graduate council: graduate orientation spring 2013-14

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Graduate Council: Graduate Orientation Spring 2013-14

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Page 1: Graduate Council: Graduate Orientation Spring 2013-14

Graduate Council: Graduate Orientation

Spring 2013-14

Page 2: Graduate Council: Graduate Orientation Spring 2013-14

Graduate Council

• Purpose, Role, and Position

• Current Undertakings

• Important Reminders

• Latest Undertakings

• Conclusion

Page 3: Graduate Council: Graduate Orientation Spring 2013-14

Institutional Purpose• Facts

– AUB offers more than 50 Master’s and 9 PhD programs– 1261 graduate students in academic year 2012-13

• 37% graduate assistants• 16% of the student body

• The expansion of graduate education at AUB and the growing number of new graduate programs require enhanced graduate governance.

• The Graduate Council has been established to elaborate, build, and carefully operate graduate governance structures in order to enhance academic and research processes.

Page 4: Graduate Council: Graduate Orientation Spring 2013-14

Institutional RoleFacilitate and coordinate graduate education in the

following ways/areas:

• Follow up to ensure the uniform implementation of policies governing graduate work

• Support graduate recruitment programs

• Provide information about graduate admissions• Encourage the development and success of students

• Provide mechanisms for quality control for all aspects of graduate education

Page 5: Graduate Council: Graduate Orientation Spring 2013-14

Institutional Position• Report to the Provost• Implement policies approved by Board of Graduate Studies

(BGS) and the Senate• Operate in consultation with Faculty Graduate Studies

Committees (GSC)• Work alongside other units at AUB

– Office of Admissions– Office of the Registrar– Faculties– Office of Student Affairs (SAO)– Office of International Programs (OIP)– Others

Page 6: Graduate Council: Graduate Orientation Spring 2013-14

Current Undertakings• Monitoring and Coordinating Graduate

Admissions

• Improving GA Allocations, Financial Aid and Fellowships

• Addressing Graduate Student Issues

Page 7: Graduate Council: Graduate Orientation Spring 2013-14

Graduate Student Issues• Actively participate in recruitment and

orientation programs

• Provide helpful information through web site

• Help oversee annual publishing of Graduate Catalogue

Page 8: Graduate Council: Graduate Orientation Spring 2013-14

Graduate Student Issues• Advise students on general university graduate policy

• Otherwise, serve as a general reference point– Academic Advisor and Department Chair are the primary

reference in matters related to your program of study– In matters not within our scope of operation, refer

students to the appropriate individuals and entities

Page 9: Graduate Council: Graduate Orientation Spring 2013-14

Graduate Student Issues• Through reminders, help students to

– Comply with regulations– Meet deadlines

• Propose enhancements to graduate student life– Based on own analysis– Based on feedback of students, faculty, and staff

Never trash our emails

We never trash yours

Page 10: Graduate Council: Graduate Orientation Spring 2013-14

Important Reminders• Degree Progress

• Maximum Residency/Leave of Absence

• Change of Major

• Transfer of Credits

• Thesis Deadlines

Page 11: Graduate Council: Graduate Orientation Spring 2013-14

Degree ProgressWe encourage students to complete their degree as early as possible and to be registered every semester.

Master’s students are encouraged to be enrolled full-time and to finish within 2 years.

Maximum Residency:• Master’s: 4 years• PhD Regular Track: 5 years• PhD Accelerated Track: 6 years

Going beyond maximum residency requires an extension.

Page 12: Graduate Council: Graduate Orientation Spring 2013-14

Joining the traveling circus for a year?Unacceptable

Leave of Absence (LoA)• For special/extenuating circumstances that require students to put their

studies on hold.• Absence is excused (i.e. not part of maximum residency)• Legitimate reasons and documentation required.

• Can apply for a maximum of 2 regular semesters at a time• Allowed a total of 4 regular semesters of LoA• Absence of four consecutive semesters (including Summer term) requires

student to re-apply for admission.

DOCUMENTED MEDICAL CONDITION?Acceptable

Page 13: Graduate Council: Graduate Orientation Spring 2013-14

Change of MajorWithin the Same Faculty• Petition the Department to which you want to

transfer• Abide by the admissions deadlines

To Other Faculties/Schools Within AUB• Undergo the Admissions process

Page 14: Graduate Council: Graduate Orientation Spring 2013-14

Transfer of Credits (Master’s)Into a Master’s Degree Program

• Beyond requirement of Bachelor’s degree

• GPA of 80 in undergraduate courses of major/related field

From One Master’s Degree to Another

• Approval of department/academic unit concerned

•No more than 9 credits are transferable*•Grade of 80 or above•GSC Approval•Internship, thesis, and practicum courses excluded*Kindly check with faculty for exceptions.

