grassroots budgeting guidelines for 2015

8/13/2019 Grassroots Budgeting Guidelines for 2015

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DBM-DILG-DSWD-NAPC Joint Memorandum Circular No. 4

FO ! "ead# o$ De%artment# &DA' DA' D(P(D' DO('D(N' DO"' DILG' DOL(' DSWD' DO)' D)I and

)(SDA* and t+e Admini#trator o$ N(A' All

Cit,Munici%al Ma,or# and Memer# o$ t+e

San//unian Panlun/#odBa,an' and All Ot+er#

Concerned

S0BJ(C) ! POLIC1 G0ID(LIN(S AND POC(D0(S IN )"(

IMPL(M(N)A)ION OF )"( GASSOO)S

PA)ICIPA)O1 B0DG()ING POC(SS &FOM(L1

CALL(D BO))OM-0P B0DG()ING* FO )"( F1 235

B0DG() P(PAA)ION

1. S)A)(M(N) OF POLIC1

In pursuit of attaining the Philippine Development Plans goal of

inclusive growth and poverty reduction, and promoting good

governance at the local level, the Human Development and Poverty

Reduction Cluster HDPRC!, through the "rassroots #udgeting

$versight %gencies, shall implement the "rassroots Participatory

#udgeting Process "rassroots #udgeting!, formerly called #ottom&up

#udgeting, to ensure the inclusion of the funding re'uirements for the

development needs as they are identified at the local level in the

(udget proposals of participating agencies.

). P0POS(

*o provide participating agencies and local government units +"s!

with the policy guidelines, processes, responsi(ilities and timelines inthe "rassroots #udgeting approach to (e applied in the preparation

of the - )/10 ational 23penditure Program.

4. CO6(AG(

*his Circular shall cover the following participating agencies5

ational "overnment %gencies "%s!5

Department of %grarian Reform D%R! Department of %griculture D%!

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Department of 2ducation Dep2d!

Department of 2nergy D$2!

Department of 2nvironment and atural Resources

D2R!

Department of Health D$H!

Department of the Interior and +ocal "overnment DI+"!Department of +a(or and 2mployment D$+2!

Department of 6ocial 7elfare and Development D67D!

Department of *ourism D$*!

Department of *rade and Industry D*I!

*echnical 2ducation and 68ills Development %uthority *26D%!

"overnment $wned and Controlled Corporations "$CCs!5

ational 2lectrification %dministration 2%!

-or Coordination and $versight

Department of #udget and 9anagement D#9!

DI+"

D67D

ational %nti&Poverty Commission %PC! 6ecretariat

ational 2conomic and Development %uthority 2D%!

$ffice of the %PC :ice&Chair for the #asic 6ectors

#eneficiaries%ll cities and municipalities

;. D(FINI)ION OF )(MS

;.1. Ba#ic Sector Or/ani7ation# #6$s! & refer to organi


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;.4. Ci8il Societ, Or/ani7ation# &CSO#*> include non&government

organi


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$fficer, Health $fficer, Community, 2nvironment and

atural Resource 9anagement $fficer C2R$! and

Pu(lic 2mployment 6ervice $ffice P26$! 9anagerB

Representatives of "%s such as the D67D

municipal lin8s, the DI+" City=9unicipal +ocal

"overnment $perations $fficer, the 6chool District6upervisor and %grarian Reform $fficerB and

Representatives from C6$s must (e residents of the

city or municipality!, that can come from the following

groups=organi


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1/ representatives from government may come

from government mem(ers or o(servers of the

2nhanced +DC!

0 #arangay Development Council :ice&Chairpersons

selected through the F%+%HI&CID66 program

0 C6$ representatives in the 2nhanced +DC who areelected during the C6$ assem(ly

*he +PR%* under the Regular or 2nhanced "rassroots #udgeting

Process shall always (e composed of an e'ual num(er of

government including the +C2! and non&government

representatives. %ll C6$ representatives should (e residents of

the city=municipality. *he +PR%* should also (e composed of at

least ;/ women.

