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GOVERNING BOARD MEETING
CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS 38-431.02,
NOTICES OF THIS PUBLIC MEETING HAVE BEEN APPROPRIATELY POSTED
AGENDA
Wednesday, August 17, 2011
REGULAR MEETING BOARD ROOM
ADMINISTRATIVE CENTER 7:30 P.M.
PUBLIC RESPONSE TO AGENDA ITEMS
PLEASE REFER TO SECTION I.E. OF THE AGENDA
I. REGULAR MEETING
A. Call to order
The meeting was called to order at __________.
B. Roll call
C. Pledge of Allegiance
The Governing Board President will lead the Pledge of Allegiance.
D. Adoption of agenda – Policy Ref. B-1700
Adoption of the agenda as the order of business is requested.
Motion________________________Second_____________________Vote_____________
E. Public participation at Board meetings
Members of the public wishing to appear before the Governing Board concerning an item on
the agenda must fill out a request form located on the counter just inside the entrance to the
board room and give it to the board secretary. Presentations are limited to a maximum of
three (3) minutes. At the discretion of the Governing Board President, the number of
presentations may be limited. Due to the Arizona Open Meeting Law, the Governing Board
cannot discuss or take any action on items not listed on the agenda.
Note: As a matter of information to the audience, five days prior to any Governing Board meeting, Board
members receive the agenda along with the extensive background material which they study individually before
action is taken at the meeting. Routine matters will be asterisked and approved as consent agenda items. Any
member of the Governing Board may remove items from the consent agenda.
ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43
rd Avenue Ian Hugh, President ■ Pam Reicks, Clerk
Glendale, AZ 85301-1661 Rick Fields ■ Vicki L. Johnson ■ Patty Kennedy
Tel 623-435-6000
Fax 623-435-6078 SUPERINTENDENT www.guhsdaz.org Dr. Jennifer Johnson
Empowering All Students for the Choices and Challenges of the Twenty-First Century
Apollo ■ Cortez ■ Glendale ■ Greenway ■ Independence ■ Moon Valley ■ Sunnyslope ■ Thunderbird ■ Washington ■ Metrocenter Academy
GOVERNING BOARD AGENDA – August 17, 2011 Page 2
II. CONSENT ITEMS It is requested that the Governing Board approve the recommendations listed for items *A.
through *H. as consent agenda items.
*A. Approval of minutes – Policy Ref. B-2100 (Enclosure)
It is requested that the Governing Board approve the minutes of the meeting held on
July 6, 2011.
*B. Ratification of vouchers – Policy Ref. D-2950 (Enclosure)
For the information of the audience, a closely controlled procedure for processing vouchers
is followed when expending district monies. Vouchers (schedules of payments to vendors
and/or employees), along with the supporting documentation, are prepared for review and
signature by the Governing Board Clerk. The total vouchers reviewed were:
Date Expense Payroll Auxiliary/Tax Credit
Reviewed Voucher Voucher Voucher
7/05/11 202,687.25* N/A N/A
7/05/11 75,379.24 N/A N/A
7/11/11 465,557.20* N/A N/A
7/11/11 22,380.51 790,187.64 N/A
7/18/11 44,139.25* N/A N/A
7/18/11 944,181.12 N/A 16,594.82
7/25/11 89,828.77* N/A N/A
7/25/11 165,208.13 870,498.17 35,668.64
8/01/11 423,524.95 N/A 22,966.32
8/08/11 135,674.76* 964,136.37 12,356.40
8/08/11 527,910.94 1,065,583.92 N/A
*2010-11 Encumbrance Vouchers
Approval is requested for the vouchers listed on the enclosure.
*C. Purchase orders – Policy Ref. D-2500 (Enclosure)
As a matter of information to the audience, the procurement of materials and services in the
district is controlled by the use of a purchase order system. The Board’s approval of the
detailed annual budget provides authority for the processing of purchase orders through the
Director of Purchasing. After preparation of purchase orders, the Clerk of the Governing
Board reviews each of them before making a recommendation to the Governing Board.
Approval is requested for the purchase orders listed on the enclosure.
*D. Authorization for Executive Session – Policy Ref. B-1550
It is requested that the Governing Board authorize an executive session consistent with the
requirements set forth in ARS 38-431-03. Notices of this meeting as required by ARS 38-
431.02 were posted. Reference: Executive session agenda is included.
*E. Bid returns – Policy Ref. D-2750 (Enclosure)
It is requested that the Governing Board approve the recommendation on the following bid
return:
1. RFP 12-15 – Refuse Collection – Award to Waste Management which meet
specifications at a low cost.
GOVERNING BOARD AGENDA – August 17, 2011 Page 3
*F. Professional visits – Policy Ref. G-3000
It is requested that the Governing Board approve the following professional visits:
1. A+ School Lunch Workshop
Where: Phoenix, AZ
When: August 23-24, 2011
Persons involved: Yome Gokool, Danielle Daugherty (DO)
Purpose: Review and update Child Nutrition Program policies and regulations.
Cost to food service funds: Transportation = $21
2. Raising the Bar – Arizona Department of Education Directors Institute
Where: Phoenix, AZ
When: August 29-31, 2011
Persons involved: Wendy Collison (DO), Denise Scafone (NA)
Purpose: Updates on federal and state requirements facing Special Education issues.
Cost to IDEA Basic grant: Registration = $600
3. Drug Impairment Training for Education Professionals
Where: Phoenix, AZ
When: August 30-31, 2011
Persons involved: Kristin Weiler (C); Jon Vreeken, Danet Garcia (G); Pilar Vazquez (T)
Purpose: Identify and manage students with suspected substance impairment.
Cost to local school sub allocation: Substitutes = $233
4. ASBA Annual Law Conference
Where: Scottsdale, AZ
When: September 7-10, 2011
Persons involved: Pam Reicks, Vicki Johnson, Dr. Jennifer Johnson, John Croteau (DO)
Purpose: Update of legislative and legal issues involving education in Arizona.
