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Govt. of India Ministry of Human Resource Development

Dept. of School Education and Literacy

Mid Day Meal Division

PAB-MDM meeting to consider and approve AWP&B 2015-16

(Date of the meeting: 27.02.2015)

APPRAISAL NOTE

State: Goa

INDEX Sl. No. CHAPTER Page no.

Overview Pre-requisite steps for submission of AWP&B

2-3 Main Issues from Appraisal

Best practices

Part-A General Information 4

Part-B Review of performance during 2014-15 5-11

Part-C Recommendations of Appraisal team and quantification of variables for central assistance during 2015-16.

12-14

Part-D Analysis sheet. 15-20

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Overview:

Status on Pre requisite steps required for submission of AWP&B

Pre-requisite step Status

Plan should be approved by SSMC Meeting Yes

Release of funds through e-transfer from State / District to at least 50% schools

Yes

100% payment of cost of food grains made to FCI Yes

100% payment of honorarium to cook-cum-helpers through e-

transfer to their bank accounts.

Yes

Annual and Monthly data entry for the FY 2014-15 should be

completed up to January, 2015.

Yes.

Emergency Medical Plan on the lines of the contingency plan of

Odisha.

Yes

Submission of Plan through MDM-MIS Yes

Action taken note on commitments given by the State Govt. during PAB Meeting of 2014-15

Yes

Action taken note on findings of reports of Monitoring Institute. Yes

Action plan for the testing of food samples, Number of food

samples tested by accredited labs and findings

Yes

Separate and detailed MME plan Yes

Plan submitted duly signed by the Pr. Secretary / Secretary of

the State/UT within the scheduled date.

Yes

Issues:

i) 74% children were not satisfied with the quantity of meal served to them as one

pao is given to every child which is not sufficient for many of them. (MI Report)

ii) 40% children were not satisfied with the quality of meal served to them. (MI

Report)

iii) Mid Day Meal was not served hot in all the visited schools. (MI Report)

iv) State Govt. has not engaged cook-cum-helpers in schools having enrolment of

less than 20 children.

v) State Govt. has not provided funds for honorarium to cook-cum-helpers to Self

Help groups.

vi) State Govt. has not submitted proposal for reimbursement of cost of fuel

incurred towards usage of non-subsidized LPG cylinders.

vii) Only one meeting of SSMC held during first three quarters of 2014-15.

viii) Data for cooking cost utilization and food grain utilization not entered in MDM-

MIS.

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Best Practices:

i) Electronic transfer of funds to implementing agencies, cook-cum-helpers and to

Food Corporation of India.

ii) Training of cook-cum-helpers.

iii) State Govt is providing more funds than its mandatory share in cooking cost.

(Rs. 1.49 more in primary and Rs. 0.70 more in upper primary).

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Part-A : General Information

Introduction:

Prior to 2003, in the State of Goa, 3 kgs of rice were distributed to primary students

under the National Programme for Nutrition Support for Primary Education. The first radical

shift took place in 2003-04 with the distribution of pre-cooked ready to eat food items such

as kachori, ladoos, chakli, shankarpali, biscuits, etc. Further transformation took place

following the landmark direction of the Supreme Court of India, which ushered in the

distribution of hot cooked meals in the State.

At present Mid-Day Meals are served through 111 local Self Help Groups / Mahila

Mandal and 5 parent teacher associations across the State. The menu consists of Vegetable

Pulao and Bhaji & Pao / Puri /Chapati. All the cook-cum-helpers engaged in the State are

being paid their honorarium through electronic transfer of funds. There is no separate

Directorate or separate cell for Mid-Day Meal Scheme and Education department is the

nodal agency for implementation of the scheme in the State. The State Government is

contributing more than its mandatory share in cooking cost. However, the State Government

is not providing any additional food item.

1. Basic Information:

(Year 2014-15)

*percentage to enrollment.

