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Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 2
DOUG GRIEVE
Golf Event Coordinator [email protected] 250.474.3673 x.231
MELBOURNE O’BRIEN
Executive Chef [email protected]
RANDY FRANK
General Manager [email protected]
""Everything went really well at our event. The presentation surprised me and was very emotional for me and all my family and guests. As always you did a wonderful job of looking after us
and I thank you so much for taking care of us all these years."
Carol Brooks—Teeing it up for Victoria Hospice
"Our Event Coordinator and and his team at Olympic View get all of the
dozens requirements for a charity golf tournament done on time and
seemingly with ease. All comments I heard from the guests were positive
and in turn, our charity golf event went really well. See you next year!"
Barb Gilmore—Headway Victoria
“Our Event Coordinator has been our contact for all our groups the last few years and he always makes it so easy to set up and coordinate our groups.
This is one of the main reasons we choose Olympic View.”
Annika Ruberg— Pacific Destination Services Inc.
Thank you in advance for your interest in Olympic View Golf Club! We are pleased to present the enclosed Golf Event information package to assist you with the planning stages of your golf event.
We can personalize your event to your needs, taking pride that no detail is overlooked.
Let our team of Event Professionals do the work, while you enjoy “The View”.
WELCOME,
KEVIN MAXWELL
Head Golf Professional [email protected]
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 3
Surrounded by the coastal Olympic Mountains, Olympic View plays in harmony with nature and wildlife. Offering a superb balance of tree-lined holes, rolling terrain and changing elevations, the course rewards you for placing a premium on accuracy. Enjoy the roar of two spectacular waterfalls, and the tranquility associated with twelve lakes. Eagles soar overhead and black-tailed deer feed at the forest's edge. Welcome to Olympic View Golf Club.
Clubhouse
GOLF COURSE
Holes 18
Par 72
Yardage 6,600
Rating 71.9
Slope 123
Open Year-Round
Designer Bill Robinson
Year Built 1990
Other Features The GBC Golf Academy,
Forester’s Restaurant
AWARDS AND DISTINCTIONS
Best Golf Course | WestShore Chamber of Commerce 2015, 2016, 2017
Green Medal | Vancouver Island Green Business Certification 2016
Four Star Rating, Best Places to Play | Golf Digest 2009
Top Ten Public Golf Course in BC | Score Golf 2016
Business of the Year | Westshore Chamber of Commerce, 2006
“Top 100 Public Golf Courses” | Canada Golf Course Ranking Magazine
#1 Practice Facility | Pacific Golf Magazine, 2005
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 4
KEY QUESTIONS IN DEVELOPING EVENT PROGRAM
… What do you want to accomplish with this event? … How can you set your event apart from other events?
… How do the event activities fit into your budget? … What will your guests remember when they leave?
30 Days or More Prior
Together with Event Coordinator, determine:
Format of Play / Competitions
“Stroke Play” – every golfer plays his/her own ball ~ most suitable for intermediate/avid golfers
“Texas Scramble” – teams of 4 counting only the best shots from the group ~ suitable for a wide range of golfing abilities
Competitions available for: Closest to the Pin, Long Drive, Straight Drive, Longest Putt, Hole-in-one
Prize/Gift Requirements
Registration and Prize Table locations
Discounted Golf Shop items for prize/gift purposes ~ Corporate & or Olympic View Logo options available
Food & Beverage Requirements
Menu Selections for Clubhouse & On-Course – timing for meal(s)
Host Services (guest privileges)
Golf Shop: set-up account for charging privileges
Refreshment Center & Cart: snacks, sandwiches, non-alcoholic beverages, golf shop products
Bar: Food & Beverage portion of event (review wine list)
5 Days or More Prior
Confirm total number of guests for Golf and Food & Beverage
“Draw” list of player names grouped in foursomes faxed/e-mailed to Event Coordinator
Corporate Logo e-mailed for cart signs
Communicate dress code, pace-of-play and other contract terms with your guests
Deliver on-course signage and prizes
Finalize Rental Equipment and on-course set up requirements
Contact our Event Coordinator to reserve tentative Tee Times & Room Space availability. Sign and return contract to confirm reservation.
