grant me the money

Grant Me the MoneyGrant Me the MoneyThe following presentation is information compiled by: The following presentation is information compiled by:

Florida Center for Instructional TechnologyFlorida Center for Instructional Technology

Steven. M. HartSteven. M. Hart

Kimberly A. SchwartzKimberly A. Schwartz

2006

What is a GRANT?What is a GRANT?

Simply put, it is a contribution of money. Some Simply put, it is a contribution of money. Some grants provide thousands and thousands of dollars; grants provide thousands and thousands of dollars; others may fund two hundred dollars. others may fund two hundred dollars.

They can be individual or from an organization that They can be individual or from an organization that funds a project or a program.funds a project or a program.

They are located in the private and public nonprofit They are located in the private and public nonprofit sectorsector

One thing is common:One thing is common: They all have very individual and specific “rules and They all have very individual and specific “rules and

regulations”regulations”

Types of GrantsTypes of Grants

AwardsAwards General supportGeneral support Endowments Endowments FellowshipsFellowships Matching fundsMatching funds Continuing support Continuing support

Often given for projects, Often given for projects, research, scholarships, research, scholarships, or seed money.or seed money.

Generally have Generally have geographic preferencesgeographic preferences Ranging from a local Ranging from a local

district or city, to district or city, to count, state, or count, state, or national levelnational level

Top Questions to ConsiderTop Questions to Consider Does the proposal tie into your schools' overall Does the proposal tie into your schools' overall

goals and strategies? goals and strategies?

Will the proposal have a positive impact on student Will the proposal have a positive impact on student learning? learning?

How will progress toward the project's desired How will progress toward the project's desired goals be measured? goals be measured?

Does the project have the potential to be modeled or Does the project have the potential to be modeled or adapted by other communities? adapted by other communities?

Questions cont.Questions cont. Does the proposal reflect creativity in tapping Does the proposal reflect creativity in tapping

existing resources before seekingexisting resources before seeking outside outside sources?sources?

Is the budget clearly defined? Is the budget clearly defined?

Who will benefit from the project? Who will benefit from the project?

How well does the project reflect what the How well does the project reflect what the funder is funder is looking for? looking for?

How committed are you to the project's success-and How committed are you to the project's success-and will you keep the lines ofwill you keep the lines of communication open?communication open?

Jill Stephens,

Corporate Outreach Director

for AOL Foundation

Where to BeginWhere to Begin

Ideas for innovationsIdeas for innovations Hunt for GrantorsHunt for Grantors

Web sitesWeb sites School DistrictSchool District JournalsJournals

Establish Grant Writing Teams Establish Grant Writing Teams School or Organization BasedSchool or Organization Based

Get a “BOX”Get a “BOX”

Elements to Consider While Elements to Consider While Searching…Searching…

Required "collaboration" or "partnerships“?Required "collaboration" or "partnerships“? Signature requirements of the grantSignature requirements of the grant ““Match" amount and type (In-Kind)Match" amount and type (In-Kind) Sustainability of program after fundingSustainability of program after funding expiresexpires Sufficient administrative support Sufficient administrative support Program fit with existing others Program fit with existing others Surveying / testing (evaluation measurements)Surveying / testing (evaluation measurements) Reporting requirementsReporting requirements What is your motivationWhat is your motivation Is the application process feasible?Is the application process feasible?

More items to ConsiderMore items to Consider Who will be responsible?Who will be responsible? What resources are needed?What resources are needed? How much do they cost?How much do they cost? How much time will it take?How much time will it take? How will you know when you are successful?How will you know when you are successful?

Who will benefit and in what days? (Think BIG)Who will benefit and in what days? (Think BIG) How can the problem stay solved after the funds are How can the problem stay solved after the funds are

gone (gone (SUSTAINABILITY)SUSTAINABILITY) Do you meet all funding requirements?Do you meet all funding requirements?

