glsa board meeting – january 12, 2015glsa board meeting – february 9, 2015 agenda items: call to...

GLSA Board Meeting – January 12, 2015

Agenda Items:

Call to Order - 8:10 PM

In attendance: Board members: Larry Sachs, Elise Leese, Al Kalman, Ralph Hodosh, Horst Fatschel, GregHogarty Staff: Michael Zovistoski Guests: Dan Herchenbach, Roy Lucke

Additions and Corrections to Agenda

Approval of November 2014 Minutes add 8 after "one 1-day Grade" under Referees 2015 Clinics– motion by Horst, second by Ralph, passed unopposed

Approval of December 2014 Minutes no formal meeting, therefore no minutes to approve

Treasurers Report motion by Ralph, second by Horst, passed unopposed

Recreational Program Horst believes player count is around 1000

Competitive Program indoor training started this week a few of the FC 1974 teams attended showcases and some players have had contact with collegecoaches

Adult League Program one fall team is short due to an individual player NSF check

Referees in process of scheduling microsoccer clinics

Tournaments Quaker renewed deal with Fire and will have Invitational here in August again

LTSC Report Building

oFinal items all work is done and all payments made additional items to consider

outside lighting around building security cameras overriding interior fire lights

GLSA Office sign on order for over door Dan is working on checklist for converting old concession stand to ref shed

Fieldso turf management

New Business Turf

oCounty has now said they would consider turf permeable so we could use void space detention tocollect water under field for controlled drainage; there is also a sand vein under Field 1oNext steps are to look into financing options and meet with turf companiesoMichael and Dan met with Kathleen O'Connor and she'd like to be kept up to speed with eachstep

Old Business potential sponsorship on training tees

o no longer pursuing at this time

Good of the Order

Executive Session motion to enter Executive Session made by Greg, second by Al, passed unopposed motion to exit Executive Session made by Al, second by Ralph, passed unopposed

Adjournment Motion made by Horst, second by Greg, passed unopposed - adjourned 10:23 PM

GLSA Board Meeting – February 9, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Greg Hogarty, Al Kalman, Ralph Hodosh, Horst Fatschel, ClydePorter, Elise Leese (late) Staff: Nancy Harger, Michael Zovistoski Guests: Dan Herchenbach, Jim Dash


Approval of January 2015 Minutes motion to approve made by Ralph, second by Porter, passed unopposed

Treasurers Report motion to approve made by Horst, second by Porter, passed unopposed

LTSC Report Site upgrades

oGame Day Coordinator space is 85% complete; has heat and alarmso office building needs to have window protection installedo additional Strike Guard alert strobes to be installedo power gate plan being worked; so far we can only have 1 full drive gate; concern about snowblocking functionalityo fence surrounding LP gas tanks to be installedowe have been charged $730 by Simplex Grinnell; Dan to investigate - should be covered underwarrantyo need additional emergency box key


Recreational Program 1207 players, 124 teams to date opening weekend is April 18 need to discuss Fall 2015 fees coaches clinic is March 24 coaches meeting was January 28th; good attendance

Competitive Program opening weekend is April 11 indoor training continues some teams traveling to college showcases

Adult League Program nothing going on

Referees clinics scheduled and set up - sign-up ongoing

Tournaments taking applications for Libertyville Cup; ideal is 365 teams but 400 possible looking to draw out of state teams Springfield sending 20 teams developing relationships with out of state clubs

New Business Office internet still slow (can't even support stamp machine software)

o physical line is operating at capacityoComcast asking for $13,000 for new lines to be run from WinchesteroDan spoke with AT&T tech and said fiber to complex would be easy, just needed go aheado currently have contract with Nationwide Access Oneo long discussion on how to best get fiber to office decision: empower Gina to contact AT&T and Comcast about actual cost to run fiber; Chapel(church next door) is fiber

Still no faxomachine moved to Gina's house

Annual meetingo set for Monday, March 9 at 7:30 PM at Indoor Sports Complex with regular meeting to follow motion made by Porter, second by Ralph, passed unopposed

Turf updateo Larry and Michael met with a few vendors regarding next stepso questions to be asked/answered: What is in ground survey? Due diligence, boring for coresamplesoHarris Bank has some concerns and special covenantsoGLSA can't do anything to jeopardize LTSC lease with townshipo discussion: costs? $25K for boring, turf only $635K, site work???oKathleen O'Connor was a little upset about not being in the loop and decision has to go throughher board; Jim disagreeso spoken with bank that has finances Barrington field projectomotion to approve up to $30,000 for survey, soil boring and due diligence contingent onPresident's discretion and evaluation made by Al, second by Porter, passed unopposed