S. No. INDICATORS STATUS

1. No. of Institutions PRY U PRY TOTAL

i) Existing Institutions 1084 424 1508

ii) Covered during the year 1084 424 1508

2. No. of Children

i) Approved by MDM-PAB 85763 60590 146353

Ii) Enrollment as on 30.9.2014 93765 68359 162124

ii) Average No. of children availed MDM during 01.04.2014 to 31.12.2014 (Table AT- 5 & 5A)

86043 (92%)

59201 (87%)

145244 (90%)

3. Coverage of children as per Quarterly Progress Report (QPR)

i) Average no. of children availed MDM as per QPR-1

84627 (90%)

58618 (86%)

143245 (88%)

ii) Average no. of children availed MDM as per QPR-2

86186 (92%)

59123 (86%)

145309 (90%)

iii) Average no. of children availed MDM as per QPR-3

86775 (93%)

59697 (87%)

146472 (90%)

4. No. of Working Days

i) Approved for first 3 quarters 155 155

ii) Covered during first 3 quarters 154 154

5. Per unit cooking cost Per child per day (in Rs.)

AVERAGE UNIT COOKING COST PCPD 5.08 6.18

State’s contributions in cooking cost per child per day

2.39 2.14

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Part-B : Review of Performance in 2014-15 (01.04.14 to 31.12.2014)

2. Based on the information provided by the State administration in its AWP&B 2015-16, the performance during 2014-15 (01.04.14 to 31.12.2014) was reviewed. The major issues in implementation during 2014-15 are summarized as under: - 2.0 Coverage of Institutions

Coverage in terms of No. of institutions. Difference between PAB Approval (Target) Vs No. of institutions covered (Achievement) – i) PRIMARY

The number of existing institutions = 1084 Number of institutions covered during 01.04.14 to 31.12.14 = 1084 (100%) ii) UPPER PRIMARY

The number of existing institutions = 424 Number of institutions covered during 01.04.14 to 31.12.14 = 424 (100%) 2.1 Coverage of Children

2.1.1 Coverage against enrolment : a) Primary - Coverage in terms of No. of children. Difference between Enrolment vs. Average No. of Children Availed MDM (Achievement) (Refer Table 2.3 of the Analysis Sheet).

Total Enrolment as on 30.09.2014 = 93765 Average number of children availed MDM during 01.04.14 to 31.12.14 = 86043 (92%)

b) Upper Primary: Coverage in terms of No. of children. Difference between Enrolment vs Average No. of Children Availed MDM (Achievement) – UPPER PRIMARY (Refer Table 2.4 of

the Analysis Sheet).

Total Enrolment as on 30.09.2014 = 68359 Average number of children availed MDM during 01.04.14 to 31.12.14 = 59201 (87%)

2.1.2 Coverage against PAB-MDM approval :

a) Primary : Coverage in terms of No. of children. Difference between PAB Approval (Target) vs. Average No. of Children Availing MDM (Achievement) (Refer Table 2.5 of the Analysis Sheet).

The number of children approved by MDM PAB for 2014-15 = 85763 Average number of children availed MDM during 01.04.14 to 31.12.14 = 86043 (100%)

b) Upper Primary: Coverage in terms of No. of children. Difference between PAB Approval (Target) Vs Average No. of Children Availing MDM (Achievement) (Refer Table 2.6 of the Analysis Sheet).

The number of children approved by MDM PAB for 2014-15 = 60590 Average number of children availed MDM during 01.04.14 to 31.12.14 = 59201 (98%)

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2.1.3 No. of Meals: Difference between No. of meal to be served (Target) Vs. No. of meals Served (Achievement) - PY+U PY (Refer Table 2.7 of the Analysis Sheet).

The number of meals to be served during 01.04.14 to 31.12.14 = 2.26 Crore The number of meals served during 01.04.14 to 31.12.14 = 2.23 Crore (99%)

2.2 FOODGRAINS (PRIMARY + UPPER PRIMARY)

2.2.1 Level of Opening Balance as on 01.04.14: (Refer Table 3.2 of the Analysis Sheet).

The State has nil (0%) food grains as opening balance against the total allocation of 3885.37 MTs for 2014-15 as on 1.4.14.

