Google TransformationOverview of achievements @ UB

● Increased productivity by 10x

● Simple and intuitive

● Modern dynamic features

● Flexible, modern App development framework

● One ecosystem

● Use anywhere from any device, including offline

● Collaborate in real time

● Security built-in

Gmail Drive Social Develop 10xMobile

=

2

Our vision for a Digital Business

2012 2013 2014

KP Going Google700 Users converted.35 Gurus managed change.

Going Google

2015

KP Living GoogleLotus Notes databases converted to 50 Google Apps/ Drive 25 Content Managers.

UB Going Google 4100 users converted by 160 Gurus. UK, NE, India, Saudi, Nigeria, Partners.

UB Living Google Functional Drives 1200 Competition entrants>1100 G+ users700k Drive DocsHangouts

UB Living Google 3000 Lotus Notes databases converted to Google Apps/Drive

UB Living Google Conversion of final AppsFunctional Drives in NEProjects FrameworkMaterial Design

UB Living Google Retirement of Lotus NotesInnovative new AppsGoogle Citizens

Living Google

3

Our journey

2016+

Living Google

Carlisle

Aintree Harlesden

Wigston

Manchester

HalifaxTollcross

Lagos (3 sites) (Nigeria)

Riyadh (Saudi Arabia)

Kala Amb (India)

Nieppe (France)

Vertou (France)

Zaandam (Netherlands)

Lambermont (Belgium)

UK Ireland UBENA ROW

Delhi(India)

Genpact(India)

TCS(India)

Hayes

GBG (Belgium)Nanterre (France)

High WycombeLiverpool

Ashby MDC

Dublin

Hillsborough

Bucharest (Romania)

4

Connecting everyone, everywhere

The Drive to Drive. Migration off Lotus Notes databases; Guru training; Treasure hunt competition; Functional Drives; Apps Script Applications; Transformation Labs; Softwatch; User Stories create virtuous circle

LINKHow?

Google Adoption

Drive

There are over 1M documents on Google Drive. UB are in the 90+ percentile for Google usage when benchmarked externally. We are now a ‘digital’ business with Google technology overtaking Microsoft on premise. To see how your function compares see the Appendix. Google also helped facilitate 6 conferences in the last year.

Functional Drives are now utilised across all departments. We are also adding the ‘Drive Ownership Transfer Tool’’ app to automate ownership transfer and maintain structure. We also renegotiated our Google licences and now have unlimited storage.

50 people simultaneously collaborating

6

G+ is a secure social platform that we have now implemented across all of UB with 4100 users having access. We have been recognised for our use of social media, with Google publishing an official Blog on our MAD day.

Google +

HangoutsVideo conferencing has never been easier. Share with 25 locations simultaneously. Adding Chromebox for Meetings (CFM) equipment turns any meeting room into a modern VC. All UB sites have at least one. We use 5500 hours per month on Hangouts (c.£’000k saving). You can also join Hangouts from any device from anywhere and even dial a phone into the Hangout.

HANGOUT

EQUIPPED

No need for Webex and BT MeetMe

7

Transformation Labs

Hangouts on AirWe introduced Hangouts on Air in 2015. Several Exec members have used this (YouTube/G+/Hangout) technology to broadcast to the 100s of people in their function for FREE. This previously cost £’0k each time. You will need training, rehearsals and a studio set-up. They are now used on a regular basis by some functions > 25 in 2016.

We started running Transformation Labs in 2015. Group Comms, Procurement and parts of Finance took part. These workshops facilitated improved ways of working and new technology solutions.

Inspire

Explore

Prototype

Roadmap

8

Digital SignageUsing low cost Google Chrome devices to centrally manage digital signage screens across all of our UK sites and offices.

9

Chromebooks‘Disposable’ ultra low TCO laptops trialled successfully across 30 users. Totally secure; virus checker built in; fast; light; 6s boot up; centrally managed; don’t retain any data; no build; no windows; no local support required.https://www.google.com/intl/en_uk/chromebook/

Business ApplicationsWe built 30 new simplified modern applications across various functions. You may be familiar with MyHR, Oracle Compliance, UB Projects, Investment Approval, Investment Reporting & Forecasting, Product Hold, CIM etc. These were built using UB innovative Frameworks - no licence required for unlimited users.

Place your screenshot here

Exiting Lotus NotesThe old Lotus Notes technology has finally had its day*. We are unique among companies in actually managing to do this. Coca-Cola, Premier, Waitrose and John Lewis have been trying unsuccessfully for many years to retire Lotus Notes.

2007 20132011

3000

2014

619 283 211

2016

Winner10

Shine and PolishSponsored by Group Comms a full modernisation of the Google business applications is underway with Material Design being applied throughout. This also provides responsive design so the applications work on mobile devices. You will see improvements to icons and applications. Now being branded to pladis

IS CockpitWe have developed a full administration dashboard to monitor performance, usage and service across all of the Google estate. This collates all the information into one dashboard.

11

Measuring Transformation

Softwatch has been used to measure actual time spent using Google vs Microsoft. Since Google was introduced there has been on average 5-10 minutes reduction in overall time spent per user per day. This equates to c.300 - 600 man hours per day across UB*.

Google AnalyticsDigital initiatives are typically measured using Google Analytics. All of the UB business applications are monitored using this same technology. See how P&D is ramping up during appraisal season.

12

● Drive, Editors, G+ adoption is great!

13

Adoption @UB* vs peer companies

The pilot demonstrated that it is feasible to produce an end-to-end reporting solution based on extracting data directly from SAP, loading it into BigQuery, and then to generate the required reports from that data - PROJECT ON HOLD 14

Big Data