GOVERNMENT OF INDIA DEPARTMENT OF SPACE

CONSTRUCTION & MAINTENANCE DIVISION NESAC, UMAIM –793 103, MEGHALAYA

NAME OF WORK: ‘Project Management Consultancy Contract for the work

of Residential Complex for NESAC at Umiam, Meghalaya

( Civil, PH , Electrical and allied Works.)

REF: TENDER NOTICE No.DIR/NESAC/CMD/C/04/2010-2011, DT.20.08.2010

Issued to ___________________________________________________________

Receipt No.. & Date __________________________________________________

Tender document issued by: _____________________________(SIGNATURE)

PART I : Technical/Commercial BID

Sl.No. Details Page No.

1 Notice Inviting Tender 1-3

2 Terms & Conditions for PMC 4-19

3 Technical Evaluation Format 20

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GOVERNMENT OF INDIA DEPARTMENT OF SPACE

CONSTRUCTION & MAINTENANCE DIVISION NESAC, UMIAM-793 103, MEGHALAYA

NOTICE INVITING TENDER (NIT)

NIT No.TENDER NOTICE NO.DIR/NESAC/CMD/C/04/2010-2011, DT.20.08.2010 1. On behalf of the President of India, separate sealed tenders are invited in “Two cover system” ( Part I – Techno Commercial Bid and Part II – Price Bid) from eligible agencies/firms for Project Management Consultancy Contract for the Work of Residential Complex for NESAC at Umiam -793 103, Meghalaya (Civil, PH , Electrical and allied works) Total Approximate Construction Cost of the Proposed Project - Rs.16.00 Crores (in three packages) Construction period -15 months. Earnest Money Deposit (EMD) - Rs.1, 00,000/-(Rupees One Lakh only) 2. Following are the manpower required to be provided by the PMC.

Designation Qualification Number Senior Project Manager

Head of PMC Group Shall visit at least once in a fortnight and review the Project

Senior Project Engineer (Residential– Full time)

Graduate in Civil Engineering with minimum 10 years experience

One

Project Engineer (Full Time) Graduate in the respective branch of Engineering with minimum 3 years experience or Diploma with 5 years experience

One – Civil One - Electrical

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Site Supervisor (Full Time) Diploma in the respective branch

of Engineering with minimum 2 years experience in respective branch.

Three – Civil One - Electrical

3. The Project Management Consultancy Contract has to be carried out during the course of execution of the work by the contractor (already appointed by the Director, NESAC/Department of Space). 4. The tenderers have to submit copies of the following documents duly attested by a gazetted officers or notary public.

a) Company registration details.

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b) Certificate/Documentary evidence in support of experience in Project Management of the categories of works mentioned below, for which the completion cost during last 7 years ending 31.03.2010 is as follows:

i) Three works each costing not less than Rs 200.00 Lakhs

Or ii) Two works each costing not less than Rs.400.00 Lakhs

Or iii) One work costing not less than Rs 600.00 Lakhs

c) Current solvency certificate from Nationalized Bank. 5. Offer should be submitted in two sealed cloth lined covers one superscribed ‘Techno Commercial Bid’ and another with ‘Price Bid” both covers shall be put in another sealed cloth lined cover superscribing the name of work, NIT number and name of the firm/agencies. The offer will be received upto 14.30 hours on _______ and the Techno Commercial Bid will be opened at 15.00 hours onwards on the same day in the presence of tenderers or their authorized representatives who desires to be present. . The earnest money deposit (EMD) indicated above shall be enclosed to “Techno Commercial Bid” cover. 6. Selection Process

The tenderers are required to submit documents requested, along with the techno commercial bid. On opening Technical bid, technical evaluation of tenderers may be done by a committee constituted by the Department based on the documents submitted by the tenderers and also