TOURNAMENT PLANNER & CHECKLIST
Event Day: Relax, have fun, and let
Olympic View take care of
the rest!
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 5
EVENT SERVICES INCLUDE:
.
.
OPTIONAL A LA CARTE SERVICES: Includes set up, take down, and cleaning
Tent rental $25 each
On-course table with linen $10 each
Portable coolers with ice $10 each
2018 TaylorMade rental clubs $40 per set
GOLF RATES: group rates include shared power carts and practice balls
Value Season January 1 - April 14 | October 11 - December 31 $66 Monday - Thursday | $76 Friday - Sunday & Holidays
Peak Season April 15 - October 10 $87 Monday - Thursday | $92 Friday - Sunday & Holidays
Please note: These are regular daily rates. Inquire with the Golf Event Coordinator for potential discounts. Discounts may be considered depending on day of week, time of year, time of day, number of players, and other factors. .
SPECIAL OFFER! GROUP THERAPY:
Special Special package for groups of 12-28 players later in the day. Includes Golf with Power Cart, Dinner, $10 Rental Clubs, “Therapeutic” Beverage on 1st Tee, KP Prize, and Free Green Fee & Cart for Organizer.
18 Holes, tee times after 2pm | $79
9 Holes, tee times after 4pm | $60
18 Holes, Value Season after 11am | $58
9 Holes, Value Season after 2pm | $40 .
TRANSPORTATION PACKAGE
Our Transportation Package includes return first-class transportation from downtown hotels, seaplanes and ferries. Let our Event Coordinator arrange transportation for your group. To receive a quote for your transportation needs, simply provide the number of guests, pick up location and pick up time.
Personal event coordinator
Green fee
Power cart
Practice balls
Locker room facilities
Player’s Assistants
Scoring and
Presentation Software
Registration area
Scorecards and cart plates
Signage placement
Competition markers
Refreshment cart service
“Reserved” parking - upon request
GOLF EVENT PACKAGE
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 6
OLYMPIC VIEW LOGO MERCHANDISE
“The Basics” 1st Tee Gift $9
Hat Clip $9
Golf Towel $15
Coffee Mug $16
Head Cover $16
Golf Glove $19
Add your company/sponsor logo to merchandise - inquire with Event Coordinator for quote*
SPRUCE UP YOUR EVENT & ADD SOME “WOW”:
Make an Event Video on the day of your event! $300 - $3250. Inquire for details.
Make money for your event and raffle off a driver, golf bag or a FULL set of clubs!
Add a $10,000 Hole in One contest!
Use GolfBC gift cards for prizing! Available in any denomination up to $500. Redeemable for any services offered at all GolfBC properties in British Columbia!
Add a bottle of water or a can of beer to power carts at arrival may be considered depending on day of week, time of year, time of day, number of players, and other factors. .
CUSTOM GIFTS AVAILABLE:
Take advantage of GolfBC's buying power! Extremely competitive quotes available on merchandise (with or without logos) including clothing, balls, shoes, glassware, gloves, hats, golf bags and more in any price range.
EVENT ENHANCEMENTS & GIFT IDEAS
One Olympic View Logo Ball
Olympic View Yardage Guide
Divot Repair Tool
Ball Marker
Package of Tees
*Minimum quantity orders may apply. Prices do not include taxes. Prices are per item.
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 7
Our team includes some of the top playing professionals on Vancouver Island: Kevin Maxwell, Gordy Scutt and Alanna Deegan. Our facility is equally impressive with a private lesson area featuring natural grass hitting decks and a comprehensive short game area. In short, we have everything you need to simulate real golf situations. When you add to this our cutting edge video analysis systems and an award winning golf course, the GBC Golf Academy at Olympic View has it all. To learn more about our academy and instructors, visit www.gbcgolfacademy.com.
