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GOVERNMENT OF PONDICHERRY DEPARTMENT OF SAINIK WELFARE GENERAL INFORMATION CONTACT ADDRESS THE DIRECTOR DEPARTMENT OF SAINIK WELFARE JAWAN BHAVAN COMPLEX 261, LAWSPET MAIN ROAD PAKKAMUDAIYANPET LAWSPET. PONDICHERRY – 605 008 PHONE – (0413)-2253107 ORGANISATIONAL AND ADMINISTRATIVE SET-UP CHIEF SECRETARY DEPUTY SECRETARY (HOME) DIRECTOR SAINIK WELFARE ASSISTANT WELFARE REHABILITATION ACCOUNTS ESTABLISHMENT Welfare Upper Div Clerk- 1 Cashier – 1 LDC - 1 Organizer - 1 Driver – 1 Peon – 1 Sanitary -1 Assistant

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Page 1: GOVERNMENT OF PONDICHERRY DEPARTMENT OF SAINIK … · CSD Canteen facilities available in Units/Establishments. Cadets/Recruits boarded out on medical grounds are also entitled to

GOVERNMENT OF PONDICHERRY DEPARTMENT OF SAINIK WELFARE

GENERAL INFORMATION

CONTACT ADDRESS

THE DIRECTOR DEPARTMENT OF SAINIK WELFARE JAWAN BHAVAN COMPLEX 261, LAWSPET MAIN ROAD PAKKAMUDAIYANPET LAWSPET. PONDICHERRY – 605 008 PHONE – (0413)-2253107

ORGANISATIONAL AND ADMINISTRATIVE SET-UP

CHIEF SECRETARY

DEPUTY SECRETARY (HOME)

DIRECTOR SAINIK WELFARE

ASSISTANT

WELFARE REHABILITATION ACCOUNTS ESTABLISHMENT Welfare Upper Div Clerk- 1 Cashier – 1 LDC - 1 Organizer - 1 Driver – 1 Peon – 1 Sanitary -1

Assistant

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GUIDELINES FOR EX-SERVICEMEN OF PONDICHERRY UNION TERRITORY

Definition of Ex-Serviceman 1. The eligibility of the retired Defence personnel to the status of Ex-Servicemen is governed by the definition as laid down by Department of Personnel and Training. The definition has been undergoing changes from time to time. The following are the broad categorization :-

(a) Those Released Before 01 Jul 1968. Any person who has served in any rank whether as combatant or not in the Armed Forces of the Union and as released there from otherwise than by way of dismissal or discharge on account of misconduct or inefficiency.

(b) Those Released On or After 01 Jul 1968 but before 01 Jul 1979. Any person who had served in any rank whether as a combatant or not in the Armed Forces of the Union for a continuous period of not less than six months after attestation and released there from otherwise than by way of dismissal or discharge on account of misconduct or inefficiency. (c) Those Released On or After 01 Jul 1979 but before 01 Jul 1987. Any person who had served in any rank whether as a combatant or not in the Armed Forces of the Union for a continuous period of not less than six months after attestation if discharged for reasons other than at his own request or by way of dismissal or discharge on account of misconduct or inefficiency and not less than five years of Service if discharged at own request. (d) Those Released On or After 01 Jul 1987. Any person who had served in any rank whether as a combatant or not in the Armed Forces of the Union and was released/retired with any kind of pension from Defence Budget or released on completion of specific terms of engagement with gratuity otherwise than at his own request or by way of dismissal or discharge on account of misconduct or inefficiency.

2. In addition, the personnel of the Territorial Army (TA) of the following categories viz. pension holders for continuous embodied service, persons with disability attributable to Military Service and Gallantry Award Winners retired on or after 15 Nov 1986 and the personnel of the Army Postal Service (APS) who are a part of a regular Army and retired from such service, i.e directly from the APS itself without reversion to P & T Department with a pension or who have been released from such service on medical ground attributable to Military Service or circumstances beyond the control and awarded Medical or other disability pension on or after 19 Jul 1989 are also covered within the definition of Ex-Servicemen.

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3. In all cases Cadets/Recruits are not Ex-Servicemen. Armed Forces of the Union means the Army, Navy and Air Force of the Indian Union including the Armed Forces of the former Indian States but excludes the persons who have served in Defence Security Corps (DSC), General Reserve Engineering Force (GREF), Lok Sahayak Sena and Para Military Forces. 4. The eligibility of the person to the status of Ex-Servicemen will be governed by the definition in vogue at the time of his discharge and will not be affected by the changes in the definition subsequent to his discharge. C S D Canteen Facilities 5. In accordance with Army Order 32 of 84, Ex-Servicemen and their families and Ex-Defence personnel with minimum of five years of service are entitled to CSD Canteen facilities available in Units/Establishments. Cadets/Recruits boarded out on medical grounds are also entitled to avail CSD Canteen facilities. In addition TA Personnel released from Service after completion of the specific period of engagement, otherwise than at his own request or by way of dismissal on account of misconduct. Registration with Rajya Sainik Board/Department of Sainik Welfare, Pondicherry. 6. Ex-Servicemen and their Widows are eligible for any concession/benefit only after registration and issue with Ex-Serviceman Identity card/Employment card and Widow Identity card by this Department. Therefore Ex-Serviceman and Widows are required to register their name and obtain Employment Card/Identity Card. The following documents are required for registration :-

(a) Ex-Serviceman

(i) Discharge Certificate. (ii) Pension Payment Order. (Both Service & Disability) (iii) Three Stamp size, one passport size and one passport size

joint latest Photographs. (iv) Original and two sets of photocopies of educational qualification (Mark sheets and certificates) for employment purpose.

(v) Any other related document. (vi) Residential Certificate for not less than five years obtained form Thasildar and cancellation/No objection certificate from his previous Board if the Ex-Serviceman has declared his home address of other than Pondicherry (UT) in his Discharge Certificate. In such case the Discharge Certificate will be sent to his Record Office through his previous Board for Publication of Part II order/POR and notification both in his discharge certificate and service documents. On receipt of discharge certificate with his address duly amended by Records, registration will be done.

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-4- (b) Widow of Ex-Serviceman

(i) Discharge Certificate, Identity Card and Death Certificate of her late husband.

(ii) Three Stamp size latest photographs. (iii) Pension Payment Order (Both Family Pension and Self service pension if applicable) (iv) Residence Certificate for not less than five years and No objection certificate if her late husband not registered earlier.

(c) Employment Card. Ex-Serviceman will be issued with an Employment card and duly allotted a registration number. Then a copy of Employment card will be sent to local Employment Exchange. As and when Recruiting Department/Agency demand for sponsorship of any post, the names of those who qualify the conditions will be sponsored. Ex-Serviceman has to renew his Employment Card once in three years. Otherwise his name will be deleted from the live register.

CONCESSIONS/BENEFITS TO EX-SERVICEMEN/WIDOWS FROM GOVERNMENT OF PONDICHERRY. 7. The following concessions/benefits are extended to Ex-Servicemen/ Widows of Pondicherry (UT) :-

(a) Reservation in Group “C” and “D” Posts at the rate of 10% and 20% respectively.

(b) 3% Reservation in allotment of House sites/Flats to Ex-Servicemen and 2% to Defence Personnel

(c) Medical Treatment and allotment of bed in Special Wards to Ex-Servicemen/Dependents on priority at par with Government Employees of Pondicherry (UT).

(d) 1% horizontal reservation of seats in all educational institutions to wards of Ex-Servicemen.

(e) Priority II in filling up of vacancies through Employment Exchange.

(f) Age concession of 3 years more in addition to the period of service rendered in Defence Service for appointment in State/Central Government and Public Sector Undertakings.

(g) Cash incentives, cash in lieu of land and Annuity to Armed Forces Personnel of UT of Pondicherry honoured with Gallantry and Distinguished Service Awards as per Gazette of Pondicherry No.87 dated 26 Oct 1999 at par with Central Government rate as per Appx `A`.

(h) Financial Assistance to repair damaged huts/houses due floods and cyclones.

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-5- (j) Fair price shops 10% reserved for Ex-Servicemen.

(k) Priority in sanctioning goods Transport and Bus permit to Ex-Servicemen Co-Op organization.

(l) Exemption from Physical Efficiency Test for the recruitment of Sub- Inspector of Police and Police Constable posts.

Appendix `A` The Gazette of Pondicherry No.87 dated 26 October 1999 (G.O Ms. No.45, dated 7th October 1999)

Name of decorations/ Gallantry Awards

Cash awards Rs.

Monetary grant in lieu of land

Rs.

Total Rs.

Annuity Rs.