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inspecting the works executed by the tenderers, if required. The decision of the committee regarding Technical competence of the Tenderer for executing subject work shall be final. THE OFFERS OF TENDERERS WHO HAVE BEEN TECHNICALLY QUALIFIED AS PER THE ABOVE TECHNICAL EVALUATION AND WHOSE OFFERS ARE FOUND TECHNICALLY ACCEPTABLE WOULD BE INFORMED OF THE TIME & DATE OF OPENING OF “PRICE BID”. PRICE BID OF THE TENDERERS WHO HAVE BEEN TECHNICALLY QUALIFIED ALONE SHALL BE OPENED. 7. The Price bid should contain only the rate at which the proposed work will be carried out by the agency and strictly in the prescribed format provided in the tender document. No conditions shall be put forth in the price bid {Part-II}. If any conditions are seen later on in the price bid, the offer is liable for rejection. Conditions, if any shall be brought out in techno commercial bid only. 8. Price quoted shall be firm i.e. inclusive of all taxes, duties and levies including service tax, if any. 9. Offer shall be valid for 120 days from the date of opening of Techno commercial Bid {Part-I}. 10. The firms, agencies while quoting shall tentatively indicate the details of Engineers like qualification, duration of association with the consultant firm etc., bio data and their contact numbers shall also be furnished. 11. The Project Management Contract whose offer will be accepted will be required to furnish Security Deposit for the due fulfillment of the contract at 10% of the fees that will be paid to the Project Management Contract. The security deposit will be recovered in each bill payments made to Project Management Contract. 12. The acceptance of the tender will rest with the Director, NESAC who does not bind himself to accept the lowest or any other tender. No reasons will be furnished for the acceptance or rejection of any tender. 13. The contractor should carry out the work directly by them strictly till the Completion of the work and not through sub contractor.

14. Canvassing in connection with tender is strictly prohibited. 15. Any offer, which does not fulfill any of the prescribed conditions, will be liable to be rejected.

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16. Department will also reserve the right to alter the scope/or reduce quantum of work before issue of work order and the Project Management Contractor shall not have any claim whatsoever on this account. 17. The Department reserves the right to reject any application for issue of tender (offers) papers without assigning any reason.

DIRECTOR, NESAC Umiam, Meghalaya.

NAME OF THE WORK: PROPOSED RESIDENTIAL COMPLEX FOR

NESAC AT UMIAM, MEGHALAYA (CIVIL, PH ,ELECTRICAL AND ALLIED WORKS).

TERMS AND CONDITIONS FOR

PROJECT MANAGEMENT CONSULTANCY CONTRACT (PMC)

The Project Management Contract shall provide assistance to

Engineer-in-charge of Projects by providing comprehensive services of

complete day-to-day supervision, monitoring and management of the works,

project, etc., adhering to the respective contracts appointed by the

Department, execution of work as per the approved drawings, specifications

duly following extant procedures of Construction and Maintenance Division,

NESAC, Umiam and also subject to such further variations and

modifications as the Department may decide from time to time., and shall

handover the buildings to Department in ready to occupy condition.

The various activities broadly involved in the above said Project

Management are :

1. Planning and Co-ordination.

1.1 Planning, scheduling and implementing construction programmes to

complete the project in time.

1.2 Co-ordinating with the Engineer-in-charge and Director, NESAC for

he execution, complete realization and handing over of project in all

respects.

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1.3 Documentation of all project related matters.

1.4 Preparation of periodical reports relating to time, cost and quality.

2. Statutory clearances.

Obtaining all necessary statutory approvals/clearances such as

Environmental, Ecological, Pollution Control Board, Forest clearance,

Electricity Board and Water Supply, Fire Safety and any other approvals

required as per local byelaws. Department shall issue necessary

authorization in favour of PMC wherever so required. Also all statutory

remittances will be borne by Department.

3. Construction Supervision.

3.1 Shall physcally verify all dimensions of site and ensure that they are

as per site plan. Discrepancies shall be notified to Engineer-in-Charge

immediately. Shall be responsible to maintain the dimension at site as

per the drawing.

3.2 Shall be responsible for overall monitoring of the construction and shall be

available at site on all days when work is being carried out at

site(including nights if the contractor carries out work in shifts to

achieve the project completion schedule) for co-ordination of site work

with the Engineer-in-Charge and Contractors.