2.2.2 Level of unspent balance as on 31.12.14: (Refer Table 3.3 of the Analysis Sheet).

The State level closing balance as on 31.12.14 is 217.14 MTs (6%) against the total allocation of 3885.37 MTs. The State Govt. needs to check the allocation mechanism as the buffer stock of foodgrains for one month needs to be maintained to avoid any disturbance in smooth implementation of the scheme.

2.2.3 Availability of Food grains: (01.04.14 to 31.12.14) : (Refer Table 3.5 of the Analysis sheet)

Considering that three-fourth of the year was over by 31.12.2014, the districts should have availability of at least 85% of the food grains allocation. State level availability as on 31.12.14 was 75% of the total allocation.

2.2.4 Utilization of food grains: (Refer Table 3.7 of the Analysis sheet)

An analysis of the utilization of food grains during 2014-15 shows that State has utilized 69% of the allocated food grains.

2.2.5 Payment of cost of foodgrains to FCI: (Refer Table 3.9 of the Analysis sheet)

The FCI has submitted bills for Rs. 144.31 lakh during 1.4.2014 to 31.12.2014 towards cost of food grains. The State has made 100% payment for Rs. 144.31 Lakh.

2.3 COOKING COST (PRIMARY + UPPER PRIMARY) 2.3.1 Level of Opening balance as on 01.04.14: (Refer Table 4.1.1 of the Analysis Sheet)

The State had reported nil opening balance towards cooking cost at the beginning of the financial year 2014-15.

2.3.2 Level of closing balance as on 31.12.14: (Refer Table 4.1.2 of the Analysis Sheet) The State had closing balance of Rs. 377.26 crore (21% of allocation) towards cooking cost as on 31.12.14..

2.3.3 Utilization of Cooking cost: (Refer Table 4.5 of the Analysis Sheet)

Considering that three-fourth of the year is over by 31.12.2014, the districts should have utilized at least 75% of the allocation of cooking cost. State level utilization is 69%.

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2.4 Reconciliation of utilization and performance during 2014-15 (1.4.14 to 31.12.14) 2.4.1 Mismatch in utilization of Food grains vis-à-vis cooking cost: (Refer Table – 5.1 of Analysis Sheet)

Ideally the percentage utilization of cooking cost and food grains should tally with each other. The data furnished in the AWP&B reveals that there is no mismatch at State level in utilization of cooking cost (69%) and food grains (69%).

2.5 Cook-Cum-Helper (PRIMARY + UPPER PRIMARY):

MDM-PAB has approved 2777 cook-cum-helpers to be engaged during 2014-15 in the State, the State has engaged only 2067 cook-cum-helpers. The State has proposed to engage 710 cook-cum-helpers, which is within the already approved number of cook-cum-helpers. The State has utilized 49% of the allocated funds for payment of honorarium to cook cum helper. (Refer Table – 6.2 of Analysis Sheet).

2.6 Utilization of MME (Refer Table – 7.2 of Analysis Sheet)

Against the allocation of Rs. 60 lakh as Central Assistance towards MME funds, the State has utilized only Rs. 19.87 lakh (33%). As per MDM guidelines 50% of the MME funds are earmarked to be expenditure at the School level. However, in Goa no funds are released to School level. The State has shown Expenditure of Rs. 2.29 lakh at School level.

2.7 Utilization of Transportation Assistance (Refer Table – 8.2 of Analysis Sheet)

Against the allocation of Rs. 29.14 lakh as Central Assistance towards funds for Transportation Assistance the State has utilized Rs. 14.78 lakh (51%). The State has lifted 2909.75 MT foodgrains and should have utilized Rs. 21.82 lakh, instead they have utilized Rs. 14.78 lakh. It is important to mention here that the implementing agencies i.e. Self Help Groups have to lift foodgrains from the taluka level godown to their respective kitchens at their own expenses.

