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GM Last update: 6/4/2018 Grants Management reports

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Page 1: GM - it.northwestern.edu · 6/4/2018  · Returns Direct Costs, F&A, and Total Costs by Project ID. It can be run for a specific date range by Department, PI, or Award ID. The direct

GM Last update: 6/4/2018

Grants Management reports

Page 2: GM - it.northwestern.edu · 6/4/2018  · Returns Direct Costs, F&A, and Total Costs by Project ID. It can be run for a specific date range by Department, PI, or Award ID. The direct

NU Report Inventory – GM Page 2

Table of Contents Click on a report name to navigate directly to that page. GM011 - Sponsored Research Expenditures Report .................................................................................................................................................................. 4

GM014 - F&A Revenue Offset Setup Report ................................................................................................................................................................................ 6

GM023 - Multi-Project Summary ...................................................................................................................................................................................................... 8

GM026 - Project Information Lookup Report .............................................................................................................................................................................. 10

GM030 - Award Amount Expected ................................................................................................................................................................................................ 12

GM033 - Project Account Summary .............................................................................................................................................................................................. 14

GM035 - Industry Clinical Trial Activity Report ........................................................................................................................................................................... 17

GM044 - Sponsored Project Portfolio ........................................................................................................................................................................................... 19

GM045 - Sponsored Project Budget Statement ......................................................................................................................................................................... 22

GM047 - Milestone (Deliverable) Report ...................................................................................................................................................................................... 26

GM049 - Aging Submitted Proposals ............................................................................................................................................................................................... 28

GM052 - Faculty Proposal Activity ................................................................................................................................................................................................ 30

GM054 - Negotiation Notes Report ............................................................................................................................................................................................... 33

GM055 - Negotiation Status Report .............................................................................................................................................................................................. 35

GM057 - Faculty Award Activity ..................................................................................................................................................................................................... 37

GM059 - Proposed and Funded Cost Share ............................................................................................................................................................................... 41

GM060 - Active Awards - All Roles ............................................................................................................................................................................................... 44

GM063 - Sponsor Trends: Awards ................................................................................................................................................................................................ 46

GM064 - Monthly Award Detail ....................................................................................................................................................................................................... 48

GM065 - Proposals Summary by Sponsor Type ........................................................................................................................................................................ 52

GM066 - Proposals Summary by Management Area ................................................................................................................................................................ 53

GM067 - Awards Summary by Management Area .................................................................................................................................................................... 57

GM068 - Awards Summary by Sponsor Type ............................................................................................................................................................................. 60

GM070 - Awards with Required Cost Sharing ............................................................................................................................................................................ 62

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NU Report Inventory – GM Page 3

GM071 - Monthly Proposal Detail .................................................................................................................................................................................................. 65

GM072 - Award Analysis .................................................................................................................................................................................................................. 68

GM073 - Proposal Success Rate ................................................................................................................................................................................................... 71

GM074 - Proposal Analysis ............................................................................................................................................................................................................. 73

GM084 - Completed Awards within Three Years - All Roles ................................................................................................................................................... 77

GM085 - Pending Proposals - All Roles ....................................................................................................................................................................................... 79

GM086 - Projects Balances Report ............................................................................................................................................................................................... 81

GM090 - Award Projection Report ................................................................................................................................................................................................. 85

GM091 - Sponsor Payments Received Report ........................................................................................................................................................................... 88

GM092 – Subcontract Monitoring Report ..................................................................................................................................................................................... 91

GM093 – Cost Share Commitment Status ................................................................................................................................................................................... 95

GM094 – Cost Share Journal Details ........................................................................................................................................................................................... 97

GM095 – Clinical Trial Actuals Balance Report ......................................................................................................................................................................... 99

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NU Report Inventory – GM Page 4

GM011 - Sponsored Research Expenditures Report Returns Direct Costs, F&A, and Total Costs by Project ID. It can be run for a specific date range by Department, PI, or Award ID. The direct costs on this report may vary from the GM045 - Sponsored Project Budget Statement because this report does NOT include budget-checked expenses that have not yet been approved. Navigation: School > Sponsored Programs Management

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NU Report Inventory – GM Page 5

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GM014 - F&A Revenue Offset Setup Report Contains the current demographic data to validate the correct recovery department and percentage has been setup. Navigation: School > Sponsored Programs Management

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NU Report Inventory – GM Page 7

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GM023 - Multi-Project Summary This report presents summary award and project data in order to facilitate budgetary and expenditure oversight at the award level for multi-project grants and confirm that the sum of the project budgets is equal to the awarded amount. Navigation: School > Sponsored Programs Management

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NU Report Inventory – GM Page 9