2015 Budget Michael presented proposed budget - no fee increases included but they will be discussed in April

oDurable Goods budget vs. actual is off motion to approve made by Porter, second by Al, passed unopposed

Old Business

Good of the Order

Executive Session

Adjournment motion by Horst, second by Porter, passed unopposed

GLSA Board Meeting – March 9, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Al Kalman, Ralph Hodosh, Horst Fatschel, Clyde Porter Staff: Gina Wessel, Nancy Harger, Michael Zovistoski Guests: Dan Herchenbach, Roy Lucke


Approval of February 2015 Minutes tabled due to not submitted by Greg

Treasurers Report Al will present names for new auditor at April meeting motion to approve made by Horst, second by Porter, passed unopposed

Recreational Program 1255 players to date, approx. 124 teams, coaches assigned, 5 Rec Plus teams Coaches clinic March 24

Competitive Program a couple of weeks left for indoor training hopefully outside first full week of April Cincinnati showcases canceled due to weather another showcase this weekend and 3 teams headed to Indy following weekend

Adult League Program

Referees Grade 9 clinic was held March 7, as was one day entry level Grade 8 certification class microsoccer clinics will be March 18 & 21

Tournaments accepting applications for Libertyville Cup hoping for an increase in higher level and out of area teams

LTSC Reporto still snow covered and frost is deep; long way to go before fields will be playableo all building releases are signed and all payments have been made

Site upgradeso LTSC approved purchase of security cameraso conversion of old concession stand to game day center is almost completeo still exploring electric gate for entranceo LTSC has been looking for a back-up Toro 580 mower for heavy growing season; found one for$13,000 (up to $80,000 new) - would like approval from GLSA to purchase using Durable Goods funds motion by Elise to spend up to $14,000, second by Al; passed unopposed


New Business Michael Slago, father of 4, has interest in joining Board

Old Business Office internet/phones/fax motion to authorize up to $20,000 for construction by Comcast and Computers Nationwide contract

termination, pending legal approval; made by Elise, second by Horst, passed unopposed

Good of the Order

Executive Session not needed

Adjournment Motion made by Horst, second by Porter, passed unopposed; adjourned 8:34 PM

GLSA Board Meeting – April 13, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Al Kalman, Ralph Hodosh, Horst Fatschel, Clyde Porter Staff: Gina Wessel, Nancy Harger, Michael Zovistoski Guests: Dan Herchenbach, Roy Lucke, Michael Slago


Approval of February 2015 Minutes tabled due to not submitted by Greg

Approval of March 2015 Minutes corrections - fix Nancy's last name under Staff Attendance; change "sue" to "due" in Cincinnatishowcase line under Competitive Program motion to approve amended minutes made by Horst, second by Ralph, passed unopposed

Treasurers Report motion to approve by Ralph, second by Horst, passed unopposed Al has person in mind for auditor and will contact him after April 15

Recreational Program 1290 kids, 124 teams Kids Day Spring 2015

owill be May 16, with a couple of bounce houses Fall 2015 fees

o $125 fee ($115 Early bird in May, $50 late fee July 1) Season will run Sep. 12 - Nov. 1

Competitive Program outdoor training began, with limitations, on time! got a few games in on opening weekend (Sunday) 2015-16 fees

oMichael has worked out what each age group/division is paying per hour; will come up withincreases to make fees more equitable across the program with FC 1974 high school teams asbasis and seeing smallest increase

Adult League Program 8 teams, games starting April 28

Referees 44 new referees (several are certified); 162 total microsoccer clinics were well attended (57 total)

Tournaments 235 teams so far for Libertyville Cup (target is 350)

LTSC Report hosting fewer LHS games in the coming years - they plan to put in a game field at the Brainerd site AYSO numbers are also down purchased and have new tractor mower approved last month Site upgrades

o old concession stand conversion to Game Day Coordinator/Ref shed is complete; nothing willhappen to old ref shed until summero LTSC will work on a landscaping plan for front of buildingo asphalt in Field 1 lot will be fixed soono lightning system is in and operational; remote sites need to be wired (entrance will hopefully bedone by weekend)o security system cameras have been purchased and will be installed after lightning system

Fieldso coaches need to make sure they are following restrictions given to them by LTSC and Michaelo turf management goal is to have entire complex core aerated by Libertyville Cup (too soft to even do spikeaerating now)

New Business

Old Business Comcast installation should be around $9000; work will hopefully begin in next couple of weeks