3. Data Entry Status on the MIS Web Portal

In order to smooth function of MDMS, Ministry of HRD, MDM Division has developed web based monitoring system i.e. Web based MIS in collaboration with NIC. In this web portal State/District/Block users have to make Annual and Monthly data entry into the web portal through online. The State should monitor data entry activities to be made timely manner by District/Block users into the portal. The Annual and monthly data entry status as on December, 2014 of the State are given below:-

3.1 Annual Data Entry:

It is appreciated that Goa has completed 100% annual data entry for the year 2014-15. The district wise annual data entry status is given below:-

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District Total School Completed Pending % Completed

North 856 856 0 100%

South 527 527 0 100%

Total 1383 1383 0 100%

However, it is important to mention that in total there are 1508 institutions as reported in the AWP&B, and the State has to add details of 125 more institutions in the MDM-MIS portal.

3.2 Monthly data entry

The progress on entry of Monthly data is an area of concern as even for the month of

January and February 2014 data entry is not completed. The district wise status of entry of

monthly data is given below.

Status of completion of Monthly data entry

District Apr May June July Aug Sep Oct Nov Dec Jan

North Goa 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%

South Goa 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%

Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%

3.3 Mismatch in Data from MIS and AWP&B

COMPONENT MIS AWP&B

Institutions 1383 1508

Working Days (Average of Pry. & U.

Pry) 149 154

Children 168228 145244

CCH engaged 2229 2067

CCH Hon. (Rs. in lakhs) 189.57 134.85

Cooking Cost (Rs. In lakhs) 0.00 1236.59

Food grains (in MTs) 0.00 2692.6

Drinking water 1378 1508

Toilet Facility 1366 1504

LPG 1173 0

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The graphical representation of the differences in data from MDM-MIS and as submitted by

the State through Annual Work Plan & Budget is given below:

4. Release of funds

The Govt. of India released ad-hoc grant on 22nd April, 2014, balance of the first

Installment was released on 13th August 2014 and 2nd Installment was released on

22nd December 2014. The State Government has reported that all the payments are

made at State level and funds are not released to District /Block /Gram Panchayat

and school /implementing agency. The implementing agencies i.e. Self Help

Groups/Mahila Mandal /Parents Teacher Association submitted the bills to the taluka

ADEIs who again certified and submit to Directorate of Education. These bills in turn

are reimbursed with the funds released by both the Central and State Government

through ECS- payment by the State. Similarly in case of payment of honorarium to

cook cum helpers, the heads of the institutions duly certifies the bills and submits to

the taluka ADEIs who again certified and submit to Directorate of Education. The

Director of Education reimbursed the bills through e-transfer.

5. System for payment of cost of foodgrains to FCI

In the State of Goa payment of cost of foodgrains to FCI is being made at State level.

The FCI submits the bills towards cost of food grains lifted directly to State level and

the Directorate of Education made the payment through ECS payment.

92% 96%

100%

80%

68%

0%

0%

91%

91%

78%

100%

99%

90%

74%

49%

69% 69%

100%

100%

0%

0%

50%

100%

Institutions

Working Days

Children

CCH engaged

CCH Hon.

Cooking Cost

Food grains

Drinking water

Toilet Facility

LPG

MIS AWP&B

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6. Involvement of Women SHGs

There are 111 Self Help Groups / Mahila Mandal and 5 Parents Teacher Association

which prepare and provide hot cooked food in their respective clusters of schools in

each taluka of the State. Food is cooked in hygienic kitchen by Self Help

Groups/Mahila Mandal / Parents Teacher Association and transported to each and

every school. These kitchens are duly approved by Directorate of Food & Drugs

Administration. Before a meal is served to the children, it is tasted by the Head of the

School/teacher and a member of the Parent Teacher Association for quality. There

are no separate kitchen sheds built and provided to the Self Help Groups by the

Department and no separate remuneration being paid to them. Arrangements for

kitchen and cooking are left entirely to the Self Help Groups.

