goals programs goal alignment - housing and... · 2 days ago · to stabilize neighborhoods by...

2021-2022 Proposed Budget Wichita, Kansas

FOCUS AREAS

KEEPING WICHITA SAFE

GROWING WICHITA’S ECONOMY

BUILDING DEPENDABLE INFRASTRUCTURE

LIVING WELL

WICHITA: A WELL-RUN CITY

MISSION

To stabilize neighborhoods by administering various affordable housing programs and providing well-being services to help residents break cycles of poverty.

GOALS A. Increase and preserve the supply of housing in order to maintain affordability for residents earning at or below

80% area median income

B. Reduce urban blight within the neighborhood revitalization areas

C. Build coalitions among public and private entities

D. Market housing and community services programs to increase opportunities for low and moderate income resi-

dents.

E. Increase the number of program participants that attain self-sufficiency.

PROGRAMS GOAL ALIGNMENT

1. Housing Services…..………………………………………………………………...

2. Community Investment..…………………………………………………………….

3. Wichita Sedgwick County Community Action Partnership (WSCCAP)……..…

4. Administration……………………………………………...…………………………

5. Homelessness Assistance………………………………………………………….

A, E

A, B, C

C, E

C, D

A, E

DEPARTMENT DESCRIPTION: The Housing and Community Services Department (HCSD) is a public service organiza-

tion with 58 FTE staff that provide assistance to households earning at or below 80% of area median income and are in need of well-being services. The federal government supplies 92 percent of the program and operating costs necessary to stabilize com-munities, which is the reason why there are income limitations. Income eligible residents may take advantage of a menu of services aimed to invest in impoverished areas in order for area residents to live well. Signature programs include community investments, community action, housing services and homelessness assistance. The Department also enters into funding agree-ments to provide assistance to businesses who provide needed goods and services in eligible low-to-moderate income neighborhoods and areas. High priority activities through 2024 will consist of infrastructure, infill housing development and homeownership, home repair, and public services including youth programming, domestic violence shelter services, and neighborhood assistance.

KEY OUTCOME MEASURES Benchmark 2017 Actual

2018 Actual

2019 Actual

2020 Target

2021 Target

Housing Affordability (Price of a One Bedroom Apartment)

$575 $575 $609 $630 $630 $640

Participating Landlords in the Housing Choice Voucher Program

600 N/A N/A 669 700 700

Outside Capital Leveraged as a Percentage of Total Funding for New Low-Moderate income Housing: Owner-Occupied

65% 65% 57% 55% 61% 61%

Number of Individual and Family Development Participants Earning Wages above the Federal Pov-erty Level

55 60 66 94 70 95

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REVENUES AND EXPENDITURES POSITIONS / FTE

2019 Actual

2020 Adopted

2020 Revised

2021 Proposed

2022 Projected

General Fund $165,968 $212,536 $152,031 $0 $231,703

Grant Funds 26,650,378 22,591,145 33,380,916 29,165,222 27,690,308

Homelessness Assistance Fund 318,846 382,736 382,736 382,736 382,736

REVENUES $27,135,192 $23,186,417 $33,915,683 $29,547,958 $28,304,747

Salaries and Benefits $4,281,414 $5,277,864 $4,913,969 $4,965,290 $5,262,602

Contractuals $22,621,653 $17,777,273 $23,277,801 $23,119,751 $22,528,529

Commodities $178,375 $84,280 $156,670 $155,970 $156,670

Capital Outlay $0 $0 $0 $0 $0

Other $53,750 $47,000 $5,567,243 $1,306,947 $356,945

EXPENDITURES $27,135,192 $23,186,417 $33,915,683 $29,547,958 $28,304,746

POSITIONS / FTE 58 / 57.25 58 / 57.25 58 / 57.25 58 / 57.25 58 / 57.25

* Position changes were due to the Department Reorganization starting in the 2018 Revised Budget.

** Three vacant positions will be eliminated in the 2019 Revised Budget, partially due to the Rental Assistance Demonstration program.

