google confidential and proprietary 1 intro to docs google apps apps

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Google Confidential and Proprietary 1 Intro to Docs Google Apps Apps

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Google Confidential and Proprietary 1

Intro to DocsGoogle Apps

Apps

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Learning Objectives

By the time you’ve finished this module, you should be able to:

• Use and understand basic tools in Docs

• Create and upload Docs

• Make changes to your Docs

• Organize your Docs

• Preview and print Docs

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How this training module is organized

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Agenda

Docs overview

Adding files to Docs

Editing documents

Formulating spreadsheets

Creating presentations

Previewing and printing

Organizing your Docs

Quiz

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Docs overview

Search for Docs

Collaborate with others

Access your documents from anywhere

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Docs overview

Blog and HTML ready

Rich text formatting

Seamless email integration

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Docs overview

Powerful data tools

Rich styles and formatting

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Docs overviewView presentations from anywhere

Edit slides

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Agenda

Docs overview

Adding files to Docs

Editing documents

Formulating spreadsheets

Creating presentations

Previewing and printing

Organizing your Docs

Quiz

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Adding files to Docs

“I’ve heard that with Docs, I can access my files from anywhere. How do I create new documents and take the ones I already have with me?”

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Adding files to Docs

1New lets you create documents and folders

2 Upload lets you add your documents

3Docs are organized by the last date they were edited

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Adding files to Docs

Docs Demonstration

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Adding files to Docs

Try this:Create a new folder and upload a document

• Use New to create a new folder called “Apps Training”

• Use the Upload tool to add a document located at the following : http://trng.googlegroups.com/web/Sample.doc

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Agenda

Docs overview

Adding files to Docs

Editing documents

Formulating spreadsheets

Creating presentations

Previewing and printing

Organizing your Docs

Quiz

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Editing documents

“Now that I have some documents, how do I export it, edit it, and compare different versions?”

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1File lets you perform basic functions, including Save as…

2Edit gives you access to standard and formatting tools

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Editing documents

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Editing documents

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1File lets you perform basic functions, including Save as…

2Edit gives you access to standard and formatting tools

3Insert allows you to add images, links, page breaks, etc.

4 Save keeps your document up-to-date

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Editing documents

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665Revisions lets you see past versions of the document

6Compare shows changes between revisions

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Editing documents

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5Revisions lets you see past versions of the document

6Compare shows changes between revisions

7Changes appear highlighted in the document

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Editing documents

Docs Demonstration

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Editing documents

Try this:Make some minor edits

• Using the Edit toolbar, change the style of the title in your Sample document to Header 1

• With the Insert tab, add a comment suggesting that the title should be changed

• Use Revisions to compare your changes to the original document

• Save & close your document to return to Docs

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Agenda

Docs overview

Adding files to Docs

Editing documents

Formulating spreadsheets

Creating presentations

Previewing and printing

Organizing your Docs

Quiz

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Formulating spreadsheets

“I have to work with a lot of information. How do I perform common spreadsheet tasks, such as sorting, formulas, and comparing revisions?”

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Formulating spreadsheets

1File lets you perform basic functions, including export

2Edit gives you access to standard and formatting tools

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Formulating spreadsheets

1File lets you perform basic functions, including export

2Edit gives you access to standard and formatting tools

3Sort allows you to sort columns and freeze header rows

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Formulating spreadsheets

1File lets you perform basic functions, including export

2Edit gives you access to standard and formatting tools

3Sort allows you to sort columns and freeze header rows

4Formulas let you specify commonfunctions

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Formulating spreadsheets

5Revisions lets you see your spreadsheet’s version history

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Formulating spreadsheets

Docs Demonstration

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Formulating spreadsheets

Try this:Use spreadsheets tools

• In Docs Center, upload the spreadsheet at the following url:http://trng.googlegroups.com/web/Sample.xls

• With Sort, freeze the top three rows and scroll through the document

• Using Formulas, select the values in the third column and find the average (AVG) value

• Use Revisions to revert your spreadsheet to its original version.

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Agenda

Docs overview

Adding files to Docs

Editing documents

Formulating spreadsheets

Creating presentations

Previewing and printing

Organizing your Docs

Quiz

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Creating presentations

“I’m excited to be able to create and share presentations online. Will you show me the basics of creating a presentation and how to share it?

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Creating presentations

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1File lets you perform basic functions, including Save As…

2Edit lets you add and format slides and change the theme

3Slide navigator shows slide order and lets you edit individual slides

4Start presentation takes you to full screen mode

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Creating presentations

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5Controls move you ahead and back in the slideshow

6Share lets you chat with viewers and lead a presentation

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Creating presentations

Docs Demonstration

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Creating presentations

Try this:Edit and view a presentation

• In Docs, upload the presentation located at the following url:http://trng.googlegroups.com/web/Sample.ppt

• Using Edit, add an image to the first slide

• Use the Slide navigator to move the first slide down one space

• Choose Start presentation to show the slides on your screen

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Agenda

Docs overview

Adding files to Docs

Editing documents

Formulating spreadsheets

Creating presentations

Previewing and printing

Organizing your Docs

Quiz

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Previewing and printing

“I’d like a printed copy of my document. What’s the best way to do that with Docs?”

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Previewing and printing

11 221Preview loads your document without any tools

2 Print formats your document for printing

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Previewing and printing

Get info: Adjusting print settings

• Docs print with Web headings by default

• In Firefox: >File >Page Setup…>Margins & Header/Footer

• In Internet Explorer: >Printer menu >Page Setup… Headers and Footers

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Previewing and printing

Docs Demonstration

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Previewing and printing

Try this:Use Preview and Print onvarious documents

• Open your “Sample” document and click Preview and Print

• Open your “Sample” spreadsheet and click the Preview and Print

• Open your “Sample” presentation and choose Printable view

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Agenda

Docs overview

Adding files to Docs

Editing documents

Formulating spreadsheets

Creating presentations

Previewing and printing

Organizing your Docs

Quiz

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Organizing your Docs

“I know that eventually I’ll have so many Docs I won’t know what to do with them. How can I keep on top of my important files and make them easy to find?”

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Organizing your Docs

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1Folders and types let you see groups of similar documents

2Add to folder helps you to organize selected files

3Stars can highlight important documents

4Search Docs will help you find the files you’re looking for

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Organizing your Docs

Docs Demonstration

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Organizing your Docs

Try this:Move documents into a folder

• Check the box next to the “Sample” Doc and use Add to folder… to place it in the “Apps Training” folder

• Drag-and-drop the “Sample” spreadsheet to the “Apps Training” folder

• Add a Star to the “Sample” spreadsheet file

• Click through the Folders and types to see how your files are filtered

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Agenda

Docs overview

Adding files to Docs

Editing documents

Formulating spreadsheets

Creating presentations

Previewing and printing

Organizing your Docs

Quiz

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Quiz

To see how much you’ve learned today, discuss each of the following:

• How would you save a document to a PDF file?

• How would you go about viewing different revisions of a spreadsheet?

• Which two tools will be most helpful to you when using Docs?