Param Vir Chakra Ashok Chakra Sarvottam Yudh Seva Medal Maha Vir Chakra Kirti Chakra Uttam Yudh Seva Medal Vir Chakra Shaurya Chakra Yudh Seva Medal Sena/Nao Sena / Vayu Sena Medal Mention in Despatches

22,500/- 20,000/- 17,000/-

15,000/- 12,000/- 10,000/-

7,000/- 5,000/- 4,000/- 3,000/-

2,000/-

1,50,000/- 1,25,000/- 1,10,000/-

1,00,000/- 75,000/- 65,000/-

50,000/- 40,000/- 30,000/- 20,000/-

10,000/-

1,72,500/- 1,45,000/- 1,27,000/-

1,15,000/- 87,000/- 75,000/-

57,000/- 45,000/- 34,.000/- 23,000/-

12,000/-

1,000/- 800/- 600/-

400/- 350/- 350/-

300/- 250/- 250/- 250/-

150/-

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FINANCIAL ASSISTANCES/GRANTS TO EX-SERVICEMEN/WIDOWS GIVEN THROUGH DEPARTMENT OF SAINIK WELFARE, PONDICHERRY. The following financial assistances/grants are extended to Ex-Servicemen/Widows through the Department of Sainik Welfare:-

(a) Subsistence Allowance of Rs.1,500/- per month to Destitute II World War Veterans and their Widows who are not in receipt of any kind of pension/Financial assistance from any source after receipt of discreet enquiry from Tahsildar.

(b) Spectacle Grant of Rs.500/-, Hearing Aid Grant of Rs.1,000/- and Denture Grant of Rs.5,000/- to Ex-Servicemen/Widows once in life time.

(c)) Cash assistance of Rs.5,000/- for accident/severe injury of Ex-Servicemen/Widows.

(d) Children Education Allowance towards tuition fee, book and Uniform to wards of Ex-Servicemen/Widows studying in Class I to XII at prescribed rates once in a year. Re-imbursement of Tuition fees at the prescribed rates of Government for the Professional courses like Engineering, Medical, Dental and Agriculture in colleges located in the Union Territory Pondicherry.

(e) Re-imbursement for learning typewriting/shorthand/book-keeping courses up to Rs.300/-.

(g) Cash incentive for first three merit students of X and XII classes at the rate of Rs.1500, Rs.1,200/-, Rs.1,000/- and Rs.2,000/-, Rs.1,500/-, Rs.1,200/- respectively.

(h) Cash incentive of Rs.5,000/- for outstanding academic merit son/ward of Ex-Servicemen/Widows for Gold Medal/First three positions in the University/Colleges in Graduation and Post Graduation/Ph.D in any discipline.

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-7- (j) Cash incentive for outstanding achievements in Sports to wards of Ex-Servicemen/Widows of Rs.2,000/- for representing University, Rs.5,000/- for State and Rs.10,000/- for Country, and Rs.2,000/-, Rs.3,000/- and Rs.5,000/- for setting record in University, State and National level respectively.

(k) Marriage Grant of Rs.10,000/- to one daughter of Ex-Servicemen/ Widows without income ceiling for PBOR only.

(l) Death Grant of Rs.5,000/- to the Next of Kin on death of Ex-Serviceman/Widow. (m) Stipend of Rs.250/- per month to Ex-Servicemen trainees in I.T.Is

(n) Issue of Clothing coupon worth Rs.1,500/- to all II World War Veterans (Personnel below Officer rank) and all widows of Ex-Serviceman once in a year.

(o) Sewing Machines to widows once in life time.

(p)) Cash incentive Rs.5,000/- and Rs.2,500/- to Ex-Servicemen who acquire B. Ed., and D. T. Ed., qualification respectively.

Note :- These assistance/grants are admissible to those Ex-Servicemen/Widows whose monthly income is less than Rs.4,000/- for Serial (a) to (d), monthly income is less than Rs.5,000/- for serial (e) & (f) and no income ceiling for serial (g) to (q) above.

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-8- ELIGIBILITY FOR AVAILING THE CONCESSIONS/BENEFITS EXTENDED TO EX-SERVICEMEN/WIDOWS OF EX-SERVICEMEN AND THEIR WARDS BY

GOVERNMENT OF PONDICHERRY. Sl. No.

Type of Concession/ Benefit

Eligible person Authority/Condition Remarks

1 Reservation in Group “C” and “D” Posts at the rate of 10% and 20% respectively.

Un-employed Ex-Servicemen who registered with this Department

Employment Index card should be renewed in due time

2 3% Reservation in allotment of House sites/Flats to Ex-Servicemen and 2% to Defence Personnel.

Serving Defence personnel and Ex-Servicemen

3 Medical Treatment and allotment of bed in Special Wards to Ex-Servicemen /Dependents on priority at par with Government Employees of Pondicherry (UT).

Ex-Servicemen and their dependants

A certificate of Dependant should be submitted for availing the facility

4 1% horizontal reservation of seats in all educational institutions to wards of Ex-Servicemen.

Wards of Ex-Servicemen

Certificate of dependant should be submitted alongwith with admission form

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5 Priority II in filling up of vacancies through Employment Exchange.

To Recruits those who discharged from service on Medical grounds

Certificate of Disability should be produced on While registering with Employment Exchange

6 Age concession of 3 years more in addition to the period of service rendered in Defence Service for appointment in State/Central Government and Public Sector Undertakings.

Ex-Servicemen

7 Cash incentives, cash in lieu of land and Annuity to Armed Forces Personnel of UT of Pondicherry honoured with Gallantry and Distinguished Service Awards

Service and Ex-Service personnel

As per Gazette of Pondicherry No.87 dated 26 Oct 1999 at par with Central Government rate

8 Financial Assistance to repair damaged huts/houses due floods and cyclones.

9 Fair price shops 10% reserved for Ex-Servicemen.

10 Priority in sanctioning goods Transport and Bus permit to Ex-Servicemen Co-Op organization.

11 Exemption from Physical Efficiency Test for the recruitment of Sub- Inspector of Police and Police Constable posts.

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-10- ELIGIBILITY FOR AVAILING THE FINANCIAL ASSISTANCES/GRANTS EXTENDED TO EX-SERVICEMEN/WIDOWS OF EX-SERVICEMEN FROM THE AMALGAMATED SPECIAL FUND OF DEPARTMENT OF SAINIK WELFARE

Sl.

No. Type of grant

Amount of grant Eligible person

Authority Condition Remarks

(a) Marriage grant

Rs.10,000/- Personnel below Officer Rank Ex-Servicemen or his widow or dependent

Bye law 13 (1) (iii) and the decision taken in XVI MC meeting (Agenda No.6)

One time grant to any one daughter of XSM

(b) Reimbur- sement of Tuition fees

(a) For Schools Rs.40/- per month from LKG to Xth Std Rs.50/- per month for XI Std & XII Std, and Rs.100/- per month for physically and Mentally challenged wards Ex-Servicemen

Ex-Servicemen and widows.

(a) Institution should be located in UT Pondicherry and recognised by the Govt. of Pondicherry (b) Income ceiling of XSM /Widow is Rs.60,000/- per annum (c) Once in a year

Reimbur- sement of Tuition fees (Contd.)

(b) For ITI / Polytechnic courses (Except Computer Courses)

Ex-Servicemen and widows.

Bye law 11 & 12 and as amended from time to time and the decision taken

(a) Institution should be located in UT Pondicherry and recognised by the Govt. of Pondicherry (b) Income ceiling of

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Rs.3,000/- or actual Tuition fees paid whichever is less

in XVI Managing Committee meeting (AgendaNo14)

XSM/Widows is Rs.1,20,000/- per annum (c) Once in a year

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Reimbur- sement of Tuition fees (Contd.)

(c) For Graduate and Post Graduate,

Rs.6,500/- or actual Tuition fees paid whichever is less

Ex-Servicemen and widows.

Bye law 11 & 12 and as amended from time to time and the decision taken in XVI Managing Committee meeting (Agenda No.14)

(a) Institution should be located in UT Pondicherry and recognised by the Govt. of Pondicherry (b) Income ceiling of XSM /Widow is Rs.1,20,000/- per annum (c) Once in a year

Reimbur- sement of Tuition fees (Contd.)

(d) For Enginerring Degree Courses

Rs.12,500/- or 50% of tuition fees paid whichever is less

Ex-Servicemen and widows.

Bye law 11 & 12 and as amended from time to time and the decision taken in XVI Managing Committee

(a) Institution should be located in UT Pondicherry and recognised by the Govt. of Pondicherry (b) Income ceiling of XSM /Widow is Rs.1,20,000/- p.a (c) Once in a year

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meeting (Agenda No.14)

(d) Students who are receiving “Perunthalaivar Kamaraj Financial Assistance” are not eligible for this grant

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Reimbur- sement of Tuition fees (Contd.)