EXPENDITURES BY PROGRAM 2021

Proposed Page

Reference

1. Housing Services $21,631,217 167

2. Community Investments $6,119,266 168

3. Wichita Sedgwick County Community Action Partnership (WSCCAP) $1,414,739 169

4. Administration $0 170

5. Homelessness Assistance $382,736 171

TOTAL EXPENDITURES $29,547,958

DEPARTMENT HIGHLIGHTS: The Department of Housing and Community Services provides a wide array of services

ranging from employment training to rental assistance, and is primarily supported by federal grants. The grants awards can fluc-tuate, which can make it difficult to sustain and improve local services. Concerted efforts to ensure full assignment and utilization of Housing Choice Voucher program resources are expected to result in an increased administrative allotment. Housing and Community Services has been involved with ongoing Zero-Based Budget (ZBB) review regarding such items as coordination of building maintenance, grounds maintenance, and custodial services, public computer and technology training, and other interde-partmental concerns. The 2019 Revised Budget includes a reduction of 3 vacant positions due to preparation of the Rental Assistance Demonstration (RAD) program and changes in the Wichita Sedgwick County Community Action Partnership (WSCCAP) program. RAD is a vol-untary program of the Department of HUD. Since 2014, RAD allows Public Housing Authorities (PHAs) to recapitalize properties using financing products and private partnerships. The RAD program provides PHAs 20 year operating subsidy contracts to com-plete needed improvements. WHA was accepted into the RAD program in September 2017. The 2020 Adopted Budget is pre-pared with the anticipation of RAD conversion occurring in the latter half of the 2019. General Fund support is now funding two administrative positions including the Director and a clerical staff.

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2019 Actual

2020 Adopted

2020 Revised

2021 Proposed

2022 Projected

Grant Funds $20,878,562 $16,581,573 $22,261,394 $21,631,217 $21,662,030

REVENUES $20,878,562 $16,581,573 $22,261,394 $21,631,217 $21,662,030


Contractuals $2,393,709 $2,721,861 $2,746,397 $2,838,165 $2,905,424

Commodities 18,370,343 13,844,212 18,743,242 18,692,862 18,656,416

Capital Outlay 114,510 15,500 100,190 100,190 100,190

Other 0 0 0 0 0

EXPENDITURES 0 0 671,565 0 0

POSITIONS / FTE $20,878,562 $16,581,573 $22,261,394 $21,631,217 $21,662,030

PROGRAM DESCRIPTION: The Housing Services program offers programs funded through the U.S. Department of Housing and

Urban Development (HUD) to address inequities and barriers to obtain affordable rental housing as well as programs that target the homeless veteran population.

ACTIVITY DESCRIPTION: WHA Property Management staff complete plans that establish rules and regulations, personnel,

approve schedules, budgets and set priorities for operation. WHA owns 578 units: 352 Single-Family, 176 Low and High Rise, and 50 Garden Walk-ups. WHA provides 24-hour maintenance service in addition to performing capital and unit conversions for special accommodations, security for high rises, parks and play grounds areas, and briefing families on maintaining their residence. WHA staff strive for resident satisfaction by involving participants with decision relative to rules and regulation, bimonthly meetings, and measuring satisfaction through feedback. WHA is converting its entire portfolio to Project Based Rental Assistance (PBRA) through the Rental Assistance Demonstration (RAD) pilot program in the latter half of the 2019 calendar year. At the time of conversion, a private firm will provide property management services for an extended period of time but not less than 15 years. Case Management - Wichita Housing Authority (WHA) program staff manage a caseload portfolio of over 2,900 subsidized families for Housing Choice Voucher (HCV) and over 100 families for the Family Self Sufficiency program (FSS). Program services include referral to community agencies as needed, which can build upon each person/family’s unique strengths and address needs. The Family Self Sufficiency (FSS) program was created to help empower Housing Choice Vouchers participants to become economically self-sufficient. Public Housing programs provide millions of dollars in Rental Assistance to eligible income facilities, elderly and disable persons to provide access to affordable, decent, safe, and sanitary housing in the private market or within the City of Wichita’s housing stock.

