Collaborating withGoogle Docs

https://docs.google.com

Karen Jeannette, eXtension Community of Practice Support

@kjeannettehttp://www.slideshare.net/kjjeannette

karen.jeannette@extension.org

How is Google Docs the same or different?

Oh, you have version 12, too?

You Can’t Mess Up That Badly:Revision History

File > Revision History

What types of documents do you use to share or collaborate with

others?

Real-Time Text Status Markers

Tip: Add to a Phone Conference

Multiple note keepersMove through agenda

together

AsynchronousSticky Note Like Comments

(Discuss/Annotate in Margin)

Make a comment: Highlight desired text > Insert (menu) > Comment > Type in Box

Example: Editorial Calendar

Idea from Eli Sagor, UMN Extension

Share with work teams….think ahead,

and confirm team goals

Example: Spreadsheets for Group Goal Progression (tab 1)

• Upload and share with link

Example: Spreadsheets for Group Goal Progression (tab 2)

Example: Get Input - Forms and Spreadsheets

Forms Syncs to Spreadsheet

Example: Drawing

Think and tweak concepts and illustrations

together

Share Settings to MatchYour Collaborative Tasks

Share= Visibility and Edit Access

Private Sharing(With specific people)

Visibility: Public on the Web

Visibility: Anyone with a link Click to get the link

Private with others

Queue-like: Dashboard and Search

File Storage/Sharing

Limitations and Work-arounds

Formatting (can download to Word to print) Limited functionality (but good for most tasks)Quirky at times (version releases, etc) Online (minus Microsoft plugin lets you sync)Large file sizes (mostly image heavy PowerPoints) can

be barrierGoogle Apps, Google Docs can behave differently

than Google Docs personal (so if your University or organization uses Google Apps you may need to learn new share settings)

More information

http://docs.google.com/support/