governance enforcement with out of the box sharepoint
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Governance Enforcement with out of the box SharePointJeremy Thake
Jeremy Thake
• Enterprise Architect since April ’11 at AvePoint
• SharePoint MVP since July ’10• Co-Founder of NothingButSharePoint.com• Speaker at MS TechEd 2009/10, SPC 11
Gplus.to/jthake@jthake
1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
People
Process
Technology
Policy
People
Governance Board
Business Owner
Business Users
Governance System
Policy
IT Assurance Project Governance
Information Governance
Technology & Business
Alignment
Continuous Improvement
Technology
Process
What are the issues?
• Documentation no-one reads• One size does not fit all• Hard to enforce manually• Delegation• Audit Trail• No Monitoring
1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
Accountability
Accuracy
Restrictions
Ap
pro
pri
aten
ess
Discoverability
Compliance
Adoption
Storage
1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
WITH GREAT POWER THERE MUST ALSO COME - - GREAT
RESPONSIBILITY!
Training
Proliferation
Information Architecture
Central Portal
Divisional Portal
Advanced Teams
Projects & Workspaces
My Sites
Lifecycle Management
Group management
Galleries
SharePoint Designer
Social
1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
SharePoint Scope
Farm
Web Application
Content Database
Site Collection
Site
Farm
• Hardware• Farm Solutions• Sandboxed Solutions
Web ApplicationsFARM
http://teams
HR FinanceBenefits
http://intranet
HR FinanceEngineering …
http://projectmgthttp://clients
Web Application
• Web Application Policies• Alternate Access Mappings• Zones
– User Policy – Anonymous access– Permission Policy
Web Application (cont.)
• Authentication• Service Application Connections• SharePoint Designer• Blocked File Types• Deployed Solutions• Sandboxed Solutions
Content Database
• Backup RTOs & RPOs • Remote BLOB Storage• PowerShell delegation• Limitations
FARM
Single Content Database
Web Applicationhttp://teams.contoso.com
Site Collection
Top-Level Site
Site CollectionHR
Site CollectionMarketing
Site CollectionFinance
Site CollectionEngineering
/depts/
CONTENT DATABASE
FARM
Multiple Content Databases
Web Applicationhttp://teams.contoso.com
Site Collection
Top-Level Site
CONTENT DATABASE
Site CollectionHR
Site CollectionMarketing
Site CollectionFinance
CONTENT DATABASE
Site CollectionEngineering
CONTENT DATABASE
/depts/
Site Collection
• Ownership• Quotas• Locks• Groups• Navigation
Site Collection (cont.)
• Content Types • Features• Sandboxed Solutions• Audit• Search
Site
• Site Features• Permissions• Site Access Requests
List / Library
• Versioning• Folders• Check in/out
1. Define SharePoint governance
2. Identify common business
requirements
3. Identify common
governance issues in
SharePoint
4. Mitigate issues with SharePoint
management controls
Third Party Solutions
• AvePoint• Axceler• DeliverPoint• Quest
Q & A
SharePoint Governance Experts
• Ant Clay • Virgil Carroll• Paul Culmsee • Scott Jamieson• Ruven Gotz• Susan Hanley• Richard Harbridge• Mike Ryan • Dux Raymond Sy• Linc Williams