3.3 Shall be responsible to deploy requisite number of qualified and

experienced Engineers (Civil, PH & Electrical) at site to supervise the

day to day works and also shall be responsible for monitoring of the

progress of work as per approved drawings, construction procedures

and practices and to ensure quality in day to day work as per

specifications and standards.

3.4 Shall be responsible to maintain the checklist of day-to-day works

(the format of check list available with the Engineer-in-Charge may be

used / adopted).

3.5 Shall be responsible for checking the levels, steel reinforcement,

centering, shuttering and scaffolding, etc.

3.6 Shall be responsible to supervise the day-to-day works like

earthwork, PCC, RCC, brick masonry, joinery, floorings and all Civil,

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PH & Electrical works(Internal and External) and all other items as

stipulated in the bill of quantities in agreement entered in to with the

work contractors.

3.7 Checking all the measurements recorded in the bill prepared by

contractor at site with respect to approved drawings and to certify the

accuracy. If in case, it is necessary to take measurements at site and

record and finalise the bills, the PMC shall also do so to make timely

payments for the works done.

3.8 The PMC shall check the bills submitted by the contractor and certify

the accuracy within three to four days from the date of receipt of bill

from contractor by the Engineer in charge.

3.9 On completion of work, the PMC shall have the responsibility to

finalize the final bills for the work as per actual execution.

3.10 Shall be responsible to maintain the day to day consumption of

cement in the work and shall see that the cement used in work is as

per the theoretical requirement.

3.11 Shall be responsible for completion of project as per scheduled

time stipulated in agreement with the contractors.

3.12 Shall preserve field books and measurement books prepared as

per Department procedures in safe custody and shall bind bill wise

and shall return the same to Director, NESAC after completion of

project.

3.13 Shall maintain cement register, steel register, daily labour register,

drawing register, hindrance register, register for payment of advances

and recoveries, register for reconciliation of materials to facilitate

recoveries, register for movement of field books/ measurement books,

site instructions book, diary of work, Quality Assurance (QA) records,

etc., and any other register as advised by Engineer-in-charge and

shall return all registers referred above after completion of the project

or as advised by Engineer-in-charge.

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3.14 Shall ensure that contractors have complied with registration under

Contract Labour (Regulation and Abolition) Act, 1970 and Central

Rules, 1971 and abide by laws pertaining to labour including

payment as per Minimum Wages Act and any other Act or enactment

relating thereto and rules framed there under from time to time.

3.15 Shall ensure that contractors have taken requisite "All Risk Insurance

Policies" to cover workman under Workman Compensation Act, loss /

damage caused by natural calamities / accident / accidental collapse

of partially completed work, materials and plant at site and for third

party claims for injury / damages. PMC shall ensure that all such

policies remain in force through out the execution of project.

3.16 Shall ensure that all instructions to the contractors will be issued in

the form of letters written by Engineer in charge to the contractor or

site instructions to the contractor written by Engineer in charge or his

representative in site instructions book. They shall maintain the

record of all such instructions for verification at any time. It will be

PMC's responsibility to regularize all verbal instructions given by

competent authority in unavoidable circumstances by obtaining

written confirmations / ratifications. PMC shall ensure that extra /

deviated items are not executed unless approved by Engineer-in-

charge and rates are finalised. A register for extra / substituted items

shall be maintained by PMC.

3.17 Shall ensure safety of structure by taking all necessary precautions

and by not allowing excessive construction loads on floors and shall

avoid such other factors which will endanger the safety of structure

during construction.

3.18 Shall take custody of objects of value and antiquity found on site

during excavation or otherwise and hand over to Engineer-in-charge.

3.19 hall keep a track of permissions required from local authorities

and get revalidated whenever necessary.

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3.20 Shall ensure that safety of personnel working at site/inspecting the

site by taking precautions by putting barricades, night lamps near

trenches, pits, open shafts, lift shafts, edge of floors, terraces and

such other places and to insist on compliance of safety code such as

use of helmets, safety belt etc, on work site.

