Vitafoam Plc

Vitafoam-PlcAbhimanyu Singh Chaudhary 2015002Abhishek Tripathi 2015004Achyut Razdan 2015005Milind Singh Chauhan 2015025Madhur Rathi 2015023Samarth Srivastava - 2015044Introduction Vitafoam Nigeria Plc founded in August 1962 Vita international ltd. CWA holdings ltd. Major products Foam products (polyether, rigid etc), AdhesiveOwnership change in 1978 (60% to Nigerian investor), CWA gave 20% to Vita international.1998 Vita gave share to employees (final 31%)550 employees

IT system in Vitafoam (1982)Data center consisted of Mainframe computer with financial applications and ops.Business systems:-Saga line/200 finance and distribution system.HR plus v2.5 for HR dept.Network and comm.LAN and VSAT based internet connectivityIT dept. with 3 people including unit head and 2 supportResponsible for system maintenance, data entry, report printing, user support and vendor relationIT - Finance and accounting dept.Initial problemTerta accounting system upgraded to Saga line/500Utilization was minimumOnly General ledger, account rec., acc. payable modules operational Manual financial entry, causing time lag

Suggested changesCollaboration of all dept. with finance dept.Implement onsite data entry system, dept. wise.Real time access of info to finance dept.IT Engineering dept.Initial problemInventory level tracking issueIssue with scheduling preventive maintenance

Suggested changesImplementation of a central ERP system, which would track the inventory level at different plant.Implementation of PLC /SCADA(supervisory control and data acquisition), to help record real time data IT Production dept.Initial problemNo automation support, which caused lack to optimum productionManual communication to related units.Production scheduling issuesSuggested changesImplementation of an intranet connecting all the vendors, suppliers and warehouses.access to real time data from the sales and marketing dept. for production forecast.

IT - Logistics and purchasingInitial problemsLogistics work was conducted manually

Suggested changeCentral inventory management system to be installed.Delay of raw material from international suppliers can be met through domestic suppliersIT Sales and marketingInitial problemsLack of information of the finished goodsRecords of payment, freight charges are not easily consolidatedSuggested changesWarehouses will be connected using the online network ERP module will help maintain proper log of payment details.The online system connected with wholesaler will help do sales forecastIT HR dept.Initial problemManagement payroll is outsourcedManual HR administrationUnstable system in place and lack of knowledge about the system Suggested changesERP system can be used to manage business commitments like payroll Training should be provided to employees to make its use easyPerformance evaluation tool can also be deployed using the sameEffect of new IT implementationImproved efficiency across the organisationProper system for resource utilisationTransparent and unbiased appraisal systemBetter decision making through collaborative inter departmental workCentral data base repository to record data at both department and organisation levelCRM system enabled with customer feedback system.

Cost implication of IT systemMaintenance Cost the system implemented will require maintenance from time to time.Operational Cost Initially it will be high and will be almost constant in futureTraining Cost the ERP system will require initial training of staff Infrastructure cost - The initially implementation of the system will be high but in the long run it will be recovered.Up gradation Cost upgradation of the system to utilize the technology to the fullest

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