goal setting, data access, professional development, and technical assistance update on...
TRANSCRIPT
![Page 1: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/1.jpg)
Goal Setting, Data Access, Professional Development, and
Technical AssistanceUpdate on Institutional Effectiveness
Randy Beach, At Large Representative, ASCCC
Julie Bruno, Vice President, ASCCC
Barry Gribbons, Deputy Chancellor, College of the Canyons
Theresa Tena, Vice Chancellor, Institutional Effectiveness
![Page 2: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/2.jpg)
Overview• IEPI Overview• Lessons Learned from Year One• Updates• Indicators• Technical Assistance – Partnership Resource
Teams• Professional Development• Policy and Practice
• What’s Next?• Questions and Comments
![Page 3: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/3.jpg)
What is IEPI?• Institutional Effectiveness Partnership
Initiative• Leadership• Executive Committee• Advisory Committee
• Components• Indicators• Technical Assistance• Professional Development• Policy and Practice
![Page 4: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/4.jpg)
Lessons Learned
How did it go?What worked?What didn’t?
What could be better?
![Page 5: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/5.jpg)
Lessons Learned
• Great Depth of Expertise from within the System• Strong willingness to help and receive help• Positive Partnership Resource Team
training and experiences• Challenges resulting from CEO Turnover• Adjust logistics, especially college
preparation for a team
![Page 6: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/6.jpg)
Lessons Learned• Increase PRT pool, especially with CBO
and MIS/IT• Emerging workshop structure• Hosted at colleges when possible • Encourage teams• Present promising practices• Focus on developing plans
• Great Response to Seed Grants, though slower requests than expected
![Page 7: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/7.jpg)
Context for Indicator Framework
• Statutorily required• Board of Governors adopted Year-One
framework March 16, 2015• All 112 colleges adopted goals framework
and set goals by June 30, 2015• Indicator Portal was created:
https://misweb.cccco.edu/ie/DistrictSelect.aspx
![Page 8: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/8.jpg)
Indicators: Year 1
Student Achievement • Completion
– Prepared– Unprepared– Overall
• Remedial Rate– Math– English– ESL
• CTE Completion Rate• *Course Completion Rate• Degrees• Certificates• Transfers
Accreditation Status*Accreditation Status
Fiscal ViabilitySalary and BenefitsFTESAnnual Operating Excess/Deficiency*Fund BalanceCash Balance
State and Federal Programmatic Compliance*Overall Audit Opinion
![Page 9: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/9.jpg)
Context for Indicator Framework
• Indicators useful in informing PRT visits• Colleges/Districts gauge their progress for
internal planning purposes
![Page 10: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/10.jpg)
Indicators: Year 2
• Course Completion Rate: Change to Fall from Annual• College Choice: Unprepared / Basic Skills• College Choice (Additional Optional)• Audit Separate into Three
![Page 11: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/11.jpg)
Indicators: Year 2Student Outcomes • Completion
– Prepared– Unprepared– Overall
• Remedial Rate– Math– English– ESL
• CTE Completion Rate• Course Completion Rate• College Choice
Unprepared/Basic Skills• Degrees• Certificates• Transfers
• Accreditation Status• Accreditation Status• Fiscal Viability• Salary and Benefits• FTES• Annual Operating
Excess/Deficiency• Fund Balance• Cash Balance• State and Federal
Programmatic Compliance
• Audit Opinion Financial• State• Federal
Any Category:Optional: College Choice
![Page 12: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/12.jpg)
Indicators: Year 3• Access
• Participation Rate: Traditional plus GIS• Percent of Students Who Apply Registering
• Employment and Wage Data• CTE Outcomes Survey• EDD Data
• Dozens of Additional Indicators to Help with Internal Planning
• Limit the Number of Required Targets• Disaggregations• Pilot Visualizations
![Page 13: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/13.jpg)
Technical Assistance• Partnership Resource Teams (PRTs)
• Made up of peers (faculty, administrators, classified professionals)
• Utilize the “Appreciative Inquiry” Approach• Strive to be positive, constructive, and solution-
oriented• Provide assistance without judgment or
predetermined courses of action• Provide an opportunity to brainstorm ideas and
share challenges with peers.• Underlying governance and resource issues surface
and become evident• Are a professional development opportunity for
volunteers statewide
![Page 14: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/14.jpg)
Technical Assistance• Visit 1: Gathering Information and Establishing
Scope• Visit guided by the letter of interest
• Visit 2: Helping the College Develop Its Innovation and Effectiveness Plan• Based on interviews and review of materials
provided (AI) relevant to the letter of interest;
• Visit 3 and Any Subsequent Visits: Following Up• Manner of follow-up based on the needs of the
college
• Wrap-Up and Evaluation
![Page 15: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/15.jpg)
Technical Assistance• 31 institutions selected to receive
technical assistance by Partnership Resource Teams• Spring 2015 cohort includes 8 institutions • Fall 2015 cohort includes 15 colleges, 1
center, and 1 district• Spring 2016 cohort includes 6 institutions• Seven of the ten colleges currently with
accreditation sanction being served by PRTs
![Page 16: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/16.jpg)
Technical Assistance• A pool of more than 230 subject matter
experts from within CCC system to populate PRTs. Application link:• IEPI PRT Resource Pool Faculty Survey• PRT Training occurs twice each year,
through a webinar and two face-to-face workshops
![Page 17: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/17.jpg)
Technical Assistance• Requests for help• Integrated planning at all levels, with
resource allocation• SLO and SAO assessment, reporting,
improvement, and integration with institutional planning• Using student success and achievement data
for improving decision-making and institutional effectiveness• Enrollment management
![Page 18: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/18.jpg)
Technical Assistance• Requests for help• Delineation of function between college and
district• Technology tools for monitoring and
management of institutional effectiveness processes• Improvement of governance, decision-
making, and communication• Fiscal management and strategies
![Page 19: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/19.jpg)
Partnership Resource TeamFaculty observations • Lessons Learned
• “AHA!” moments
• Institution visits – what was the most helpful observation to your institution?