PRE-EVENT CLINIC $120 hour/instructor
Entertain and educate your guests
Popular topics include full swing or short game and video analysis
VIDEO SWING ANALYSIS $7 per person (pre-paid)
Olympic View Golf Professional on a tee during your event
Film each players swing from the tee, and collects an email address
Each player receives an email within 72 hours with a link to their video, & some helpful tips!
FLIGHTSCOPE $5 per person (pre-paid)
Olympic View Golf Professional on a tee during your event
Immediate feedback provided to each player on their tee shot. Examples: Swing path and speed, ball launch angle, speed, spin rate, club face angle, overall distance and MORE!
FlightScope Long Drive contest can be run concurrently for no extra charge, and you don't have
to hit the fairway!
GOLF BALL AIR CANNON $750 For Event, minimum 72 players
A truly fun and unique event enhancement!
Safely shoots 300+ yards....can be used for Hole In One or Closest to the Hole on a Par 4.
Hands free, we provide everything including an Olympic View team member to run contest.
GOLF ENHANCEMENTS
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 8
HOSTED REFRESHMENT CENTER & REFRESHMENT
CART
available by request
SURVIVAL KIT $8
Each player will receive a non alcoholic beverage and sandwich, halfway through your venture!
.
STARTERS LUNCH $12
Your choice of Sandwich served on multigrain, sourdough, or cheddar Kaiser:
vintage ham and swiss
roast beef and cheddar
turkey breast and cranberry mayo
tuna salad
grilled veggie and cream cheese
Aquafina Bottled Water
Gourmet Fruit Cup
Chocolate Bar
Potato Chips
..
BBQ BEFORE YOU PLAY $14
Chef Attended BBQ (outside the golf shop), choice of:
beef or chicken burger
smokie
Coleslaw or Potato Salad
Whole Fruit
Giant Cookie
Potato Chips
Non-Alcoholic Beverage
ON-COURSE
MENU SELECTIONS
All prices in the Olympic View Golf Event Package are subject to applicable taxes and service charges.
Prices are per person
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 9
ON DECK ready for the first tee
Served with Freshly Brewed Coffee and Tea
Morning Glory $7 assortment of fresh baked muffins and breakfast pastries
Late for the Tee $6 bacon, egg and cheddar, sesame kaiser, tomato and mayonnaise
The Green Jacket $7 warm scrambled egg, bacon, tomato and green onion, mozzarella, wrapped in a spinach tortilla
BREAKFAST
BUFFETS
FAIRWAY’S CONTINENTAL $17
Assortment of Fresh Muffins, Croissants, Bagels and Danish Pastries preserves, butter and cream cheese
Vanilla Yoghurt granola and dried fruit
Fresh Fruit Platter
Orange, Apple, Grapefruit, and Cranberry Juices
Freshly Brewed Coffee and Tea
.
ISLAND BREAKFAST $21
Assortment of Fresh Muffins, Croissants, Bagels and Danish Pastries preserves, butter and cream cheese
Crispy Bacon
Hashbrown Breakfast Potatoes
Scrambled Eggs
Orange, Apple, Grapefruit, and Cranberry Juices
Freshly Brewed Coffee and Tea
. OLYMPIC BREAKFAST $25
Assortment of Fresh Muffins, Croissants, Bagels and Danish Pastries preserves, butter and cream cheese
Vanilla Yoghurt granola and dried fruit
Fresh Fruit Platter
Crispy Bacon and Breakfast Sausage
Hashbrown Breakfast Potatoes
Buttermilk Pancakes or French Toast maple syrup, berry compote
Scrambled Eggs
Orange, Apple, Grapefruit, and Cranberry Juices
Gluten free breads and desserts available ...ADD $2 each, per person
All prices are per person and subject to applicable taxes and service charges
Brunch menus available upon request.