7. Menu

In Goa, the meals supplied are Bhaji & Pav/ Chapati/ Puri/ and Vegetable Pulao. The

menu with nutritional value and pricing was determined by a committee that includes

the Principal of Goa College of Home Science and Nutrition Officer of the Food and

Nutrition Board.

8. Capacity Building

Two training programmes taluka wise were organized for Self Help Groups/Mahila

Mandal and A.D.E.I by the Directorate of Education. Module on personal hygiene of

self help group members, hygiene and clean surrounding of the kitchen, healthy and

nutritious cooking practices, storage of food ingredients and handling of distribution

of MDM were used during training by the Nutrition Experts.

9. Tasting of Meal

The food supplied by the Self Help Groups is checked and tasted before Serving to

the students by the Head of the school/teacher and a member of the PTA for its

quality as well as quantity. Inspection register are maintained by schools. The details

are entered in the register maintained by each respective school/s. If the quality of

the food is not satisfactory the food is rejected and replaced.

10. Testing of Meal

In Goa, the Directorate of Food & Drugs Administration collects and test the foods

Samples in their lab. Nutritional expert also collect the food samples and analyzed in

the laboratory of Goa Collage of Home Science.

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11. Grievance Redressal Mechanism

Deputy Educational Officers of the respective zone have been assigned the

responsibility to resolve the grievance related to Mid-Day Meal at the block level as

well as Zonal level. If the grievances are not resolved at the zonal level, then the

same is forwarded to State level. Contact number/s of officers are displayed on the

school notice board.

12. Best Practices

1) Involvement of Self Help Groups: Hot cooked meal under Mid Day Meal is

supplied to the schools by the Self Help Groups. These Self Help Groups are

comprising of women and hence provides employment opportunities to them.

2) Lesser involvement of teachers and students:

Since the contract of supplying hot cooked meal is given to Self Help

Groups/Mahila Mandal there is no scope for teacher and students to get involved

in the preparation of Mid Day Meal and wastage of teaching learning hours.

3) All payments of Cook cum helpers, SHG / MM, PTA and Food Corporation of

India are done through ECS.

4) Training to Self Help Groups:

The Self Help Groups are provided with training by Nutrition expert/s.

13. Findings of the Monitoring Institution, Centre for Development Commuication & Studeis (CDECS) for the period April to September, 2014

Districts covered – North Goa

Mid Day Meal was not served hot in all the visited schools. As the meal

served through SHG, who cook food at their kitchen and supply to schools.

There is also great need to review the menu and it should be nutritious and

diverse (different meals on different days).

40% children were not satisfied with the quality of meal served to them,

especially pulao is not like by children as it become cold and tasteless.

74% children were not satisfied with the quantity of meal served to them as

one pao is given to every child which is not sufficient for many of them.

The State has not engaged cook-cum-helpers in schools having enrolment

less than 20.

--oOo--

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Part-C : Recommendations of Appraisal Team for 2015-16

PAB -MDM decisions

No Details State’s Proposal for 2015-16 Recommendations by Appraisal Team for 2015-16