Common Parts of a ProposalCommon Parts of a Proposal

Cover Letter/Title PageCover Letter/Title Page Executive Executive

Summary/AbstractSummary/Abstract Needs Needs

Statement/Statement of Statement/Statement of NeedNeed

Project DescriptionProject Description Goal & Objectives/Plan Goal & Objectives/Plan

for Improvementfor Improvement

Timeline/Activities Timeline/Activities Designed to Meet GoalsDesigned to Meet Goals

Evaluations/MeasuresEvaluations/Measures BudgetBudget Organization Organization

InformationInformation ConclusionConclusion AppendixAppendix

Executive SummaryExecutive Summary

Overview Statement:Overview Statement: ““We the people of this school, district, or We the people of this school, district, or

community, in order to do project X…” community, in order to do project X…” www.techlearning.com, June, 2001www.techlearning.com, June, 2001

Short, clear excerpts from the grant (an abstract or Short, clear excerpts from the grant (an abstract or sorts)sorts)

TIP: WRITE THIS PAGE LASTTIP: WRITE THIS PAGE LAST

Needs Statement/ Needs Statement/ Statement of NeedsStatement of Needs

Detail the compelling needs of school, district Detail the compelling needs of school, district or community (classroom or neighborhood), or community (classroom or neighborhood), why you should get funded to run this project.why you should get funded to run this project.

TIP: The needs of your community should be TIP: The needs of your community should be compelling so that refusal is irresistible.compelling so that refusal is irresistible.

Need Statement Example #1Need Statement Example #1

Rural middle school students need to Rural middle school students need to develop local and global information develop local and global information processing skills, including:processing skills, including:

Accessing information across global networksAccessing information across global networks Surveying local government programs and Surveying local government programs and

regulationregulation Creating information products that can be used Creating information products that can be used

by “clients” in different communitiesby “clients” in different communities

Need Statements Example #2Need Statements Example #2

If we expect students from remote areas to If we expect students from remote areas to be able to be productive in both work skills be able to be productive in both work skills and citizenship skills in the global economy, and citizenship skills in the global economy, it is essential that they have excellent it is essential that they have excellent information processing skills. These skills will information processing skills. These skills will help them make more informed decisions help them make more informed decisions about solving problems and seeking about solving problems and seeking opportunities. As electronic communication opportunities. As electronic communication technologies become the standard tools in technologies become the standard tools in decision making, we must provide our decision making, we must provide our students with the skills to compete and work students with the skills to compete and work with people around the world.with people around the world.

Confusing Terminology?Confusing Terminology?

Most of the grant is under the Most of the grant is under the umbrella of the Proposal section… umbrella of the Proposal section… Different sources use different names. Different sources use different names.

Focus on the content more so than the Focus on the content more so than the names given to sections!names given to sections!

Develop the ProposalDevelop the Proposal The specific format of the proposal depends on the The specific format of the proposal depends on the

requirements of the grant. Read carefully and follow requirements of the grant. Read carefully and follow directions! Typical proposals will include sections such as directions! Typical proposals will include sections such as these:these:

NarrativeNarrative: : Specific Aims:Specific Aims: Background and Significance:Background and Significance: Preliminary Results:Preliminary Results: Research Design and Methods:Research Design and Methods: Consultants/Collaborators/Contractors:Consultants/Collaborators/Contractors: Literature CitedLiterature Cited:: Biographical Sketches:Biographical Sketches: AppendixAppendix (where allowed by agency guidelines). (where allowed by agency guidelines).

Develop the ProposalDevelop the Proposal

NarrativeNarrative: : A brief description of your organization or school A brief description of your organization or school

so the reader knows the context in which the so the reader knows the context in which the project will be performed. Establish the project will be performed. Establish the fit between fit between the proposed project and the resources and the proposed project and the resources and environmentenvironment..

Plan of action that leads to success: what Plan of action that leads to success: what you'll do, how you’ll do it; where and who is you'll do, how you’ll do it; where and who is going to do whatgoing to do what

What What isis and what and what SHOULD beSHOULD be

Define the NEED: Define the NEED: Target populationTarget population Target performance or achievementTarget performance or achievement

Identify needs in terms of students, community Identify needs in terms of students, community parents, program, school, or district.parents, program, school, or district.