Cost to district travel funds: Registration = $1,185
5. Arizona Interscholastic Athletic Administrators Association Annual State Conference
Where: Prescott, AZ
When: September 11-13, 2011
Persons involved: Dr. Michael Fowler (DO), John Pierzchala (A), Sheri Anderson (C),
Julie Patton (G), Jeff Feldman (GW), Michael Siwek (I), Eddie Lopez (MV), Steve
Ducey (S), Jason Latham (T), Eric Zimmerman (W)
Purpose: Networking opportunities with other Athletic Directors in the state and meet
with equipment vendors.
Cost to Civic Center funds: Lodging = $1,900; registration = $2,500
6. Arizona Science Teacher Association
Where: Mesa, AZ
When: October 7-8, 2011
Person involved: Matt Schmitt (DO)
Purpose: Presenter and attend to gain further understanding of science teaching practices.
Cost to Title II-A grant: Registration = $165; transportation = $26
GOVERNING BOARD AGENDA – August 17, 2011 Page 4
Professional visits (continued)
7. Fall Leadership Academy
Where: Tubac, AZ
When: October 18-20, 2011
Person involved: Kevin Riddle (DO)
Purpose: Learn problem solving strategies for transportation.
Cost to district travel funds: Meals = $132; registration = $375; transportation = $151
*G. Student trips – Policy Ref. I-6500
It is requested that the Governing Board approve the following student trips:
1. GWHS – Cross Country
Where: San Diego, CA
When: September 16-18, 2011
Persons involved: 20 students and 3 chaperones
Arrangements: Transportation by commercial carrier leaving on 9/16 at 3:00 p.m. and
returning on 9/18 at 4:00 p.m.
Purpose: Compete in the Mt. Carmel cross country invitational.
No loss of school days.
Cost to club funds.
*H. Personnel
1. Certificated
a. Revised Contract – Policy Ref. G-5600
It is requested that the Governing Board approve the following revised contract:
IHS - Eva Yanes, from 2/5 English; 3/5 Permanent Sub at WHS to ELL at IHS
– Effective 8/8/11
b. Employment – Policy Ref. G-3450
The following teachers are recommended for employment and are assigned for the
2011-2012 school year as listed:
CHS - Philip Combs, French – Effective 8/8/11
Jennifer Brown Mendoza, Special Ed – Effective 8/8/11
DO - Christine Flanigan, Assistive Technology Specialist – Effective 8/8/11
GHS - Thomas Pusch, Math – Effective 8/8/11
GWHS - Amber Gould, English – Effective 8/8/11
MVHS - Daniel Davenport, Math – Effective 8/8/11
Margaret Miles, Science – Effective 8/8/11
SHS - Rachel Person, Special Ed – Effective 8/8/11
WHS - Lisa Ballard, Science – Effective 8/8/11
Christopher Kelly, Math – Effective 8/8/11
Kimberly Rivery, 3/5 Photos – Effective 8/8/11
c. Re-employment
The following teacher is recommended for re-employment and is assigned for the
2011-2012 school year as listed:
WHS - Steve Chisman, 2/5 PE, 1/5 Biology – Effective 8/8/11
GOVERNING BOARD AGENDA – August 17, 2011 Page 5
Certificated (continued)
d. Leave of absence – Policy Ref. G-2900 (Enclosure)
The following teachers are requesting a leave of absence:
GWHS - Sarah Peterson, Math – Effective 8/16/11
IHS - Mark Graham, English – Effective 9/6/11
e. Resignation – Policy Ref. G-5900 (Enclosure)
It is requested that the Governing Board accept the following resignations:
AHS - Christine Clay, Math – Effective 7/18/11
CHS - Ashley Voss, Special Ed – Effective 7/19/11
IHS - Darlene Hillenbrand, ELL – Effective 7/22/11
Erin Jenkins, Special Ed – Effective 7/25/11
SHS - Serena Petersen, Science – Effective 7/26/11
2. Support Staff
a. Reclassification – Policy Ref. G-9050
It is requested that the Governing Board approve the following reclassifications:
AHS - Tanya Hedges, from Special Ed Clerical Support to Special Ed Aide –
Effective 8/15/11
CHS - Nick Charette, from ELL Aide at WHS to Maintenance III at CHS –
Effective 7/25/11
Tim Cummins, from Maintenance III at GHS to Custodian at CHS –
Effective 7/18/11
Enrique Martinez, from Parking Lot Attendant to ELL Aide – Effective
8/8/11
DO - Gregory Lloyd, from Maintenance III Special Crew to Bus Driver –
Effective 8/1/11
Margaret Moser, from Custodian at GHS to Bus Aide – Effective 8/8/11
GWHS - Jonathan Denny, from Maintenance III to Maintenance I – Effective
6/20/11
IHS - Jeanelle Garcia, from Special Ed Clerk to Credentials Secretary –
Effective 7/1/11
SHS - Doris Anthony, from Special Ed Aide to Attendance Assistant –
Effective 7/25/11
Wade Gendreau, from Maintenance I to Assistant Facilities Supervisor –
Effective 7/1/11
Stephanie Zarlengo, from Bus Aide to Attendance Assistant – Effective
7/25/11
THS - Regina Gonzalez, from Special Ed Aide at Next Step to Special Ed Aide
at THS – Effective 8/8/11
Michelle Ramsey, from Counseling Secretary at MVHS to Bookstore
Manager at THS – Effective 8/9/11
b. Employment
The following support staff employee is recommended for employment and is
assigned for the 2011-2012 school year as listed:
MVHS - Michelle Casey, School Nurse – Effective 8/1/11
GOVERNING BOARD AGENDA – August 17, 2011 Page 6
Support Staff (continued)
c. Re-employment
The following support staff employee is recommended for re-employment and is
assigned for the 2011-2012 school year as listed:
GWHS - Helen Woodward, Clerical Aide – Effective 8/8/11
d. Leave of absence – Policy Ref. G-2900 (Enclosure)
The following support staff employees are requesting a leave of absence:
DO - Jess Tigrett, Programmer – Effective 4/26/11
IHS - Raul A. Garcia, Maintenance I – Effective 7/21/11
NA - Jamie Burnette, Special Ed Aide – Effective 8/15/11
e. Resignation – Policy Ref. G-9200 (Enclosure)
It is requested that the Governing Board accept the following resignations:
AHS - Krystal Egolf, Title I Aide – Effective 8/3/11
Rachel Laue, Special Ed Aide – Effective 5/25/11
Jessica Livengood, Title I Aide – Effective 5/25/11
CHS - Christopher Pistoia, ELL Aide – Effective 7/20/11
DO - Brandi Arviso, Bus Assistant – Effective 6/29/11
Philip Guanzon, Skilled Maintenance – Effective 8/11/11
Nick Hill, Computer Coordinator – Effective 8/11/11
IHS - Abigail Moline, Special Ed Aide – Effective 8/1/11
NA - Kevin Fair, Special Ed Aide – Effective 7/30/11
SHS - Wendy Argleben, Attendance Assistant – Effective 7/18/11
Debra A. Griffin, Counseling Secretary – Effective 7/5/11
Stephanie Benitez-Pena, Special Ed Aide – Effective 8/4/11
Nona Rowland, Attendance Assistant – Effective 7/18/11
THS - Cynthia Dayzie, Cafeteria Assistant – Effective 8/2/11
Sonia Rodriguez, Bookstore Manager – Effective 8/15/11
RECOMMENDATION: That the Governing Board approve the recommendations for Consent
agenda items II. *A through II. *H.