Good of the Order

Executive Session

Adjournment motion by Horst, second by Porter, passed unopposed; adjourned 9:51 PM

GLSA Board Meeting – May 12, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Ralph Hodosh, Horst Fatschel, Clyde Porter, Al Kalman Staff: Gina Wessel Guests: Dan Herchenbach, Roy Lucke, Michael Slago


Approval of February 2015 Minutes motion by Horst, second by Porter, passed unopposed

Approval of April 2015 Minutes motion by Porter, second by Horst, passed unopposed

Treasurers Report motion to approve by Porter, second by Elise, passed unopposed Auditor updateo Al hasn't had a chance to talk to person he's thinking of

tax exempt statuso Al will follow up with Dennis

Recreational Program weather has caused two Saturday cancellations so season will now go through June 13

Competitive Program HS Girls tryouts are under way - FC 1974 teams were announced today, Premier tryouts are thisweekend weather and field conditions have caused numerous practice and game cancellations

Adult League Program

Referees

Tournaments 382 teams for Libertyville Cup

LTSC Report durable goods expense for $832.46 for paint sprayer to redo lines in parking lots

omotion by Al, second by Horst, passed unopposed Site upgrades Fields

o turf management fields are still too wet to aerate; grass is growing so quickly all time is being spent mowing sprayed for weeds over the last week seeding is complete

New Business

June meeting dateoTuesday, June 16

Monthly meeting dayo second Tuesday of the month

Old Business turf update: Larry and Roy met with the township; Kathleen expressed some concerns

o next step is request to make a presentation to the full board more fully explaining the situation

Good of the Order

Executive Session

Adjournment motion made by Horst, second by Porter, passed unopposed; adjourned 9:10 PM

GLSA Board Meeting – June 16, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Ralph Hodosh, Horst Fatschel Staff: Michael Zovistoski Guests: Dan Herchenbach, Roy Lucke, Michael Slago


Approval of May 2015 Minutes add Al Kalman to attendance motion to approve amended minutes by Horst, second by Ralph, passed unopposed

Treasurers Report no report due to Al's absence Auditor suggestions

Recreational Program final day of Spring season was June 13 970 players to date for Fall uniform pick-up will be Aug. 25

Competitive Program 2 FC 1974 teams going to USYSA Regionals (U15 and U18 boys) all FC 1974 teams playing in US Club Regionals here and in Waukegan June 26 - 29 a few HS teams (both Premier and FC 1974) will be attending showcases over the summer tryouts are complete for 2015-16; down 1 team

Adult League Program no missed games for spring season 7 teams for summer session starting July 7

Referees need to set dates for microsoccer clinics; will be in August

Tournaments Libertyville Cup went well - will have full report next month US Club June 26 - 29 Quaker Showcase August 14 - 16


o attempt will be made to move old ref shed in early July; 1st phase will be to move it to field 18/19parking lot; if it survives that trip, will start the permit and foundation pouring process to put it behindthe heated garageo going to add signage around complex Field 15 - Founder's Field thank you to Lurvey's for providing landscaping magnetic board showing individual field closures, changes update master field map weather proof and hang old plaques that were recently found

Fieldso turf management whole complex is seeded and top dressed where needed 40% core aerated, dragged and sanded

New Business

Old Business

Good of the Order

Executive Session

Adjournment motion by Horst, second by Greg, passed unopposed; adjourned 8:55 PM

GLSA Board Meeting – July 14, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Al Kalman, Ralph Hodosh, Horst Fatschel, GregHogarty, Clyde Porter Staff: Michael Zovistoski, Nancy Harger Guests: Dan Herchenbach, Roy Lucke, Michael Slago

Additions and Corrections to Agenda Treasurer's report should be April & May instead of May & June

Approval of June 2015 Minutes motion by Horst, second by Ralph, passed unopposed

Treasurers Report April & May 2015 motion by Porter, second by Ralph, passed unopposed Auditor suggestions person Al's been talking to wants to see latest LTSC audit to include them in the quote

Recreational Program 1300 players to date, approx. 130 teams coach material pick-up will be Aug. 25 season will run Sep. 12 - Nov. 7 On-line Coach training

oJeff and Michael will investigate

Competitive Program U15 Girls FC 1974 playing in US Club Nationals this weekend; all other teams are done for 2014 -2015 season

oGLSA will give the team up to $3000

Adult League Program rain out streak ended last Tuesday, so summer season started Thursday