NeedNeed is justified by the data collected under is justified by the data collected under Specific AimsSpecific Aims and and Background and Background and SignificanceSignificance

Collect Data?Collect Data? Review and update the statistical and demographic Review and update the statistical and demographic

information you have on your student population. information you have on your student population. Make sure you have the most recent data available Make sure you have the most recent data available use data from the current year for proposals that will use data from the current year for proposals that will be submitted during next school year. Update your be submitted during next school year. Update your student aid ratios, poverty levels, graduation rates, student aid ratios, poverty levels, graduation rates, and dropout rates.and dropout rates.

For information:For information: School improvement planSchool improvement plan District websiteDistrict website State department of education documents State department of education documents

School data at School data at http://www.doe.firn.edu/edtech/it/tlcf/html/index.shtmlhttp://www.doe.firn.edu/edtech/it/tlcf/html/index.shtml

Let’s see what this page offers :)Let’s see what this page offers :) US Census or Department of Education reports US Census or Department of Education reports

Collect Data Cont…Collect Data Cont… This is also a good time to develop some material for your This is also a good time to develop some material for your

district, based on the data that you collect. You can write a few district, based on the data that you collect. You can write a few brief descriptive paragraphs about your district, your students brief descriptive paragraphs about your district, your students and teachers, and your community that you can keep on file and and teachers, and your community that you can keep on file and use for proposals during the coming year. It will save time in use for proposals during the coming year. It will save time in the months ahead to be able to cut and paste this information the months ahead to be able to cut and paste this information into proposals!into proposals!

For information:For information:School and district annual reportsSchool and district annual reports


Specific Aims:Specific Aims: What is the problem or research area to be What is the problem or research area to be

addressed? What related work has already addressed? What related work has already been done? What will you contribute? What been done? What will you contribute? What are the anticipated outcomes? What are the are the anticipated outcomes? What are the possibilities for further work? possibilities for further work?


Background and Significance:Background and Significance: What is the existing knowledge about this What is the existing knowledge about this

problem? What gaps exist? What is the problem? What gaps exist? What is the significance of your proposed research? (WHO significance of your proposed research? (WHO CARES?) CARES?) Show how your proposal fits into a Show how your proposal fits into a larger context.larger context.

This is often thought of as the NEEDS Statement This is often thought of as the NEEDS Statement but it can be separate.but it can be separate.


Preliminary Results:Preliminary Results: List any work have you already done on this or a List any work have you already done on this or a

related question? related question? What were the results?What were the results? Why should more attention be brought to this Why should more attention be brought to this

issue?issue?


Research Design and Methods AKA Project Research Design and Methods AKA Project Description:Description: Clearly describe procedures. Clearly describe procedures. Include a Include a timelinetimeline. . Discuss any limitations of the methods and Discuss any limitations of the methods and

procedures you have chosen. procedures you have chosen. Justify your choice. If you anticipate problems, Justify your choice. If you anticipate problems,

acknowledge them. acknowledge them. Describe how you will address them if they arise. Describe how you will address them if they arise. Be reasonable and realistic in the budget and work Be reasonable and realistic in the budget and work

plan.plan.

Activity/Timeline ExampleActivity/Timeline Example

Objective:Objective: Students will learn how to access the internetStudents will learn how to access the internet

ActivitiesActivities SeptemberSeptember: Students will learn how to log onto : Students will learn how to log onto

the Internet. Students will learn how to navigate the Internet. Students will learn how to navigate across the Internet to access environmental across the Internet to access environmental regulations in different countries such as the regulations in different countries such as the U.S., Canada, India, and Israel.U.S., Canada, India, and Israel.

October:October: Students will be assigned to design Students will be assigned to design activities that families can undertake at home to activities that families can undertake at home to lead to an environmentally responsible lifestyle.lead to an environmentally responsible lifestyle.


Consultants/Collaborators/Contractor:Consultants/Collaborators/Contractor: If you indicate that others will advise or assist with If you indicate that others will advise or assist with

the project in any way, you should include a letter of the project in any way, you should include a letter of commitment to the project and, if their involvement is commitment to the project and, if their involvement is key to the outcome of the project, a biographical key to the outcome of the project, a biographical sketch. sketch.

