Grading of the

Institutes Under

Haryana State Counseling Society India

Submitted By

Dr. S. N. Nandi and Dilip Gayen

DELHI

VIEW ON COST, QUALITY & TIMEVIEW ON COST, QUALITY & TIME

TO TO COMPLETECOMPLETE

THIS THIS ASSIGNMENTASSIGNMENT

COST

QUALITY

TIME

The process is very cumbersome and time consuming for an institute.

The process creates fear and misunderstanding on the part of an individual institute

Both the faculty members and administrative staff hardly participates intellectually

The process is often perceived as an inspection by a few outsiders with all the hide and seek

elements

There is a shortage of trained manpower to conduct the process

As the accreditation is being done by a regulatory agency itself, the effectiveness is diluted.

It is required to be reviewed and reengineered especially in the light of new concepts –

Total Quality

BenchmarkingOrganizationalPerformanceExcellence

For comprehensive and participative system of Grading/Rating and Accreditation for Technical Education

Benchmarking

MBNQA(Malcolm Baldrige National Quality Award in USA)

EFQM(European

Foundation of Quality

Management)

TQM principles

ISO-9000 Standard

Grading/ Rating

andAccreditation

Lead

ersh

ip

People

Policy & Strategy

Partnership &Resources

Processes

People Result

CustomerResult

Society Result

Key P

erforman

ceR

esults

Enablers

Innovation & Learning

Results

THE EFQM EXCELLENCE THE EFQM EXCELLENCE MODELMODEL

THE MBNQA MODELTHE MBNQA MODEL

Leadership

StrategicPlanning

HRD and Management

ProcessManagement

BusinessResult

Information & Analysis

Customer and Market FocusedStrategy and Action Plans

Customer and Market focus

Scope of the study

Identification of criteria and related parameters and formulation of strategy and Model & methodology for assessment of

the above and Finally application of the same for all the

technical Institutes selected in the state of Haryana.

EVALUATION CRITERIA

Sl. No. FactorNew

Institute Old Institute

Total Marks Total Marks

1. Governance and Leadership 200 150

2. Human Resources 150 150

3.Teaching, Learning and Evaluation 250 250

4. Infrastructure 250 250

5.Students Support and Progression 150 100

6.Research, Consultancy and Extension Nil 100

7. Total 1000 1000

1. Governance and Leadership

This factor examines the Mission and Vision with which the Chief Executive has been building up the Institute. The focus of this examination will be assessment of depth of commitment the Chief Executive as reflected in his plan of action. His action should reflect his concern for development of internal leadership and environment. Some of the areas such actions could be reflected are as follows:•Quality of persons selected as academic head of the Institution/Director. •Use of external networking for the development of Institute.•Availability of funding.•Development of internal environment (both academic and non-academic ones).•Strategy in action (as reflected in choice of main area of study selected and nature of specialization offered).This factor also examines the support and encouragement being given to continuous quality improvements in all academic and non-academic activities and building up names and fames of the Institute to various stakeholders.

Sub-Factor Considered:

1.Selection of Director and of Teachers and the methods of selection 2.Selection of main area of study and of specialization 3.External Network accessible (by CEO, Directors and other influencing members of the Institute) 4.Availability of capital fund, future plan and provisions and scope for further expansion 5.Quality Orientation and image and goodwill of the Institutes

2. Human Resources

This factor essentially examines quality and adequacy of teachers and of supporting staff. Teaching staff should be mix of both young and old with sufficient amount of teaching and or corporate experiences. Besides teaching, they should be inclined to carry out various kinds of academic persuasions like guiding research work, writing papers, coordinating professional activities etc.

Sub-Factor Considered:

2.1 Adequacy a) Full time Faculty : Studentsb) Visiting Faculty : Full time

2.2 Qualification of Full time Faculty Members

2.3 Experiences a) Teachingb) Corporate

2.4 Engagement on Research / Professional Activities 2.5 Days spent on development programs per Faculty

3. Teaching, Learning and Evaluation

This factor examines curriculum, session planning, teaching methodology and evaluation system under quality of curriculum and appropriateness of specialization are prime concern under this factor. The Institute should ensure that time table plan in advance is adhered to. There should be effective examination systems for both internal and external assessments.