FOCUS GOAL ACTIVITIES

Wichita: A Well-Run City A. Housing Supply 1. Property Management

Living Well E. Increase Self-Sufficiency 2. Case Management

3. Rental Assistance

VISION

Public resources will be optimized in order to perform property management, case management, and rental assistance activities that achieve policy results.

PERFORMANCE MEASURES Benchmark 2017

Actual 2018

Actual 2019

Actual 2020

Target 2021

Target GOAL

Alignment

Public Housing Occupancy Rate 97% 98% 97% 66% 50% 0% A

Households Participating in Family Self-Sufficiency Program

125 150 150 127 200 200 E

Percentage of Vouchers Redeemed During the Reporting Period

92% 97% 95% 100% 100% 100% E

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2019 Actual

2020 Adopted

2020 Revised

2021 Proposed

2022 Projected

Grant Funds $4,817,081 $5,068,624 $9,277,931 $6,119,266 $4,888,251

REVENUES $4,817,081 $5,068,624 $9,277,931 $6,119,266 $4,888,251


Contractuals 3,452,036 3,270,904 3,742,094 3,682,976 3,111,693

Commodities 46,244 52,280 52,280 52,280 52,280

Capital Outlay 0 0 0 0 0

Other 0 0 4,006,546 847,881 172,590

EXPENDITURES $4,817,081 $5,068,624 $9,277,931 $6,119,266 $4,888,251

POSITIONS / FTE 10 / 10.00 10 / 10.00 10 / 10.00 10 / 10.00 10 / 10.00

* Position changes are due to the Department Reorganization.

PROGRAM DESCRIPTION: The Community Investments is responsible for the administration of federal funds for housing and

community development programs that strengthen the City of Wichita and its neighborhoods. Federal funds are expended in accordance with the City’s Consolidated Plan, which details programs and activities that the City will undertake to help revitalize, stabilize and maintain its neighborhoods. Program activities are carried out through department staff, other City departments and non-profit organizations.

ACTIVITY DESCRIPTION: Public Services utilize Community Development Block Grant (CDBG) funds to perform the services

necessary to carry out activities that will preserve and improve the physical, social, and economic health of Wichita’s low/moderate income neighborhoods through a process of citizen engagement and services leading to self-sufficiency. The department also has formal agreements with non-profits to carry out youth crime prevention and enrichment activities as well as provide domestic violence shelters. Home Improvement is designed to assist owner-occupied households within the Wichita city limits. The maximum amount of the Emergency Home Repair Loan and Grant assistance an applicant can receive during the contract year is $5,000. Program assistance is provided in the form of an interest-free deferred loan for a period of five years, when the project cost exceeds $1,000. In 2019, the City was awarded a lead abatement grant which will target housing units built prior to 1978 and will prioritize low to moderate income families who have children under six years old who are confirmed to have an Elevated Blood Level (EBL). The City will partner with Sedgwick County and utilize contracted vendors to perform lead abatement activities during the three year grant period. HOME Ownership is provided through HOME funds in the form of development subsidy loans to qualifying for-profit and non-profit organizations to develop affordable single-family housing.

VISION

Community Investments will secure and direct federal funds toward initiatives that provide housing and public services as well as infrastructure improvement to strengthen neighborhoods and enhance the quality of life for low-income residents of Wichita.