BREAKFAST ADD-ONS
Freshly Prepared Omelets
Traditional Eggs Benedict
Smoked Salmon Eggs Benedict
Grilled Vegetable and Goat Cheese Frittata
Buttermilk Waffles berries, maple syrup
Cinnamon French Toast apple compote
...add $7 each, per person
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 10
LUNCH
BUFFETS
MOUNTAIN VISTA BBQ $22
Classic Caesar Salad parmesan cheese, croutons
Red Potato Salad sour cream, chives
Vegetable Crudités ranch dip
Tortilla Chips salsa
Fresh baked Kaiser Buns and Condiments
ENTRÉE | select one:
Quarter Pound Hamburgers
Tender Chicken Breast Burger
Olympic View Veggie Burger
DESSERT
Fresh Baked Giant Cookies
Freshly Brewed Coffee and Tea
regular and decaffeinated
FORESTER’S SANDWICHES $14
Chef’s Selection of Freshly Made sandwiches roast beef, turkey, tuna salad, egg salad, vintage ham & swiss cheese, vegetarian served on assorted fresh baked artisan breads
Red Potato Salad sour cream, chives
Coleslaw
Freshly Brewed Coffee and Tea regular and decaffeinated
ISLAND CREATIONS $20
Build your own sandwich with a fine selection of deli meats and fresh baked artisan breads:
Roast Beef, Turkey, Tuna Salad, Egg Salad, Vintage Ham & Swiss Cheese, Vegetarian with sliced cheddar, swiss, lettuce, tomatoes, red onions, pickles, cream cheese and condiments
Hearty Soup de Jour
Crisp Vegetable Crudités, House Potato Chips ranch dip
Coleslaw
Red Potato Salad sour cream, chives
Fresh Baked Giant Cookies
Freshly Brewed Coffee and Tea regular and decaffeinated
BBQ ADD ONS see page 11 for options
$5 surcharge per person to have a Lunch Buffet served as a Dinner Buffet
Gluten free breads and desserts available ...ADD $2 each, per person
All prices are per person and subject to applicable taxes and service charges
"Our Event Coordinator has helped
our company organize our golf tournament for 2 years in a row and each time he has been wonderful to deal with. He is excellent at his job,
and we are grateful for his assistance and guidance."
Kelly McClure—Pemberton Holmes
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 11
BBQ WITH A VIEW $35
SALAD
Classic Caesar Salad parmesan cheese, croutons
Greek Style Chop Salad vine ripe tomatoes, cucumber, bell pepper, basil vinaigrette
Red Potato Salad sour cream, chives
HOT SELECTIONS | select one:
‘AAA’ Alberta Sirloin Steak
Breast of Free Range Chicken
Wild BC Salmon Fillet
HOT ACCOMPANIMENTS
Penne Pasta roasted summer vegetables, sun dried tomatoes, fresh mozzarella
Fresh Corn on the Cob (Seasonal), or Steamed Vegetables
Garlic Bread
DESSERT
Oven Fresh Cookies
Assorted Dessert Bars
Freshly Brewed Coffee and Tea regular and decaffeinated
DINNER
BUFFETS
Gluten free breads and desserts available ...ADD $2 each, per person
All prices are per person and subject to applicable taxes and service charges
BBQ ADD ONS Vegetarian Chili & Corn Tortillas $7
Pulled Pork, BBQ Sauce $8
‘Loaded’ Baked Potato $7
Prawn and Scallop Brochettes $10
Grilled Portabello Mushroom $7
Grilled Lamb Chops $12
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 12
Make your event extraordinary with a buffet that is truly unique.