(e) For Medical and Dental Courses (MBBS & BDS) Rs.50,000/- or 50% of Tuition fees paid whichever is less

Ex-Servicemen and widows.

Bye law 11 & 12 and as amended from time to time and the decision taken in XVI Managing Committee meeting (Agenda No.14)

(a) Institution should be located in UT Pondicherry and recognised by the Govt. of Pondicherry (b) Income ceiling of XSM /Widow is Rs.1,20,000/- p.a (c) Once in a year (d) Students who are receiving “Perunthalaivar Kamaraj Financial Assistance” are not eligible for this grant

(c) Book `allowanc

e

Rs.200/- for XI to XII Std, Rs.500/- for graduate, Rs.750/- for Post Graduate and Rs.1,000/- for Professional courses per annum

Ex-Servicemen and widows

Bye law 11 & 12 and as amended from time to time and the decision taken in XVI Managing Committee

a) Institution should be located in UT Pondicherry and recognised by the Govt. of Pondicherry (b) Income ceiling of XSM/ Widow is Rs.60,000/- per annum for school students

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meeting (Agenda No.13)

and Rs.1,20,000/- per annum for students studying in ITI/ Polytechnic/ College/ University (c) Once in a year

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(d)

Uniform allowance

Rs.200/- p.a for LKG to V std, Rs.250/- p.a for VI and VII Std and Rs.300/- p. a for VIII to Xth Std.

Ex-Servicemen and widows

Bye law 11 & 12 and as amended from time to time

(a) Institution should be located in UT Pondicherry and recognised by the Govt. of Pondicherry (b) Income ceiling of XSM /Widow is Rs.60,000/- per annum for school students and Rs.1,20,000/- per annum for students studying in ITI/ Polytechnic/ College/University (c) Once in a year

(e)

Spectacle grant

Rs.500/- Ex-Serviceman and their widow

Bye law 13 (ii) and as amended from time to time and the decision taken in XVI

(a) Income ceiling Rs.48,000/- p.a (b) Income certificate need not to be submitted by the XSM or widow those who are receiving

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Managing Committee meeting (Agenda No.6)

Subsistence Allowance. (c) Once in a life time.

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Remarks

(g) Hearing Aid grant

Rs.1,000/- Ex-Servicemen and their widows

As per the decision taken in XV Managing Committee meeting (Ref. Para 10 (a) of minutes.

(a) Income ceiling Rs.48,000/- p.a (b) Income certificate need not to be submitted by the XSM or widow those who are receiving Subsistence Allowance (c) once in life time

(h) Accident Relief Grant

Rs.5,000/- To un-employed/ Economically needy XSM and their widows

As per the decision taken in XV Managing Committee meeting (Ref. Para 10 (c) of minutes.

(a) To be approved by the Sub-committee on case to case basis.

(j) Stipend for ITI Courses

Rs.300/- per month

To un-employed XSM and their dependants

Bye law 8 (i) & (ii) and as per and the decision taken in XVI MC Meeting (Agenda No.12)

(a) The grant will be paid on production of course completion certificate. (b) Income ceiling of Rs.60,000/- p.a in case of wards (c) Once in a year

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Sl. No. Type of grant

Amount of grant

Eligible person

Authority Condition Remarks

(k) Stipend for Teacher Training Courses

Rs.200/- per month

To un-employed XSM and their dependants

Bye law 8 (iii) and as per the decision taken in XVI MC Meeting (Agenda No.12)

(a) The grant will be paid on production of course completion certificate. (b) Income ceiling of Rs.60,000/- p.a in case of wards (c) Once in a year

(m) Stipend for Computer Course

Rs.500/- Ex-Servicemen/ Widows

As per para. 8 (v) of Bye-laws

(a) The grant will be paid on production of course completion certificate. (b) Income ceiling of Rs.60,000/- p.a (c) Once in a life time (d) Institution should be located in UT Pondicherry and recognized by the Govt. of Pondicherry (d) Period of course not exceeding 6 months

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Sl. No.

Type of grant

Amount of grant

Eligible person Authority Condition Remarks

(n) Re-imburse-ment of Fee paid for Typewriting and Short hand courses

Actual fee paid for the course

Ex-Serviceman and Widows

As per para 10 of Bye-laws

(a) The grant will be paid on production of course completion certificate. (b) Income ceiling of Rs.60,000/- p.a in case of wards (c) Once in a life time (d) Institution should be located in UT Pondicherry and recognized by the Govt. of Pondicherry (d) Period of course not exceeding 6 months

(o) Full fee for learning motor Driving

Actual fees Ex-Servicemen Bye law par 13 (i) as amended from time to time

(a) On production of Driving License by XSM whose income is less than Rs.48,000/- p. a. (c) Once in life time

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Sl. No.

Type of grant

Amount of grant Eligible person

Authority Condition Remarks

(p) Cash incentive to meritorious wards of XSM in Academic and Sports

Academic Xth Std – Rs.1500/- (I) - Rs.1200/- (II) - Rs.1000/-(III) XIIth Std-Rs.2000/- (I) - Rs.1500/- (II) - Rs.1200/- (III) UG/PG - Rs.5000/- for first three ranks on college/University

Sports For participation University – Rs.2,000/- State - Rs.5,000/- National - Rs.10,000/- For setting new record University – Rs.2,000/- State - Rs.3,000/- National - Rs.5,000/- for setting individual records

Wards of Ex-Servicemen

As per minutes of XIV Managing Committee Meeting para 5 (c) as amended from time to time and minutes of XV Managing Committee meeting para 10 (g) & (h)

(a) Rank certificate from College/ University for first three positions should be submitted for this grant. (b) The Game/ event should be recognised by govt of India (c) Participation Certificate and certificate awarded by Competent authority on Form No.I/II/III as the case may be. (c) No income ceiling limit for this grant (e) One time grant for each discipline/ level/event

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Sl. No.

Type of grant Amount of grant

Eligible person

Authority Condition Remarks

(q) Free clothing coupon

Rs.1,000/- per year

World War II Veterans and widows of Ex-Serviceman

As per the decision taken during the XVI Managing Committee meeting. (Agenda No.9)

(a) Widows of Personnel Below Officer Rank (b) II World War veteran below Officer Rank (c) Once in a year

(r) Subsistence Allowance

Rs.1,500/- per month

Ex-Servicemen/ Widows

Bye law para 15 as amended from time to time

(a) Discreet enquiry report from Taluk office for the following: (i) Above 60 years (ii) Not receipt of any kind of pension (iii) Not having any property in his/her name (iv) Resident of UT Pondicherry for at least 5 years (v)Certificate for not getting Old Age pension/Widow pension (b) For life time

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Sl. No.

Type of grant Amount of grant

Eligible person Authority Condition Remarks

(s) Funeral Grant Rs.5,000/- Widows in case of death of Ex-Serviceman and dependants in case of death of widow of Ex-Serviceman

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THE GAZETTE OF PONDICHERRY NO. 121 DATED 04 Dec 1981

GOVERNMENT OF PONDICHERRY RAJYA SAINIK BOARD

No.PRSB/1 Pondicherry, the 12th November 1981

NOTIFICATION Bye-laws framed by the Rajya Sainik Board, Pondicherry for grant of financial assistance to the ex-servicemen and their dependants.

In pursuance to the provisions contained in paragraph 12 of Schedule B of the notification No. S.R.O. 234 dated 27th September 1966 of the Government of India, Ministry of Defence, the Managing Committee of the Rajya Sainik Board of the Union territory of Pondicherry constituted thereunder, hereby makes the following bye-laws for registration of ex-servicemen and grant of assistance to the ex-servicemen and their dependants registered with the Board, namely :-

PART – I 1. (1) These bye-laws may be called the Pondicherry Rajya Sainik Board

(Registration of Ex-servicemen and Grant of Financial Assistance) Bye-laws, 1981.

(2) They shall come into force at once.

PART- II DEFINITION

2. In these bye-laws, unless the context otherwise requires , -- (a) “Board” means the Rajya Sainik Board, Pondicherry;

(b) “dependant” means the wife, non-earning sons below the age of 21 years, unmarried or widowed daughters, non-earning brothers below the age of 21 years, non-earning unmarried sisters and non-earning parents of the ex-serviceman actually dependant on the ex-serviceman;

(c) “ex-serviceman” means a person who has served in any rank,

whether, as a combatant or non-combatant, in the Armed Forces of the Union of India, including armed forces of former India states but excluding the Assam Rifles, Defence Security Corps, general Reserve Engineering Force, Lok Sahayak Sena and Territorial Army, for a continuous period of not less than six months after attestation and has been released, otherwise than by way of dismissal or discharge on account of misconduct or inefficiency, or has been transferred to reserve pending such release or has to serve for not more than six months for completing the period of service requisite for becoming entitled to be released or transferred to the reserve as aforesaid.