• Suggestions going forward?
![Page 20: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/20.jpg)
Professional Development Goals
• Disseminate effective practices to deliver outstanding educational programs and results to students
• Identify pitfalls to avoid
• Provide regional workshops
• Provide access to an Professional Learning Network supplemented by regional workshops and webinars
![Page 21: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/21.jpg)
Professional Development• Through September 2015, total of more than
1,000 participants at IEPI-sponsored workshops• Six “What is IEPI/Framework of Indicators”
workshops • Six Student Support (Re)defined workshops• Two Enrollment Management workshops
• Coming Attractions• Additional Student Support (Re)defined
Workshops• Integrated Planning• Diversity in Hiring• Inmate Education• California Conservation Corps• Audit and Fiscal Issues
![Page 22: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/22.jpg)
Professional Development• Online Clearinghouse• Coordinated by Success Center for
California Community Colleges with TTIP South • Pulls together hundreds of resources by
topic (e.g., integrated planning, SLO assessment, board governance, etc.), highlighting exemplary practices• Will include system-wide calendar and other
features • Anticipated release, November 2015
![Page 23: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/23.jpg)
Policy and Practice• Initiation of a communication plan and
collection of successful college practices to share with other California Community Colleges
• Proposal to conduct research to see what we can learn from reviewing IE practices and standards used in other states
• Proposal to develop a list (or rubric) of best practices in areas identified in Letters of Interest.
• Proposal to form a community of practice for ALOs or College Accreditation Liaison Officers and Chairs
![Page 24: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/24.jpg)
What Makes This Work?• Constituent Group Engagement• Quality Workshops and Technical
Assistance• Seed Grants• Voluntary, Not Required• Collaboration Across Institutions and
Groups• Commitment to Advancement
![Page 25: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/25.jpg)
What’s Next?
![Page 26: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/26.jpg)
Next Steps
Given 2015-16 budget augmentation ($2.5 M to $17.5 M) and Chancellor’s Office additional 6 new staff: • Expand number of colleges, districts, and
centers served• Adopt Year-Two IEPI goals framework by
Board of Governors at November 2015 meeting
![Page 27: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/27.jpg)
Next Steps
• Roll out of IEPI Strategic Communications— ensure colleges/districts and external audiences understand value and benefits of IEPI• Establish a voluntary Community of
Practice focused on colleges/districts visited by Partnership Resource Teams. IEPI set a goal to have the first multi-day cohort in Spring 2016
![Page 28: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/28.jpg)
Next Steps• $12 M to identify and disseminate
effective practices—Board of Governors to award RFP at November 2015 meeting• Develop content/materials• Dedicate staff to develop content and
coordinate activity• Deploy resources to disseminate content—
in person, online, regional• Support the Professional Learning Network• Evaluate the activity
![Page 29: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/29.jpg)
Questions and Comments?
![Page 30: Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative,](https://reader036.vdocuments.us/reader036/viewer/2022070415/5697c0301a28abf838cdac39/html5/thumbnails/30.jpg)
Resources• ASCCC• Chancellor’s Office Institutional Effectiveness Division • IEPI Report• IEPI – College of the Canyons• Indicators Portal • Student Success Center• Professional Learning Network• Emails
• Randy Beach – [email protected] • Julie Bruno – [email protected]• Barry Gribbons – [email protected]• Theresa Tena – [email protected]