1 No. of Children & Institutions

1.1 Primary No. of

institutions

No. of

Children

No. of

institutions

No. of

Children

1.1.1 Govt. + Govt. aided +

LB schools

1074 85715 1074 85715

1.1.2 Special Training

Centers 10 328 10 328

1.1.3 Madarsa/Maqtab 0 0 TOTAL (1.1) 1084 86043 1084 86043

1.2 Upper Primary

1.2.1 Govt. + Govt. aided +

LB schools 424 59201 424 59201

1.2.2 Special Training

Centers 0 0 0 0

1.2.3 Madarsa/Maqtab 0 0 0 0 Total (1.2) 424 59201 424 59201

1.3 Drought

1.3.1 Primary 0 0 0 0

1.3.2 Upper Primary 0 0 0 0

Total (1.3) 0 0 0 0

GRAND TOTAL (1.1

+ 1.2 + 1.3) 1508 145244 1508 145244

2 No. of Working days

2.1 Primary 220 220

2.2 Upper Primary 220 220

2.3 NCLP 0 0

2.4 Drought Primary 0 0

Upper Primary 0 0

3 No. of Cook-cum Helpers*

Approved cook-cum-

helpers for 2014-15 2777

3.1 Primary No additional No additional

3.2 Upper Primary No additional No additional

Total

4. Kitchen-cum-store NIL NIL

5. Kitchen

Devices

New Schools NIL NIL

replacement NIL NIL

* During 2014-15, 2777 cook-cum-helpers were approved. The State has not proposed additional Cook cum helpers in 2015-16.

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State: Goa

QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2015-16 (As per revised norms after revision of cooking cost by 7.5% w.e.f. 1

st April, 2015) $

A. Food grains

Sl. No. Stage No. of Children

No. of Working days

Quantity in MTs.

1 Primary (@ 100 gms per child per school day) 86043 220 1892.95

2 Up. Primary ( @150 gms per child per school day) 59201 220 1953.63

3 NCLP ( @150 gms per child per school day) 0 0 0

4 Drought 0 0 0

4.1 Primary 0 0 0

4.2 Upper Primary 0 0 0

TOTAL 145244 3846.58

B. Cost of Foodgrains, Cooking cost, Transport Assistance, Hon. to cook-cum-

helpers and Management Monitoring and Evaluation (MME)

Sl. No. Component/norm Amount

admissible

(Rs. in lakh)

1 2 3

Primary

1 Cost of Food grains @ Rs. 5650/- per MT for 1892.95 MT wheat 78.56

2 Unit Cooking Cost- Rs. 3.86 per day / per child for 86043 children for 220 days

2.1 Central Share @ Rs. 2.89 per child/day 547.06

2.2 Minimum Mandatory State Share @ 0.97 per per child/day 183.62

3 Transportation Cost @ Rs. 750.00 Per MT food grains 14.20

(86043 x 220 days x 0.0001 MT x Rs.750.00)

4 Honorarium for cook cum Helper

4.1 Central Share - (1474 x Rs.750x 10 months) 110.55

4.2 Minimum Mandatory State Share - (1474 x Rs. 250 x 10 months) 36.85

5 Management Monitoring and Evaluation (MME) @ Rs. 30 lakh per district for 2 district for primary and upper primary both

60.00

TOTAL - {1+2.1 +3+4.1+5} 810.37

Upper Primary

6 Cost of Foodgrains @Rs. 5650/- per MT for 1953.633 MT wheat 81.08

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7 Unit Cooking Cost 5.78 per day / per child for 59201 children for 220 days

7.1 Central share @ Rs.4.34 per child/day 565.25

7.2 Minimum Mandatory State Share @ Rs.1.44 per child/day 187.55

8 Transportation cost @ Rs. 750.00 Per MT food grains 14.65

(59201 x 220 days x 0.00015 x 750)

9 Honorarium to cook cum Helper

9.1 Central Share - (1303x Rs.750x 10 months) 97.73

9.2 Minimum Mandatory State Share- (1303 x Rs.250x 10 months) 32.58

10 Included in primary -

TOTAL - {6+7.1 +8+9.1+10} 758.70

Total 1569.07

C. Drought : NIL

D. Non-recurring : NIL

E. Total Requirement of Funds for 2015-16

(Rs. in lakh)

Component As per revised norms after revision of cooking cost by 7.5% w.e.f. 1

st April, 2015

Centre Minimum mandatory State share

Recurring Normal 1569.07 440.59

Drought 0 0

Non- recurring 0 0

Total 1569.07 440.59

$: Subject to approval of enhancement of cooking cost by 7.5% by competent

authority.

--oOo--