Contd…21/-

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(d) “family” means the ex-serviceman, his wife, sons below 18 years of age, unmarried daughters below 21 years of age and the non-earning parents of the ex-servicemen;

(e) “financial assistance” means the financial assistance granted to the ex-servicemen and their dependants under these bye-laws;

(f) “Fund” means the portion of the Special Fund for reconstruction and rehabilitation of ex-servicemen, which is set apart for expenditure on schemes of the Union territory and is managed by the Union territory Managing Committee.

(g) “Managing Committee” means the Managing Committee constituted under Paragraph 8 of the Scheme;

(h) “Scheme” means the scheme notified in Schedule B to the Government of India, Ministry of Defence, Notification No.S.R.O 234 dated 27th September 1966;

(i) “Secretary” means the Secretary of the Rajya Sainik Board;

(j) “Sub-Committee” means the sub-Committee constituted under bye-law 20 of these bye-laws; and

(k) “Union territory” means the Union territory of Pondicherry.

PART –III REGISTRATION

Register of ex-servicemen 3. (1) The Secretary shall maintain in the appropriate form a register in

which the particulars of ex-serviceman shall be entered. (2) An ex-serviceman shall be entitled for registration or re-registration

with the Board on cancellation of his registration with the Rajya Sainik Board of any other State or Union territory if he satisfies any of the following conditions, namely :-

(a) if his permanent residence is entered at any place in the Union

territory in his defence services discharge book; or

(b) if the wife of the ex-serviceman is a native of Union territory and he produces satisfactory evidence therefore ; or

Contd…22/-

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-22- (c) if any of his sons is employed in the Union territory of Pondicherry and the ex-serviceman is dependant on him; or

(d) if the ex-serviceman himself is employed in any Government/Semi-Government/Public Organization in the Union territory and the ex-serviceman produces a certificate of employment from the employer; or

(e) if the ex-serviceman is employed in a private organization and he produces a certificate of continuous residence for not less than six months in the Union territory from an officer of the Revenue Department, Pondicherry not below the rank of Deputy Tahsildar;

(f) in the case of re-registration, if he produces the certificate of cancellation from the Rajya Sainik Board or Union territory with which he had his registration previously.

(3) A record of registration with the Board shall be entered on the discharge certificate of the ex-serviceman by the Secretary.

Posthumous registration 4. If an ex-serviceman died in harness or after his discharge, he may be registered posthumously on application from a member of his family subject to the condition that the ex-serviceman was the permanent resident of the Union territory or the applicant is a permanent resident of the Union territory and has been continuously residing in the Union territory for not less than 3 years on the date of such application.

Appeal against refusal 5. Where the Secretary refuses to register any ex-serviceman under the foregoing bye-laws an appeal shall lie to the Managing Committee and the decision of the Managing Committee thereon shall be final.

PART IV – FIANANCIAL ASSISTANCE

Scope of financial assistance

6. Subject to the other conditions laid down in these bye-laws in respect of any specific loan, grant etc., financial assistance in the form of loan, grant and stipends may be granted as provided in this part to the ex-serviceman and their dependants, and if the ex-serviceman is dead, to the members of his family provided that they satisfy the following conditions, namely :-

(i) the ex-serviceman is registered with the Board; Contd 23/-

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(ii) the total monthly income of the ex-serviceman’s family does not exceed Rs.600/- per month : and (Rs.600/- to be read as Rs.750/- as per amendment para 2 of Gazette (Part II) No. 31 dated 19 Aug 1982) (Rs.750/- to be read as Rs.1,000/- as per para 2 of Gaz. No.36 dt. 03 Sep 1985)

(Rs.1,000/- to be read as Rs.1,500/- vide para 2 of Gaz. No.32 dt. 11.8.1987)

(Rs.1,500/- to be read as Rs.2,000/- vide para 2 of Gaz. No.45 dt.5.11.91)

(Rs.2,000/- to be read as Rs.2,500/- vide XIII ASF meeting dt.22.6.94)

(Rs.2,500-/ to be read as Rs.4,000/- vide para 8 (c) of XIV ASF meeting Minutes)

(Rs.4,000/- to be read as Rs.5,000/- in respect of marriage grant and children education grant only vide para 2 (a) of sub-Committee meeting Minutes of 2.9.99)

(iii) the applicant for the financial assistance produces an income certificate from an officer of the Revenue Department not below the rank of Deputy Tahsildar .

Short term loan to the employed ex-serviceman or the members of the family

7. The ex-serviceman and, if the ex-serviceman is dead, the members of his family may be granted short term loan not exceeding five hundred rupees subject to the following conditions, namely;

(i) the ex-serviceman or, the member of the family as the case may be, applying for the loan is employed in any government/quasi- Government/ Public or Private Organization ; and

(ii) the application for the loan is accompanied by, (a) a surety bond from permanent Government servant, or (b) a security of immovable property by deposit of title deeds is

offered by the applicant.

(iii) the loan shall be recoverable in twenty equal monthly installments of Rs.25/- each together with interest at the rate charged for Government loans.

Contd…24/

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(Bye-law No.7 substituted as follows vide para 3 of Gaz. No.36 dt 03 Sep 1985. “ No loan shall be granted to the Ex-serviceman and the members of his family by the board”

Stipend for educational purposes

8. The following stipends may be granted to the ex-serviceman and the dependants or, if the ex-serviceman not alive to the members of his family, namely :-

(i) a stipend of fifty rupees per month to the ex-serviceman who undergo training in the industrial Training Institute, Pondicherry or Karaikal ;

(ii) a stipend of forty-five rupees per month to the dependants of the ex-servicemen, or as the case may be to the members of their families who undergo training in the industrial training Institute Pondicherry and Karaiklal;

(iii) a stipend of twenty rupees per month to the ex-servicemen and their dependants or, as the case may be, to the members of their families, who undergo Teachers’ Training Course in Pondicherry ;

(iv) a stipend of two hundred and fifty rupees per month to the Ex-servicemen who undergo training at Queen Mary’s Technical School, Kirkee Pune or in any other training institute – (This clause inserted vide para 3 of Gazette (part II) No.31 dated 19 Aug 1982) (Rs.250/- to be read as Rs.600/- vide para 3 (a) of Gaz. No.45 dt. 5.11.91) (v) a sum of Rs.500/- is to be paid to the wards of the ex-serviceman who undergo vocational courses such as B.Ed., Mechanical, Electrical, Fitter, Computer Programme etc., (This clause inserted vide para 3 (b) of Gaz. No.45 dt. 5.11.91) Provided that the stipends mentioned above shall be granted in addition to any other stipend that the recipient may get from the institution concerned.

Grant of Stipend subject to regular attendance

9. The grant of stipend under bye-law No.8 every month shall be subject to the furnishing of a certificate from the head of the institution, in which the beneficiaries is undergoing training, to the effect that he or she had been regular in her attendance in the previous month.

Contd 25/-

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Re-imbursement of fees paid for short term technical courses

10. The dependants of the ex-servicemen or, if the ex-serviceman is not alive, the members of his family may be granted re-imbursement of fees paid by them for undergoing studies in short term technical courses like typewriting, shorthand, accountancy, book-keeping etc., in recognized institutions on their producing the receipts given by such institutions for the fees paid by them for the courses. Provided that the assistance granted under this bye-laws shall not be admissible for a period exceeding six months.

Re-imbursement of Tuition Fees.

11. (1) The children of the ex-serviceman may be granted re-imbursement

of tuition fees paid by them at the following rates :-

(i) payment of actual tuition fees paid by the wards of the ex-ervicemen studying in Engineering, Agricultural, Dental and Medical Colleges.

Provided that the students shall be studying in the Government

Institutions located in the Union territory of Pondicherry for eligibility for re-imbursement under this bye-law ; and (This Clause (i) inserted vide para 4 (a) of Gaz. No.45 dt. 5.11.91) (ii) Post-matric courses - Full tuition fees subject to the condition

that the scholar is not above 25 years of age (iii) Pre-matric Courses - (a) for unemployed ex-servicemen - Half of the Tuition Fee (amended to read as three fourth vide para 4 of Gaz.