Referees microsoccer clinics are Aug. 12 & 15

Tournaments Michael presented Libertyville Cup report - went very well overall, net income up Octoberfest will not be as big as last year - Waukegan is not available for 2nd site so going back toMundelein and hopefully Dymond US Club went well; good competition, increase in number of teams


omoving of ref shed has been approved by township; move will start after Comcast installed on-site(Jimmy wireless antenna is currently on ref shed)oSE light pole at Field 18 will have remote light for lightning system; other lights are on Field 8/9shelter, old concession stand/new game day building, and at entrance

Fieldso grass is growing wello no need for watering, but mowing and painting costs are upo turf management aerating update all fields have been core aerated once, second round will be finished tomorrow

quite a bit of over seeding done; waiting for new grass to be well-established beforeaddressing weeds

New Business Board vacancies

omotion made by Horst to accept Ralph Hodosh's resignation from Director of Referees position,second by Greg, passed unopposedomotion made by Al to elect Ralph Hodosh to Vice President postion, second by Porter, passedunopposedomotion made by Porter to accept Al Kalman's resignation from Treasurer position, second byHorst, passed unopposedomotion made by Ralph to elect Al Kalman to Director of Referees postion, second by Porter,passed unopposedomotion made by Porter to elect Michael Slago to Treasurer postion, second by Al, passedunopposed

Old Business

Good of the Order

Executive Session


GLSA Board Meeting – August 11, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Al Kalman, Ralph Hodosh, Horst Fatschel, GregHogarty, Clyde Porter, Michael Slago Staff: Michael Zovistoski, Gina Wessel Guests: Dan Herchenbach, Roy Lucke


Approval of July 2015 Minutes motion by Al, second by Ralph, passed unopposed

Treasurers Report motion to approve by Porter, second by Horst, passed unopposed Auditor proposal

o discussion centered on when to switch to new auditor; decision was it's best to keep currentauditor for 2014 and use new one for 2015omotion by Al to keep current auditor (Pasquesi Sheppard LLC) for 2014, second by Mike S.,passed unopposed

Gina will call Dennis to get him in as soon as possible to complete 2014

Recreational Program Sunday, July 19 coaches training was moved to GLSA office because indoor complex was closed(our meeting was confirmed on their schedule) On-line Coach training update

o no report

Competitive Program going great, per Gina FC 1974 training started last week, Premier started yesterday FC 1974 teams will be playing in Quaker Invitational this weekend, all club early seasontournaments start the following weekend

Adult League Program summer season is under way Baxter wants to pay by credit card but they only use American Express; they want us to accept it.

oAnswer is no, Greg will have them contact Gina to try to set up direct deposit

Referees microsoccer clinics are tomorrow and Saturday

Tournaments Octoberfest registration is open

o some discussion on alternate sites for remote fields

LTSC Report Site upgrades Fields

o turf managemento over all fields look good; center of 3 grew in well, 10 not as wello first application of herbicide complete, second will be done after Octoberfest

ash trees in middle of entrance road will be coming out (emerald ash borer)

New Business

Old Business Comcast update - confusion over which side of the road the line is supposed to go on; need toremark utilities

Good of the Order

Executive Session motion to enter Executive Session made by Al, second by Ralph motion to exit Executive Session by Al, second by Porter


GLSA Board Meeting – September 8, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Al Kalman, Ralph Hodosh, Horst Fatschel, MichaelSlago, Greg Hogarty, Clyde Porter Staff: Michael Zovistoski, Gina Wessel, Nancy Harger Guests: Dan Herchenbach, Roy Lucke

Additions and Corrections to Agenda add October meeting date under New Business

Approval of August 2015 Minutes motion to approve by Horst, second by Al, passed unopposed

Treasurers Report tabled approval until October due to incomplete bank statements Dennis will be in to do 2014 audit on September 21

Recreational Program 1375 players season starts this weekend funding for Kids Day bounce houses

o likely date is Oct. 3omotion by Al, second by Ralph, not to exceed $700 for inflatables, passed unopposed

Spring 2016 feeso $99 Nov. - Jan. ($89 early bird Oct.), $50 late fee after Feb. 1, $60 buyouto season will run April 16 - May 21

Fall uniforms, future inventory problems at Adidaso 4 teams still missing jerseysoMichael is trying to get to the bottom of this issue - is it Adidas or Soccer 2000?