3.21 Shall take measurements jointly with contractor's representative,

record them in measurement books (MBs) supplied by Engineer-in-

charge measurement books prepared as per Department procedures

and obtain contractor's signature in token of acceptance. Hidden

measurements, which cannot be recorded in future shall be recorded

before covering up the work. Minimum ten percent of such

measurements will be got checked by Department's Engineer not

below the rank of Engineer SC.

3.22 The PMC shall make their own arrangements at no extra cost to the

Department, for instruments / equipments such as theodolites,

levelling instruments, prismatic compass, chain, measuring tapes,

plain tables and ranging rods, such other equipments / instruments

including tents for shelter for the staff of PMC, etc.

3.23 Suggest modifications, if any, due to site conditions and advise,

furnish justification of cost variations on account of resultant extra

items and excess supported by proper rate analysis. Extra/

Substituted items may be worked out as per relevant agreement

clause.

4 Quality Control. 4.1 Monitor the quality of the work and control the quality as per

specification, relevant codes and as per Sound Engineering practices.

4.2 Maintain the registers for mandatory tests to be conducted for all

materials before incorporation in work. The guidelines may be taken

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from the Engineer in charge/ Director, NESAC regarding the registers

to be maintained.

4.3 Inspect and approve the materials at site as per specifications before

they are used in work.

4.4 Shall be responsible for obtaining good workmanship with respect to

lines, levels, plumb, finish, etc. Shall check all centrelines,

dimensions, levels and plumb at all stages of work with reference to

working drawings and shall ensure correct dimensions of all elements.

4.5 Shall ensure that work proceeds as per tender conditions and

specifications. All material brought to site shall be of approved quality

and make, rejected material is removed from site and work executed

is of high standard, good workmanship and desired quality.

4.6 Department may have inspection of the Project, any shortcomings

noticed shall be rectified by PMC as per the directives of Department.

4.7 The project shall be open for examination by Central Government

agencies like CTE Organisations, PMC shall render all assistance to

reply the CTE observations.

5 Site co-ordination. 5.1 Shall attend periodic site meetings / meetings in Department office

and discuss site conditions, bottlenecks faced, likely hindrances, time

overruns, cost overruns and any other important matter along with

solutions proposed. PMC will be required to submit periodic reports

concerning quality standard and progress of the project.

5.2 To co-ordinate between the Department and Contractors in all

matters relating to obtaining construction drawings, instructions etc.

5.3 To arrange issue of preliminary completion report, defect liability

completion report, final job completion report by the Engineer-In

Charge / Director, NESAC.

5.4 Any other construction management task not specifically mentioned

but relevant to the realisation of the project.

5.5 Shall help Department in settling all the bills of all agencies.

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5.6 The PMC shall in accordance with and as required by the terms of

agreement or agreements entered or to be entered into between

Department on one part, and the contractor or contractors on the

other part certify after the verification that the work measured and

stipulation in the specifications, drawings and Bill of Quantities

prescribed in the contract agreement entered into with the

contractor(s) are in order. In the matter of approving such bills, the

PMC shall conform adherence to the rules and instructions issued by

Engineer-in-charge and intimate to the Engineer-in-charge, guarantee

and correctness of all such certificates and shall hold themselves

responsible for the correctness of all bills and certificates issued,

scrutinised or checked by them as to the quality of the work

concerned as well as the quantities of various items of works. Before

certifying any bill, PMC shall ensure that the work being certified is,

in general in accordance with the designs.

5.7 Shall check periodically the quantities recorded for various items and

keep watch on excess / shortage. PMC shall account for all variations

in tender quantities and submit a report. They shall assess impact of

excessive quantities on the cost of project and wherever felt necessary

by Engineer-in-charge, prepare a Running Summary of Cost for

perusal of Department. PMC shall obtain approval from Engineer-in-

charge if the quantities put to tender are likely to exceed by 10% prior

to giving clearance to contractor to go ahead with the work.