Motion___________________________Second______________________Vote_____________
III. NEW BUSINESS
A. Approval for Governing Board Study Session on Student Achievement It is requested that the Governing Board hold a Study Session at 5:00 p.m. on Wednesday,
October 5, 2011, to receive the annual report on Student Achievement.
RECOMMENDATION: That the Governing Board approve a Study Session on Student
Achievement on October 5, 2011.
Motion________________________Second_____________________Vote_____________
GOVERNING BOARD AGENDA – August 17, 2011 Page 7
NEW BUSINESS (continued)
B. Approval for Governing Board Study Session on Continuous Improvement It is requested that the Governing Board hold a Study Session at 5:00 p.m. on Wednesday,
December 7, 2011, to receive the annual Continuous Improvement report.
RECOMMENDATION: That the Governing Board approve a Study Session on
Continuous Improvement on December 7, 2011.
Motion________________________Second_____________________Vote_____________
C. Medicaid Direct Service and Administrative Claiming Program Agreement with
Public Consulting Group (Enclosure)
Public Consulting Group (PCG) is the contractor for the Arizona Health Care Cost
Containment System (AHCCCS) and administers the Medicaid Direct Service and
Administrative Claiming Programs. This agreement is required for continued district
participation in these programs which provide district compensation for Medicaid school
based claiming activities. The agreement is for one year and may be renewed annually for
a total term of not more than four (4) years.
RECOMMENDATION: That the Governing Board approve the agreement with PCG and
authorize Lou Wiegand, Chief Financial Officer, to execute the agreement for the district.
Motion________________________Second_____________________Vote_____________
D. First reading of proposed changes to Policy B-3650 – School Board Memberships.
B-3650 School Board Memberships BK The Board may choose to be a member of and participate in school boards associations at
the state, county, regional, and national levels. The Superintendent will ensure that the
subject of school boards association membership is addressed during budget preparation.
The District shall not spend monies for memberships in an association that attempts to
influence the outcome of an election, as determined by state and federal law.
Adopted: December 1, 2010
Amended:
LEGAL REF.: A.R.S. 15-342
15-511
RECOMMENDATION: That the Governing Board approve the first reading of proposed
changes to Policy B-3650 – School Board Memberships.
Motion________________________Second_____________________Vote_____________
GOVERNING BOARD AGENDA – August 17, 2011 Page 8
NEW BUSINESS (continued)
E. First reading of proposed changes to Policy C-0150 – Qualifications and Duties of the
Superintendent.
C-0150 Qualifications and Duties of the Superintendent CBA
(Performance Responsibilities)
The Superintendent shall have appropriate qualifications as determined by the Governing
Board by action taken at a public meeting.
The Superintendent shall supervise, either directly or through delegation, all activities and
all personnel of the school system according to the laws of the state of Arizona, rules of the
Arizona State Board of Education, and adopted policies of the Governing Board.
The Superintendent is the District's chief executive officer and the administrative head of
all divisions and departments of the school system. It is the Superintendent's duty to
administer the policies of the Board and to provide leadership for the entire school system.
The Superintendent is the professional consultant to the Board and, in this capacity, makes
recommendations to the Board for changes in Board policies and the educational program.
The Superintendent provides the initiative and the technical guidance for the improvement
of the total program of the school system. The delegation of authority for the operation of
the various functions of the school system is one of the Superintendent's duties. The
Superintendent is, however, responsible to the Board for all functions of the District,
including those listed below.
Education:
Administers the development, coordination, maintenance, and evaluation of the
educational program, including the special education program.
Supervises methods of teaching, supervision, and administration in effect in the
schools.
Keeps informed of modern educational thought and practices by advanced study, by
visiting school systems elsewhere, by attending educational conferences, and by
other appropriate means.
Keeps the public informed about modern education practices, educational trends,
and the policies, practices, and problems in the District schools.
Management:
Ensures that all activities of the District are conducted in accordance with the laws
of the state of Arizona, the regulations of the Arizona Board of Education, and the
policies of the Governing Board.
Assumes responsibility for the overall financial planning of the District and for the
preparation of the annual budget, and submits it to the Board for review and
approval.
Establishes and maintains efficient procedures and effective controls for all
expenditures of school funds in accordance with the adopted budget, subject to
direction and approval of the Board.
GOVERNING BOARD AGENDA – August 17, 2011 Page 9
Policy C-0150 (continued)
Maintains or has maintained adequate records for the schools, including financial
accounts; business and property records; and personnel, school population, and
scholastic records. , but not limited to:
financial accounts,
business and property records,
personnel,
school population,
student records including verifiable documentation of each student’s residency
in this state in accordance with guidelines and forms adopted by the Arizona
Department of Education, and
scholastic records.
Provides suitable instructions and regulations to govern the maintenance of District
properties.