;.G. 2nhanced +ocal Development Council > refers to the +ocal

Development Council +DC! with an e3panded mem(ership to

include the regular mem(ers of the +DC with the addition of all

the :ice&Chairs of the #arangay Development Councils who are

to (e elected from among the F%+%HI&CID66 community

volunteers.

Chairperson5 +ocal Chief 23ecutive +C2!

:ice&Chairperson5 % C6$ representative9em(ers5

Representatives from "overnment, to wit5

%ll punong (arangays in the city or municipality

Chairperson of the Committee on %ppropriation of

the 6angguniang Panlungsod=#ayan

District Representative or his=her representative

Representatives from Civil 6ociety $rgani


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*he 2nhanced +DC shall (e composed of at least ;/ women.

%ll local government department heads such as the Planning

$fficer, #udget $fficer, %griculture $fficer, 6ocial 7elfare and

Development $fficer, Health $fficer and Peso 9anager andrepresentatives of national government agencies "%s! such as

the D67D municipal lin8s, F%+%HI&CID66 %rea Coordinator, the

DI+" City=9unicipal +ocal "overnment $perations $fficer, the

school district supervisor and %grarian Reform $fficer shall (e

invited to sit as o(servers and resource persons in the 2nhanced

+DC.

;.. :ALA"I-CIDSS & refers to the Fapit #isig +a(an sa Fahirapan &

Comprehensive and Integrated Delivery of 6ocial 6ervices. which

is a poverty reduction program of D67D. It see8s to empower

poor communities to have (etter access to 'uality (asic services

and to participate in more inclusive local planning, (udgeting,

and implementation at the (arangay level.

;.. National Po8ert, eduction Action )eam - the group that

shall discuss and address policy and implementation issues and

provide guidance to the RPR%*s throughout the "rassroots

#udgeting process. It shall (e chaired (y DI+" and composed of

representatives from all "rassroots #udgeting oversight and

participating agencies.

;.1/. Parent Leader#> Pantawid Pamilyang Pilipino Program ;Ps!

grantees chosen (y their co&grantees=fellow parents to lead a

cluster of family&grantees. *heir role and function is to ensure

the compliance to the conditionalities of the ;Ps program (y the

grantees. *hey preside over meetings during community

assem(liesB disseminate information and updates, follow&

up=monitor commitment, and compliance to conditionalities onhealth and education. *hey also act as the (ridge of the

community in communicating to the municipal lin8 assigned in

the area and to other sta8eholders in the municipality or city.

;.11. Partici%atin/ A/encie# > refers to the twelve 1)! "%s

D%R, D%, Dep2d, D$2, D2R, D$H, DI+", D$+2, D67D, D*I,

D$* and *26D%! and 2% through which funding for "rassroots

#udgeting programs will (e allocated.

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;.1). Pulic Financial Mana/ement Im%ro8ement Plan - refers

to the set of programs=pro@ects=activities PP%s! that will (e

underta8en (y the +" to address the areas in Pu(lic -inancial

9anagement P-9! that need to (e further improved and=or

sustained (ased on the assessment (y the +" of the different

critical dimensions of an open and orderly P-9 system providedunder the P-9 %ssessment *ool for +"s.

;.14. e/ional Po8ert, eduction Action )eam# &PA)#* >

the group that shall provide support and guidance to +"s

throughout the "rassroots #udgeting process and monitor the

implementation of the "rassroots #udgeting Pro@ects, composed

of the following5

Chairperson 5 DI+" Regional Director

:ice&Chairperson 5 D#9 Regional Director

9em(ers 5

Regional Directors of D%, D%R, D2R, D$H, D2P2D, D$+2,

D67D, D*I, D$*, 2D% and *26D%

Representatives from D$2 and 2%

*he provincial C6$ representative as elected in the process

facilitated (y %PC *his does not refer to the elected

mem(ers of the (asic sector councils of %PC at the national

level.!