Customize your buffet with one of our
CARVERY OPTIONS Prices are per person
Baron of Beef au jus, horseradish and dijon
mustard
$10
Prime Rib of Beef traditional Yorkshire Pudding,
au jus, horseradish and mustards
$12
Slow Roasted Leg of Canadian Lamb
fruit chutney and minted balsamic vinegar
$10
Roasted Pork Loin dried fruit stuffing,
wildflower honey glaze
$10
Roast Venison Leg caramelized apples and
red currant glaze
$12
Whole Rum Raisin Glazed Country Ham
mustards and mango chutney
$10
Frazer Valley Turkey Breast mini herb rolls and cranberry preserve
$10
DINNER
BUFFETS
BEST OF BC $40
SALADS
Organic Green Salad house dressing
Penne Pasta Salad roasted bell pepper dressing
Greek Style Chop Salad vine ripe tomato, cucumber, bell pepper
ENTRÉES | select two:
Herb Roasted Chicken Breast sauce Godart with prosciutto ham and mushrooms
Baked Wild Salmon Fillet roasted with onion celery sauté, lemon herb sauce
Pork Loin Chop white wine grainy mustard glaze
Grilled Top Sirloin Steak button mushrooms, red wine sauce
Bouillabaisse with Scallops, Prawns, Clams, Mussels, Rockfish white wine saffron broth
HOT ACCOMPANIEMENTS Seasonal Fresh Steamed Vegetables
Roasted Herb Potatoes
Garlic Bread
DESSERT
Oven Fresh Cookies
Assorted Dessert Bars
Freshly Brewed Coffee and Tea regular and decaffeinated
"This was our 10th Annual Tournament and 3rd to be held at Olympic View. We have held our
tournament at 2 other Golf Courses over the years and at those other
courses it was left up to us to do the majority of the work to get our
tournament set up. At Olympic View the staff were very prompt and willing
to assist us with any and all of our tournament needs. Honestly it is like
night and day holding our tournament at Olympic View compared to the
other courses. Our only regret is we did not move our tournament out to
Olympic View sooner!"
Donna Salahor, Insurance Institute of BC.
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 13
HORS D’OEUVRES HOT $36 PER DOZEN
Tandoori Chicken Brochette
Leek & Double Smoked Bacon Quiche
Vegetarian Spring Rolls with Plum Sauce
Oven fresh Spanakopita
Tarragon Chicken in Phyllo Pastry
Vegetable Samosas with Cucumber Raita
Seared Beef and Asparagus Roll
Crab Cakes with Chipotle Mayonnaise
BC Smoked Salmon Quiche
Herb Grilled Lamb Chops
Pernod Flamed Scallops
Coconut Fried Shrimp, Sweet & Sour Sauce
Crab and Brie in Phyllo Pastry
COLD $36 PER DOZEN
Goat Cheese Crostini, Roasted Bell Pepper
Shrimp meat Canapé on Cucumber Slices
Spicy Chicken Cream Cheese Wraps
Prosciutto and Melon
California Rolls
Babaganouj Dip and Crisp Crostini
Smoked Salmon Rosette on Pumpernickel
Smoked Chicken, Papaya Salsa
Barbecue Duck, Hoisin Mayonnaise
Sundried Tomato, Pesto Cream Cheese, Endive Spear
Oysters on the Half Shell, Lemon Grass, Vinegar, Hot Sauce, Lemon Wedges
Grilled Roma Tomato, Bocconcini, Pesto Focaccia
Chef’s Note
A general guide to hors d’oeuvres quantities suggested is as follows
3-4 pieces per person = short reception, dinner to follow immediately
4-8 pieces per person = longer receptions, dinner to follow a little later
8-12 pieces per person = heavy reception or light dinner
12-16 pieces per person = dinner
… Prices are per dozen
… Prices subject to tax and service charges.
Minimum of 3 dozen per type
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 14
Make your event extraordinary with a menu that is truly unique. Add to
your menu by selecting from the options here.
Don't see something here you were hoping for? Just ask! Customized menus
available.
Prices subject to tax and service charges.