Provides suitable instructions and regulations to govern the safety and transportation
of students.
Assumes responsibility for the use of buildings and grounds.
Recommends the locations and sizes of new school sites and of additions to existing
sites; the locations and sizes of new buildings; the plans for new school buildings;
all appropriations for sites and buildings; and improvements, alterations, and
changes in the buildings and equipment of the District.
Oversees the processing and submission of required reports.
Interprets the budget and finances to the community.
Remains current on new legislation and implements laws to the best advantage of
the District.
Governing Board:
Attends and participates in all meetings of the Board and its committees, except
when excused by the Board.
Takes prompt action to implement all directives of the Board.
Advises the Board on the need for new and/or revised policies.
Provides timely advice to the Board on the implication of changes in statutes or
regulations affecting education.
Informs and advises the Board about programs, practices, and problems of the
schools, and keeps the Board informed of the activities operating under the Board's
authority.
Prepares and submits to the Board recommendations relative to all matters requiring
Board action, placing before the Board such facts, objective information, and reports
as are needed to ensure the making of informed decisions.
Develops and implements rules and regulations in keeping with Board policy.
GOVERNING BOARD AGENDA – August 17, 2011 Page 10
Policy C-0150 (continued)
Acts as chief public relations agent for the District.
Acts on own discretion if action is necessary in any matter not covered by Board
policy, reports such action to the Board as soon as practicable, and recommends
policy guidance in the future.
Personnel:
Recommends to the Board the appointment or dismissal of all employees of the
District.
Ensures that all employees are evaluated in accordance with the schedule
established by the Board.
Determines assignments, defines the duties, and coordinates and directs the work of
all employees of the District.
Recommends all promotions, demotions, and salary changes to the Board.
Communicates to all employees all actions of the Board relating to personnel
matters, and receives from employees all communications to be made to the Board.
The Superintendent shall have a valid fingerprint card issued pursuant to A.R.S. 41-
1758.03.
Adopted: December 1, 2010
Amended:
LEGAL REF.: A.R.S. 15-503
15-802
38-201
41-1758
A.A.C. R7-2-603
CROSS REF.: CBI - Evaluation of Superintendent
RECOMMENDATION: That the Governing Board approve the first reading of proposed
changes to Policy C-0150 – Qualifications and Duties of the Superintendent.
Motion________________________Second_____________________Vote_____________
F. First reading of proposed changes to Policy J-3050 – Drug and Alcohol Use by Students.
J-3050 Drug and Alcohol Use by Students JICH
Students on school property or at school events shall not knowingly breath, inhale or drink
a vapor-releasing substance containing a toxic substance, nor shall a student sell, transfer or
offer to sell or transfer a vapor-releasing substance containing a toxic substance to a person
under eighteen (18) years of age.
GOVERNING BOARD AGENDA – August 17, 2011 Page 11
Policy J-3050 (continued)
The nonmedical use, possession, distribution or sale of
alcohol,
drugs,
synthetic drugs,
counterfeit drugs, or
imitation drugs,
on school property or at school events is prohibited. Nonmedical is defined as "a purpose
other than the prevention, treatment, or cure of an illness or disabling condition" consistent
with accepted practices of the medical profession.
Students in violation of the provisions of the above paragraph shall be subject to removal
from school property and shall be subject to prosecution in accordance with the provisions
of the law.
Students attending school in the District who are in violation of the provisions of this policy
shall be subject to disciplinary actions in accordance with the provisions of school rules
and/or regulations.
For purposes of this policy, "drugs" shall include, but not be limited to:
All dangerous controlled substances prohibited by law.
All alcoholic beverages.
Any prescription or over-the-counter drug, except those for which permission to use
in school has been granted pursuant to Board policy.
Hallucinogenic substances.
Inhalants.
Synthetic, counterfeit or imitation drugs.
A compound or substance, regardless of its contents, compound or substance,
that produces in the user an experience, effect and/or display of effects that
mimic the experience, effect and/or display of effects produced by substances
controlled or prohibited by law, or that is represented as producing in the user
such experiences or effects.
Medical Marijuana
The conditions which follow are applicable to a District student who holds an identification
as a medical marijuana cardholder issued by the Arizona Department of Health Services for
the medical use of marijuana as set out in the Arizona Revised Statutes (A.R.S.).
The District will not refuse to enroll a student or otherwise penalize a student for being a
medical marijuana cardholder unless failure to do so would cause the school to lose a
monetary or licensing benefit under federal law or regulations.
GOVERNING BOARD AGENDA – August 17, 2011 Page 12
Policy J-3050 (continued)
A student medical marijuana cardholder is subject to, without bias, the same code of
conduct and disciplinary standards applicable to all students attending the school.
A student medical marijuana cardholder shall not:
undertake any task under the influence of marijuana that would constitute
negligence.
possess or engage in the medical use of marijuana,
on a school bus,
on the grounds of any preschool, elementary school or secondary school.
smoke marijuana,
on any form of public transportation, or
in any public place.
operate, navigate, or be in actual physical control of any motor vehicle, aircraft or
motorboat while under the influence of marijuana,
except that a registered qualifying student cardholder shall not be considered to
be under the influence of marijuana solely because of the presence of
metabolites or components of marijuana that appear in insufficient concentration
to cause impairment.
use marijuana in any manner not authorized by Title 36, Chapter 28.1 of the Arizona
Revised Statutes, or
offer to give, sell, or dispense medical marijuana to another student or other
individual on school property, in school-provided vehicles, at school events, or
when functioning as a representative the school.
If District officials have a reasonable belief a student may be under the influence, in
possession of or distributing medical marijuana in a manner not authorized by the medical
marijuana statutes law enforcement authorities will be informed.
Any sStudents who violates the above any portion of this policy may be subject to warning,
reprimand, probation, suspension, or expulsion, in addition to other applicable civil and
criminal prosecution.