0. "AMONI;A)ION OF )"( PLANNING POC(SS(S FO

GASSOO)S B0DG()ING' :ALA"I-CIDSS AND LOCAL

D(6(LOPM(N) PLANNING

0.1. *he harmoni


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0.1.).*he second mode will integrate the "rassroots #udgeting

Process into the processes of the local development council. It

will also integrate (arangay level planning into the

city=municipal level planning process. *his process will (e

referred to as the Enhanced Grassroots Budgeting Process. It

will (e implemented in all two hundred seventy one )G1!municipalities that have graduated from or are currently

implementing the F%+%HI&CID66 Program. *he list of

municipalities that shall undergo the 2nhanced "rassroots

#udgeting Process can (e found in %nne3 %.

0.). +ocal government units that do not adopt the regular or 2nhanced

"R%66R$$*6 #D"2*I" Process, whichever is applica(le, in their

local development planning process will not (e eligi(le to

participate in the "rassroots #udgeting, F%+%HI&CID66 and ational

Community Driven Development Program CDDP! for - )/10.

A. G0ID(LIN(S FO F1 235 B0DG() P(PAA)ION A) )"(

LOCAL L(6(L IN NON-:ALA"I-CIDSS CI)I(S AND

M0NICIPALI)I(S &(G0LA GASSOO)S B0DG()ING

POC(SS*

*he following processes shall serve as the main components to

implement "rassroots #udgeting in non&F%+%HI&CID66 cities andmunicipalities5 1! C6$ assem(lies, )! +PR%P 7or8shops, 4!6u(mission of the list of priority pro@ects to the DI+" Regional $fficeR$!, ;! Consolidation of the pro@ects (y the DI+" R$, 0! :alidation ofpro@ects (y the RPR%* and the PR%*, A! 6u(mission of the revisedlist of priority pro@ects together with a 6anggunian Resolution to theDI+" R$, G! Integration of the +" pro@ects in the (udgets ofparticipating agencies, ! Provision of +" Counterpart and ! Pro@ectImplementation.

A.1. Conduct of Civil Society General Assembly. DI+" will convene thegeneral assem(ly of C6$s at the city=municipal level to select C6$representatives in the +PR%*. *o ensure (road participation ofC6$s, %PC and D67D shall assist DI+" in convening the generalassem(ly. *he +C2 and=or City=9unicipal Planning DevelopmentCoordinator C=9PDC! shall also (e invited to o(serve in the C6$assem(ly.

A.1.1.Orientation. DI+" shall give an orientation to C6$s on localgovernance, highlighting the role of C6$s in +ocal DevelopmentCouncils +DCs! and +ocal 6pecial #odies +6#s!, as well as

e3plain the rationale for and process of "rassroots #udgeting.


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A.1.).Election of LPRA re!resentatives. *he C6$s shallindependently select the organi


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analy


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A.).G.% multi&year planning approach shall (e underta8en for"rassroots #udgeting to come up with a more comprehensiveplan to address poverty and to identify poverty reductionpro@ects that will have a greater impact. *he +PR%*s shall alsoidentify the list of priority pro@ects for -s )/1A and )/1G whichshould (e included in the list of priority pro@ects to (e

su(mitted.

A.)..%ll pro@ects that will (e su(mitted to the national governmentfor funding must contri(ute to the following nationalgovernment priorities5

Provision of #asic 6ocial 6ervices and %ttainment of the9illennium Development "oals, including povertyreductionB

Hunger 9itigation and 2liminationB

Jo( "eneration and Inclusive +ocal 2conomic DevelopmentB

and Climate Change %daptation=9itigation and Disaster

Preparedness

A.)..*he following pro@ects shall $* (e proposed as "rassroots#udgeting Pro@ects5

Pro@ects (elow $i8e +undred t+ou#and %e#o# suchpro@ects cannot (e funded (y national government,however, they can (e proposed as +" implementedpro@ects to (e funded through the +" counterpart for"rassroots #udgeting!, e

23pansion of Pantawid Pamilya Program (eneficiariessince identification of (eneficiaries is done through H*6!and 6ocial Pension for Indigent 6enior Citi


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Construction of city=municipal hall, training centers, andother multi&purpose (uildings, and procurement of furnitureand fi3tures, since these are not poverty reductionpro@ects!B

Purchase of motor vehicles i.e. am(ulances, truc8s, firetruc8s, vehicles to (e used for monitoring purposes!,

e3cept for those to (e used for rescue in times of disasterBand

International trainings=scholarships

A.).1/. In identifying priority pro@ects, the +PR%* must allocateat least eighty percent /! of their (udget cap for pro@ectsincluded in the 9enu of Programs attached as %nne3 D.

