\ No. 01-14/2009 -RBGovernment of India

Ministry of Communications & ITDepartment of Posts

(RB Division)Dak Bhavan, Sansad Marg,

New Delhi - 110001Dated: 18.01.2010

To

All Head of Circles

SUB: Incentive structure to post office staff involved' in NREGS related work-reaardina

- This is regarding the incentive structure payable to post office staff involved in NREGSrelatedwork.

2. A Committee was constituted to finalize the incentive structure payable to the post office staff

involvedin NREGSrelated work. TheCommitteeconsideredthe issueof payment of incentiveto postalstaff in depth, in particular issues relatingto handlingof NREGStransactions. The recommendationsofthe Committee have been concurred by JS&FA(P) and approved by Secretary (Posts).Accordingly, the

incentive structure payable to post office staff involved in NREGSrelated work is outlined in subsequent

paragraphs.

3. For NREGStransactions, incentive to Post Office staff will be paid for the following threeactivities of work as follows:

(i)

(ii)

Q!j~

Incentivefor opening of NREGSaccountsIncentive at BOI so levelmakingNREGSpaymentsJncentive at back office level for making ledger entries---- -

4. The following rate of incentive has been approved for post office staff performing NREGSwork:

ill Incentive for oDeninR:new NREGSaccount:

(a) At the rate of Rs 0.35 per new account payable to GDS BPM

(b) At the rate of Rs0.40 per new account to PAin SOand Rs0.10 per new account to supervisorin SO

(c) At the rate of Rs 0.30 per new account to ledger assistant and Rs 0.10 per new account to

ledger supervisor in the account office

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Lill Incentive at BO/50 level makin2 NREG5payments:

lliil Incentive at back office level for makin~er entries:

This incentive would be paid only when it is ensured that all the ledger entries are completed in respectof NREGSaccounts.

5. Ceilin2on payment of incentive: The monthlyceilingon payment of incentivefor NREGS

to the GDS Branch Postmasters and other categories of Gramin Dak Sevaks will be limited to the basic

TR-CA+ DApaid to the incumbents. In respect of Departmental officials working in Sub-Office and Head

Post Offices, the existing Dept of Personnel & Trg / Govt of India / Departmental instructions on the

payment of incentive and annual ceiling would apply.

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SI Office Designation Rate of incentive proposedNo1 EDSO& GDS BPM/SPM Rs. 1.50 per NREGS

EDBO payment in excess of 20NREGSpayments daily

Other GDS(if available and Rs. 0.20 per NREGS

performing NREGSwork) payment in excess of 20NREGSpayments daily

2 SOs SPM Rs. 1.50 per NREGS

payment in excess of 60NREGSpayments daily

Group D/Packer /GDS packer Rs. 0.20 per NREGS

(performing NREGSwork) payment in excess of 60NREGSpayments daily

SI Office Designation Rate of incentive proposedNo1 SO Ledger PA Rs0.10 per NREGSdeposit

Rs0.10 per NREGSwithdrawalSupervisor Rs0.05 per NREGSdeposit

Rs0.05 per NREGSwithdrawal2 HO Ledger PA Rs0.10 per NREGSdeposit

Rs0.10 per NREGSwithdrawalSupervisor Rs0.05 per NREGSdeposit

Rs0.05 per NREGSwithdrawal

6. Operational Procedure for makinR incentive pavment:

In order to make the operational procedure for claiming of NREGSincentive simple, it has been

approved that the responsibility for payment of incentive to Gramin Dak Sevaks will be vested with

SPMs(of account SO) and in respect of officials of SOsto Head Post Masters(of account HO). Incentive

will be claimed on daily basis along with a voucher on the dates of occurrence of NREGSpayments /opening of NREGSaccounts so that the SPM / HPM does not feel the burden of checking at the end of

the month. In order to restrict the incentive to the TRCA,an incentive register will be maintained at. .

Sub-Office level and HO level. Detailed operational procedure for claiming incentive for NREGS

payments at BOandSO level and for back office operations is being outlined as under:

i) The Muster roll along with names of the beneficiaries is received in the BO from the State

Government and the BPM has to effect payment of withdrawals to the beneficiaries. The BPM

has to maintain separate journal for NREGSpayments and should send a list of NREGSpayments

effected on a particular day to the Account Office along with the copy of the Muster roll and

Withdrawal Forms (passedwarrants) indicating the amount. The BPM will prepare a voucher for

claiming the incentive for the NREGStransactions over and above the threshold for himself and

the other Gramin Dak Sevak in the BOfor that particular day to the Account Office. The Account

Office in turn will verify the payments with reference to BO Daily Account and authorize the

payment of incentive and return the voucher to the BO duly authorizing payment. Money paid

voucher (ACG-17)will be used for this purpose. On payment, the voucher will be sent to HO by

charging the expenditure under bills paid. The HO will account the vouchers after dueclassification under the relevant Head of Account.

Ii) SPMswill maintain a Register indicating the payment of incentive to the GDS BO-wise and

GDSname-wise for applying ceiling criteria and will ensure that the incentive does not exceed

the basicTRCA+DApayable to each GDSin a month.

Hi) In respect of NREGSpayments taking place at the Sub-Office, the SPMwill prepare a'voucher

for payment of incentive for transactions over and above the prescribed limit in respect ot"

transactions occurring at his SO only and submit the voucher to the HO for checking and

authorizing the payment. Here also, the same procedure outlined above will be adopted. Head

Post office will maintain a, register for payment of incentive to ensure that payment of

incentive to a particular departmental officials (including Gr.D) and GDSofficial does not

exceed the prescribed ceiling.

iv) The SPM will be responsible for payment of incentive for the BOsand the Head Postmasters

will be responsible for the incentive payment in respect of the Sub-Offices. The SPM should

obtain incentive vouchers from BPMs who failed to send it along with BODaily Account.

v) Procedure for payment of incentive for back office operations - Incentive will be paid at back

office level for making ledger entries. The incentive for the Sub-Post Offices for NREGS

transactions will be authorized by the HPM after due verification with reference to records. In

respect of back office work at HPO, the APM SB or DPM SB in charge of SB Branch have to

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preparea incentiveclaimand send to the DivisionalOfficewith due certificationof HPMon theaspect of completion of ledger posting. The DivisionalOffice will authorize incentive payment

for back office level transactions at HO subject to the annual ceiling. It will also watch

expenditure on incentive in Divisionsso that it remains within available of fund.

7. This letter issues with the concurrence of JS&FA(P) and approval of Secretary (Posts).

(Raj~~Director (RB)

Copyto:

1. Sr/PPSto Secretary, Department of posts.2. Sr/PPSto Member{Technology), Department of Posts3. JS& FA,Department of Posts4. DDG(CP),Department of Posts.5. All Director of Accounts (Postal)6. AllService Associations, Dept of Posts

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