Adopted: December 1, 2010
Amended:
LEGAL REF.: A.R.S. 4-101
4-241
4-244
13-3401 through 13-3461
13-3405
13-3406
15-345
36-2801 et seq., Arizona Medical Marijuana Act
GOVERNING BOARD AGENDA – August 17, 2011 Page 13
Policy J-3050 (continued)
20 U.S.C. 7101 et seq., Safe and Drug-Free Schools and Communities
Act
CROSS REF.: JICH - Drug and Alcohol Use by Students
JLC - Student Health Services and Requirements
JLCD - Administering Medicines to Students
RECOMMENDATION: That the Governing Board approve the first reading of proposed
changes to Policy J-3050 – Drug and Alcohol Use by Students.
Motion________________________Second_____________________Vote_____________
G. First reading of a proposed new policy, Policy J-3200 – Student Violence/Harassment/
Intimidation/Bullying.
J-3200 Student Violence/Harassment/Intimidation/Bullying JICK
The Governing Board believes it is the right of every student to be educated in a positive,
safe, caring, and respectful learning environment. The Board further believes a school
environment inclusive of these traits maximizes student achievement, fosters student
personal growth, and helps students build a sense of community that promotes positive
participation as members of society.
The District, in partnership with parents, guardians, and students, shall establish and
maintain a school environment based on these beliefs. The District shall identify and
implement age-appropriate programs designed to instill in students the values of positive
interpersonal relationships, mutual respect, and appropriate conflict resolution.
To assist in achieving a school environment based on the beliefs of the Governing Board,
bullying, harassment or intimidation as defined by this policy will not be tolerated.
Definitions
Bullying: Bullying may occur when a student or group of students engages in any form of
behavior that includes such acts as intimidation and/or harassment that
has the effect of physically harming a student, damaging a student’s property, or
placing a student in reasonable fear of harm or damage to property;
is sufficiently severe, persistent or pervasive that the action, behavior, or threat
creates an intimidating, threatening, or abusive environment in the form of physical
or emotional harm;
occurs when there is a real or perceived imbalance of power or strength; or
may constitute a violation of law.
Bullying of a student or group of students can be manifested through written, verbal,
physical, or emotional means and may occur in a variety of forms including, but not limited
to, the following:
GOVERNING BOARD AGENDA – August 17, 2011 Page 14
Policy J-3200 (continued)
verbal, written/printed or graphic exposure to derogatory comments, extortion,
exploitation, name calling, or rumor spreading either directly through another
person or group or through cyberbullying;
exposure to social exclusion or ostracism;
physical contact including but not limited to pushing, hitting, kicking, shoving, or
spitting;
damage to or theft of personal property.
Cyberbullying: Cyberbullying is, but not limited to, any act of bullying committed by use
of electronic technology or electronic communication devices, including telephonic
devices, social networking and other internet communications, on school computers,
networks, forums and mailing lists, or other District-owned property, and by means of an
individual’s personal electronic media and equipment.
Harassment: Harassment is intentional behavior by a student or group of students that is
disturbing or threatening to another student or group of students. Intentional behaviors that
characterize harassment, include, but are not limited to, stalking, hazing, social exclusion,
name calling, unwanted physical contact and unwelcome verbal or written comments,
photographs and graphics. Harassment may be related, but not limited to, race, religions
orientation, sexual preference, cultural background, economic status, size or personal
appearance. Harassing behaviors can be direct or indirect and by use of social media.
Intimidation: Intimidation is intentional behavior by a student or group of students that
places another student or group of students in fear of harm of person or property.
Intimidation can be manifested emotionally or physically, either directly or indirectly, and
by use of social media.
Prohibitions and Discipline
Students are prohibited from bullying on school grounds, school property, school buses, at
school bus stops, at school sponsored events and activities, and through the use of
electronic technology or electronic communication equipment on school computers,
networks, forums, or mailing lists.
Disciplinary action may result for bullying which occurs outside of the school and the
school day when such bullying results in a substantial physical, mental, or emotional
negative effect on the victim while on school grounds, school property, school buses, at
school bus stops, or at school sponsored events and activities, or when such act(s) interfere
with the authority of the school system to maintain order. All suspected violations of law
will be reported to local law enforcement.
Reporting Incidents of Bullying
A student who is experiencing bullying, or believes another student is experiencing
bullying, is to report the situation to the principal or another school employee. A school
employee who becomes aware of or suspects a student is being bullied shall immediately
notify the school administrator. School personnel shall maintain confidentiality of the
reported information.
GOVERNING BOARD AGENDA – August 17, 2011 Page 15
Policy J-3200 (continued)
The initial notification of an alleged incident may be provided verbally. A detailed written
description of the incident and any other relevant information must be provided on form(s)
made available by the school and submitted to the principal within one (1) school day of the
verbal report. Should the principal be the employee who observes, is informed of, or
suspects a student is experiencing bullying the principal shall document the incident or
concern in writing. Failure by an employee to report a suspected case of bullying may
result in disciplinary action up to suspension without pay or dismissal pursuant to Board
Policies GCQF and GDQD.
Reprisal by any student or staff member directed toward a student or employee related to
the reporting of a case of bullying or a suspected case of bullying shall not be tolerated, and
the individual(s) will be subject to the disciplines set out in applicable District policies and
administrative regulations.
At the time of student reports alleged bullying the principal shall provide to the student who
has allegedly been bullied a written copy of student rights, protections and support services
available to the student and shall notify the student’s parent(s) of the report. In addition,
students and parents will be provided with a Parent-Student Handbook at the beginning of
each year.
The principal shall investigate all reports of bullying. If the principal determines that
bullying has occurred, discipline will be administered pursuant to Board Policies JK, JKD,
and JKE. Regardless of the outcome of the investigation the principal will meet with the
involved students to review the findings of the investigation. Subject to the restrictions of
the Family Educational Rights and Privacy Act (FERPA) set out in policy JR, the parent(s)
or guardian(s) of the involved students shall also be informed of the findings of the
investigation.
Documentation related to reported bullying and subsequent investigation shall be
maintained by the District for not less than six (6) years. In the event the District reports
incidents to persons other than school officials or law enforcement all individually
identifiable information shall be redacted. Restrictions established by FERPA on disclosure
of personally identifiable student information must be observed at all times.