A.).11. p to twenty percent )/! of their (udget cap may (eallocated for new programs proposed (y the +PR%* in

accordance with 6ection A.). and A.).. If none, proposals will(e one hundred percent 1//! included in the 9enu ofPrograms.

A.).1). *otal funding for proposed priority poverty reductionpro@ects re'uested (y each city and municipality from nationalgovernment shall not e3ceed the cap set for each of them asindicated in %nne3 %. *he same (udget cap will (e used for -s)/10, )/1A and )/1G.

A.4. Submission of the List of Priority Poverty Reduction Pro'ects.*he list

of priority poverty reduction pro@ects duly endorsed (y the +PR%*shall (e su(mitted to the RPR%* through the DI+" R$ (yDecemer ?' 23@.

A.4.1.*he su(mission should include5

Cover letter signed (y the city = municipal mayorB

+ist of Priority Pro@ects for - )/10 and indicative pro@ectsfor -s )/1A and )/1G, using the attached format %nne3#&1! and with all pages signed (y the 4 C6$representatives identified in 6ection A.1.4B and

Pro@ect (rief for each proposed pro@ect using template in%nne3 C!

Report on compliance with the re'uired participatoryprocesses under "rassroots #udgeting as detailed in6ection A.;.4

A.;.) *he list of priority pro@ects that will (e su(mitted must (esigned (y the three elected C6$ mem(ers of the +PR%* onevery page.

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A.;.4 *he report on compliance with the re'uired "rassroots#udgeting participatory processes shall include the followingdocuments5

C$DI*I$ D$C92*%R 2:ID2C2Conduct of C6$

assem(ly and electionof C6$ representatives

& %ttendance sheet of C6$

assem(lyB& Photo of participants of C6$assem(lyB& Documentation of 2lection Results&+" report on status of "rassroots#udgeting pro@ects, including +"implemented pro@ects

Conduct of +PR%Pwor8shops

& Photo of +PR%P wor8shopparticipantsB& 9inutes of the C6$ assem(ly orattendance sheet of +PR%Pwor8shop

A.;.; Bot+ %rinted and electronic co%ie# o$ t+e#e document##+ould e #umitted to the DI+" R$. 2lectronic copiesshould (e su(mitted through e&mail. *he list of prioritypro@ects must (e su(mitted in (oth PD- and word=e3celformat.

A.;. Consolidation of the List of Priority Poverty Reduction Pro'ects by

Region > the list of priority poverty reduction pro@ects will (econsolidated (y the DI+" R$, which will then provide theconsolidated list to all mem(ers of the RPR%*s and to %PC (yDecemer 2@' 23@. Copies of the list of priority pro@ects,including all attachments su(mitted (y the +PR%*s should also (eforwarded to %PC on this date.

A.0. *alidation+ revie, and revision of Priority Poverty ReductionPro'ects

A.0.1.*he DI+" Regional Director shall convene the RPR%* to reviewand validate the proposed pro@ects which are included in the9enu of Programs. *he RPR%* shall also identify the appropriateimplementing agency for each pro@ect.

A.0.).% ational Poverty Reduction %ction *eam PR%*! composedof the "rassroots #udgeting oversight and participatingagencies will (e convened (y the "rassroots #udgeting P9$ toreview and validate proposed pro@ects outside the 9enu ofPrograms.

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%PC shall provide all mem(ers of the PR%* with a copyof the list of proposed pro@ects outside the 9enu ofPrograms.

*he PR%* will identify new programs to (e esta(lished tocater to identified needs not addressed (y current

programs. It shall also recommend an agency to implementsuch a program.

It shall also provide RPR%* with information on these newprograms, to guide them in the replacement of pro@ectsthat have not (een accepted (y national government.