Living Well C. Build Coalitions 4. Public Services

B. Reduce Blight 5. Home Improvement

Growing Wichita’s Economy A. Housing Supply 6. Home Ownership


Actual 2018

Actual 2019

Actual 2020

Target 2021

Target GOAL

Alignment Number of Victims of Domestic Violence Provided Safe Shelter

500 968 853 813 750 750 C

Number of New Low to Moderate Income Housing Units Completed

12 17 14 16 14 14 A

Number of Housing Units Rehabilitated 175 202 176 157 175 175 A

168



2019 Actual

2020 Adopted

2020 Revised

2021 Proposed

2022 Projected

Grant Funds $954,735 $940,948 $1,854,206 $1,414,739 $1,140,027

REVENUES $954,735 $940,948 $1,854,206 $1,414,739 $1,140,027

Salaries and Benefits 409,829 606,446 558,996 590,996 582,173

Contractuals 473,845 272,002 402,578 361,177 369,999

Commodities 17,311 15,500 3,500 3,500 3,500


Other 53,750 47,000 889,132 459,066 184,355

EXPENDITURES $954,735 $940,948 $1,854,206 $1,414,739 $1,140,027

POSITIONS / FTE 5 / 5.00 5 / 5.00 5 / 5.00 5 / 5.00 5 / 5.00

* One Family Development Specialist was added in the 2019 Adopted Budget and is eliminated in the 2019 Revised Budget.

PROGRAM DESCRIPTION: The Wichita Sedgwick County Community Action Partnership (WSCCAP) administers the CSBG

program for Wichita and Sedgwick County residents at or below 125% of Federal Poverty Level. CSBG is an entitlement grant from the U.S. Department of Health and Human Services that makes this program possible. CSBG funding is designed to alleviate the causes and conditions of poverty in communities. The City of Wichita has served as a Community Action Program (CAP) for the City and Sedgwick County for more than 30 years and receives approximately $940,000 in CSBG funds. Staff administer signature services such as, job readiness training, job placement, and financial literacy counseling. WSCCAP also has agreements with the Park and Recreation Department for youth enrichment activities and a non-profit to assist eligible individuals with basic health care needs.

ACTIVITY DESCRIPTION: The Individual and Family Development (IFD) Program is managed by the WSCCAP and is designed

to help individuals and families overcome the barriers that prevent self sufficiency. The largest barrier is lack of employment. The City allocates CSBG funds for employment and training programs focusing on local emerging and competitive industries to increase the earning potential of persons by securing stable employment, leading to financial independence and strengthening the local workforce. The WSCCAP also administers the City of Wichita’s Youth Employment Services, which provide summer youth employment opportunities to youths age 14-17 that receive rental assistance from the Wichita Housing Authority. The program provides job readiness and soft skills training to prepare the next generation ‘s workforce. WSCCAP provides Healthcare Access through a contractual agreement with the Central Plains Health Care Partnership’s Project Access, CSBG funds are used to provide prescription medications, prescribed durable medical equipment, and monitoring services for eligible uninsured residents of Sedgwick County. Project Access coordinates the health care needs of Wichita area low-income individuals with medical service providers willing to provide the care at no or reduced cost.


Living Well E. Increase Self Sufficiency 7. Individual and Family Development

C. Build Coalitions 8. Youth Enrichment

9. Healthcare Access

VISION

The Wichita Sedgwick County Community Action Partnership will be a facilitator for residents seeking to break cycles of poverty.