The Superintendent shall establish procedures for the dissemination of information to
students, parents and guardians. The information will include, but not be limited to,
Governing Board policies, incident reporting, support services (proactive and reactive) and
student’s rights. The dissemination of this information shall:
occur during the first (1st) week of each school year,
be provided to each incoming student during the school year at the time of the
student’s registration,
be posted in each classroom and in common areas of the school, and
be summarized in the student handbook and on the District website, and
The Superintendent shall establish procedures for the dissemination of information to
District employees including, but not limited to:
Governing Board policy,
GOVERNING BOARD AGENDA – August 17, 2011 Page 16
Policy J-3200 (continued)
preventive measures,
incident reporting procedures,
available support services for students (both proactive and reactive), and
student rights.
Information will be provided to staff members at the beginning of each instructional year
and on the first day of employment for new employees.
The Superintendent shall establish procedures designed to protect the health and safety of
students who are physically harmed as the result of bullying. These will include, when
appropriate, procedures for contacting emergency medical services, law enforcement
agencies, or both.
Knowingly submitting a false report under this policy shall subject the student to discipline
up to and including suspension or expulsion. Where disciplinary action is necessary
pursuant to any part of this policy, relevant District policies shall be followed.
Law enforcement authorities shall be notified any time District officials have a reasonable
belief that an incident of bullying is a violation of the law.
Adopted:
LEGAL REF.: A.R.S. 13-1202 13-1203
13-1204 13-2321
13-2916 13-2921
13-3506.01 15-341
20 U.S.C. 7161
20 U.S.C. 7283
CROSS REF.: JI - Student Rights and Responsibilities
JIC - Student Conduct
JII - Student Concerns, Complaints and Grievances
JK - Student Discipline
JKD - Student Suspension
JKDA - Removal of Students from School-Sponsored Activities
JKE - Expulsion of Student
JR - Student Records
RECOMMENDATION: That the Governing Board approve the first reading of a proposed
new policy, Policy J-3200 – Student Violence/Harassment/Intimidation/Bullying.
Motion________________________Second_____________________Vote_____________
GOVERNING BOARD AGENDA – August 17, 2011 Page 17
NEW BUSINESS (continued)
H. First reading of proposed changes to Policy J-3600 – Student Concerns, Complaints, and
Grievances.
J-3600 Student Concerns, Complaints, and Grievances JII
The Superintendent is directed to establish procedures whereby students with sufficient
concern may present a complaint or grievance regarding a violation of their constitutional
rights, equal access to programs, discrimination, harassment, intimidation, bullying or
personal safety provided that:
The topic is not the subject of disciplinary or other proceedings under other policies
and regulations of this District, and
The procedure shall not apply to any matter for which the method of review is
prescribed by law, or the Governing Board is without authority to act.
A complaint/ or grievance may be raised regarding one (1) or more of the following:
Violation of the student's constitutional rights.
Denial of an equal opportunity to participate in any program or activity for which
the student qualifies not related to the student's individual capabilities.
Discriminatory treatment on the basis of race, color, religion, sex, age, national
origin, or disability.
Harassment of the student by another person.
Intimidation by another student.
Bullying by another student.
Concern for the student's personal safety.
Refer to Board Policy JICK for procedures applying to a complaint or grievance that alleges
incidences of student violence, harassment, intimidation, or bullying.
The accusation must be made within thirty (30) calendar days of the time the student knew
or should have known that there were grounds for the complaint/ or grievance. The initial
complaint/grievance shall be made only to an administrator or other professional staff
member. That person shall elicit from the student the or grievance should be made using
form JII-EA; however, a verbal complaint or grievance may be made to any school staff
member. The receiving staff member shall immediately inform an administrator of the
complaint or grievance.
When the initial complaint or grievance is submitted in a manner other than on the
prescribed form, the administrator shall obtain from the student the particulars of the
accusation and complete form JII-EA immediately thereafter. The administrator shall
especially note all student-provided particulars determined by the Superintendent to be
necessary for the complaint/ or grievance to be investigated. When the initial allegation is
submitted in a manner other than on the prescribed form, the particulars of the
complaint/grievance must be written on the form as immediately as possible after receipt of
the complaint/grievance. The professional staff member may assist the student in
completing the complaint/grievance form. The student should sign and date the form,
however, unsigned forms are to be processed in the same manner as a signed form Any
GOVERNING BOARD AGENDA – August 17, 2011 Page 18
Policy J-3600 (continued)
question concerning whether a complaint or grievance falls within this policy shall be
determined by the Superintendent.
When the professional staff member is other than the school administrator, it shall be the
responsibility of the staff member to inform a school administrator as soon as feasible, but
not later than the next school day following the day that the staff member receives the
complaint/grievance. If the receiving school administrator is included in the allegation, the
complaint/ or grievance shall be transmitted to the next higher administrative supervisor. A
fFailure by the professional staff member to timely inform the a school administrator or
next higher administrative supervisor of the a student’s allegation may subject the staff
member to disciplinary action. The professional staff member shall preserve the
confidentiality of the subject, disclosing it only to the appropriate school administrator or
next higher administrative supervisor or as otherwise required by law.
Any question concerning whether the complaint/grievance falls within this policy shall be
determined by the Superintendent.
Middle school and high school students shall file complaints on their own behalf. A student
or the student’s parent or guardian may initiate the complaint process on behalf of an
elementary school student. Except for elementary students, only the student may initiate a
complaint/grievance under this policy. A parent or guardian who wishes to complain
should do so by completing the forms following policy KE on Public Concerns and
Complaints by completing exhibit JII-EA.
A complaint/ or grievance may be withdrawn at any time. Once withdrawn, the process
cannot be reopened if the resubmission is longer than thirty (30) calendar days from the
date of the occurrence of the alleged incident. False or unproven complaint documentation
about harassment, intimidation, or bullying shall not be maintained.
Retaliatory or intimidating acts against any student who has made a complaint under this
policy and its corresponding regulations, or against a student who has testified, assisted or
participated in any manner in an investigation relating to a complaint or grievance, are
specifically prohibited and constitute grounds for a separate complaint.
