Chetana’s hazarimal somani college of com. &

eco. & smt. Kusumtai chaudhari college of

arts

Social Correspondence, Bank Correspondence, Official Correspondence, Job Application, Cv.

Presented to,Prof shivaprasad

Group no 7

Group members

Divyanshi BalsaraPriyanka GhadiToral Rao Vrushali GawendeMeenakshi KambleJeet Shukla

AGENDAINTRODUCTION DIVYANSHICORRESPONDENCES AND DIVYANSHI TYPES OF CORRESPONDENCESOCIAL CORRESPONDENCE TORALBANK CORRESPONDENCE VRUSHALIOFFICIAL CORRESPONDENCE JEETJOB APPLICATION PRIYANKACV MEENAKSHICONCLUSION DIVYANSHI

Correspondence

Correspondence is a way of communication through letters

Correspondence covers many types of written communication

Introduction

Correspondence is the most important form of external Communication

The contents of a business letter may vary according to the nature of the message or information.

Types of correspondence

Informal

Social

SOCIAL CORRESPONDENCE

Social correspondence is a correspondence which includes all varieties of personal writings.

This correspondence is casual in nature.

LAYOUT

Heading

Salutation

Body 

Closing

Signature

Types Social Correspondence

Condolence

Congratulation Thank-

you

Invitation

Consolation

INVITATION LETTER

ACCEPTANCE REGRET RECALL

1. ACCEPTANCE Mr. and Mrs. ------------------- accept with pleasure Mr. and Mrs. ----------------------------- kind invitation to dinner on ------------------the--------- at ------------------------2. REGRET Mr. and Mrs.--------------- regret that previous arrangement prevents their accepting Mr. and Mrs. ------------------------- kind invitation to dinner on -----------------------------------------

3. RECALL Dr. and Mrs. -------------------------- regret that, owing to the sudden illness of their son, they are obliged to recall their

invitation for ------------------------------------

THANK-YOU LETTER

such letters is for expressing one’s gratitude to others for having got their gifts, help or other favors.

Dear,------------------------------ and I want to thank you for the beautiful

salad bowl set. We’re looking forward to getting lots of use out of your thoughtful and practical wedding gift.

We’re having fun getting organized in our little apartment. Soon we’ll be ready for company, and we’ll be giving you a call. After all the times you’ve had us over for dinner, we’ll get to play host for a change.

Fondly,

LETTER OF CONGRATULATION

We can write whenever there are joyous and happy events

My dear,------------ I’ve learnt that you’ve just graduated

from college. Congratulations upon having received your ------------------

From ------------. I know this has meant years of study and hard work on your part, and it’s an achievement you can well be proud of.

I hope that your graduation will not end your studies, but will rather be the beginning of a new and broader culture. I believe that the knowledge you’ve acquired will enable you to be successful in whatever calling in life you may enter.

Sincerely

LETTER OF CONDOLENCE

•You Should Be Honest In Writing A Letter Of Condolence • It Is Inappropriate To Ask About The Details Of The Disease And Death.

Dear----------- Today I heard you had lost your----------. I

know the suddenness of it must have been a dreadful shock; and I just can’t tell you how sorry I am. Having been so recently through the same sad experience, I know only too well what it means.I wish there were something I could do or say to soften your grief. But only time can do that,--------- and it will, as surely as it did for me.With deepest sympathy to you and all your family.

Affectionately 

. LETTERS OF CONSOLATION

consolation is written for the purpose of consoling one’s relatives and friends, when they suffer misfortunes

e.g., illnesses, injuries, or some other calamities.

Dear---------- It is with great sorrow that I hear of

your illness. I should like to know how you are getting on now.

Although I’m not a doctor, I’m taking the liberty of sending you a prescription: Don’t worry about your studies. Take things easy.I sincerely hope you’ll soon be yourself again. If I can be of any service to you, remember that to aid you is ever the sincere

Your loving friend

BANK CORRESPONDENCE

•Banks have to correspond with clients and customers. •Banking correspondence is of a special nature

TYPES OF BANKING CORRESPONDENCE:

1. It relates to opening, closing and transfer of accounts of customers.

2. It relates to operations in accounts of customers – deposit, collection and payment of cheques, drafts, bills etc.

3. It relates to Loans and Advances

4. It relates to subsidiary or ancillary services like lockers, agency services.

FORMATTo ----------------------------------------[bank name]----------------------------------------[address]Sir I wish to invest a sum of---------------------------------------- in fixed

deposit of your bank at the branch of-----------------------------------road ---------------------------- for the

period of --------------------years . I shall be highly indebted to you if you very kindly write to me the rate of interest perinent thereto.

Furthermore I wish to know that if such deposits are made occasionally for a period of one year what rate of interest is admissible in these deposit please send me all rules governing such transaction at earliest possible convenience .

I am sure you will deal with the issue expeditiously.Your faithfully.

OFFICIAL CORRESPONDENCE

Official correspondence in other words is known as formal correspondence.

DO’S AND DON’TS

Always address your cover letter to a specific company or person. 

Include all your personal information

Be creativeBe formal

TYPES OF OFFICIAL CORRESPONDENCE

Memorandum Letters

MEMORANDUM

• A memorandum is used within an organization to convey official information,

• Do not use memorandum letterhead to write personal letters

FORMAT

Heading From To Date Reference Subject Body Name and signature

LETTERS

letters are those official correspondence we usually send to the outside organization.

Personal letters business letters

JOB APPLICATION

It is a written request for employment typically on a specific form provided by the potential employer

DOS AND DONTS

• A Job Application Letter should always accompany the resume • It should always be typed with standard fonts and colors• It should have the applicants

name, address and contact details clearly mentioned

No flowery language needs to be used in the letter

A Job Application Letter should always have a subject

SAMPLE JOB APPLICATION LETTER_____________ (Name and address of the applicant)_____________ (Date)Subject: Application for the post of ______________ (post applied for)Dear Sir or Madam,This is in response to your advertisement in ___________ (medium of advertisement) dated _________ for the post of _________ (post advertised).I am ____________ (details of highest qualification) and have ______ (number of years of experience) in companies of repute such as ______________ (names of companies). Currently I am working with ____________ (name of organization currently employed with) as ______________ (designation) since _______ (date since when working with this organization). My job profile entails _____________ (details of current job profile).

I also have _____________ (details of any additional qualifications, if any). I am a hard working, sincere and dedicated worker. By working in companies of such repute I have learnt certain values such as integrity and respect for people and swear by them now. I assure you that if I am selected by your organization I will give it my best and promise you a result-oriented tenure.My Resume has been enclosed for your kind perusal.I look forward to hearing from you.Thanking you in anticipation.Best regards,(Name of the applicant)Encl: As above

CURRICULUM VITAE (CV)

Cv An Outline Of A Person's Educational And Professional History, Usually Prepared For Job Applications

DO’S AND DON’TS

• Try to keep your CV to one or two sides of A4 paper•use bold type or bullet points to highlight key points •Do not go into too much detail

STRUCTURE OF CV

1. Personal Details2. Education And Qualification 3. Employment History4. Any Other Skills5. Intrests

CONCLUSION

The success and reputation of a business depends to a great extent on the quality of its correspondence