RECEPTION
ENHANCEMENTS
RECEPTION PLATTERS Platters are based on approximately 75 guests, half orders available
The Fisherman’s Catch $400 a selection of fresh and smoked seafood, including display hot and cold smoked salmon, albacore tuna smoked trout, marinated mussels and clams, prawns, oysters on the half shell and dipping sauces
Carvery of BC Salmon $300 cold smoked wild BC salmon, pumpernickel and mini bagels, capers, onions and lemon wedges
Crudités $150 crisp raw vegetables, house made potato chips, and herbed ranch dip
Cheeses $250 artisan and farmhouse Canadian and imported cheeses, fruit, roasted nuts with sliced baguette and crackers
Italian Antipasto $300 cured meats, assorted salamis, bocconcini, roast vegetables, smoked fish and artisan breads
Jumbo Shrimp Ice Bowl $240 brandy and cocktail sauces (100 pieces)
Assorted Deli Meat $225 vintage ham, roast beef, turkey breast, smoked chicken, corned beef and salami, with fresh baked artisan breads and condiments
Fruit $225 fresh seasonal sliced fruit
STATIONS AND LATE NIGHT SNACKS
Pulled Pork $6 per person bbq pork with slider buns, coleslaw and salsa
Pasta Station $7 per person cheese tortellini with alfredo sauce and prawns, and chorizo penne with marinara sauce
Poutine Station $5 per person hand cut Kennebec potatoes, cheese curds, and gravy
Tea Sandwiches $6 per person egg salad, tuna salad, vegetarian, and ham and swiss
Pizza Station $15 per pizza choose from a variety of fresh ingredient toppings, or Chef’s choice
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 15
...All beverages are to be provided by Olympic View Golf Club.
..Prices subject to to tax and service charges, and to change without notice.
BANQUET
BEVERAGES
OLYMPIC VIEW PUNCH Bowls are 6 litres and serve roughly 50 guests
Non-Alcoholic Fruit Punch $50 per bowl sparkling apple juice, blended with tropical juices
Alcoholic Fruit Punch $100 per bowl as above; with your choice of champagne, gin, rum or vodka
Sangria (Red or White) $100 per bowl brandy, triple sec, juices, fresh fruit, soda
Flavoured Water Station $40 per bowl lemon lime, strawberry kiwi, orange mint, cucumber basil, and more!
Olympic View offers an
excellent selection of
Beer, Wine and Spirits.
Ask for current menu and
price list. Custom Cocktails
available upon request.
See options here for choices
and flexibility.
HOSTED BAR
The host agrees to pay for drinks according to current menu prices.
TICKETED BAR
Guests may be provided with a predetermined number of drink tickets. Host agrees to pay for tickets redeemed, at menu prices.
CASH BAR
Guests purchase beverages individually. All methods of payment accepted, except cheque. Tabs are to be settled individually before departure.
SUBSIDIZED BAR
Your guests pay a set price for beverages and host agrees to pay the balance at menu prices. (example: Toonie Bar)
BARTENDER FEE: $25 PER HOUR
Fee waved if beverage revenue exceeds $300
DIRECTIONS
From Victoria | Follow Douglas Street to the Exit #14 - Sooke Road turn-off. Stay in the left of the two exit lanes. Follow Veterans Memorial Parkway to Latoria Road, and turn right. We are immediately on your left. The trip should take about 25-30 minutes from Victoria's Inner Harbour.
. Driving | From Vancouver and the Lower Mainland: The car ferry (BC Ferries) that crosses Georgia Strait from Tsawwassen Ferry terminal in Vancouver to Swartz Bay on Vancouver Island takes about 1 hour and 35 minutes. The journey offers amazing views of the surrounding islands and ocean. The drive from Swartz Bay terminal to Victoria is approximately 40 minutes. Follow Highway 17 south to exit 7 - McKenzie Road. Right on McKenzie for 2km. Turn right on Highway 1 and follow to Exit 14 Sooke. Stay in the left of two exit lanes. Follow Veterans Memorial Parkway 6.5 km to Latoria Road and turn right.