A.0.4.*he RPR%* shall meet with the duly authori


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A.G.).%ll agencies should ensure that "rassroots #udgeting Pro@ectsare not duplicated in their regular programs, in the P%9%%program or in the %R99 6timulus -und.

A.. Provision of LG Counter!art. 6ee 6ection .

A.. Pro'ect -m!lementation. 6ee 6ection .

G. G0ID(LIN(S FO F1 235 B0DG() P(PAA)ION A) )"(

LOCAL L(6(L IN :ALA"I-CIDSS CI)I(S AND M0NICIPALI)I(S

&(N"ANC(D GASSOO)S B0DG()ING POC(SS*

9unicipalities that have graduated from or are currently

implementing the F%+%HI&CID66 Program see %nne3 % for the list of

municipalities! will have to follow the 2nhanced "rassroots #udgeting

Process. nder this process, the following modifications are made to

the regular "rassroots #udgeting Process5 a! Integration of

Participatory #arangay Development Planning and (! 2nhancement of

the composition of the +ocal Development Council. *he detailed steps

for the 2nhanced "rassroots #udgeting Process is provided under

%nne3 -.

G.1. -ntegration of Partici!atory Barangay /evelo!ment Planning. Priorto theconduct of C6$ assem(lies at the municipal level, D67D withsupport from DI+" shall facilitate the conduct of participatory

(arangay development planning in all (arangays in municipalitieswith F%+%HI&CID66.

G.). -ntegration of the LPRA into the Enhanced Local/evelo!ment Council 0L/C1 structure.*he +C2 shall convene the2nhanced +DC to approve the +PR%P, the ComprehensiveDevelopment Plan CDP!, +ocal Development Investment Plan+DIP!, 23ecutive&+egislative %genda 2+%! and %nnual InvestmentPlan %IP!, and identify the priority poverty reduction pro@ects to (efunded (y "rassroots #udgeting, CDDP and the +". *o ma8e theplanning more managea(le, the 2nhanced +DC shall constitute an

+PR%* to serve as its technical wor8ing group, which shallunderta8e the formulation of the plans and present it for theapproval of the 2nhanced +DC.

G.).1.*he 2nhanced +DC shall include the vice&chairpersons of all(arangay #DCs, who are selected from the F%+%HI&CID66community representatives in the #arangay DevelopmentCouncil. Its composition shall (e consistent with 6ection ;.G.*he 2nhanced +DC shall have the following structure5

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G.).).*he 2nhanced +DC shall form an +PR%* to serve as itstechnical wor8ing group. *he +PR%* shall draft the plans,including the identified priority poverty reduction pro@ects. Itshall (e composed of )/ mem(ers of or o(servers in the +DC5

1/ coming from government may include o(servers in

the +DC!,

0 from the #DC :ice&Chairpersons, selected (y them from

among themselves, and

0 from the C6$ representatives elected during the C6$assem(ly.

G.).4.-or municipalities that have already reconstituted andconvened their +DCs after the 9ay )/14 elections, C6$

representatives who sit in the newly reconstituted +DC and +6#shall (e recogni


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*he :ice&Chairs of #arangay Development Councilsidentified through F%+%HI&CID66 shall (e added to themem(ership of the e3isting +DC.

G.4. %nne3 - provides a step&(y&step e3planation of the 2nhanced"rassroots #udgeting Process.

. CO0N)(PA) (0I(M(N)S

.1. +"s must provide a percentage of their +ocal Development -und+D-! as cash counterpart for the "rassroots #udgeting program.-or +"s which are also part of the F%+%HI&CID66=CDDP program,the "rassroots #udgeting and the F%+%HI&CID66=CDDP programwill have a common and com(ined cash counterpart re'uirement.

.). *he percentage shall (e (ased on the proportion of the"R%66R$$*6 #D"2*I" and F%+%HI&CID66 funding provided tothe +D- as follows5

Re'uired CashCounterpart

9unicipalities #ased onproportion of "rassroots#udgeting and F%+%HI&CID66funding to +D-!

p to 1// of the +D- 1/ of the +D-

$ver 1// up to 10/ ofthe +D-

10 of the +D-

$ver 10/ of the +D- )/ of the +D-%ll Cities ;/ of the #udget CapM*he re'uired counterpart for each +"s is detailed in %nne3 %.