Not always applicable


Literature CitedLiterature Cited: : Citation style should be consistent with current Citation style should be consistent with current

practice in your academic discipline.practice in your academic discipline.

Have others conducted similar projects? What Have others conducted similar projects? What were their results? Is there an expressed need in were their results? Is there an expressed need in the literature that supports your requestthe literature that supports your request


Biographical Sketches:Biographical Sketches: Most agencies specify the format they prefer for Most agencies specify the format they prefer for

biographical sketches. In general, you should list biographical sketches. In general, you should list appointments, publications, etc., in REVERSE appointments, publications, etc., in REVERSE chronological order (most recent first). Select chronological order (most recent first). Select publications and presentations that are most publications and presentations that are most relevant to the proposed work. Don't bury the relevant to the proposed work. Don't bury the reviewer in pages of irrelevant information.reviewer in pages of irrelevant information.

Applicable where possible

Evaluation MeasuresEvaluation MeasuresSummative Vs. FormativeSummative Vs. Formative

Summative evaluation- Summative evaluation- Measures how well the population Measures how well the population

achieved the goals and is typically achieved the goals and is typically administered at the end of the project.administered at the end of the project.

Nationally validated assessmentsNationally validated assessments Authentic assessments that include the Authentic assessments that include the

solutions to real problems in the communitysolutions to real problems in the community Attained benchmarks such as attendance Attained benchmarks such as attendance

rates rates Portfolio assessments that demonstrate Portfolio assessments that demonstrate

information products such as multimedia information products such as multimedia presentationspresentations

Evaluation MeasuresEvaluation MeasuresSummative Vs. FormativeSummative Vs. Formative

Formative evaluation-Formative evaluation- Provides data during the course of the Provides data during the course of the

project that can be used to improve the project that can be used to improve the siding of the project. siding of the project.

Attitude surveys about the projectAttitude surveys about the project Review of daily or weekly journals by Review of daily or weekly journals by

staff/participantsstaff/participants Real time feedback data from class Real time feedback data from class

discussionsdiscussions Review of audio and video tapes of learningReview of audio and video tapes of learning

Develop your BudgetDevelop your Budget

When creating a budget for When creating a budget for an educational technology an educational technology project, consider project, consider categories such as:categories such as:

Salaries for project Salaries for project managersmanagers

Salaries for clerical Salaries for clerical assistance or student assistance or student assistantsassistants

Fringe benefitsFringe benefits Stipends for professional Stipends for professional

developmentdevelopment Rental of space for Rental of space for

activitiesactivities RefreshmentsRefreshments

Travel to conferences, Travel to conferences, schools, or eventsschools, or events

Reference material such as Reference material such as books and subscriptions to books and subscriptions to magazines or journalsmagazines or journals

Office suppliesOffice supplies Printing and postage costsPrinting and postage costs Extra consumables: print Extra consumables: print

cartridges, power cords, cartridges, power cords, batteries, paperbatteries, paper

Maintenance costsMaintenance costs Equipment, storage Equipment, storage

containers, security itemscontainers, security items Shipping and insuranceShipping and insurance

Dream big, but think small. In other words, create a budget that lets you Dream big, but think small. In other words, create a budget that lets you do the project the way you feel it should be done, and pay special do the project the way you feel it should be done, and pay special attention to detail. Some grants ask for accounting, receipts, and records. attention to detail. Some grants ask for accounting, receipts, and records. Some funding agencies frown upon frequent budget changes. Think of the Some funding agencies frown upon frequent budget changes. Think of the grant as a contract—services must be delivered for the cost specified. grant as a contract—services must be delivered for the cost specified. Budget accurately.Budget accurately.

BudgetBudget

Narrative clearly explains ALL listed Narrative clearly explains ALL listed items to show that every cent is items to show that every cent is required to guarantee success.required to guarantee success.