Flying | Flights from Vancouver International Airport to Victoria leave regularly and take only 15 minutes to fly to Victoria International Airport. Shuttle buses and taxis are available at the airport to transport you to historic downtown Victoria. As well, helicopter and float plane services fly from downtown Vancouver to Victoria.
PLEASE ARRIVE 30 MINUTES EARLY This gives you time to register, practice and most of all, socialize.
NO PERSONAL ALCOHOL PERMITTED Our licensed facility provides a variety of beverages through our Refreshment Centre and two Refreshment Carts.
DRESS CODE IN EFFECT Relaxed dress code. Comfortable golf attire, such as shirt, pants or shorts and suitable footwear is required. Multiple layers encouraged as weather can change quickly. Steel Spikes not allowed.
PLEASE RESPECT CLUB PROPERTY, EQUIPMENT & OTHER GOLFERS Play safe and have fun! Guests and/or conveners will be responsible for any damage to equipment or individuals.
We look forward to hosting you at your upcoming event! In the meantime, please take a moment to review the following “house rules” which will provide you with important information prior to your arrival:
EVENT GUEST
INFORMATION
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 17
Tournament Convener is responsible for communicating Terms/Conditions of O.V. Golf Club to the players.
Confirmation: Guaranteed minimum number of guests is required 5 days prior to your event. The guaranteed number is not subject to reduction. On the day of an event, if there is a discrepancy in the number of people attending, we shall deem the larger number correct.
SHOTGUN TOURNAMENTS:
1. Food and Beverage: All shotgun start events must include a food and beverage component.
2. Payment Terms: The host agrees to pay a deposit of 25% of the estimated invoice. The deposit confirms the event reservation. The host agrees to pay the remaining balance within 30 days after the event. Olympic View reserves the right to cancel the reservation if deposit terms are not met.
3. Player Minimum: The minimum guaranteed number of players is 16 and maximum 144. Course exclusivity is only offered for a minimum of 120 paid golfers. Confirmed final MINIMUM number of golfers that will be charged to the event must be given 5 days in advance.
4. Power Carts: O.V.G.C. has the capacity to offer power carts for a full field of 144 players. This does not include any extra carts for volunteers, photographer, etc. 60 days notice is required for additional power carts to be ordered (in a minimum load of 7 carts) and will cost $560 + 12% GST/PST = $627.20/load. Prices are Supplier’s posted cost and are subject to change without notice.
5. On Course Setup: O.V.G.C. has the ability to offer tournament course set up in the form of tents, tables and chairs. 14 days notice is required for all course set up needs. Any requests made thereafter cannot be guaranteed. A la carte prices for on course set up are as follows: Tent set up/take down: $25 each; Table set up/take down (includes linen): $10 each; cooler with ice: $10 each. There is no charge for Sponsor sign placement and registration area set up.
ALL TOURNAMENTS:
1. Cancellation Policy: You may cancel your event up to 120 days prior for a refund of deposit. Deposit will be forfeited if cancellation is made less than 120 days in advance. Deposit refunds will be subject to a 10% administration fee. Confirmation of final MINIMUM number of golfers that will be charged to the event must be given 5 days in advance.
2. Weather/Rescheduling: Tournaments will be deemed playable unless course management closes the course. In the event of closure and at the discretion of course management, the golfing portion of the tournament will be rescheduled, funds reimbursed or gift certificates given. The banquet portion will be held regardless of weather unless suitable alternative arrangements can be made with course management.
3. Draw Sheet: The group draw sheet and any special requirements, such as club rentals, are needed at least 5 days prior to the function date. Groups must play in a foursome format only.
4. Signage, Displays: The Olympic View Event Coordinator must be consulted regarding any signage or displays to be used on the property by the organizer or guests. Any use of nails, staples, glue or any like materials is not permitted on any walls, doors or ceilings. Decoration clean up is the responsibility of function organizer. Golf Course sponsor signage must be received at least 48 hours prior to tee off. The O.V.G.C. will place signs on the course. Please provide specific instructions. All signs must be free standing. All signs must be promptly picked from Olympic View within a week after the event.