To assure that students and staff are aware of its content and intent, a notice of this policy
and procedure shall be posted conspicuously in each school building and shall be made part
of the rights and responsibilities section of the student handbook. Forms for submitting
complaints are to be available to students and, staff and parents or guardians in the school
offices.
Disposition of all complaints or grievances shall be reported to the Superintendent as and
the compliance officer for discrimination if other than the Superintendent. The
Superintendent will determine if the policies of the District have been appropriately
implemented and will make such reports and/or referrals to the Board as may be necessary.
The Superintendent shall develop procedures for the maintenance and confidentiality of
documentation related to the receipt of a student's concern, complaint, or grievance,
findings of the investigation, and disposition of the matter. The documentation shall not be
used to impose disciplinary action unless the appropriate school official has investigated
and determined there was an actual occurrence of the alleged incident.
GOVERNING BOARD AGENDA – August 17, 2011 Page 19
Policy J-3600 (continued)
Knowingly submitting a false report under this policy shall subject the student to discipline
up to and including suspension or expulsion. Where disciplinary action is necessary
pursuant to any part of this policy, relevant District policies shall be followed.
When District officials have a reasonable belief or an investigation reveals that a reported
incident may constitute an unlawful act, law enforcement authorities will be informed.
Adopted: December 1, 2010
Amended:
LEGAL REF.: A.R.S. 15-341
CROSS REF.: AC - Nondiscrimination/Equal Opportunity
ACA - Sexual Harassment
GBEB - Staff Conduct
JB - Equal Educational Opportunities
JIC - Student Conduct
JICFA - Hazing
JICK - Student Violence, Harassment, Intimidation or Bullying
JK - Student Discipline
JKD - Student Suspension
JKE - Expulsion of Students
KE - Public Concerns and Complaints
RECOMMENDATION: That the Governing Board approve the first reading of proposed
changes to Policy J-3600 – Student Concerns, Complaints, and Grievances.
Motion________________________Second_____________________Vote_____________
I. First reading of proposed changes to Policy J-6500 – Student Dismissal Precautions.
J-6500 Student Dismissal Precautions JLIB
No student will be removed from the school grounds, from any school building, or from
any school function during school hours except by a person authorized to do so by the
student's parent or by a person who has legal custody of the student, except as A.R.S. 8-
303, 8-304, and 8-802 shall apply. Before a student is removed, the person seeking to
remove the student must present, to the satisfaction of the Superintendent, evidence of
proper authority to remove the student. If any police or court official requests the dismissal
of a student during school hours, parents should be notified as soon as possible.
For purposes of the Arizona Medical Marijuana Act, no person may be denied custody of or
visitation or parenting time with a minor, and there is no presumption of neglect or child
endangerment for conduct allowed under the Act, unless the person's behavior creates an
unreasonable danger to the safety of the minor as established by clear and convincing
evidence.
GOVERNING BOARD AGENDA – August 17, 2011 Page 20
Policy J-6500 (continued)
Adopted: December 1, 2010
Amended:
LEGAL REF.: A.R.S. 8-303
8-304
8-802
13-1302
36-2813
CROSS REF.: JIH - Student Interrogations, Searches, and Arrests
RECOMMENDATION: That the Governing Board approve the first reading of proposed
changes to Policy J-6500 – Student Dismissal Precautions.
Motion________________________Second_____________________Vote_____________
J. First reading of proposed changes to Policy J-7050 – Student Records.
J-7050 Student Records JR
Required student records (regular and special education) will be prepared in a manner
consistent with State and federal laws, the requirements of the Arizona Uniform System of
Financial Records (U.S.F.R.) and those of the Arizona Department of Libraries, Archives
and Public Records. Retention periods and disposition of records shall be as specified in the
U.S.F.R., the Arizona Department of Library Archives and Public Records and relevant
federal statutes and regulations.
The District will comply with the provisions of the Family Educational Rights and Privacy
Act (FERPA) and the Individuals with Disabilities Education Act (IDEA), the Uniting and
Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct
Terrorism Act of 2001 (USA PATRIOT ACT), and the No Child Left Behind Act of 2001
(NCLB) in the establishment, maintenance, correction, and disposition of student records.
The Board directs the District Administrator to establish procedures for such compliance,
including informing parents, students, and the public of the contents. The District
Administrator will implement procedures as required by law and will establish procedures
for dealing with violations.
If a parent or eligible student believes that the District is violating the FERPA, that person
has a right to file a complaint with the U.S. Department of Education. The address is:
The Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Telephone number: (202) 260-3887
GOVERNING BOARD AGENDA – August 17, 2011 Page 21
Policy J-7050 (continued)
In adopting this policy it is the intent of the Board that the policy and related procedures be
implemented immediately. Copies of the policy and procedures will be available for parent
and eligible student review in the District office.
Confidentiality
The right to inspect and review education records and the release of or access to such
records, other information, or instructional materials will be consistent with federal law in
the Family Educational Rights and Privacy Act, Title 20, United States Code, sections
1232g and 1232h, the USA PATRIOT ACT, NCLB, and with federal regulations issued
pursuant to such act.
Annual Notification
Within the first three (3) weeks of each school year, the District will publish in a District
communication a notice to parents and eligible students of their rights under the FERPA
and this procedure. This notice will also be provided to each parent of new students
enrolling after school begins [34 C.F.R. 99.7]. The District will arrange to provide
translation of the notice to non-English-speaking parents in their native language or mode
of communication [34 C.F.R. 300.9]. The notice shall inform the parents of:
The right of the parent or an eligible student to inspect and review the student's
education records.
The intent of the District to limit the disclosure of personally identifiable
information contained in a student's education records, including disciplinary
records, except by the prior written consent of the parent or eligible student or under
certain limited circumstances as permitted by the FERPA, the USA PATRIOT Act
or the NCLB Act.
The right of the parent or eligible student to seek to correct parts of the school
education records that the student or the parent believes to be inaccurate,
misleading, or in violation of student rights. This right includes the right to a
hearing to present evidence that the record should be changed if the District decides
not to alter it according to the parent's or eligible student's request.