Actual 2018

Actual 2019

Actual 2020

Target 2021

Target GOAL

Alignment

Percentage of Clients Employed 50% 50% 58% 27% 65% 65% B

Number of Clients Receiving Case Management Services

255 208 271 394 325 350 B

Job Readiness Trained Individuals 100 84 93 267 225 225 B

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2019 Actual

2020 Adopted

2020 Revised

2021 Proposed

2022 Projected

General Fund $165,968 $212,536 $152,031 $0 $231,703

REVENUES $165,968 $212,536 $152,031 $0 $231,703

Salaries and Benefits $159,075 $204,117 $144,180 $0 $223,318

Contractuals 6,584 7,419 7,151 0 7,685

Commodities 309 1,000 700 0 700


Other 0 0 0 0 0

EXPENDITURES $165,968 $212,536 $152,031 $0 $231,703

POSITIONS / FTE 2 / 2 2 / 2 *2 / 2 *0 / 0 2 / 2

* The Department Director will be partially granted funded in the 2020 Revised and fully grant funded in the 2021 Proposed Budgets: 30% to Public Housing, 30% to Housing Choice Voucher (HCV), 20% to Community Investments, and 20% Wichita Sedgwick County Community Action Partnership (WSCCAP). The Department Director will be partially grant funded in the 2022 Projected budget in the same manner as the 2020 Adopted Budget: 15% to Community Investments and 10% to WSCCAP. The Clerk II position will be fully grant funded in the 2020 Revised and 2021 Projected Budgets: 20% to Public Housing, 70% to Housing Choice Voucher (HCV), 5% to Community Investments, and 5% to WSCCAP.

PROGRAM DESCRIPTION: The Housing and Community Services Department has business agreements with federal and state

agencies to deliver programs. Nearly 100 percent of the department’s budget comes from the U.S. Departments of Housing and Urban Development as well as Health and Human Services. Staff is responsible for complying with all applicable statutory and regulatory requirements. The department has four divisions which consists of the Wichita Housing Authority’s Public Housing; Section 8 Housing Choice Voucher Program (HCVP); the Wichita Sedgwick County Community Action Partnership; and Community Investments.

ACTIVITY DESCRIPTION: Strategic Services - The department has the fiduciary responsibility to administer federal programs in

accordance with federal statutory and regulatory requirements. All funding sources require plans of action. Boards and Committees assist staff in the development, planning, implementation and evaluation of various department programs. Boards and Committees include the Community Services Block Grant (CSBG) Review Committee, the Grant Review Committee (GRC) for Community Investments, the Wichita Housing Authority Tenant Advisory Board for Public Housing, and the Program Coordinating Committee (PCC) for the Housing Choice Voucher Family Self-Sufficiency program. Reporting and Compliance - The business agreements executed with federal agencies have affirmative covenants. These contracts require periodic reporting. Staff conducts onsite monitoring to ensure sub-recipients are providing services and deliverables to eligible target populations pursuant to federal guidelines. To determine the effectiveness of the public resources, staff evaluate the sub-recipient’s ability to meet program deliverables. Management and Guidance - Each funded project must meet national objectives and strategic goal identified in the Five-Year Consolidated Plan. The department’s management team provides support and guidance to department staff to ensure federal programs are administered effectively.


Wichita: A Well-Run City C. Building Coalitions 10. Strategic Planning

D. Market Programs 11. Boards and Committees

12. Reporting and Compliance

13. Management and Guidance

VISION

The Housing and Community Services Department will administer federal programs at an exemplary level, free from waste fraud and abuse.

PERFORMANCE MEASURES Benchmark 2017 Actual

2018 Actual

2019 Actual

2020 Target

2021 Target

GOAL Alignment

Public Housing Assessment System Scores - Management

25 25 18 N/A N/A N/A A

Number of Housing Units Completed with Public Financial Assistance

14 17 14 16 14 14 A

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PROGRAM DESCRIPTION: The City has adopted a Five-Year Consolidated Plan, which identifies services for the homeless as a

priority need in our community. This priority need is addressed through the expenditure of federal Emergency Solutions Grant (ESG) funds, which are made available to the City by the U.S. Department of Housing and Urban Development (HUD). Funding for ESG grants is authorized through the Homeless Emergency and Rapid Transition to Housing (HEARTH) Act of 2009, and includes specific provisions and objectives. In 2006, the Wichita City Council and the Sedgwick County Commission authorized the Task Force on Ending Chronic Homelessness (TECH). The task force conducted research and presented recommendations to the governing bodies in March 2008. As a result, the Housing First program was created. It was agreed that the cost of the rental subsidies would be split between the City and Sedgwick County with the City administering the program.

ACTIVITY DESCRIPTION: Funding for Shelter Services is utilized to improve the number and quality of emergency shelters for

homeless individuals and families by assisting with the operation of shelters and to provide essential services to shelter residents. Homelessness Prevention activities aim to rapidly re-house homeless individuals and families; and prevent families and individuals from becoming homeless. The target population of this activity are those who are at imminent risk of homelessness.