5. Taxes: 5% Federal Goods and Services Tax applies to all food, beverages, labour, service charges and room/equipment rental(s). 7% Provincial Sales Tax applies to all equipment rentals. 10% Provincial Liquor Tax applies to all alcoholic beverages.
6. Service Charges: All food & beverage services are subject to a 15% service charge.
7. Health Regulations: Food or beverage must not be brought onto the property of O.V.G.C. Any food and beverage sponsored products must be approved by course management. Due to health regulations, leftover food or beverage may not leave the property after an event.
TERMS & CONDITIONS
Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com Page 18
8. Menu Selection: Menu selection is required 30 days prior to your function. In the event that any of the guests in your group has food allergies, you shall inform us of the names of such persons and the nature of their allergies, in order that we can take the necessary precautions when preparing their food. We undertake to provide on request, full information on the ingredients of any items served to your group. Should you not provide the names of the guests and the nature of their food allergies, you shall indemnify and hold us forever harmless from, and against, any and all liability or claim of liability for any personal injury that does not occur as a direct result of our negligence or the negligence of any of our representatives. Menu prices subject to change without notice.
9. Hosted Accounts: Groups providing a hosted event must designate and identify one individual who has charging authority. All items to be included by the host must be signed for by that individual.
10. Liability: O.V.G.C. reserves the right to inspect and monitor your event and discontinue services to all guests in the case of any violations of Club policy or Provincial law. You will be held responsible for any damage to property or equipment caused by either yourself or your guests. Should O.V.G.C. discontinue service to any or all of your guests, you shall remain liable for all amounts owed to the Club. O.V.G.C. assumes no responsibility for any loss or damage to goods, property, and/or equipment brought into the facility by the organizer and guests.
11. Dress Code: is relaxed. Comfortable golf attire, such as shirt, pants or shorts and suitable footwear is required. Multiple layers are encouraged as weather can change quickly. Steel Spikes not allowed.
12. Pace of Play: Player Assistants have full authority to maintain our pre-determined pace-of-play expectations. Failure of groups to maintain our pace-of-play could result in groups being asked to advance to next hole. For shotgun starts, be prepared to add 30-60 minutes to the regular pace-of-play. We recommend discussing ways for improving pace-of-play with our Event Coordinator.
13. Power Cart Waiver: I promise to hold Olympic View free and harmless from any claims of any nature whatsoever that may arise through my or my golf groups’ use of a golf power cart. I represent that I and my golf group is familiar with the use of a golf power cart and can operate and control the same. I agree to pay for any damages done to my or my golf groups’ golf cart for the duration of this agreement and authorize any damages to be charged to the credit card number below.
14. Music: SOCAN (Society of Composers, Authors and Music Publishers of Canada) and RESOUND (not-for-profit music licensing company dedicated to obtaining fair compensation for artists and record companies) require that the users of music obtain SOCAN/RESOUND licenses to perform, or authorize others to perform, copyright music in public. The required license fee for an event with music will be charged based on the guidelines set out by SOCAN, RESOUND and the Copyright Act of Canada. An event in the Olympic Ballroom is $93.57. An event in Forester's Restaurant or Lounge is $65.78 (all pricing includes tax). This fee will be added to all events that include live music or DJ performances
15. Photography: Olympic View may use photographs taken during the event for social media or other promotional purposes, without financial compensation. Please check this box if you do not want photographs from your event being used for this purpose.
TERMS & CONDITIONS
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OLYMPIC VIEW GOLF CLUB
643 Latoria Road, Victoria, BC, Canada, V9C 3A3
Tel 250.474.3673 | Toll-free 1.800.446.5322 | Fax 250.474.4001
Doug Grieve: [email protected] |olympicviewgolf.com
@olympicviewgolf