6ample Computation5

9unicipality % part of F%+%HI&CID66!"rassroots #udgeting #udget Cap %llocation P10 9illionF%+%HI&CID66 "rant 0 9illion

*otal -unding P)/ 9illion

+ocal Development -und P10 9illion

Proportion of "rassroots #udgeting and F%+%HI&CID66 -unding to +D-5N "rassroots #udgeting Cap O F%+%HI&CID66! = +D-N )/ 9illion = 10 9illionN 144

euired Ca#+ Counter%art!N 10 of +D-N 10 of 10 9illionN 2.25 Million

1G


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9unicipality # not part of F%+%HI&CID66!"rassroots #udgeting #udget Cap %llocation P10 9illionF%+%HI&CID66 "rant / 9illion*otal -unding P10 9illion

+ocal Development -und P 9illion

Proportion of "rassroots #udgeting and F%+%HI&CID66 -unding to +D-5N "rassroots #udgeting Cap O F%+%HI&CID66! = +D-N 10 9illion = 9illionN 1G.0

euired Ca#+ Counter%art!N )/ of +D-N )/ of 9illionN .? Million

City %

"rassroots #udgeting #udget Cap %llocation5 P4/ 9illion

euired Ca#+ Counter%art!N ;/ of #udget CapN ;/ of P4/ 9illionN P2 Million

.4. -or +"s not included in the F%+%HI&CID66 program, thecounterpart will (e solely (ased on their "rassroots #udgeting#udget cap allocation.

.;. -or +"s currently undergoing F%+%HI&CID66 program, additionalnon&cash counterpart shall (e re'uired from the +ocal "overnmentnits as provided for in the F%+%HI&CID66 CDDP Community-inance 9anual.

.0. *he "rassroots #udgeting Counterpart -unds from the +" shall (eadded to the funding availa(le for "rassroots #udgeting [email protected] use shall (e determined (y the +PR%* or the 2nhanced +DC,whichever may (e applica(le, provided that funds for monitoringand evaluation of "rassroots #udgeting Pro@ects and the conduct of'uarterly +PR%* or 2nhanced +DC meetings shall (e included.

.0.1.Counterpart funding need not (e allocated on a per pro@ect(asis. Identified counterpart funds may (e used to fund pro@ectsthat are 1// funded (y the local government unit.

.0.).ational programs that re'uire a counterpart, as indicated inthe 9enu of Programs, shall (e included as part of the +"counterpart.

.A. *he counterpart to (e provided must (e sourced from +" funds.*his shall (e formali


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.1.0.Compliance with the intent of "rassroots #udgeting for

meaningful participation of C6$s and communities in "rassroots

#udgeting. *his includes5

conduct of C6$ assem(ly and election of C6$ representatives

in the +PR%* or in the 2nhanced +DC, conduct of participatory planning through the +PR%P

wor8shops or through 2nhanced +DC meetings!, and

conduct of 'uarterly +PR%* or 2nhanced +DC meetings to

report on the status of "rassroots #udgeting pro@ects

.). -unding under agencies where +"s have unli'uidated cash

advances (eyond the reglamentary period will also not (e released

and the identified "rassroots #udgeting pro@ects for - )/10 will

not (e implemented.

.4. +"s that poorly implement their "rassroots #udgeting pro@ects in)/1;, as determined (y the RPR%* (ased on guidelines that will (esu(se'uently issued, will not (e provided funding for their prioritypro@ects under the )/10 "rassroots #udgeting Program.

1/. OL(S AND (SPONSIBILI)I(S

1/.1. *heLC( shall!