VISION

Homelessness Assistance provides housing and related services to chronically homeless individuals, while promoting stability and self sufficiency.


Living Well A. Housing Supply 14. Shelter Services

E. Increase Self-Sufficiency 15. Homelessness Prevention


2019 Actual

2020 Adopted

2020 Revised

2021 Proposed

2022 Projected

Homelessness Assistance Fund $318,846 $382,736 $382,736 $382,736 $382,736

REVENUES $318,846 $382,736 $382,736 $382,736 $382,736

Salaries and Benefits $0 $0 $0 $0 $0

Contractuals 318,846 382,736 382,736 382,736 382,736

Commodities 0 0 0 0 0


Other 0 0 0 0 0

EXPENDITURES $318,846 $382,736 $382,736 $382,736 $382,736

POSITIONS / FTE 0 / 0.00 0 / 0.00 0 / 0.00 0 / 0.00 0 / 0.00


Actual 2018

Actual 2019

Actual 2020

Target 2021

Target GOAL

Alignment

Number of Housing First Clients at Year-End 60 56 53 56 64 64 B

Cost per Housing First Client: Rent and Utilities

$6,000 $5,387 $6,723 $5,694 $6,400 $6,400 B

Percentage of Client Exits that are Positive 80% 64% 56% 62% 65% 65% B

171


Total Authorized Positions/Full-Time Equivalents = 58 / 57.25 FTE (1.75 FTE) 4

Community Investments

10 / 10 FTE 1, 3

Community Services

Block Grant Review

Committee

Homelessness Assistance

0 / 0 FTE

1 Non-locally funded positions

2 The Department Director is included within Administration.

3 The Assistant Director is included within Community

4 Grant funded temporarily in 2021.

Housing Choice Voucher

21 / 21 FTE 1

WSCCAP

5 / 5 FTE 1

Administration Public Housing/ RAD

2 / 2 FTE 2 (1.75 FTE)

4 20 / 19.25 FTE 1

Assistant Director of Housing

& Community Services 1, 3

City Manager

Assistant City Manager

Director of Housing &

Community Services 1, 2, 4

172


Authorized Positions Range 2019 2020 2021 Authorized Positions Range 2019 2020 2021

Department Director 1 E82 1 1 1 Rehabilitation Specialist II 2625 3 3 3

Assistant Department Director 1D72 1 1 1 Administrative Aide II 1623 1 1 1

Housing Manager 2 1C52 3 3 3 Electrician II 2623 1 1 1

Senior Management Analyst 1C44 1 1 1 Heating & Air Conditioning Mechanic 2623 1 1 1

Program Coordinator 1C44 1 1 1 Neighborhood Inspector I 2623 4 4 4

Inspection Supervisor 1C43 1 1 1 Account Clerk III 1621 2 2 2

Senior Fiscal Analyst 1C43 1 1 1 Secretary 2619 3 3 3

Senior Housing Specialist 1C43 5 5 5 Storekeeper 2619 1 1 1

Accountant 1C41 1 1 1 Maintenance Worker 2 2617 5 5 5

General Maintenance Supervisor I 2 1C41 3 3 3 Clerk II 1 2615 2 2 2

Management Analyst 1C41 1 1 1 Clerk I 2613 1 1 1

Program Specialist 1C41 3 3 3 Building Attendant (PT- .625%) 8609 2 2 2

Family Development Specialist 1925 3 3 3 TOTAL AUTHORIZED POSITIONS 58 58 58

Housing Specialist 1925 6 6 6 General Fund 1 2 2 0

Rehabilitation Loan Specialist 1625 1 1 1 Federal/State Grant Fund 56 56 58

1 The Department Director and one Clerk II are grant funded temporarily in 2021.

2 Three positions are on hold due to transition of the RAD program: Housing Manager, one General Maintenance Supervisor, and one Maintenance Worker.

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2021-2022 Proposed Budget Wichita, Kansas 174

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