5.8 Shall prepare "Running Summary of Cost" for the project once in

six months or as desired by Engineer-in-charge and ensure that there

will be no cost overrun. PMC shall help Engineer-in-charge in

preparing a note of revised sanction for the project.

5.9 PMC shall ensure that following are not recommended for payment in

interim bills / final bills.

i) Extra items / deviated items not approved by Department.

ii) Payments beyond Financial Sanction and

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iii) Payments for the work done in extended period without sanction for

extension of time .

5.10 Shall co-ordinate with all agencies working at site, liaison with local

authorities for proper permissions / commencement certificate /

completion certificate, etc.

5.11 Shall ensure that work proceeds smoothly and not hampered for want

of decisions / drawings / clarifications.

5.12 Shall submit physical and financial progress reports once every

month or as desired by Engineer-in-charge in standard proforma

approved by Department.

5.13 Shall anticipate time overruns, well before completion date and obtain

requests for extensions from contractors. PMC shall submit

contractor's request for extension of time along with his

recommendations well within time. PMC shall note that only

competent authority in Department namely Engineer in charge /

Director NESAC only have authority to grant permissions for

extensions.

5.14 Shall advise Department with regard to extra claims / disputes /

Chief Technical Examiner's observations / arbitration cases between

Department and the Contractors, if any and assist Department in

case of any dispute till the cases are resolved either by mutual

negotiation or through arbitration or court, as the case may be.

6 Personnel.

6.1 Following are the manpower required to be provided by the PMC

Designation Qualification Number Senior Project Manager

Head of PMC Group Shall visit at least once in a fortnight and review the Project.

Senior Project Engineer (Residential– Full time)

Graduate in Civil Engineering with minimum 10 years experience

One

Project Engineer (Full Time) Graduate in the respective branch of Engineering with minimum 3 years experience or Diploma with

One – Civil One - Electrical

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5 years experience Site Supervisor (Full Time) Diploma in the respective branch

of Engineering with minimum 2 years experience in respective branch.

Three – Civil One - Electrical

6.2 PMC is expected to ensure that men of proven ability and adequate

qualification are only employed at site and they work diligently. In

case, Department finds any Engineer/s are not upto the mark, PMC

will have to withdraw him / them from site and replace him / them by

posting new one/s in his / their position. Department reserves the

right to remove such personnel and ask for a substitute of required

calibre. In case an Engineer/s resign from their employment, PMC

shall immediately provide a substitute of equivalent calibre. PMC shall

not make any changes in the personnel deployed by them on work site

without prior permission.

6.3 The PMC shall be responsible for any damage or loss on account of

neglect of professional duty or conduct on the part of their staff or

Engineers or others. To this effect, the PMC shall indemnify

Department.

6.4 The PMC shall not have any objection to Department maintaining any

Engineering staff at its own cost at the site of work to carry out work

and duties allotted to them by Department, in respect of all the works

at site or other areas outside the scope of PMC's works for overall

surveillance, security and verification.

6.5 In case the Resident Engineer or Senior Engineer employed by the

PMC are required to travel to any other station outside work station,

in connection with the discharge of the duties relating to project, he

shall get his tour programme and mode of travel approved by

employer and will be paid actual fair charges to and fro, incidentals

in the form actuals for conveyance used, stay in reasonably good hotel

and daily allowance of Rs.500/- subject to production of document in

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proof of expenditure. However, prior approval from employer shall be

obtained for any such tours without which such payment will not be

reimbursed.

7 PMC's responsibility after completion of project and defects liability period.

7.1 PMC shall carry out detailed inspection on completion of project and

get rectified all defects noticed during inspection. PMC shall also carry

out detailed inspection during defect liability period and get rectified

all defects noticed during such inspection before the end of defect

liability period.

7.2 PMC shall advise Department with regard to extra claims or disputes

/ arbitration cases between Engineer-in-charge and the contractor/s,

if any, and assist in case of any dispute till the cases are resolved

either by mutual negotiation or through Arbitration or Court as the

case may be.