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GM026 - Project Information Lookup Report Gives departments the ability to look up active Projects by department ID or project ID. Specifically, Recharge Centers can determine whether expenses can be charged. Report returns basic demographic data on a project such as Department, Title, PI, and Begin/End Dates. Navigation: School > Sponsored Programs Management

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GM030 - Award Amount Expected Analysis of awarded proposals that are active during a selected time period by breaking down dollars by funding received, funding by anticipated out years, and funding by option years. Navigation: InfoEd_Reports > Projected Proposal/Award Trends

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NU Report Inventory – GM Page 13

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GM033 - Project Account Summary Distributed by the central offices to notify PI’s and Business Managers that the Award and Project have been set up in PeopleSoft and spending can begin on the project as well as notifying them of key changes to existing projects. Basic demographic data about the Award and Project is displayed along with the posted budget amounts broken out by Account and Activity. Real-time report. Navigation: School > Sponsored Programs Management

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GM035 - Industry Clinical Trial Activity Report Shows clinical trial activity by Fiscal Year, Sponsor, Department and PI. The activity displayed compares the Total Maximum Award Amount to the Cumulative Expenses to the Total Cash Received. Navigation: School > Sponsored Programs Management

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GM044 - Sponsored Project Portfolio Used by PI’s, Department Administrators, and ASRSP to view budget balances by project and by project/budget category. Navigation: School > Sponsored Programs Management

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GM045 - Sponsored Project Budget Statement Used by PI's, Dept. Admins, and ASRSP to review the status of direct and indirect expenditures against the total budget amount along with project demographic data. Navigation: School > Sponsored Programs Management

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Project drill through (GL076):

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GM047 - Milestone (Deliverable) Report Used by department administrators and PIs in tracking upcoming deliverable due dates to assist in meeting sponsor and institutional requirements. Navigation: School > Sponsored Programs Management

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GM049 - Aging Submitted Proposals Analysis of the proposals that are pending for a PI, school, or department. Sorted by the number of days since submitted, the report gives the ability to see a list of proposals which may not have been funded. Navigation: InfoEd_Reports > Proposal Aging

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GM052 - Faculty Proposal Activity Proposal activity for a specified group of faculty. Navigation: InfoEd_Reports > Faculty Group Proposals/Awards

Select next to configure additional prompts for your report or finish to view results.

Left side:

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Right side:

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GM054 - Negotiation Notes Report Status and note history of the contract negotiations between Northwestern and the sponsor for a particular proposal. Real-time report Navigation: InfoEd_Reports > Negotiation Notes

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GM055 - Negotiation Status Report List of proposals with all associated contract negotiations along with the most recent status, comment and comment date. Navigation: InfoEd_Reports > Negotiation Notes

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GM057 - Faculty Award Activity Award activity for a specified group of faculty. Navigation: InfoEd_Reports > Faculty Group Proposals/Awards

Select next to configure additional prompts for your report or finish to view results.

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Left side:

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Right side:

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GM059 - Proposed and Funded Cost Share Proposals with requested and funded cost sharing. Navigation: InfoEd_Reports > Cost Sharing

Select next to configure additional prompts for your report or finish to view results.

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Left side:

Right side:

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GM060 - Active Awards - All Roles Part of the Current, Pending and Completed Support package. All awards for a chosen researcher (any role) that are active during a chosen budget period. The total direct costs, total costs, and effort for the award are displayed along with the total funded for the project. Navigation: InfoEd_Reports > Current, Pending, and Completed Support

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GM063 - Sponsor Trends: Awards Comprehensive view of the funding of a proposal as well as an indication of competitiveness across the university. The report displays the total proposed amount and the lead PI's year 1 effort and compares the dollars to the total funded and the lead PI's year 1 awarded effort. Navigation: InfoEd_Reports > Projected Proposal/Award Trends

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Drills to:

Drills to:

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GM064 - Monthly Award Detail Comprehensive list of all grants and contracts awarded over a time period. Navigation: InfoEd_Reports > Annual/Monthly Reports

Select next to configure additional prompts or finish to view your report.

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Left side:

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Right side:

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GM065 - Proposals Summary by Sponsor Type Comparison of the count and dollar total of proposals submitted in a selected month, by sponsor type, as well as a year to month comparison for three fiscal years. Navigation: InfoEd_Reports > Annual/Monthly Reports

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GM066 - Proposals Summary by Management Area

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Comparison of the count and dollar total of proposals submitted in a selected month, by department, as well as a year to month comparison for three fiscal years. Navigation: InfoEd_Reports > Annual/Monthly Reports

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GM067 - Awards Summary by Management Area Comparison of the count and dollar total of awards received in a selected month, by management area, as well as a year to month comparison for three fiscal years. Navigation: InfoEd_Reports > Annual/Monthly Reports

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GM068 - Awards Summary by Sponsor Type Comparison of the count and dollar total of awards received in a selected month, by sponsor type, as well as a year to month comparison for three fiscal years. Navigation: InfoEd_Reports > Annual/Monthly Reports

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GM070 - Awards with Required Cost Sharing Awards from US sponsors with required cost sharing. Navigation: InfoEd_Reports > Cost Sharing

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Select next to configure additional prompts for your report or finish to view results.