The right of the parent or eligible student to file a complaint with the U.S.
Department of Education if they believe the District has violated the FERPA.
Parents and eligible students have the following rights under the Family Educational Rights
and Privacy Act (FERPA) and this procedure [34 C.F.R. 99.7 and 300.613]. The notice
shall also include:
The procedure for exercising the right to inspect and review education records.
The procedure for requesting amendments of education records that the parent or
eligible student believe to be inaccurate, misleading or otherwise a violation of the
student's privacy rights.
The conditions when prior consent is not required, the criteria for determining who
constitutes a school official and what constitutes a legitimate educational interest.
If the School District permits the release of directory information relating to pupils, the
information shall be released on or before October 31 of each year. The Superintendent
GOVERNING BOARD AGENDA – August 17, 2011 Page 22
Policy J-7050 (continued)
shall develop procedures to communicate to students and their parents in a timely manner
information relating to access to the Arizona Department of Education form which is
designed to allow pupils to request that directory information not be released pursuant to
the Elementary and Secondary Education Act (ESEA) as reauthorized by the No Child Left
Behind (NCLB) Act of 2001.
Adopted: December 1, 2010
Amended:
LEGAL REF.: A.R.S. 15-141
15-142
15-828
15-829
41-1346 et seq.
41-1354
44-1373
10 U.S.C. 503
20 U.S.C. 1232
20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act
20 U.S.C. 7908
CROSS REF.: IHB - Special Instructional Programs
JF - Student Admissions
JFAB - Admission of Nonresident Students
JLH - Missing Students
JRCA - Request for Transfer of Records
RECOMMENDATION: That the Governing Board approve the first reading of proposed
changes to Policy J-7050 – Student Records.
Motion________________________Second_____________________Vote_____________
K. Consideration of Legislative Action Proposals for Placement on Arizona School
Boards Association (ASBA) 2012 Political Agenda (Enclosure)
ASBA is asking Arizona school district Governing Boards to identify their top ten priorities
from a prepared list for the upcoming year. It is suggested that the Governing Board
members discuss and determine the top ten Legislative priorities that ASBA should pursue
for the 2012 Legislative session.
RECOMMENDATION: That the Governing Board discuss and identify their top ten
priorities for the 2012 political agenda and authorize Dr. Jennifer Johnson, Superintendent,
to submit the packet to ASBA by September 30, 2011.
Motion________________________Second_____________________Vote_____________
GOVERNING BOARD AGENDA – August 17, 2011 Page 23
NEW BUSINESS (continued)
L. Employee Benefits Trust Board Membership Appointments
The Glendale Union High School District Employee Benefits Trust Board has a five
member board that meets at least quarterly to review the trust’s financials. It is necessary
for the Governing Board to appoint the members to that board. At this time there are three
vacancies that need to be filled. The following appointments are recommended:
Ian Hugh Board Member Representative Term expires June 30, 2015
Lou Wiegand Employee Representative Term expires June 30, 2015
Kathy Jacka Community Member Term expires June 30, 2013
RECOMMENDATION: That the Governing Board appoint Mr. Ian Hugh, Mr. Lou
Wiegand and Mrs. Kathy Jacka to serve on the Glendale Union High School District
Employee Benefits Trust Board.
Motion________________________Second_____________________Vote_____________
IV. INFORMATION AND REPORTS
A. Financial reports (Enclosure)
B. Bid specifications (Enclosure)
1. RFP 12-17 – Transportation Vehicle Repair
2. RFP 12-18 – Automotive Parts
C. Food Service update
D. Authorization for Principals, District Administrators & Superintendent to present information.
E. Board comments
RECOMMENDATION: It is requested that the Governing Board accept the Information and
Reports as presented.
Motion___________________________Second______________________Vote_____________
V. FUTURE MEETINGS AND DATES TO REMEMBER
Aug 22 Open house Greenway High School – 6:00 p.m.
Renaming dedication - Greenway High School Media Center – 6:40 p.m.
Aug 23 Open house - Cortez High School – 5:45 p.m.
Thunderbird High School – 6:30 p.m.
Aug 30 Open house - Apollo High School – 6:00 p.m.
Sunnyslope High School – 6:15 p.m.
Aug 31 Open house - Glendale High School – 7:00 p.m.
Sep 5 Labor Day holiday - District office and all schools closed
Sep 7 Regular meeting - Administrative Center/Board room – 7:30 p.m.
Sep 12 Open house - Washington High School – 6:00 p.m.
Sep 16 1st session ends - Metro Academy
Sep 19 Open house - Moon Valley High School – 6:00 p.m.
Sep 19-23 1st break - Metro Academy
Sep 21 Board reception - National Merit Recognition/Patio – 7:00 p.m.
Regular meeting - Administrative Center/Board room – 7:30 p.m.
Sep 26 2nd
session begins - Metro Academy
Sep 30 Renaming dedication - Moon Valley High School Football Stadium – 6:00 p.m.
GOVERNING BOARD AGENDA – August 17, 2011 Page 24
VI. CONVENE INTO EXECUTIVE SESSION (Pursuant to ARS 38-431.03) Executive sessions require the confidentiality of the participants. The information discussed in executive session
cannot be, and is prohibited from being, subjects of discussion outside this executive session, with the exception of
what is reported in the general meeting. Board members are also reminded that they cannot state how he or she
intends to vote or the action he or she intends to take on a subject that is discussed in the executive session.
A. Call to order
B. Minutes
Review the minutes of the executive session held on July 6, 2011.
C. Personnel matters pursuant to ARS 38-431.03(A)(1)
1. Hear Level III appeal recommendation for termination of support staff employee #8457.
D. Discussion/consideration of confidential information pursuant to ARS 38-431.03(2)
1. Receipt of confidential matters subsequent to the posting of the agenda.
VII. RECONVENE INTO PUBLIC MEETING
VIII. POSSIBLE MOTION(S) ON SPECIFIC ITEM(S) DISCUSSED IN EXECUTIVE
SESSION (Each item will be identified and voted on separately.)
IX. ADJOURNMENT
The meeting adjourned at __________.