8. Professional Misconduct.

8.1 If at any time, it is noticed that deliberate attempt has been made by

the PMC to cause over payments to the contractors by over-

measurement or over estimation of rates or sub-standard work is

accepted and recommended for payment, the amount shall be

recovered from the payment due to the PMC not only from this

contract but also from any other contract awarded by this

Department. The matter will be viewed as a professional misconduct

and strict action as per the laws of country will be taken.

9. Sub-letting of professional Contract. 9.1 Under no circumstances the PMC shall sublet the contract.

10 Third Party Liability

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10.1 The Department shall not be liable for any injury / death, caused to

any official, employee, representative or agent of the PMC or their

consultants working at the site or damage to their properties for any

reason whatsoever and Department shall not entertain any claim from

any person on that behalf. It would be the responsibility of the PMC to

get their officials, employees, representatives, agents or their

consultants insured against the possible risks involved in the discharge

of their duties at the work site.

11 Confidentiality.

11.1 Except with the prior written consent by the Department, the PMC

and their representatives shall not at any time communicate to any

person or entity any confidential information disclosed to them for the

purpose of the services. The PMC shall not publicize any information

pertaining to Department, which is discussed with them during

course of execution of work in the interest of project completion

12 Fees and Terms Of Payment

12.1 The Department hereby agrees to pay the consultants the following

remuneration for their services as under:

a) Fees quoted by them and accepted by the Department which shall be percentage of completion cost of work (Civil, PH, and Electrical works) for which they have rendered Project Management Contract as said above.

b) Payment in equal

Monthly installment (EMI) - 80% of fees c) On completion of Work - 10% of fees

(i.e., after finalisation of final bills of construction contractors )

d) On completion of rectifications - balance 10% of fees (arising out of inspection for handing over/taking over & facility handing over to Users and completion of defect

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liability period).

The above professional fee is inclusive of all taxes including service

tax/ professional tax, if any. No extra claims on any other taxes and

statutory payments if any, shall be borne by the Department.

Note:

1. It will be the responsibility of PMC to finalize all formalities/paper work

like preparation/settlement of final bills, extra/substituted items, AHR/ALR

items, handing over/taking over notes, getting rectifications carried out, etc;

after completion of the work. The PMC should complete the above within a

reasonable time of 3 months by deploying required number of Engineers

and no separate payment shall be made to the PMC for the above activities.

2.The PMC shall furnish break up details for their offer clearly indicating the

number of Engineers, their grade, salaries, profit and overheads, etc;

considered in their offer.

3.The PMC should ensure minimum numbers of Engineer as stipulated

under para 6.1 are engaged throughout period of PMC. However, if due to

any reason, less number of Engineers are deployed, suitable reduction on

pro-rata basis shall be effected from the bills payable to PMC and decision of

Engineer-In- Charge regarding this shall be final binding on the PMC

13 Payment beyond stipulated time

13.1 Completion time of the project shall be as indicated in agreement

entered into by the Department with the building contractors. In case

work gets delayed and cause of the delay is not attributable to the

performance of PMC and thus it would be totally beyond the control of

PMC, the PMC will be paid on monthly basis as per the following

formula for its staff posted at the site after scheduled completion

period for the extended period of contract only.

Total professional fees payable Monthly payment to PMC = -----------------------------------------------

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Original scheduled contract period for the project in months as stipulated in.

letter of intent/work order

The above payment shall be made only if all the Engineers deployed

during currency of the original contract are retained. In case less

numbers of Engineers are deployed either due to reduced requirement

of balance works or due to instructions of Engineer-in-charge or due

to any other reasons, reduction shall be effected from the payment on

pro-rate basis. However, Department reserves the right to extend the

PMC or close the contract and the PMC is bound by the decision of

the Department. The Department also reserves the right for reduction

in the number of engineers to be deployed and decision of the

Department shall be final and biding on the PMC.