Sub-Factor Considered:

Quality of Students a) Cut off points (Ranks) received in Entry Examination b) Percentage of Management Quota and Selection Method

Employed

•Background / Discipline 1.Feedback & Results

•Changes made / suggested to the University for Curriculum

•Academic Results in terms of percentage of students clearing all the papers first time 1.Sessions

•Total hours : Planed Vs. Actual •Percentage of hours taken up by outsiders •Percentage of hours by non-lecture methods

1.Evaluations •Distribution of marks for internal assessment •Summer Projects - Report and Evaluation Records existing

1.Feed back from Students

•System available for feed back •Percentage of students satisfied

4. Infrastructure This factor examines adequacy of modern facilities like Lecture Halls, Audio Visual aids, Library and IT facilities. These facilities are not only acquired but also arrangements are being made for their proper upkeep.

Sub-Factor Considered:

4.1 Classroom a) Total Area (square meters) / student covering both technical and tutorial rooms b) Percentage of Area (square meters) with AC c) Number of LCD and Projectors per 60 Students 4.2 Library

a) Areas per student b) Copies of books per student c) Number of titles per 1000 copies of books d) Number of journals per student e) Percentage of journals published abroad

4.3 IT a) Number of Computers per student b) De-centralized Vs Centralized c) Percentage of Computers with Internet Access

4.4 Physical Facility a) Effective availability of Generator b) Effective availability of Lift if number of stories exceed 3 c) Effective availability of Canteen d) Effective availability of Hostel e) Effective availability of Transport

4.5 Security a) Availability of 24 hours Security arrangements b) Availability of Health Checkup and Emergency arrangementsc) Number of negative comments on Housekeeping

5. Research, Consultancy and Extension

This factor examines not only provisions but also encouragement made to the Faculty members and students to undertake Research, Consultancy, Collaborative Projects and Extension Services so that their knowledge and expertise are being harnessed. It also may supplement the institute’s income to small extent.

Sub-Factor Considered:

5.1 Number of Projects 5.2 Values of Projects

6. Student Support and Progression

This factor examines arrangements and encouragements being made to provide to the students for their welfare, development and placement with potential recruiters.

Sub-Factor Considered:

6.1 No. of Hours spent on student development work per semester 6.2 No of committees and of man days spent for participatory welfare and self management activities 6.3 No. of sessions per subject per semester conducted by faculties from industries and Alumni 6.4 No of student days spent per semester for Industry related activities 6.5 No. of organizations contacted and agreed for Project work 6.6 Recognition received by students in any external event

DISTRIBUTION OF TOTAL MARKS FOR GRADING

Sl. No

Grading CriteriaGrade Code

Scores / Grade Ranges ( %)

1 Outstanding A+ More than 90%

2 Excellent A From 85 to 90%

3 Very Good B+ From 80 to Less than 85%

4 Good B From 75 to Less than 80%

5 Fair C+ From 70 to Less than 75%

6 Above Average C From 65 to Less than 70%

7 Average D+ From 60 to Less than 65%

8 Below Average D From 45 to Less than 60%

9 Up Gradable E Less than 45%

Note:1.For Old Institute All the above Process of Evaluation will be applicable in a Separate List2.For Old Institutes (That Institutes where 1st batch not Passes out) will be listed in a separate list of the same assessment Criteria.

EVALUATION OF INSTITUTES FOR GRADING FOR OLD INSTITUTES

Sl. No.

Item Total Marks

1 Governance and Leadership 150.0

1.1Selection of Director and of Teachers and the methods of selection

30

1.2Selection of main area of study and of specialization

30

1.3External Network accessible (by CEO, Directors and other influencing members of the Institute)

30

1.4Availability of capital fund, future plan and provisions and scope for further expansion

30

1.5Quality Orientation and image and goodwill of the Institutes

30

2 Human Resources 150.0

Adequacy 30.0

Qualification 20.0

Composition 20.0

Experience 30.0

Research Interest 30.0

Faculty Training 20.0

3 Teaching, Learning and Evaluation 250

3.1 Quality of Students 50.0

3.2 Curriculum Feedback and Results 50.0

3.3 Sessions 50.0

3.4 Evaluations 50.0

3.5 Feedback from Students 50.0

4 Infrastructure 250.0

4.1 Classroom 60.0

4.2 Library 60.0

4.3 IT Facility 50.0

4.4 Physical Facility 50.0

4.5 Security 30.0

5 Research, Consultancy and Extension 100.0

5.1 Number of Projects 50

5.2 Values of Projects 50

6 Student Support and Progression 100.0

6.1 No. of Hours spent on student development work per semester 20

6.2No of committees and of man days spent for participatory welfare and self management activities

10

6.3No. of sessions per subject per semester conducted by faculties from industries and Alumni

10

6.4  No of student days spent per semester for Industry related activities 30

6.5 No. of organizations contacted and agreed for Project work 20

5.6 Recognition received by students in any external event 10

TOTAL 1000.0

EVALUATION OF INSTITUTES FOR GRADINGFOR NEW INSTITUTES

Sl. No.