(part II) No. 31 dt. 19 Aug 1982)

(b) for employed ex-servicemen- One quarter of the Tuition fee (Amended to read as Half vide Para 4 of Gaz. (Part II) No.31 dt. 19 Aug 1982)

(Clasue (ii) and (iii) above amended from Clause (i) and (ii) vide para 4 (b) of Gaz. No.45 dt. 5.11.91)

Contd 26/-

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(Substituted following as Clasue (iii) in place of above vide para 2 of Gaz. No.40 dt.5.10.93)

For unemployed and employed wards of Ex-servicemen (At uniform rates) LKG to 10th Standard - Rs.20/- per month XI to XII Standard - Rs.25/- per month Physically handicapped and - Rs.50/- per month mentally retarded children Polytechnic - Rs.25/- per month I.T.I Courses - Rs.25/- per month Above rates amended as under vide par 8 (b) of XIV ASF meeting Minutes

LKG to 10th Standard - Rs.40/- per month

XI to XII Standard - Rs.50/- per month Physically handicapped and - Rs.100/- per month mentally retarded children Polytechnic - Rs.50/- per month I.T.I Courses - Rs.50/- per month

(2) The claim for re-imbursement fee shall be supported by the vouchers for having paid the said fees together with a certificate from the head of institution to the effect that the beneficiary is a regular student in the school/college and nothing adverse is noticed about his/her conduct in the school/College.

Book and Uniform Allowances 12. (1) The dependants of ex-servicemen or, after death of the ex-

serviceman, the members of his family, may be granted books allowance in lump sum for purchase of books for each course at the following rates, namely :-

(i) Higher Secondary Class - Rs.30/- (ii) Bachelors Degree Courses - Rs.75/- (iii) Post Graduate Courses - Rs.100/-

(iv) Professional Degree Courses - Rs.150/- The above allowances at para (i) to (iv) increased as follows vide para 4 of (i) of Gaz. No.36 dt. 03 Sep 1985 :- (i) Higher Secondary Class - Forty five rupees (ii) Bachelors Degree courses _ One hundred rupees (iii) Post graduate courses - One hundred & fifty rupees (iv) Professional Degree course - Two hundred rupees Contd 27/-

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The above allowances amended vide para 8 (b) of XIV ASF meeting Minutes) (i) Higher Secondary Class - Ninety rupees (ii) Bachelors Degree courses _ Two hundred rupees (iii) Post graduate courses - Three hundred rupees (iv) Professional Degree course - Four hundred rupees

The above allowances in respect of Higher Secondary and Bachelor degree courses amended vide para10 (f) of XV ASF meeting Minutes as under :- (i) Higher Secondary Class - Two hundred rupees (ii) Bachelors Degree courses _ five hundred rupees

(2) Uniform allowance may be granted to the children of the ex-servicemen at the following rates. namely :-

(i) Up to V Standard - Thirty rupees (ii) From VI Standard to VII Std - Thirty six rupees

(iii) From the VIII Standard to - Forty two rupees X Standard

The above allowance at para (i) to (iii) increased as follows vide para 4 of (ii) of Gaz. No.36 dt. 03 Sep 1985 :-

(i) Up to V Standard - Fifty rupees (ii) From VI Standard to VII Std - Sixty rupees

(iii) From the VIII Standard to - Seventy rupees X Standard

The above allowance at para (i) to (iii) increased as follows vide para 5 of Gaz No 45 dt 5.11.91:-

(i) Up to V Standard - Eighty rupees (ii) From VI Standard to VII Std - Ninety rupees

(iii) From the VIII Standard to - One hundred rupees X Standard

The above allowance amended vide para 8 (b) of XIV ASF meeting Minutes as under :-

(i) Up to V Standard - One hundred & sixty rupees (ii) From VI Standard to VII Std - One hundred & eighty rupees

(iii) From the VIII Standard to - Two hundred rupees X Standard

Contd 28/-

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-28- The above allowance amended vide para 10 (e) of XV ASF meeting Minutes as under :-

(i) Up to V Standard - Two hundred rupees (ii) From VI Standard to VII Std - Two hundred & fifty rupees

(iii) From the VIII Standard to - Three hundred rupees X Standard

(2A) Cash incentive of Rs.750/- and Rs.500/- to meritorious wards of XSM for best performance in XII and X Standard public examinations approved (Inserted vide para 5 (c) of XIV meeting Minutes) Above cash incentive to wards of Ex-servicemen increased as under, provided there are atleast five applicants in each category. Incase the number falls below five the categories will be clubbed together to make it at least five. No income ceiling for this scheme. (amended vide para 8 (d) of XIV ASF meeting Minutes) :-

Existing Revised

Position XII X XII

X

(CBSE) (HSC) (CBSE) (Matric (SSLC)

First Rs.750/- Rs.500/- Rs.1,500/- Rs.1,500/- Rs.1,000/- Rs.1,000/- Rs.1,000/-

Second - - Rs.1,000/- Rs.1,000/- Rs.750/- Rs.750/- Rs.750/-

Third - - Rs.750/- Rs.750/- Rs.500/- Rs.500/- Rs.500/-

Above cash incentive revised as under vide para 10 (d) of XV ASF meeting Minutes :-

Position XII X

(CBSE) (HSC) (CBSE) (Matric) (SSLC)

First 2,000/- 2,000/- 1,500/- 1,500/- 1,500/-

Second 1,500/- 1,500/- 1,200/- 1,200/- 1,200/-

Third 1,200/- 1,200/- 1,000/- 1,000/- 1,000/-

(2B) Cash incentive to Ex-serviceman acquiring B.Ed.,/B.P.Ed., and TTC after discharge be given Rs.5,000/- and Rs.2,500/- respectively.(vide para 8(e) of XIV ASF meeting Minutes)

(3) The grant of the allowances under this bye-law shall be subject to the production of a certificate from the school or college concerned to the effect that the beneficaire is actually undergoing the relevant course or as the case may be, studying in the relevant class Contd..29/-

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Miscellaneous grants 13. (1) The ex-servicemen may be granted the following grants form the

fund, namely :- (i) a sum not exceeding one hundred rupees for learning motor

driving; (amended to read as “full amount of fees payable for learning motor driving ; and vide para 5 of Gaz. (part II) No.31 dt. 19 Aug 1982)

(ii) a sum not exceeding thirty rupees for purchase of

Spectacles on the prescription of a registered ophthalmologist ; and

(Thirty rupees to be read as fifty rupees vide para 5 of Gaz. No.36 dt

03 Sep 1985)

(Fifty rupees to be read as one hundred rupees vide para 3 (a) of Gaz. No. 32 dt. 11 .8.1987)

(Rs.100/- to be read as Rs.150/- or actual cost whichever is less vide para 6 (a) of Gaz. No.45 dt. 5.11.91)

(Rs.150/- to be read as Rs.300/- vide para 5(b) of XIV ASF Meeting minutes)

(Following inserted vide para 3 (b) of Gaz.32 dt. 11.8.1987)

“Provided that the widow of an ex-serviceman will be eligible to apply for this only once in her life time” ; and

(iii) a sum not exceeding three hundred rupees for purchase of utensils and

cloth for the marriage of his daughter . (and cloth added vide para 3 of Gaz No 40 dt 5.10.93)

(Rs.300/- to be read as Rs.500/- as per para 5 of Gaz. (part II) No.31 dt. 19 Aug 1982) (Rs.500/- to be read as Rs.1,500/- vide para 3 (c) of Gaz. No.32 dt. 11.8.1987)

(Rs.1,500/- to be read as Rs.3,000/- vide para 6 (b) of Gaz. No.45 dt. 5.11.91)

Contd..30/-

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(Rs.3,000/- to be read as Rs.5,000/- vide para 8 (a) of XIV ASF meeting Minures) (Rs.5,000/- to be read as Rs.7,000/- in respect of Personnel Below Officer Rank (PBOR) only and income ceiling limit removed vide para 10 (j) of XV ASF meeting Minutes)