14 Office and Telephone facility

14.1 The PMC shall make their own arrangements for Site Office,

Furniture, telephone/fax facility. The PMC at their cost will install

PCs with requisite softwares for Project Management Consultancy

Contract on the Site.

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OTHER TERMS AND CONDITIONS 1. It shall be open to the Department to abandon or give up at any stage of

the construction of any of the said buildings or any part thereof. In the

event of such abandonment or giving up or in the event of termination of

the agreement, the PMC shall be paid fees upto duration worked by them.

( Cost of work as on that Date)

2. Termination of Contract: If the PMC fails to perform any of its obligations

under this agreement or if Department is dissatisfied with the services of

the PMC, Department may issue seven days written notice intimating the

PMC of their failures or deficiencies and calling upon PMC to rectify

within such time as may be specified in the notice and if the PMC fails to

perform such obligation or make good such deficiencies as pointed out to

the PMC in the notice, Department may terminate the services of PMC

under this agreement.

Department may also terminate the PMC hereunder:

i) if the firm is adjudged a bankrupt or

ii) if they make a general assignment for the benefit of their creditors or

iii) if a receiver is appointed on account of their insolvency or

iv) they disregard law, ordinances, rules, regulations or orders of any

public authority having jurisdiction on the works.

v) If PMC commits breach of any of the terms and condition of this

contract.

The termination shall be without prejudice to all rights, liabilities and

remedies that have arisen or accrued till date of such termination or that

may arise on account of such termination and Department may get the

project completed by whatever method they may deem expedient. In such

case, the PMC shall not be entitled to receive any further payment, if

due, until the loss damage or expense incurred by Department due to

breach of this agreement by PMC have been settled.

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3. In case the PMC abandons the work during the course of the project, the

Department has the right to appoint an alternate PMC or make an

arrangement for carrying out the work of PMC, at the risk and cost of the

original PMC. In the events of termination, security deposit shall stand

forfeited in full and shall be absolutely at the disposal of President of

India.

4. Travelling / daily allowances shall not be payable to the PMC, its

representatives, officials and consultants engaged by it for their visit to

construction site, offices of local authorities, Employer's office or any

other place in Umiam, Shillong.

5. The scope of work broadly described herein and assigned to PMC, as

their area of responsibility is inclusive of all consultancy and other

services required in connection with the completion of work whether

specifically mentioned herein or not and rendering such consultancy

services will not entitle the PMC to charge any additional fees in as much

as the same are included in the overall professional fees payable to them.

6. Professional indemnity : PMC warrants that it shall exercise high

degree of care and diligence in rendering the services pursuant to this

agreement and that such services shall be of a quality and standard

satisfactory to Department. The PMC shall indemnify Department from

any damage or loss arising from such lack of care and diligence or

arising out of any unsatisfactory performance of service by PMC. For the

purpose, PMC shall subscribe to a professional liability insurance policy

with a nationalized insurance company for an amount equivalent to 20%

of the total fee payable by Department to the PMC. PMC shall provide

adequate evidence to Department showing that such insurance has been

taken and being maintained and that all the premia thereon have been

paid. A certified copy of such insurance policy shall be deposited with

Department.

7. Dispute Settlement: i) In case of any dispute or difference arise

between the parties during the progress of or after construction or

abandonment of the work as to the meaning of construction of this

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contract or touching or relating either to the said buildings or works, or

to any other matter or thing arising directly or indirectly under this

contract, then and in such an event the same shall be referred to

Director NESAC as the SOLE ARBITRATOR who shall alone consider and

determine the same, whose decision / award shall be binding and

conclusive upon both the said parties and this clause shall be deemed a

submission within the meaning of Arbitration and Conciliation Act 1996

or Statutory modification or re-enactment thereof.

ii) It is specifically agreed that the PMC shall continue to render its

services provided herein with all due diligence, professional skill and tact

not withstanding that any matter, question or dispute has been referred

to arbitration.

iii) The venue of Arbitration proceedings shall be Umaim, Shillong.