1/.1.1. $rgani


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1/.). *heLPA)for the Regular "rassroots #udgeting Process!shall 5

1/.).1. $rgani


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1/.0. *he CSO memer# o$ t+e LPA) or t+e (n+anced LDCshall5

1/.0.1. %ctively participate in the formulation of +PR%P andidentification of the priority poverty reduction pro@ectsB

1/.0.). *hrough their elected representatives identified in6ection A.1.), endorse the +PR%P and list of priority povertyreduction pro@ects for approval of the 6angguniangPanlungsod=#ayanB

1/.0.4. %dvocate for the local sanggunian?s adoption of the listof priority poverty reduction pro@ects, when necessaryB and

1/.0.;. Remind and demand that the +C2 convene the 'uarterlymeeting to report on the status of the implementation of thepriority poverty reduction pro@ects so that they can monitor theimplementation of the pro@ects. *hey may also underta8emonitoring activities independent of the +".

1/.A. *he Area Coordination )eam# o$ :ALA"I-CIDSSshall5

1/.A.1. -acilitate (arangay level processes for municipalitiesunderta8ing the 2nhanced "rassroots #udgeting ProcessB

1/.A.). Conduct orientation wor8shops for the +PR%* of focus

municipalities=cities on the "rassroots #udgeting processB and

1/.A.4. %ssist DI+" in the municipal level planning activities,including in the preparation and conduct of the 2nhanced +DCand +PR%* meetings and ensure the active participation of the#DC :ice&Chairs in these meetingsB and

1/.G. *hePA) shall!

1/.G.1. Re'uire each mem(er agency to assign a permanentand alternate representatives to the RPR%*B

1/.G.). Conduct orientation wor8shops for the +PR%* of focusmunicipalities=cities on the "rassroots #udgeting process whichwill discuss the following5

Rationale for "rassroots #udgetingB

- )/10 "rassroots #udgeting guidelinesB

*ools for +PR%P developmentB and

9enu of Programs for "rassroots #udgeting, includingtechnical re'uirements for pro@ects (y participatingagenciesB

))


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1/.G.4. Provide technical assistance in the development of+PR%Ps and monitor the activities of the +"s and the progressof su(mission of pro@ect proposals and +PR%PsB

1/.G.;. Consolidate, review and validate the proposed +PR%Pssu(mitted (y the +PR%*s and ensure that proposed pro@ects do

not e3ceed the +" (udget capB

1/.G.0. Inform the RDCs and the concerned +C2s on the final+PR%P pro@ects for the focus cities and municipalities which areincluded in the (udget proposal of the participating agenciesBand

1/.G.A. 9onitor and evaluate the performance of the +PR%* andthe implementation of "rassroots #udgeting Pro@ects. It #+all/i8e recommendation# or action# to e taEen , LPA)#or (n+anced LDC# +ic+ are not re#%on#i8e or non-com%liant it+ t+i# JMC.

1/.. *heGra##root# Bud/etin/-PMO &DILG* shall!

1/..1. +ead the conduct of regional orientation for the RPR%*son the formulation of +PR%PsB

1/..). -acilitate mapping of the approved pro@ect of +"s and

their posting in the "rassroots #udgeting = empowermentportalB and

1/..4. 9onitor the progress of the implementation of"rassroots #udgeting Pro@ects and underta8e internalevaluation of the program for program management purposes.

1/.. *heNAPC shall5

1/..1. Create a helpdes8 at the national level for the purposeof direct communication (etween the local community and

"%s="$CCs with regard to +PR%P implementation status andissuesB

1/..). 2sta(lish a grievance and redress system where varioussta8eholders can communicate their concerns regarding theimplementation of "rassroots #udgetingB

1/..4. -acilitate the overall e3ternal evaluation of the"rassroots #udgeting initiative.

1/.1/. *heCentral O$$ice# o$ Partici%atin/ A/encie# shall!

)4


24/27

1/.1/.1. Incorporate the list of priority pro@ects su(mitted (y%PC in their proposed )/10 (udgetB

1/.1/.). 6u(mit to D#9, the departments (udget proposal for -)/10 which includes the pro@ect proposals from the focus cities=municipalities (y A%ril 5' 234. In filling&up #P)/1&%#C of

the - )/10 ational #udget Call, +" pro@ect proposal shall (etagged as KL to facilitate trac8ing and monitoring, as shown inthe e3ample.