Provided that where the ex-serviceman is not alive, the widow or the daughter for whose marriage the grant is sought for, will be eligible to apply for this grant. (iv) Hearing Aid grant of Rs.1,000/- or cost of hearing aid whichever is less be granted to destitute Ex-servicemen/Widows once in life time on production of Prescription of ENT Specialist and proper bill in original (Inserted vide para 10 (a) of XV ASF meeting Minutes) (v) Denture Grant of Rs.5,000/- or cost of Denture whichever is less in respect of unemployed needy ex-servicemen/widows on production of Prescription of Dental Surgeon and proper bill in original (Inserted vide para 10 (b) of XV ASF meeting Minutes) (vi) Spot Assistance of Rs.5,000/- to unemployed/economically needy ex-servicemen/widows due to severe injury in road accidents/mishaps other than natural calamities which are not covered under AGI or KSB. This will be based on prescription of specialist Doctor treating/who has treated the case alongwith the estimate/cost of treatment. (Inserted vide para 10 (c) of XV ASF meeting Minutes ). (vii) Cash incentive of Rs.5,000/- be given for outstanding Academic Merit wards of ex-servicemen ie for first three positions in the college/university in any discipline in graduation/post graduation or for award of Ph. D., (Inserted vide para 10 (g) of XV ASF meeting Minutes) (viii) Cash incentive for outstanding Sports Merit wards of ex-servicemen who represents University, State and Country be given Rs.2,000/-, Rs.5,000/- and Rs.10,000/- respectively and Rs.2,000/-, Rs.3,000/- and Rs.5,000/- for setting records at University, State and National level respectively. (Inserted vide para 10 (h) of XV ASF meeting Minutes) (2) The assistance under these bye-law should be granted only on one

occasion in respect of an ex-serviceman. (3) II World war Veteran be given two dothies instead of one dothie and one towel and one readymade shirt @ Rs.150/- to Rs. 200/- which may be procured from AFT. (Inserted vide para 6 (b) of XIV ASF meeting Minutes

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Funeral Grant

14. On the death of the ex-serviceman, his widow or any other member of his family shall be granted a funeral grant of two hundred and fifty rupees. (Rs.250/- to be read as Rs.500/- vide para 4 of Gaz. No.32 dt. 11.8.1987) (Rs.500/- to be read as Rs.800/- vide para 7 of Gaz. No.45 dt. 5.11.91) (Rs.800/- to be read as Rs.1,000/- vide XIII ASF meeting dt.22.6.94)

(Rs.1,000/- to be read as Rs.2,000/- irrespective of income of the dependant vide para 8 (a) of XIV ASF meeting Minutes)

Above death grant of Rs.2,000/- extended to dependents in the event of death of Widows also registered with Department of Sainik Welfare vide para 2 (b) of Sub-Committee meeting Minutes of ASF dt. 2.9.99.

(Rs.2,000/- to be read as Rs.3,000/- vide para 10 (k) of XV ASF meeting Minutes)

Maintenance grant to indigent ex-servicemen or their widows.

15. (1) The ex-servicemen, who are in indigent circumstances or, the

widows of ex-servicemen, who are in such circumstances may be granted maintenance allowance of thirty rupees from the fund; (Rs.30/- to be read as Rs.45/- vide para 6 of Gaz. (part II) No.31 dt.19 .8.82) (Rs.45/- to be read as Rs.50/- vide para 6 of Gaz. No.36 dt. 03 .9.85) (Rs.50/- to be read as Rs.75/- vide para 5 of Gaz. No.32 dt. 11.8.87) (Rs.75/- to be read as Rs.100/- vide para 8 (i) of Gaz. No.45 dt. 5.11.91)

(Rs. 100/- to be read as Rs 150/- vide para 4 of Gaz No 40 dt 5.10.93)

(Rs.150/- to be read as Rs.200/- for widows and Rs.300/- for XSM vide XIII ASF meeting dt. 22.6.94) (Rs.200/- and Rs.300/- to be read as Rs.300/- and Rs.400/- for widows and XSM respectively with effect from Mar 1995 and Rs.400/- and Rs.500/- for widows and XSM respectively with effect from Feb 97 vide par 5 (a) XIV ASF meeting Minutes of 20.8.98) Pending allocation of additional fund by the Government Subsistence Allowance at the existing rate may be granted to a few more deserving cases. SA be given for life instead of three years (Inserted vide para 6 (c) of XIV ASF Meeting Minutes)

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(Rs.400/- and Rs.500/- to widows and XSM respectively enhanced to Rs.750/- per month for both widows and XSM and Maximum such beneficiaries will be restricted to the present strength of 75, vide para 2 of Sub-Committee meeting minutes of ASF dt. 18.7.2000. Grant of Subsistence Allowance to Widow of II World War Veteran on his death should be continued automatically on the basis of verification already carried out in respect of late husband but Identity card must be issued to the widow before the payment of subsistence allowance. Present 75 beneficiaries of Subsistence Allowance increased to 87 ie 12 World War II Veterans/Widows as found eligible after verification, vide para 3 of Sub-Committee meeting Minutes of 15.5.2002.

Provided that the ex-serviceman should have completed sixty years of age for eligibility for the grant under this bye-law. Explanation : An ex-serviceman or a widow of an ex-serviceman shall be deemed to be in indigent circumstances, if he or she has no source of income. (2) Any assistance under this bye-law shall be personal to the grantee

terminable with his or her life time and any amount remaining undisbursed at the death of the grantee shall lapse into the Fund

(Inserted following vide para 5 of Gaz. No.32 dt. 11.8.87) :- “Provided that the ex-serviceman should have completed sixty years of age and the ex-serviceman or their widows should have resided in the Union territory of Pondicherry continuously for at least 10 years in order to be eligible for the grant under this bye-law”

15.A notwithstanding anything contained in bye-laws No.15, the widows of ex-serviceman may be granted a sewing machine by the board at a cost not exceeding one thousand rupees (inserted vide para 7 of Gaz. (part II) No.31 dt. 19 Aug 1982) (Rs.1,000/- to be read as Rs.1,500/- vide para 6 of Gaz. 32 dt. 11.8.87) (Rs.1,500/- to be read as actual cost of the Sewing Machine vide para 8 (ii) of Gaz. No.45 dt. 5.11.91) 15.B The widow of ex-serviceman may be issued two pair of cloths (2 Sarees and 2 blouses) free of cost once in year (Inserted vide para 7 of Gaz. No.32 dt. 11.8.87).

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Relief during natural calamities 16. (1) An ex-serviceman, or if the ex-serviceman is not alive the members

of his family who has sustained damages in cyclone, flood or fire may be granted a lump sum grant not exceeding one hundred and fifty rupees, or the actual amount of damage suffered by them, whichever is less, provided they produce a certificate from an officer of the Revenue Department not lower in rank than that of Deputy Tahsildar, as to the extent of the damage.

(2) The relief granted under this bye-law will be over and above the

grant that may be given by the Government. Provided that the amount of relief obtained from the Government together with the amount granted under this bye-law shall not exceed the actual amount of the damage sustained by the grantee.

Special grants for ex-servicemen who are disabled 17. An ex-serviceman who is disabled with 50% or more disability, while he was in service will be given lump sum grant not exceeding three hundred rupees on his producing a certificate from any specialist in a Government Hospital as to the nature and extent of disability.

Special grants for ex-servicemen who die in harness or who are disabled or missing

18. (1) If a person, who was in active service is killed in action or dies or is missing for reasons attributable to his service, his widow or, or wife, as the case may be, granted the following assistance, namely; (i) A marriage grant not exceeding five hundred rupees for the marriage of each daughter; Provided that where the widow or the wife is also dead the grant may given to the daughter for whose marriage the assistance is given; (ii) A lump sum grant of three hundred rupees to open a petty shop or for purchasing of Milchy cow. (2) If a person while on active service is killed, disabled or missing in action in forward areas the families of such persons may be granted a lump sum relief of five hundred rupees.

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(3) In respect grants applied for under this bye-law, the claimant shall produce a certificate from the Commanding Officer of the last Unit in which the ex-serviceman was serving last to the effect that he was killed, disabled or missing, for reasons attributable to his service.

General conditions 19. Notwithstanding any other condition that may be prescribed under these bye-laws, except where the assistance is by way of lump sum grant for general relief and maintenance, the recipients of the grant shall, within three months from the date of receipt of the assistance, furnish to the Secretary an utilization certificate to the effect the grant was expended for the purposes for which it was granted, supported by relevant vouchers if the vouchers had not been already produced in pursuance of any specific conditions attached to the grant of the assistance: Provided that the Secretary may at his discretion, for reasons to be recorded, in writing dispense with the production of vouchers alongwith the utilization certificate.

PART V – PROCEDURE AND SANCTION

Constitution of Sub-Committee to scrutinize applications and approve assistance

20. There shall be a Sub-Committee to scrutinize applications and sanction loans or grants under these bye-laws with the following members, namely :- (i) Chief Secretary to Government Pondicherry - Chairman

(ii) Inspector General of Police Pondicherry - Member

(iii) Collector, Pondicherry - -do-

(iv) Secretary (Welfare), Pondicherry - -do-

(v) Secretary of the Board - Member Secretary

Meetings of the Committee 21. (1) The Sub-Committee shall meet once in every quarter or at such earlier frequency, as the business before the committee may warrant. The Secretary of the Board will convene the meeting on the orders of the Chairman of the committee.

