GOVERNOR’S STATE EMPLOYEES FOOD DRIVE

Gaming Events The only gambling events allowed under Oregon law to raise funds for the Food Drive are:

Bingo –A game played on a purchased card printed with a grid of horizontal and vertical lines of numbers. Numbers are drawn from a receptacle holding no more than 90 numbers until there is a winner (or winners). Winners are determined by covering (or uncovering) the selected numbers in a designated combination, sequence, or pattern as they appear on the player's card.

Raffles – A form of lottery in which each participant buys a chance for a prize, and the winner is

determined by a random drawing. As with all lotteries, a raffle includes the elements of consideration, chance and a prize. Consideration is presumed to be present unless it is clearly and conspicuously disclosed to prospective participants that tickets may be acquired without contributing something of economic value.

Monte Carlo - Players compete against the house on contests of chance using purchased imitation

money. The event encompasses casino-style gambling, using cards, dice and roulette wheels. Players wager and win imitation money, chips, or tokens, and no cash is wagered or won. Players may exchange imitation money for non-cash prizes or use it for a chance to "purchase" prizes at an auction.

Events that do not fall under one of the above three events are illegal for state employees to conduct. Illegal events include guessing games such as guessing the number of candies in a jar. Silent auctions are not gambling. You only pay if you make the highest bid, so it’s not a “chance” to win. Therefore, silent auctions do not fall under the gaming rules. Raffles are regulated gambling events and are the exclusive privilege of qualifying tax-exempt organizations. Each “Department” in the State of Oregon holds such authority. The issue of whether a Department needs a raffle gaming license is determined by the scope of its intended fundraising - and whether or not it will be making available more than $10,000 worth of raffle tickets for sale throughout the course of any single calendar year (that’s a cumulative number and covers all raffles, big and small alike).

www.oregon.gov/fooddrive Gaming Events.docx

One individual (usually in a Department’s Administrative Office) must act as “point person” in charge of overseeing and reporting all gaming activity of the Department. To report raffle activity, the agency/university or site coordinator should email the Gaming Registrar at charitable.activities@doj.state.or.us with the following information:

1. Type of event 2. Total ticket sales 3. Cash prize amount 4. Amount paid for any non-cash prizes 5. Non-prize expenses

Also, there is a cap on the amount of CASH which may be awarded as a prize at any single raffle: $5,000; this means that a 50/50 raffle may only make available up to $10,000 worth of tickets per calendar year. The limit for bingo and Monte Carlo is $2,000 per event and $5,000 per calendar year Please review the governing statutes and administrative rules (links provided below), as well as your Department's policies, as you consider events of a gaming nature for the Food Drive. The Food Drive Committee cannot answer questions about gaming activities; you will need to contact the Gaming Registrar. If your Department does decide to pursue a gaming event, your Department Director should grant approval and the Chair of the Food Drive Statewide Planning Committee should be notified. Governing ORSs www.oregonlegislature.gov/bills_laws/ors/ors464.html www.oregonlegislature.gov/bills_laws/ors/ors167.html (See 167.108-167.170) Governing OARs https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=246213 NOTE: for deregulated raffle activities, the first qualifying criteria of holding tax-exempt status must be met; also, please consider compliance with 137-025-0310’s raffle ticket disclosures as they afford much protection in the event of complaint by any disgruntled participant. DOJ’s Rules, Forms, etc. www.doj.state.or.us/charitable-activities/charitable-gaming/charitable-gaming-statutes-and-rules/ Don’t forget that winners of gambling activities may incur tax liability! Here’s the URL for IRS (gambling winning tax) reporting information: www.doj.state.or.us/charitable-activities/charitable-gaming/withholding-and-reporting-requirements/ Gaming Registrar Suzi Stafford, (971) 673-1975 susan.stafford@doj.state.or.us or charitable.activities@doj.state.or.us

Here are just a few ideas for food drive events. This is by no means a complete list, but will hopefully give you some direction if you are looking for ideas. Questions? Contact us at FoodDrive@oregon.gov.

Competitions Lunch with a manager – employees bid on

lunch with managers. Winning bidder makes donation for bid amount and goes to lunch with manager

Staff make donations to participate in an activity or to be removed from participation

Raise funds through pledges – i.e., walk or jog-a-thon, etc.

Sponsor a Manager – Raise money to have your manager compete in a manager only event – obstacle course, tricycle race, etc.

Sports – basketball game, mini marathon run

Change (money) wars, loose change bucket

Friendly Beaver/Duck competitions

Food International kitchen – Sell ethnic food from

around the world for lunch

Raffle off a bag of hazelnuts or bushel of apples or other healthy food.

Taco, nacho, burrito, and chili feeds

Salad, soup, potato, and oatmeal buffets with all the fixings

Ice cream socials, root beer floats, smoothies

Pizza parties

Potlucks

Popcorn

Sales

Silent auctions (get donated items from businesses or individuals)

** See important note about receipts for Silent Auctions under Receipt Information

Used book sale

Henna tattoos

Craft bazaar

Recycled treasure sale – “One Person’s Junk is Another’s Treasure”

Events Valentines Events – Singing telegrams,

balloon sale, flower sale, chocolate sale, Valentine card sale, photo shoot, heart healthy food sales, etc.

Bag It – Sponsor a brown bag lunch and ask staff to donate the cost of a lunch out or ask everyone to bring a lunch sack of nonperishable foods to donate

Talent Show – donation for admittance

Other ideas Volunteer at local Food Bank, ask for team

sponsorship

Pop can collection station

Pyramid power – Have teams build a pyramid of food or have teams bring food representing the nutritional food pyramid

Competitions between departments for who can contribute the most Most Wanted Foods

Place food donation boxes in common areas such as in break rooms or near copiers

Join forces with your agency wellness committee

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FOOD AND FUNDRAISING IDEAS

For fun recipe ideas, visit FoodHero.org.