THE BASICS 2011

Office of Sponsored Programs

Craig JohnsonOSP Administratorerfalas@uw.edu or 543-4043

Instructor

Objectives

By the end of this class you will: Know what Grants.gov is and when to use it Understand the 2 options for submitted

applications from the UW Know how to find funding opportunities

supported by Grants.gov Understand the UW process for submitting

Grants.gov applications Gain hands-on experience using Grants.gov

Agenda

Grants.gov Overview Two ways to complete applications Preparation time

What info do I need? Where do I get it?

Finding & completing the Adobe formset

Final Check and downloading Q&A

What is Grants.gov?

An electronic portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies

When do I use Grants.gov?

Depends on the agency and program requirements. Some sponsors (e.g., NIH, NOAA) currently use Grants.gov; some (e.g., NSF) are still in transition.

Two Ways to Complete Grants.gov Applications

#1 Adobe Search and download forms direct from

Grants.gov Complete forms Attach to eGC1 and route OSP will upload and submit your

application Errors and warning messages provided

by OSP

Two Ways to Complete Grants.gov Applications

#2 SAGE Grant Runner Complete the forms directly in SAGE

(combined with eGC1) Route for campus approvals OSP submits application with a click

of a button Errors and warning messages

appear in eGC1 History & Comments

Getting Started

NIH’s system is called ERA Commons.

In order to apply to NIH, every PI (or grad student) must have an active account in Commons.

Contact your Department Administrator to request an NIH Commons login account.

Getting Started

Your computer is loaded with the most currently supported version of Adobe (9.1.2.)

Search, download and become familiar with the Program Announcement and instructions

Schedule so that submission is in compliance with GIM19

Summary of Recent Changes (2009) Research Plan PHS398 “Attachments”

(Background & Significance, Preliminary Studies/Progress Report, Research Design and Methods) now “Research Strategy” Research Plan reformatted and reduced

to 12 pages Other Project Info form have modified requirement Biosketch now begins with a personal statement Applies to both Grants.gov Adobe PDF and Grant

Runner

UW Routing and Submission Process

Routing on

Campus

In OSP

Review by OSP

Admin

Navigating the Submission FreewayOSP transmits application &

receives confirmation

Grants.gov performs basic

check GRANT0000123

45

Agency System(NIH)eRA

CommonsAN12345

Grants.gov National Submission Funnel

Everyone’s Goal: 100% success in submitting error free

UW Deadlines(Submit Proposal)

GIM 197+ days:

All final business elements and draft scope of work Approved by campus reviewers and IN OSP OSP needs to be able to do a meaningful review

3+ days: Final proposal in complete & final format Status = IN OSP by 5pm

-3 days: Any application received by OSP after 5pm 3 business

days before the sponsor deadline will not be reviewed and will be sent back to the PI/Dept

Waiver Process

Sponsor Deadlines(Submit Proposal)

Any hard deadline that is missed will usually result in the application being returned without review

Hint Create a calendar using the sponsor deadline Count back 3 and 7 business days Make a reasonable timeline for each section/part Concurrent timelines for admin vs science sections

UW Holiday

-2

-10

-1-3-4

-8 -7 -6

-9

7 Day Rule 7 Day Rule

3+ Day Rule3+ Day Rule

all business components complete/final + draft version of the science (Research Strategy)

all proposal components complete/final + final version of the science (Research Strategy)

What is due when?

QUIZ

When am I really ready to submit?All required eGC1 fields completedAll COMPLETED sponsor forms attachedIRB or IACUC studies / protocol approval datesIRB / IACUC modifications applied forAttached paperwork for subcontracts or consultantsResearch Plan & budget is attached in FINAL formAttachments are in correct format (NIH=PDF only)F&A rate is in accordance with GIM 13AAny required waivers approved (e.g. IDC, e-GC1

addendum, 48hr)

Then RTS = YES!!

Demonstration of Grant.gov System

Finding Grant Opportunities Download Instructions Download application package Complete application package Viewing and Printing application package Email acknowledgements and notifications

Finding a Grant Opportunity

Finding a Grant Opportunity

Finding a Grant Opportunity

To download application

For a full copy of the instructions

UW- OSPGRANTS.GOV TRAINING – finding a grant opportunity

Enter your email address here if you would like updates on this PA

Save both to your desktop

7 Steps toSubmit NIH proposal via Grants.gov1. Download application package via Grants.gov2. Complete the application package3. Complete a eGC1 in SAGE.4. Upload application package to GC-1 and route

to OSP5. OSP will review & submit final application6. Validation process (multiple emails btw OSP,

Grants.gov & department)7. Validation of NIH proposals via ERA Commons

3 Steps toSubmit NIH Proposal via Grant Runner1. Create, complete and submit to

OSP a new eGC1 in SAGE containing the application package.

2. Real time validation info contained within SAGE History and Comments.

3. Validation of NIH proposals via eRA Commons.

Where do I look for more info? NSF website:

http://www.nsf.gov NIH Instructions for 424 Forms

http://grants1.nih.gov/grants/funding/424/index.htm

NIH ERA’s Commons website: https://commons.era.nih.gov/commons

Avoid Common Errors:http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm

Where can I go for help?

For technical questions:http://grants.gov/ or 1-800-518-4726

For NIH’s overall plan for electronic receipt, contact NIH Grants info at grantsinfo@nih.gov

For UW procedure and process: Contact OSP Help Desk at 685-4362 or osphelp@u.washington.edu

For Grant Runner questions:Contact the SAGE Help Desk at 685-8335 or sagehelp@uw.edu.

Helpful Tips

Always review the Program Announcement for requirements (i.e. page limits, documentation, etc.).

Answer “Yes” on the eGC1 Ready-to-Submit (RTS) question only when the proposal is ready for submission

The budget and the SF424 form must have the same start date

Make sure to use the correct DUNS# Level of effort must be listed on detailed budget Do not use headers and footers on documents

More Helpful Tips

NIH Only: Co-project Director (PD) or Co-Principal

Investigator (PI) is not recognized. Make sure PI information in eRA

Commons matches the name used on the application.

Convert document attachments to PDF format.

Questions & Answers

Test your knowledge

https://catalysttools.washington.edu/webq/

survey/almarks/91416

In Closing

Class Evaluation: https://catalysttools.washington.edu/

webq/survey/almarks/93633

THANKS FOR YOUR PARTICIPATION!