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-35-

(2) Two-thirds of the members of the Sub-Committee the quorum for the meeting and when there is no quorum the meeting of the sub-committee will be adjourn to a date that may be fixed by the Chairman of the committee. (3) The decision of the Sub-Committee will be by vote of the members present and voting and when there is tie issue will be decided by a costing vote by the chairman of the Sub-Committee.

Applications for the assistance to be presented to the Secretary

22. The applications for grant of financial assistance under these bye-laws shall be addressed to the Secretary, who shall after satisfying himself that the

application is complete in all respects circulate the application in the form of a proposal to sanction the assistance to the members of the Sub-Committee for

their approval.

Processing of applications 23. (1) The proposals other than the proposals for sanctioning of grants/loans shall be submitted by the Secretary to the Sub-Committee by circulation and if the Sub-committee decides that the assistance may be granted, they may accord their sanction there for.

(2) The Sub-Committee may, if it so decides demand any application to the secretary for further inquiry or for eliciting further information and resubmission thereafter. (3) Authority to pay various grants, where the quantum has already been fixed delegated to Director, Sainik Welfare and individual cases not referred to sub-Committee. Such expenditure be placed before Managing Committee for ratification.(Inserted vide para 6 (d) of XIV ASF meeting Minutes) Provided that where the majority opinion is not in favour of sanctioning the assistance the proposal shall be placed before a meeting of the sub-committee.

Decisions of the Sub-Committee to be communicated 24. (1) All the decisions of the Sub-Committee approving the grant of assistance shall be communicated to the grantee by the Secretary in the form of sanctions.

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-36-

Appeal to the Managing Committee 25. An appeal shall lie to the Managing Committee against all decisions of the Sub-Committee refusing to sanction the assistance applied for and the decision of the Managing Committee thereon shall be final.

Amount sanctioned to be drawn and disbursed by the Secretary

26. The Secretary shall draw the assistance sanctioned under these bye-laws and disburse the same to the grantee under proper acquittance.

Relaxation 27. (1) The Managing Committee may, at its discretion, for reasons to be recorded in writing, relax any of the provisions of these bye-laws in individual cases. (2) In cases of urgency the Sub-committee may relax the provisions of these bye-laws: Provided that such cases, in which relaxation has been given by the Sub-Committee, shall be submitted to the Managing Committee in its next meeting for ratification and where the Managing Committee declines to ratify the relaxation the assistance sanctioned shall be withdrawn: Provided further that where an assistance is granted in anticipation of ratification by the Managing Committee the sanctioning thereof should be provisional and the grantee shall be required to execute a bond undertaking to refund the assistance received in the event of Managing Committee declining to ratify the relaxation given in his favour by the Sub-Committee.

Assistance sanctioned to be reported to the

Managing Committee 28. All financial assistance sanctioned under these bye-laws shall be reported by the Secretary to the Managing Committee in its meeting held next after the sanctioning of the assistance.

Power of Review of Managing Committee 29. The Managing Committee may call for any paper relating to the sanctioning of the assistance under these bye-laws and review the same and pass orders confirming or reversing the decision of the sub-Committee and the decision of the Managing Committee shall be final.

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-37-

Spot Assistance 30. (1) Where the Secretary is satisfied that any ex-serviceman or a widow of an ex-serviceman is in need of immediate assistance he may, for reasons to be recorded in writing sanction a spot assistance not exceeding fifteen rupees.

(amended for fifteen rupees to be read as “ one hundred rupees in exceptional cases” vide para 8 of Gaz. No. 32 dt. 11.8.87) (2) As soon as may be, after the spot assistance under these bye-laws is sanctioned a report shall be made the Chairman of the Sub-Committee indicating the circumstances in which the spot assistance was granted.

Interpretation 31. If any doubt arises as to the interpretation of these bye-laws it shall be referred to the Managing Committee and the decision of the Managing Committee shall be final. FELIX SEQUEIRA Secretary Rajya Sainik Board

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-38- IMPORTANT POINTS OF MINUTES OF MANAGING COMMITTEE AND SUB

COMMITTEE Para 9 (l) of XI ASF MCM dt. 28.2.91 Operating of Bank Account : The Chief Secretary/Chairman local Sub-Committee has suggested that Secretary Rajya Sainik Board to operate the Amalgamated Special Fund Account has the present incumbent is a full time Secretary unlike the previous one. As per the existing orders the Chief Secretary who is the Secretary of the Amalgamated Special Fund in view of the changed situation and to avoid delay, it is proposed to delegate this power to the Secretary Rajya Sainik Board. Para 10 (m) of XV ASF MCM dt. 20.9.2001 The Corpus or interest amount or any part thereof of Amalgamated Special Fund will not be pledged against loans taken by ex-servicemen from bank etc. nor any loan be given from the fund to any one under any circumstances. As per G.O Ms No.27 dated 17.4.1995 published in Pondicherry Gazette No.19 dt. 9.5.1995, the Office of the Rajya Sainik Board has been re-designated as Department of Sainik Welfare and Secretary Rajya Sainik Board as Director, Sainik Welfare G.O Ms No.68 dated 5.7.1991 published in Pondicherry Gazette No.30 dt.23.7.1991 The Chief Secretary to Government Pondicherry is pleased to constitute the Regional Advisory Committee for the speedy redressal of the grievances of the ex-servicemen and their widows in the outlying regions of Karaikal, Mahe and Yanam as follows :- (1) Administrator of the respective regions - Chairman

(2) Deputy Collector (Revenue) or his - Member representative -

(3) The Senior Most Ex-serviceman in the - Member region 2. The Committee shall look into the grievances of the ex-servicemen in the respective regions and render valuable advice. 3. The Committee shall meet at least once in four months or as and when necessity arises. SUBHASH SHARMA Chief Secretary to Government

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-39-

Constitution of the Managing Committee for Amalgamated Special Fund

1. Chair-person - H..E. the Lt. Governor 2. Ist Vice Chairman - The Chief Secretary 3. IInd Vice Chairman - General Officer Commanding ATNKK & G Area, Chennai 4. Non Official Members:-

(a) Col K Vijaya Ragavan (Retd) No.E-6, JIPMER Campus Pondicherry – 605 006 Nominated by the Chiefs of Staff Committee, Ministry

(b) Col K Radhakrishnan (Retd) of Defence, vide KSB Letter No.2, Indira Gandhi Street No.27/146/Nom/SMC/KSB/D

Tagore Nagar, Lawspet Dt. 19 May 2000 Pondicherry – 605 008

(c) Lt Gen AK Chatterjee, PVSM, VSM (Retd) ‘AISLING’ Auromodel Auroville – 605 101 Nominated by the

Government of (d) Col V Ranganathan (Retd) Pondicherry

No.47-A, Govindasalai Main Street Pondicherry – 605 011

5. Co-opted Ex-Officio Members:-

(a) Secretary (Finance)

(b) Secretary (Industry & Labour)

(c) Secretary (Law)

(d) Group Commander, NCC Group HQ, Pondicherry

(e) Under Secretary (Home)

(f) Employment Officer

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-40- 6. Secretary, Rajya Sainik Board/Director , Sainik Welfare Note: Apart from the above officials/non official members, the Director General

Resettlement or any representative of the Ministry of Defence, Secretary Kendriya Sainik Board and Director Resettlement, Southern Zone are Special Invitees.

High Level Sub Committee to Deal With Special / Policy / Financial Matters 1. Chairman - Chief Secretary 2. Members - Inspector General of Police - Secretary (Welfare)

- Collector

Member Secretary - Director, Sainik Welfare Auth: State Gazette No.121 of 04 Dec 1981 and as per policy Letter of KSB (Ministry of Defence) Note: Apart from the above, the Heads of concerned Departments whose

subject matter coming for the discussion will also be invited as Special Invitees.

