Travelink’s Guide to

Delegating

By: Melinda Janeiro &

Keleigh Hardesty

Outline The meaning of Delegation(benefits and obstacles)Planning to DelegateOrganizing the delegated taskLeading the employee in the delegated taskControlling the delegated taskThe importance of effectively delegating to a manager.The importance of effectively delegating to a companyTo Delegate or Not to DelegateConclusionReferences

Delegating What is it?

The process of assigning responsibility and authority for accomplishing objectives.

BENEFITS• More Time• Trains Employees• Enriches Jobs

OBSTACLES• Reluctant to do tasks personally• Fear of Employee Failure• Threatened by Employee

Success

Planning to Delegate

When

Who

What

•What do you want to delegate?•What Low Yield Tasks can you delegate?•What job is the least costly?

• Who has the level of development?• Who has the level of responsibility?•Who could this help build their level of competence?

•When does the task need to be completed?•When is the best time to discuss task with the employee?

What

Who

When

Organizing the Task Outline

Task

Clarify Results

Required

Establish Time Limit

Accountability

Ask Questions

Leading the Delegated Task

Establish a Follow Up

Recommend Solutions

Inform Others

Controlling Delegated

TasksEvaluate

• Evaluate Progress, results and provide consequences when necessary.

Accept• Accept only finished

work

Commend• Give credit on a task

that has been completed

Effective Delegating and Its Importance to

Managers Productivity of staff Allow manager to concentrate on

managing Promotes positive culture in

organization

Effective Delegating and Its Importance to

the Company Saves money Promotes teamwork Increases productivity Promotes professionalism

To Delegate & Not to Delegate

To Delegate• Paperwork•Routine Tasks•Technical Matters•Tasks that develop Employees•Tasks associated with solving employees problems

Not to Delegate• Anything that requires your unique knowledge•Personnel Matters•Confidential Matters•Projects or Tasks in crisis•Activities delegated to you personally

ConclusionIn conclusion you should explain the need for delegation and reasons you choose the employee. Set objectives that define responsibility, the level of authority, and the deadline. Develop a plan and establish checkpoints and hold employees accountable. This in return will allow staff to become more productive and better trained. It also saves the money and promotes teamwork within the department. There are certain tasks that should and should not be delegated.

References Mills, J ( 2002, August) Delegating Effectively: How to Let Go and Why, The O&P

Edge, Retrieved from http://www.oandp.com/articles/2002-08_08.aspSmith, G. ( 2009) How to Delegate Effectively, Career Know How, Retrieved from

http://www.careerknowhow.com/delegate.htmSojn, R., (2009), Delegating Strategically, Wright State University, Retrieved from

http://www.wright.edu/~scott.williams/LeaderLetter/delegating.htmBlair, G ( 2009) The Art of Delegation, Management Skills, Retrieved from

http://www.see.ed.ac.uk/~gerard/Management/art5.htmlFrancis, M. (2007, January 20). Effective Management. Retrieved from http://changingminds.org/articles/articles/effective_management.htmHasan, . (2007, June 23). How to Delegate Effectively. Retrieved from

http://www.dirjournal.com/guides/how-to-delegate-effectively/ (n.d.). How to Delegate Properly. Retrieved from

http://www.bayt.com/en/career-article-2781/