google drive assignment folder

8/10/2019 Google Drive Assignment Folder

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LESSON 1

Assignment Folder

Teachers often provide assignments for students to work onduring class or for homework. An assignment folder can be

easily created in Google Drive to distribute these assignments.

This folder is shared with students and students can access

assignments placed here at any time. An assignment folder

can only be accessed by those with permission.

To create your assignment folder go to Drive and click the

create button.

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Select the option to create a folder.

Provide a descriptive name.

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After typing the folder name, click the create button.

The folder will be created and appear in your Drive.

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Select the folder by clicking the check box next to the folder.

Click the share button.

A share module will open. Enter the email address of a

student with a Gmail account.

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When you begin entering the name or email of a person, an

option to add a note will appear. Provide any information

about the shared folder with the recipients if appropriate.

Add more names or emails as needed.

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The invited person is automatically given permission to edit.

This is an assignment folder and we don't want students to

accidentally change or remove any of the documents.

Click on the permission pull down menu and select can view.

This will allow students to view the contents of the folder but

not to be able to change anything.

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Click the send button to send each student and invitation.In the enterprise version of Google Drive, you will see a

warning about sharing this folder with non-enterprise

accounts. Click yes if you are sharing this folder with a student

that does not have a district account.

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The assignment folder will be shared with the students. This

folder will also appear in your My Drive list on the sidebar.

Click on the folder to open it.

Upload an assignment into the folder.

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A warning message will display to inform you that the

document will have the same permission as the folder. That's

what we want. We don't want students to be able to edit this

document. We only want them to see the contents of the

folder and the contents of the document.

The document will display in the folder and automatically

shared with the students. The students don't need to do

anything else and neither do you.

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On the student's side, they will receive an email inviting them

to the shared folder. Students will click on the folder name or

the open button.

A window will open to display the contents of the folder.

Students need to add this folder to their drive so they can

easily find it next time. Students will click the add to Drive

button.

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They will see a message letting them know the folder has been

added to their drive.

The button will also change to read, Open in Drive. The

students will click this button to verify.

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The folder will appear in the sidebar below their My Drive

main folder.

Documents you place in this folder will automatically be

available to students. In this example I uploaded a Word

document with quiz questions. Students will click this

document to view the contents.

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To view the document, double click the document title.

Students will only be able to see the contents of the document.

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When working with a document, students have several

options, but working with a Word document, the options are

limited. Lets see what they can do with a Word document.

Students can click the Open menu option to open the

document with Google Docs.

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Next to the Open button is an option to open the document

with another application.

Either of these choices will probably result in an error

message. This is because Google Drive cannot work with

Word documents directly. They need to be converted to the

Google document format.

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The only option available to students with a Word document

is the option to download a copy to their computer.

When students have access to a document in the Google docs

format, they will have more options than they do with a Word

document. Students can double click the document to get a

preview.

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A preview of the document will be displayed with some menu

options for the document. The document is in view mode and

to edit this document, the student needs to make and editable

copy. This editable copy will be placed into their My Drive.

Click on File in the menu and select make a copy.

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The student can leave the name of the copy the same or

change it as needed. Click OK to save the copy.

The copy will be made and opened to begin editing. The menu

will have all the familiar tools to edit the document. To see the

document in the My Drive folder, click the Drive button.

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This time a menu opens with several options. The option to

return to the My Drive folder is listed last.

The document will be listed in the My Drive folder. Students

can use this copy to work on the assignment.

This is a much better solution than downloading a copy. It

keeps the document in Google Drive and accessible from a

variety of devices.

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2014

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Copyright

Copyright 2014 by Alex Reyes

Cover design by Alex Reyes

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made in the preparation of this book to ensure the accuracy of the information presented. However, the information contained in

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