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GOVERNMENT OF PONDICHERRY DEPARTMENT OF SAINIK WELFARE

DRAFT DETAILS OF RIGHT TO INFORMATION ACT, 2005

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SALIENT FEATURES OF THE RIGHT TO INFORMATION ACT, 2005 1. The short title of the legislation has been changed from `The Freedom of Information Act’ to `Right to Information Act’. 2. Provide a very definite day for its commencement, i.e. 120 days from enactment. 3. It defines “appropriate Government” as meaning, in relation to a “Public Authority” established, constituted or owned or substantially financed by funds provided directly or indirectly or controlled :- (i) by the Central Government, the Central Government ; (ii) by the State Government, the State Government’. 4. It shall apply to “Public Authorities” which means any authority or body or institution of self-government established or constituted by or under the Constitution ; by any law made by the appropriate Government or, any other body owned, controlled or substantially financed directly or indirectly by the appropriate Government, and includes non-government organizations, substantially financed by the Government. 5. The ambit covers the two Houses of Parliament, State Legislature, the Supreme Court/High Court/Subordinate Courts including their administrative offices, Constitutional Authorities like Election Commission, Comptroller & Auditor General, Union Public Service Commission etc. Only domestic and foreign private bodies working within the country have been excluded from the purview of the Act. 6. All citizens shall have the right to information, subject to the provisions of the Act. 7. It casts an obligation on Public Authorities to grant access to information and to publish certain categories of information within 120 days of the enactment. The responsibility about suo-motu disclosure /publication by public authorities has been considerably enlarged. 8. The Act lays down the machinery for the grant of access to information. The Public Authorities are required to designate Public Information Officers and Assistant Public Information Officers within 100 days of the enactment and whose responsibility it is to deal with requests for information and also to assist persons seeking information. 9. Provision has been made for transfer of a request by a public authority to another public authority wherein the subject matter/information is held by the latter. 10. A time limit of 30 days has been prescribed for compliance with requests for information under the Act, which, can be extended to 40 days where third-party interests are involved.

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11. Fee to be reasonable. Also, no fee to be charged from persons who are below poverty line. Further, information to be provided free of charge where the response time-limit is not adhered to. 12. Certain categories of information have been exempted from disclosure under sections 8 and 9 of the Act. The categories, by way of illustration, include, information likely to affect security of the State strategic, scientific or economic interests of the State, detection and investigation of offences, public order, conduct of international relations and Cabinet papers. Trade or commercial secrets, information the disclosure of which would cause breach of privilege of Parliament or State Legislature and personnel information which has ;no relationship with public activity and could cause unwarranted invasion of the privacy of any person, are also exempted from disclosure. However, exemptions provided are not absolute and withholding of information must be balanced against disclosure in the public interest. Information to be released even if harm is shown to the public authority if the public benefit in knowing the information outweighs the harm that may be caused by disclosure. 13. Subject to 3 exception; the Act also contains a provision for reveal of information, which is otherwise, exempted from disclosure under section 8 on completion of the event. 14. The Act also incorporates the principle of severability. 15. Envisages creation of an independent non-judicial machinery, viz, Central Information Commission and State Information Commissions comprising a Chief Information Commissioner and Information Commissioners to decide 2nd stage appeals. 16. Legal frame work of exercise of power by the Commission defined in the Act. 17. The Act also provides a two-tier Appellate Forum. First appeal to departmental officer senior to the Public Information Officer. The second appeal to be made to Commission. 18. On a request for information being refused, the applicant can prefer an appeal to the prescribed authority within 30 days of the decision; the time limit for disposal of appeal being also 30 days extendable to 45 days. 19 Intelligence and security agencies specified in Schedule – II to the Act have been exempted from being covered within the ambit of the Act. However, the exemption is not absolute; agencies shall have the obligation to provide information in matters relating to corruption and human rights violations. 20. The jurisdiction of subordinate courts has been barred expressly by section 23 of the Act. 21. The provisions of the proposed Act have been made overriding in character, so that the scheme is not subverted through the operation of other minor acts.

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22. Monitoring and reporting-Act makes a provision to produce statistics to assess its implementation so that improvements could be effected. 23. Central Information Commission and State Information Commissions to monitor the implementation of the Act and prepare an Annual Report to be laid before Parliament/State Legislature. 24. Central Government to p prepare programmes for development of ‘Information’ regime. 25. FOI Act, 2002 to be repealed.

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FORM – ‘A’ Form of application for seeking information

(See rule 3) I.D. No, : (For official use) To The Competent Authorilty,

____________________________ ____________________________ 1. Name of the applicant :

2. Address : 3. Particulars of informatioin (a) Concerned department :

(b) Particulars of information required : (i) Details of information required : (ii) Period for which information asked for :

(iii) Other details : 4. I state that the information sought does not fall within the restrictions contained in Section 6 of the Act and to the best of my knowledge it pertains to your office.

5. A fee of Rs. ……… has been deposited in the office of the Competent Authority vide No ……. . . dated . . . . . . . . Place : . .. . . . . . . . . . . .

Date : ……………. .. . . Signature of Applicant e-mail address, if any …. . . . . . . . . . . . . . . . . . . . . Tel. No. (Office) .. . . . . . . . . . . . . . . . . . . . . . .. . . . .

(Residence) . . . . . . . . . . . . . . . . . . . .

Note : (i) Reasonable assistance can be provided by the Competent Authority in filling up the Form - A .

(ii) Please ensure that the Form A is complete in all respect and there is no ambiguity

in providing the details of information required.

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ACKNOWLEDGEMENT OF APPLICATION IN FORM – A I.D. No . . . . . . . . .. . . . . Dated : . . . . . . . . . . . . 1. Received an application in Form – A from Shri/Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . resident of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . under Section 5(1) of the Delhi Right to

Information Act, 2001. 2. The information is proposed to be given normally within 15 days and in any case within 30 days from the date of receipt of application and in case it is found that the information asked for cannot be supplied, the rejection letter shall be issued starting reason thereof.

3. The applicant is advised to contact the undersigned . . . . . . . . on between 11 a.m. to 1 p.m. 4. In case the applicant fails to turn up on the scheduled date(s) the Competent Authority shall not be responsible for delay, if any,

5. The applicant shall have to deposit the balance fee, if any, with the authorized person before collection of information. 6. The applicant may also consult Web-site of the department from time to time to ascertain the status of his application.

Signature and Stamp of the Competent Authority e-mail address : . . . . . . . . . . .

Web-site : . . . . . . . . . . . . . .. . . Dated : . . . . . . . . . . . . . Tele. No.

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FORM – ‘B’ Outside the Jurisdiction of Competent Authority

(See rule 4 (1)

From . . . . . . . . . . . . . . . . . Date …. .. . . .. . . No.F . . . . . . . . . . . . . . . . . . To ________________________ ________________________ ________________________ Sir,/Madam, 1. Please refer to your application, I.D.No.. . . . . . . . . . . . . . . . . . dated … . . . . . .addressed to the undersigned regarding supply of information on . . . . . . . . . . . 2. The request information does not fall within the jurisdiction of this Competent Authority and, therefore, your application is being returned herewith. 3. This is in super session of the acknowledge given to you on . . . . . . . . . . . 4. You are requested to apply to the concerned Competent Authority. Yours faithfully, Competent Authority e-mail address . . . . . . . . . . . . . . Web-site . . . . . . . . . . . . . . . . . . . Tel No. . . . . . . . . . . . . . . . . . . . . . Strike out wherever not applicable.

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FORM – ‘C’ Rejectioon Order (See rule 4(2))

From . . . . . . . . . . . . . . . Date ; No. F.. . . . . . . . . . .. . . .. To . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sir/Madam, 1. Please refer to your application, I.D.No. . . . . . . . dated . . . . . . . . addressed to the undersigned regarding supply of information on . . . . . . . . . 2. The information asked for cannot be supplied due to following reasons : - (i) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (ii) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3. As per Section 7 if Delhi Right to Information Act, 2001, you may file an appeal to the Public Grievances Commission, Government of Delhi, within 30 days of the issue of this order. Yours faithfully, Competent Authority e-mail address : . . . . . . . . Web-site : . . . . . . . . . . . . Tel. No. : . . . . . . . . . . . . . . .

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FORM – ‘D’ Form of supply of information to the applicant

(See rule 4(3)) From … . . . . . . . . . . . . . . . . . . No. F. . . . . . . . . . . . . . . . . . . . . To ……………………………………. ……………………………………. ……………………………………. Sir/Madam, Please refer to your application I.D. No………….. dated…………. Addressed to the undersigned regarding supply of information on ……………………………. 2. The information asked for is enclosed for reference.

OR The following partly information is being enclosed : (i) …………………………………………………………………………………. (ii) …………………………………………………………………………………. The remaining information about the other aspects cannot be supplied due to following reasons :- (i) …………………………………………………………………………………… (ii) …………………………………………………………………………………… (iii) …………………………………………………………………………………… 3. The requested information does not fall within the jurisdiction of this Competent Authority. 4. As per Section 7 of Delhi Right to information Act, 2001, you may file an appeal to the ‘Public Grievances Commission, Government of Delhi, within 30 days of the issue of this letter. Yours faithfully, Competent Authority e-mail address : . . . . . . . . Web-site : . . . . . . . . . . . . Tel. No. : . . . . . . . . . . . . . . .

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Annexure -_I �

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