In Both Cases…

Page 15: Graduate Council: Graduate Orientation Spring 2013-14

Transfer of Credits Into a PhD• Beyond requirement of Master’s degree

• GPA of 85 in graduate courses of major/related field

• Grade of 85 or above

• No more than 6 credits are transferable

• GSC Approval

• Graduate Council Approval

– Internship, thesis, and practicum courses excluded

Page 16: Graduate Council: Graduate Orientation Spring 2013-14

Master’s Thesis DeadlinesFor Master’s candidates Graduating in

Summer 2012-13* Fall 2013-14 Spring 2013-14

Deadline for approval of thesis topic and committee

June 3, 2013 September 9, 2013 January 3, 2014

Deadline for thesis defense September 30, 2013 January 3, 2014 May 9, 2014

Deadline for thesis deposit at library

October 11, 2013 January 15, 2014 May 21, 2014

• Summer 2013-14 dates published in 2014-15 Graduate Catalogue.

• Latest deadlines always available at: http://www.aub.edu.lb/units/graduate_council/Documents/thesisdeadlines.pdf

EMAILREMINDERWILL BE SENT

Page 17: Graduate Council: Graduate Orientation Spring 2013-14

PhD Thesis DeadlinesFor Master’s candidates Graduating in

Summer 2012-13* Fall 2013-14 Spring 2013-14

Deadline for approval of thesis topic and committee

February 4, 2013 May 10, 2013 September 9, 2013

Deadline for thesis defense September 30, 2013 January 3, 2014 May 9, 2014

Deadline for thesis deposit at library

October 11, 2013 January 15, 2014 May 21, 2014

• Summer 2013-14 dates published in 2014-15 Graduate Catalogue.

• Latest deadlines always available at: http://www.aub.edu.lb/units/graduate_council/Documents/thesisdeadlines.pdf

EMAILREMINDERWILL BE SENT

Page 18: Graduate Council: Graduate Orientation Spring 2013-14

Latest Undertakings2nd Annual Open House for Graduate Studies at AUB• Opportunity to familiarize potential candidates with

– Master’s and PhD degrees currently offered at AUB – Available student scholarships – Application process

• Consisted of presentations, reception, Q&A, and faculty tours

• Around 200 attendees from local, regional, and international universities and companies

• Held in the 2nd or 3rd month of each Fall semester

Page 19: Graduate Council: Graduate Orientation Spring 2013-14

2nd Annual Open House for Graduate Studies at AUB

Page 20: Graduate Council: Graduate Orientation Spring 2013-14

2nd Annual Open House for Graduate Studies at AUB

Page 21: Graduate Council: Graduate Orientation Spring 2013-14

2nd Annual Open House for Graduate Studies at AUB

Page 22: Graduate Council: Graduate Orientation Spring 2013-14

2nd Annual Open House for Graduate Studies at AUB

Page 23: Graduate Council: Graduate Orientation Spring 2013-14

2nd Annual Open House for Graduate Studies at AUB

Page 24: Graduate Council: Graduate Orientation Spring 2013-14

Latest UndertakingsEnhancing Graduate Life• Assisted in the establishment of a student-led, student-run Graduate

Student Society• GSS is now functional• If you are interested in joining, please pass by the GSS “Ask Me” Booth

in Common Room, West Hall

• Proposed enhancements to graduate academic life:– Research forums and events– Workshop series– Graduate space

• Graduate Student Life Working group has been established to get a pilot underway in the Arts, Humanities, and Social Sciences

Page 25: Graduate Council: Graduate Orientation Spring 2013-14

Latest UndertakingsPartnering with University Libraries• Research is especially relevant to your graduate experience.• Graduate Council informs graduates regarding useful workshops and

related activities.• Latest offering from University Libraries: Search & Cite Workshop

– Location: Jafet Library/E-Classroom

Date Time

Option 1 Wednesday, February 5th 10:00 AM

Option 2 Wednesday, February 5th 4:00 PM

Option 3 Thursday, February 6th 10:00 AM

Option 4 Thursday, February 6th 4:00 PM

Option 5 One-on-one session(call ext. 2621/2629 or email [email protected])

Page 26: Graduate Council: Graduate Orientation Spring 2013-14

ConclusionThe Graduate Council exists to enhance AUB graduate studies and graduate life.

• Coordinate, facilitate, and advise

• Introduce uniformity to graduate studies governance

• Serve as a point of reference to graduate students

• Propose enhancements to the graduate experience

• Open to input from the AUB community

Page 27: Graduate Council: Graduate Orientation Spring 2013-14

Welcome to AUB!Please feel free to visit us at

College Hall 432/434

and on the Web athttp://www.aub.edu.lb/graduate_council

This presentation will be in the “Student Resources” section of our site: http://www.aub.edu.lb/units/graduate_council/Pages/resources.aspx

Page 28: Graduate Council: Graduate Orientation Spring 2013-14

Team Members

Contact Info/Biographies: http://www.aub.edu.lb/units/graduate_council/Pages/team.aspx