grantwriting 101: p roposal construction ball state university sponsored projects administration...
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Grantwriting 101:Proposal Construction
Ball State UniversitySponsored Projects AdministrationResearch Week 2015 – November 16-20
Jacqueline S. Davis, MA, CRAAssociate Director, Pre-Award Operations
Augusta Wray, MS, MAProposal Manager
1st Layer of Deconstruction:
Good Match? Purpose of Sponsor & funding fits well with your
project needs and focus Acquire the Request for Proposal (RFP),
Guidelines, Solicitation Eligibility requirements
You, Project AND Organization Deadline for submission Project period of funding Restrictions on fund use Geographic restrictions & requirements Terms & Conditions
1st Layer of Deconstruction: Good Match? cont.
GoodIdea
Good Proposal
2nd Layer of Deconstruction: Guidelines
for Submission Type of Submission
Preliminary proposals Letter of Intent Application Forms Online vs Email vs Paper Deadline: Receive by vs Postmark vs Time Zone Format (font, margins, spacing, page limitations,
number of copies, CD, PDF, Word Doc, file transfer)
Check for any FAQs Follow the guidelines exactly Disqualification can, and DOES happen
2nd Layer of Deconstruction: Guidelines for Submission
cont.
3rd Layer of Deconstruction: Proposal Components
The guidelines (RFP) may be very specific, or they can be vague at best. How do you organize your narrative if there are no
instructions? The key to proposal development is to tell a story.
3rd Layer of Deconstruction: Proposal Components cont.
Deconstruct: GuidelinesASPiRE Junior Faculty
Research
Application Cover Sheet Proposal Narrative
Executive Summary
Background
Goals/Objectives Budget Budget Narrative Proposal Attachments
External Funding Plans Methods/Timeline Dissemination/Outcomes
Deconstruct: Application Cover Sheet
Project Period Establishes Eligibility Introduces Topic Categorizes Review Committee Conveys Funding Request Identifies External Reviewers First Impression
Deconstruct: Proposal Narrative
Executive Summary: What the project is about-should be brief,
thorough and non-technical Background:
Evidence drawn from statistics, research and literature
Goals/Objectives/Significance: State precisely what you intend to do Impact on field, research agenda, organization Clear and measurable outcomes
Deconstruct: Proposal Narrative cont.
External Funding Plans: Identify potential future funders Link the project to the future funder’s priorities
Research Methods/Timeline: Describe the activities in detail – like a recipe! Outlines the staffing needs Roadmap of what you will do Develop a time and task chart
What will be done When
Deconstruct:Proposal Narrative cont.
Dissemination Plan WHAT will you do with results? WHO will be responsible &/or who will attend or
author? WHERE specifically will you distribute and in
what format (article, presentation)? WHEN will this occur in relation to the project
and the dissemination activity?
Deconstruct:Budget
People wages, salary, stipends, benefits, percentage of time Personnel
Faculty/Staff Students – Graduate or Undergraduate Consultants Collaborators
Things equipment, supplies, participant costs,
publication/page charges Travel Facilities & Administration (indirect costs)
Essentially a credibility statement of the project narrative; an alternate way of expressing the project
Relate project budget to objectives Allowable costs Categorically If in budget, should be in narrative, if in
narrative, should be in budget. NO SURPRISES
Deconstruct:Budget Narrative
Deconstruct:Proposal Attachments
References Cited Departmental Chair support letter Vita –
Highlights successes and track record Summarize – What is relevant Not everything
Glossary of Terms Other?
Editing and Proofing
Wait 1-2 days after completion Involve an outside reader Revise, Rewrite, Rearrange, Reduce,
Read aloud and Relax
Questions?
Jackie DavisAssociate Director, Pre-Award Operations
Augusta WrayProposal Manager