green belt project report out alan ohman supreme court of ...€¦ · supreme court of ohio ......
TRANSCRIPT
![Page 1: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/1.jpg)
AshtabulaMunicipalCourtDefendantTime-in-CourtStudy
GreenBeltProjectReportOutAlanOhmanSupremeCourtofOhioJanuary19,2017
![Page 2: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/2.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
CourtTeam
SupremeCourtofOhio§ AlanOhman,Administrative
Officer§ TashaRuth,Manager,CMP§ ColleenRosshirt,PolicyCounsel§ NikoleHotchkiss,Statistics
Analyst
AshtabulaMunicipalCourt§ TonjaAmato,CourtAdministrator§ NickDearing,Network
Administrator/DeputyClerk
![Page 3: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/3.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Background- Scope§ AshtabulaMunicipalCourtislookingtoimproveitscaseflow efficiencyviatechnology.
§ Opportunitystatement:withthefutureadditionoftheBenchProcessing program,thecourtlookstoincreasethespeedatwhichcasesareprocessedthroughthesystemanddefendantsareseen,receivetheirpaperwork,andleave.
§ FirstStep:Defendantenterscourthouse.§ LastStep:Defendantreceivesallnecessarypaperworkandleavescourthouse.
3
![Page 4: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/4.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
ProjectGoals
4
• Thecourt’sownmissionstatement:TheAshtabulaMunicipalCourtshallbeeffectiveandefficient whenresolvingdisputesinordertoupholdthelawsandregulationsofthecourt’sjurisdictionandtheStateofOhio.
• Thecourtistransitioningtoanelectroniccaseflow system.Theprimarygoal–currently–iscollectingdatatosupportthetimeandeffortputintoestablishingthenewsystem.
![Page 5: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/5.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Current-StateProcessMap
5
=stepwillbealtered/eliminatedbyBenchProcessing software
![Page 6: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/6.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Let’sMakeitSimpler…
![Page 7: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/7.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
DataCollectionPlan
7
- CompletedbyNickandTonjaasdefendantscameintocourt
![Page 8: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/8.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Baselinedata
8
![Page 9: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/9.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
TotalCases
9
0
50
100
150
200
250
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37
Combined
Civil Traffic Criminal
Case
MinutesinCou
rt
![Page 10: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/10.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Stop!Hammer GraphTime!
![Page 11: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/11.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Stat-BasicStat-GraphicalSummary
11
![Page 12: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/12.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Let’sseesomemoreofthosegraphs!
![Page 13: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/13.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Doesdatematter?
13
(Notreally.)
![Page 14: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/14.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Wellthen…howaboutcasetype?
14
(Yep.Kindof.)
![Page 15: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/15.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Isthisdataevenincontrol?!
15
(No.Butlessout-of-controlthanexpected.)
![Page 16: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/16.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
SpecsDefined
16
• Followingbaselinedataanalysisofallcases,administratorsconferredregardinggoaltime-spent-in-court
• Ultimatelydetermined0-45mins.isoptimal(coversallcasetypes)
![Page 17: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/17.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Okay,soisthisdatawithinspec?!
17
(No.Notevenremotelyclose.)
![Page 18: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/18.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
CourtesyK.C.Green
![Page 19: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/19.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Asa result…§ Wenowhavedatatocomparetothefuturedata!§ SotuneinnexttimeforAlan’sBlackBeltproject;seehisbreathtaking,action-packedanalysisofbaselinevs.implementationdata!
§ Willthedatabeinspec?WillBenchProcessing makeasignificantimpact?And,mostimportantly,willAlansavetheday?
19CourtesyNBC
![Page 20: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/20.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
Implementation/FuturePlan
Task Who When Status
InitiateBenchProcessing
software
Nick BeginningOctober 2016
Ongoing– rollouttodifferentcase
typesTimestudy/collection
Tonja/Nick Beginningearly2017
Ongoing
Dataanalyzed Alan TBD Planning
Finalreportissued Alan TBD Planning
20
![Page 21: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/21.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov
ProjectBenefits- Expected
§ Defendanttime-in-courtwilldecrease§ Lessfrustrationbydefendant§ Moretimebackatwork
§ Paperfilingswilldecrease§ Staffhoursreinvestedinotherprojects§ Reductionoferrorsthroughoutcaseflowprocess
21
![Page 22: Green Belt Project Report Out Alan Ohman Supreme Court of ...€¦ · Supreme Court of Ohio ... Project Goals 4 •The court’s own mission statement: The Ashtabula Municipal Court](https://reader034.vdocuments.us/reader034/viewer/2022052022/6036c60dafd31e11da283973/html5/thumbnails/22.jpg)
SIMPLER. FASTER. BETTER. LESS COSTLY. lean.ohio.gov22
Specialthanks to…
• TonjaAmatoandNickDearing• JudgeLauraDiGiacomo• AshtabulaMunicipalCourtemployees• SCOAdministrativeDirectorMikeBuenger• SCOITDirectorRobertStuart• SCOCaseManagementSection• Denae Kotheimer (greatmentor)and
LeanOhio team(greatingeneral)