23ample5 -arm to 9ar8et Road, Department of%griculture

P%Ps Fey Program Code%mounts

#.1.( -arm to 9ar8et Roads 4 Region 1

Regular333333 "rassroots #udgeting 333333

1/.1/.4. "ive feed(ac8 to the RDC and the +"s on the status ofthe proposals through their %gency Regional $ffices %R$s!Band

1/.1/.;. 9onitor the implementation of "rassroots #udgeting

pro@ects under their respective agencies.

1/.11. *heNPA) shall!

1/.11.1. Review the proposals for pro@ects which are outside the9enu of ProgramsB

1/.11.). Create new programs to address unmet needs asidentified through the "rassroots #udgeting ProcessB and

1/.11.4. Discuss and provide recommendations on policy and

implementation issues that may arise.

11. F0ND SO0C(

-unding for the implementation of approved "rassroots #udgeting

pro@ects shall (e incorporated (y the participating agencies and D#9

into the - )/10 ational 23penditure Program.

1). GASSOO)S B0DG()ING CAL(NDA

);


25/27

Participating agencies and +"s are en@oined to adhere to the

"rassroots #udgeting (udget preparation calendar as specified in the

ta(le (elow.

%ctivity Responsi(le Party Period

For :ALA"I-CIDSS area#

onl,!

6election of #DC :ice&Chairs

and

#arangay&level poverty

situational analysis

D67D %rea Coordination

*eams for F%+%HI&CID66

Prior to

6ept )/14

1 $rientation of the RPR%*6 DI+" P9$ 6ep

) Conduct of Civil 6ociety%ssem(lies

$ct

4 $rientation wor8shops for

+PR%*s

RPR%*6 ov 1 & 10

; Conduct of +PR%P

7or8shops = 2nhanced +DC

and +PR%* meetings

+"s ov 1A &

Dec 10

0 6u(mission of +PR%Ps and list

of priority pro@ects = +DIPs to

the DI+" R$

+"s Dec 1A

A -orward copies of all +PR%Ps

with consolidated list of

pro@ects = +DIPs to %PC and

participating regional officesB

%PC to forward to all

participating %gency Central

$ffices

RPR%* Dec )4

Dec 4/ out

to "%s

G Convening of RPR%* to

validate +" proposalsB

clarify proposals with +"s ifnecessary

RPR%* Jan )/ > 41

Convening of PR%* to

review outside of the menu

programs

DI+" P9$ and

participating agencies

Jan )/ > 41

6u(mission of accepted and

re@ected outside of the menu

pro@ects to the RPR%*s

together with revised 9enu

of Programs

DI+" P9$ -e( 4

)0


26/27

%ctivity Responsi(le Party Period

1

/

Inform +PR%*s of re@ected

pro@ects for replacement

RPR%* -e( A

1

1

:alidation wor8shop to

replace pro@ects with +PR%*s

RPR%*s -e( 1/ & )1

1

)

6u(mission of consolidated

revised +PR%Ps= +DIP to

RPR%*s together with

6angunian Resolution

+"s -e( )

1

4

6u(mission of consolidated

list of validated pro@ects to

%PC

RPR%*s 9ar G

1

;

2ndorsement of proposed

"rassroots #udgeting

Pro@ects to participatingagencies

%PC 9ar 1;

1

0

Integration of "rassroots

#udgeting Proposals with

"% (udget proposals in the

2P

D#9 and %gency Central

$ffices

9ar 10 &

%pril 1;

1

A

6u(mission of agency

proposed (udget to D#9

Participating agencies %pril 10

14. GO6(NING CLA0S(. Issues arising from the implementation of

this Circular shall (e resolved (y the oversight agencies of the

program.

1;. (P(ALING CLA0S(. %ll provisions of e3isting issuances that are

inconsistent with this Circular are here(y repealed=amended

accordingly.

10. (FF(C)I6I)1.*his circular shall ta8e effect immediately.

-or compliance.

C$R%Q$ J+I%$&6$+I9% J$62 2+I62$ 9.

R$C%9$R%

)A


27/27

6ecretary, D67D +ead

Convenor, %PC

-+$R2CI$ #. %#%D 9%R R$%6

6ecretary, D#9 6ecretary,

DI+"

)G

grassroots budgeting guidelines for 2015

Documents