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GM071 - Monthly Proposal Detail Comprehensive list of all proposals submitted over a time period. Navigation: InfoEd_Reports > Annual/Monthly Reports

Select next to configure additional prompts or finish to view your report.

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GM072 - Award Analysis Total number of awards and total awarded by school. The first drill through provides the ability to see the total number of awards and total awarded by department. The second drill through gives the detailed award information related to the query. A broad range of prompts allow for specific or wide ranging queries. Navigation: InfoEd_Reports > Proposal/Award Trends

Select next to configure additional prompts for your report or finish to view results.

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Drills to:

Drills to:

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GM073 - Proposal Success Rate Proposal success rate, measured by the percentage of proposals funded divided by the number of proposals submitted to sponsors over a specified time period. Navigation: InfoEd_Reports > Proposal/Award Trends

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Drills to:

Drills to:

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GM074 - Proposal Analysis Total number of proposals and total proposed by school. The first drill throughs provide the ability to see the total number of proposals and total proposed by department. The second drill through gives the detailed proposal information related to the query. A broad range of prompts allow for specific or wide ranging queries. Navigation: InfoEd_Reports > Proposal/Award Trends

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Drills to:

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Drills to:

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GM084 - Completed Awards within Three Years - All Roles Part of the Current, Pending and Completed Support package. All awards that have been completed within the past there years from a chosen date for a research are displayed. Navigation: InfoEd_Reports > Current, Pending, and Completed Support

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GM085 - Pending Proposals - All Roles Part of the Current, Pending and Completed Support package. All proposals that are still pending for a research are displayed along with the year 1 requested effort and total proposed dollars.

Navigation: InfoEd_Reports > Current, Pending, and Completed Support

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GM086 - Projects Balances Report Similar to GM044 Sponsored Project Portfolio, but with added data fields including ASRSP GCFA Name, Award ID/ Sponsor ID, Start and End dates. Navigation: School > Sponsored Programs Management

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Left side:

Right side:

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GM090 - Award Projection Report This report contains InfoEd awarded direct and indirect budgets prorated to a fiscal year value based on the award status, period start and end dates. Includes Clinical Trial awards with a billing method of “As Incurred”. The amounts are then totaled for the fiscal year time frame. This report does not include fixed price clinical trials or actual NUFinancials expenses. Navigation: InfoEd_Reports > Projected Proposal/Award Trends

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GM091 - Sponsor Payments Received Report This report presents details of payments received by contract, with a breakout by project. Payment activity includes all forms of payments as well as a subset of write-offs and other maintenance items. Note: For converted non-clinical awards, payment data prior to December 2008 is not available.

Navigation: School > Sponsored Programs Management

Second page of Optional Prompts:

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GM092 – Subcontract Monitoring Report The GM092 includes a complete list of fully-executed subcontracts, with current status for funding, disbursement, and burn rates (percent disbursed). Subcontracts will not be listed on the report until the IE Executed date is populated in InfoEd.

Navigation: School > Sponsored Programs Management

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Second page of Optional Prompts:

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Right side of Report:

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GM093 – Cost Share Commitment Status Presents revenue and expense data from NUFinancials Commitment Control for sponsored projects with cost sharing. It grants users a multi-year view of budget, revenue and expense on cost share funds, which elsewhere is available only on a single fiscal year basis. It also provides a comprehensive view of all departments committing cost share funds to a given sponsored project. Navigation: School > Sponsored Programs Management

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GM094 – Cost Share Journal Details Presents a detailed list of revenue transfers made to support cost share expenditures, as well as budget journals used to establish revenue budgets for departments contributing funds to support the cost sharing. It may be run independently or via a drill on project id from the GM093. Navigation: School > Sponsored Programs Management

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GM095 – Clinical Trial Actuals Balance Report Used by PI’s, Department Administrators, Schools, and ASRSP to review the actual balances for Clinical Trial contracts by fiscal year end and inception-to-date on direct cost expenses with and without F&A, Encumbrances, payments received, budget amount and Open A/R along with some contract demographic data. Navigation: School > Sponsored Programs Management

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