8. Compensation for delay :The time allowed for carrying out the work as

entered in the tender shall be strictly observed by the PMC, shall be

reckoned from the fifteenth day after the date on which the order to

commence the work is issued to the PMC. The work shall be through

out the stipulated period of the Contract be proceeded with all due

diligence and the PMC shall pay as compensation an amount equal to

one percent of fees or such smaller amount as the Engineer – in –

Charge (whose decision in writing shall be final) may decide on the fees

entitled by the PMC on the whole work for every day that the due

quantity of work remains incomplete. And further to ensure good

progress during the execution of the work, the PMC shall be bound in

all cases in which the time allowed for any work exceeds one month to

complete one eight of the whole of the work, before one fourth of the

whole time allowed under the contract has elapsed, three eighth of the

work before one half of such time has elapsed, and three fourths of the

work before three fourth of such time has elapsed. However for special

jobs if a time schedule has been submitted by the PMC and the same

has been accepted by the Engineer – in – Charge, PMC shall comply

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with the said time schedule. In the event of the PMC failing to comply

this condition, PMC shall be liable to pay as compensation an amount

equal to one percent or such smaller amount as the Engineer-in-charge

(whose decision in writing shall be final) may decide on the fees entitled

by the PMC on the whole work for every day that the due quality of

work remains incomplete. Provided always that the entire amount of

compensation to be paid under the provision of this clause shall not

exceed ten percent of the fees entitled by the PMC.

9. Extension of time: If the PMC shall desire an extension of time for the

completion of the work on the grounds of PMC having been unavoidably

hindered in its execution or any other ground, PMC shall apply in

writing to the Engineer-In-Charge within 30days of the date of the

hindrance on account of which PMC desires such extensions as

aforesaid and the Engineer-In-Charge shall, if in his opinion (Which

shall be final) reasonable grounds be shown there after authorize such

extensions of time, if any, as may in his opinion be necessary or proper.

Director, NESAC/

Umiam, Meghalaya

22

TECHNICAL EVALUATION FORMAT Sl. No.

Description Maximum Marks

Minimum for eligiblity

1 Evaluation of effectiveness of PMC carried out in Projects.

(i) Adherence to timeframe

10

7

(ii) Quality

10

7

(iii) Cost control as assessed

from client

10

7

2 Competency of the firm

(i) Availability of technical personnel

10

7

(ii) Financial resources

10

7

50 35

23

GOVERNMENT OF INDIA DEPARTMENT OF SPACE

CONSTRUCTION & MAINTENANCE DIVISION NESAC, UMAIM –793 103, MEGHALAYA

NAME OF WORK: ‘Project Management Consultancy Contract for the work

of Residential Complex for NESAC at Umiam, Meghalaya

( Civil, PH , Electrical and allied Works.)

REF: TENDER NOTICE NO.

Issued to ___________________________________________________________

Receipt No.. & Date __________________________________________________

Tender document issued by: _____________________________(SIGNATURE)

PART II : PRICE BID

Sl.No. Details Page No.

1

General Summary Sheet 22

24

PART II: PRICE – BID

NAME OF WORK: ‘Project Management Consultancy Contract for the work

of Residential Complex for NESAC at Umiam-793 103,

Meghalaya ( Civil, PH , Electrical and allied Works.)

NIT NO: TENDER NOTICE NO.

GENERAL SUMMARY SHEET

Approximate construction cost

of the proposed project - .Rs.16.00 Crores (in three packages)

Description

Fees offered by PMC in

percentage (Figure & words)

of Completion Cost.

PROJECT MANAGEMENT CONSULTANCY by

providing qualified and experienced Engineers and

Supervisors in Civil, PH Electrical and allied

works for the work of Residential Complex for

NESAC at Umiam 793 103, Meghalaya,as per the

scope of work, terms & Conditions are detailed in

General Guidelines and Terms & Conditions for

appointment of personnel detailed under the

Technical and Commercial bid.

Note:.Fees shall be quoted in percentage basis of completion cost of the

construction only.

Signature of Tenderer

With Seal: