click on the Advanced hyperlink from any page.

Customer: select the customer whose purchase orders you wish to view.

Reference Id’s: If you know the exact data element listed you can enter it here.

Date Criteria: Select the date range or rolling window as well as the reference date for

your search.

Supply Chain Criteria: Create a more targeted search by defining the Geography,

Transportation, Organization, Merchandise or Extended Purchase Order Criteria for the

search.

Milestone Status & Exceptions Criteria: It is recommended to search only by Order

Acceptance Status. Select Pending Response, Order Accepted, or Order Declined.

Display Reference: The layout defines the columns in the report.

To Email Comments to the Department

From the View Order Headers page, select the PO you want to comment on. The Order

Detail page will be displayed next. Scroll to the bottom of the page and click “Email

Comments” button.



To Use the Email Comments page: Enter the department’s email address in the To box. The department’s email address can

be found on the top right hand side of the purchase order pdf next to Dept. Contact.

Enter your comments into the Comment box. Click Send when you are ready.

Please disregard the tabs indicated below, as they are not currently features offered to

CPWM agents.

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