TIP: itemize expenses in an easy to TIP: itemize expenses in an easy to read formatread format

THIS IS THE AREA THAT IS MORE THIS IS THE AREA THAT IS MORE SCRUTINIZED!!! You may say one thing in SCRUTINIZED!!! You may say one thing in your narrative but where you place the your narrative but where you place the money is what you REALLY valuemoney is what you REALLY value

Item Project purpose Price each Total cost

Requested support:

Handspring Visor Prism color handheld computers, 40

Color wireless handheld computer capable of attaching to probes and other data collection devices. 20 will be given to teachers, 20 will be used with students.

294.00 11760

ImagiProbe system, 40 (Packs of 25, 10, 5)

Interface for Visor handheld for use with environmental sensors

25 for 6449, 10 for 2879, 5 for 1529

10857

ImagiLab General Science, 4 packs of 10

Field bags for Visors and probes, probes (temperature, light, voltage), software, field guides, student portfolios

10 for 759 3036

GoType Keyboards for Visor, 40 Small portable keyboards used for report writing 69.95 2978

TriBeam Web Target wireless web access point, 1

For student Visor infrared access to web resources 2250 2250

Laptop station: Compaq Presario 2805 with infrared printer , 1

For installing software to student Visors, and printing student reports

2000 2000

Extension cords, 5 For recharging student Visors 20 100

Requested Total: $32981

Provided by school district and university:

Workshop facilitation, 25 days Facilitator for two-day teacher workshop and one-day co-teach with each teacher

1000/day 25000

Graduate course instruction Faculty and tuition for teachers in math/science course

6000 6000

Web server space for project files

For sharing project lessons, video and reports 1000 1000

CD-ROMs with project files For sharing project lessons, video and reports 1000 1000

Provided Total: $33000

Project Total: $65981

ConclusionConclusion

BRIEFLY BRIEFLY restate your argumentrestate your argument Re-address the 9 questions from the Re-address the 9 questions from the

beginning of this presentationbeginning of this presentation


AppendixAppendix (where allowed by agency guidelines)(where allowed by agency guidelines)

Not always applicable

Before you send if off…Before you send if off…

Review Grantor Guidelines Review Grantor Guidelines check the RFPcheck the RFP

Proofread!Proofread!

Concise LanguageConcise Language

Colleague Reads for Clarity and as another Colleague Reads for Clarity and as another chance to Proofread!chance to Proofread!

Reasons proposals are not Reasons proposals are not funded:funded:

Did not follow application instructions. (At the top Did not follow application instructions. (At the top of of EVERY list!!) EVERY list!!)

Lack of clarity (as seen by the reader). Lack of clarity (as seen by the reader). Crucial letters of collaboration missing from the Crucial letters of collaboration missing from the

application. application. Unrealistic and unjustified budget (whether too Unrealistic and unjustified budget (whether too

much or much or too little). too little). Low significance, outdated methods, uncertainty Low significance, outdated methods, uncertainty

about about project's future. project's future. Failure to plan for funding beyond the grant period. Failure to plan for funding beyond the grant period. Applicant seems more interested in getting the Applicant seems more interested in getting the

grant grant than in doing the project. than in doing the project.

Internet SourcesInternet Sources

Education World Grants Education World Grants http://www.education-world.com/grants/http://www.education-world.com/grants/

World Bank World Bank http://www.worldbank.org/http://www.worldbank.org/ Teacher Grants Teacher Grants http://www.teachergrants.org/http://www.teachergrants.org/ Tech Grant News Tech Grant News

http://www.technologygrantnews.comhttp://www.technologygrantnews.com

Stay informed about grantsStay informed about grantsFor information on grant sources and strategies, become For information on grant sources and strategies, become

a regular connoisseur of grant websites. a regular connoisseur of grant websites. You may need to Type You may need to Type GrantsGrants in the Search Box in the Search Box

3Com 3Com http://www.3com.com/solutions/en_US/scenario.jsp?solutiontype=1000001http://www.3com.com/solutions/en_US/scenario.jsp?solutiontype=1000001&groupid=11014&solutionid=5873&groupid=11014&solutionid=5873

American Association of University Women American Association of University Women http://www.aauw.org/3000/felgrawa.htmlhttp://www.aauw.org/3000/felgrawa.html