ItemTotal Marks

1 Governance and Leadership 200.0

1.1Selection of Director and of Teachers and the methods of selection

50

1.2Selection of main area of study and of specialization

40

1.3External Network accessible (by CEO, Directors and other influencing members of the Institute)

35

1.4Availability of capital fund, future plan and provisions and scope for further expansion

40

1.5Quality Orientation and image and goodwill of the Institutes

35

2 Human Resources 150.0

Adequacy 30.0

Qualification 20.0

Composition 20.0

Experience 30.0

Research Interest 30.0

Faculty Training 20.0

3 Teaching, Learning and Evaluation 250

3.1 Quality of Students 50.0

3.2 Curriculam Feedback and Results 50.0

3.3 Sessions 50.0

3.4 Evaluations 50.0

3.5 Feedback from Students 50.0

4 Infrastructure 250.0

4.1 Classroom 60.0

4.2 Library 60.0

4.3 IT Facility 50.0

4.4 Physical Facility 50.0

4.5 Security 30.0

5 Student Support and Progression 150.0

5.1 No. of Hours spent on student development work per semester 30

5.2No of committees and of man days spent for participatory welfare and self management activities

20

5.3No. of sessions per subject per semester conducted by faculties from industries and Alumni

30

5.4  No of student days spent per semester for Industry related activities 30

5.5 No. of organizations contacted and agreed for Project work 20

5.6 Recognition received by students in any external event 20

TOTAL 1000.0

Terms of Reference

The study will be carried out in 2 Phases:

I-Model Development. & Piloting and

II- Rolling out

Broad activities to be performed in each of the two phases are given below:

.

Approach & Methodology

1. An apex Committee consisting of Educationist, Industry Practitioners and Professionals for Guidance on model development

2. A team of 2-4 consultants will make the necessary Literature Survey, discussion with Stakeholders and visit to a sample number of Technical Institute in order to develop the necessary model and methodology. The tam will carry out all the necessary steps as outlined under Terms of Reference.

Phase – I: Formulation and Validation

I. To study the present status of Technical Education in India vis-à-vis in Haryana, the emergent requirements for students’ career and job potentialities and of other stakeholders and prevalent conditions in the Technical Institutes in the state and to develop a suitable model depicting criteria and their interrelationship reflecting total quality of the Technical Institutes under consideration.

Phase – I: Formulation and Validation (contd….)

II. To study existing vision & Mission, Policy, Process, Human Resource aspects and information infrastructure prevalent in Technical Institutes and to identify parameters and measures reflecting the selected criteria as well as to develop appropriate methodology of collecting data related to parameters and measures identified. A Development workshop with the Representatives from Technical Institutes will be organized for this purpose.

Phase – I: Formulation and Validation (contd….)

III. To apply the above mentioned model and methodology to a sample number of 5 Institutes for pilot run and work out Grading/Rating and Accreditation and then after to validate the model by comparing the results with overall perception of stakeholders & fine tune the model and methodology, if necessary.

Phase-II: Rolling out

To apply the model and methodology thus validated as above for the remaining Institutes.

Phase-II: Rolling out (Contd…)

1. One Orientation workshop of 1 days duration will be organized for a group of nominated staff member from every batch of 15-20 Institutes. These nominated members will participate actively in assessment by filling up the application from and coordinating the site visit to be conducted by assessment team at their respective institutes.

2. Grading/ Rating and subsequently accreditation will be worked out based on verified quantitative date obtained through application forms and observations made by the study team during their study visits.

3. Questionnaire and Process of Grading would be presented and discussed as per requirement and demand by HSCS

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A Select list of Assignments completed

A.Benchmarking study for the following sectors

1. Engineering Industry2. Automobile Industry3. Sugar Industry4. Fertilizer Industry5. Pharmaceutical Industry6. Machine Tools Industry7. Power Plants8. Management Institutes9. Environmental Laboratories10. Shipping agencies11. Software firms

B. Formulation of Award scheme and evaluation of participating organisations for award

1. Public sector known as SCOPE EXCELLENCE AWARD for Public Sector firms covering both Manufacturing and Service organization.

2. Steel, Sector – PM Trophy for the best Steel plant in both Public and Private sectors

3. E-Governance award by the Government of India4. Comparative Evaluation of innovativeness in IT Firms

C. Consulting service to CSIR for evaluation of performances of research and development Institutes