AOL Foundation AOL Foundation http://aoltimewarnerfoundation.org/http://aoltimewarnerfoundation.org/ AT&T Foundation AT&T Foundation http://http://www.att.comwww.att.com/foundation/foundation BellSouth Foundation BellSouth Foundation http://www.bellsouthfoundation.org/grants/index.asphttp://www.bellsouthfoundation.org/grants/index.asp Blue Cross Blue Shield Blue Cross Blue Shield http://www.bcbsfl.com/index.cfm?http://www.bcbsfl.com/index.cfm?

section=visitors&fuseaction=BlueFoundation.homesection=visitors&fuseaction=BlueFoundation.home Chevron Corporate Grants Chevron Corporate Grants http://http://www.chevron.comwww.chevron.com/community//community/ Coca Cola Coca Cola

http://www2.coca-cola.com/citizenship/foundation_guidelines.htmlhttp://www2.coca-cola.com/citizenship/foundation_guidelines.html Compaq Compaq http://http://www.compaq.comwww.compaq.com/corporate/community//corporate/community/ Dreyer's Dreyer's http://http://www.dreyersinc.com/dreyersfoundationwww.dreyersinc.com/dreyersfoundation// Handspring Handspring http://http://www.handspring.com/company/foundation/index.jhtmlwww.handspring.com/company/foundation/index.jhtml Inspiration Inspiration http://http://www.inspiration.com/prodev/index.cfm?fuseactionwww.inspiration.com/prodev/index.cfm?fuseaction

=scholarship=scholarship

Internet Sources Continued

Jacksonville Community Foundation Jacksonville Community Foundation http://http://www.jaxcf.org/aboutus/aboutus.htmlwww.jaxcf.org/aboutus/aboutus.html

Marco Polo Marco Polo http://www.marcopolo-education.org/home.aspxhttp://www.marcopolo-education.org/home.aspx Microsoft Microsoft http://www.microsoft.com/giving/http://www.microsoft.com/giving/display.asp?Channeldisplay.asp?Channel=Apply=Apply National Endowment for the Arts National Endowment for the Arts http://www.nea.gov/http://www.nea.gov/ National Endowment for the Humanities National Endowment for the Humanities http://http://

www.neh.gov/grants/index.htmlwww.neh.gov/grants/index.html National Education Association National Education Association http://http://www.nea.orgwww.nea.org/grants/grants / / and and http://http://www.nfie.org/grants.htmwww.nfie.org/grants.htm National Science Teachers Association National Science Teachers Association http://http://www.nsta.org/awardscompwww.nsta.org/awardscomp National Weather Association Education Grants National Weather Association Education Grants http://http://

www.nwas.org/solhirsch.htmlwww.nwas.org/solhirsch.html NEC NEC http://http://www.necfoundation.orgwww.necfoundation.org// Prudential Foundation Prudential Foundation http://www.prudential.com/community/http://www.prudential.com/community/ Smarter Kids Foundation Smarter Kids Foundation http://www.smarterkids.org/k12/index.asphttp://www.smarterkids.org/k12/index.asp Sprint Sprint http://www.sprint.com/sprint/overview/commun.htmlhttp://www.sprint.com/sprint/overview/commun.html Sunshine State TESOL Sunshine State TESOL http://www.sunshine-tesol.org/http://www.sunshine-tesol.org/ Toshiba America Foundation Toshiba America Foundation http://www.toshiba.com/taf/http://www.toshiba.com/taf/ Verizon Verizon http://www.verizonreads.net/programs/default.asphttp://www.verizonreads.net/programs/default.asp

Internet Sources Continued

Other ResourcesOther Resources

http://www.cpb.org/grants/grantwriting.htmlhttp://www.cpb.org/grants/grantwriting.html http://www.fundsnetservices.com/grantwri.htmhttp://www.fundsnetservices.com/grantwri.htm

Print this one and keep it in your classroomPrint this one and keep it in your classroom http://www.firn.edu/doe/bin00014/doc/h-grant.dochttp://www.firn.edu/doe/bin00014/doc/h-grant.doc

grant me the money

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