Competitive Program league games start this weekend teams are wrapping up early season tournaments this weekend in Springfield USSF will be moving to birth year teams for Fall 2016

oU8 and younger moving to 4 v 4 on 30 by 20 field, 4 x 6 goals Michael would like to keep Rec in line - have 1st & 2nd grade play 4 v 4

oU9/U10 7 v 7, U11/U12 9 v 9

Adult League Program Fall season scheduled to start this week (night one rained out tonight); 4 summer make-up gamesrained out last week and will be rolled into fall schedule Multiple teams still owe money from summer; one still owes from Spring Discussion on how to get adults paid prior to season starting; no firm solution reached

Referees number of referees is down - only 23 new microsoccer refs; overall 60 microsoccer, 80 patched will try to advertise more (Constant Contact to membership)

Tournaments 383 teams applied to Octoberfest; deadline was last Friday so now just deciding if we can handlethem all will use Fremont, 2 fields at Dymond, HS turf for 4 games on Saturday


o signs are taking longer than expected Fields

o turf management currently very wet (closed today) hopefully can tackle weeds by end of week (dry and cooler)

o issues repeated footfalls in same areas of some fields leaving Coerver goals in unsafe locations/positions

Concession stand freezer is not working; will be looked at Friday to see if itneeds to be replaced

New Business October meeting date - keep it Oct. 13

Old Business Comcast is in the building; just waiting on router to be installed to be operational - hopefully in nextweek or so

Good of the Order

Executive Session

Adjournment motion by Horst, second by Porter, adjourned 9:55 PM

GLSA Board Meeting – October 13, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Ralph Hodosh, Horst Fatschel, Mike Slago, GregHogarty, Al Kalman Staff: Gina Wessel, Nancy Harger, Michael Zovistoski Guests: Dan Herchenbach, Jim Dash


Approval of September 2015 Minutes motion to approve by Horst, second by Mike, passed unopposed

Treasurers Report motion to approve by Al, second by Ralph, passed unopposed Mike has been working with Dennis and Al to bring everything up to date have tax exempt number again

Recreational Program going well, half way through season pictures will be available this weekend (Oct. 17)

Competitive Program going well, half way through Premier season pictures will be available next weekend (Oct. 24) waiting for more info from leagues before making decisions on birth year change implementation Fundraising

o a team approached us about selling gift cards as a fundraiser; it has to go through a 501 c3organization so it would have to go through GLSA. Therefore, needs to be offered to all teams soneed to work out logistics but Board supports moving forward

Adult League Program Fall season started Sep. 15 (1st week was canceled by weather); lost a couple of other days, too,but have managed to work most games in; should still finish by end of Oct.

Referees not enough referees; leagues and schools are having the same issue

Tournaments great weather for Octoberfest - just over 400 teams a few computer glitches with inputting scores that need to be worked out by Lib Cup too few volunteers overall going forward all volunteers must be at least 18 (21 for parking/traffic/maintenance) - issues withnumber and performance of HS workers


o got a little beat up with tournament but should bounce backo turf managementoOct. 22 - Larry and Michael are giving a presentation to the township board on turf field

New Business Nancy will be retiring at the end of January

Old Business

Good of the Order

Executive Session

Adjournment motion by Horst, second by Greg, passed unopposed; adjourned 9:33 PM

GLSA Board Meeting – November 10, 2015

Agenda Items:


In attendance: Board members: Larry Sachs, Elise Leese, Ralph Hodosh, Horst Fatschel, Mike Slago, GregHogarty, Al Kalman, Clyde Porter Staff: Gina Wessel, Michael Zovistoski Guests: Dan Herchenbach, Jim Dash

Additions and Corrections to Agenda add December meeting date and location under New Business

Approval of October 2015 Minutes add "at least" before 18 for volunteer age under Tournaments

omotion to approve amended minutes made by Ralph, second by Horst, passed unopposed

Treasurers Report motion to approve by Porter, second by Horst, passed unopposed

Recreational Program 650 players registered for spring to date (early bird window has passed) Fall dates will be Aug. 27 - Oct. 23 (play 2 games on Kids Day weekend)

Competitive Program Premier season ends this weekend FC 1974 U16 Boys and U15 - U17 girls will be attending CASL in late Nov/early Dec. U15 FC 1974 Girls won State Cup (1st Girls' State Cup title in club history) Libertyville HS Varsity Boys are IL 3A Champs; Carmel HS finished in 3rd place at 2A Fundraising

o gift card program update meeting Thurs.11/12 to discuss next steps

Still waiting on leagues to meet and provide direction on birth year change

Adult League Program Fall season ended last Thursday

Referees area assignors meeting this weekend - one topic will be how to recruit more referees

Tournaments


o turf management east side is top dressed will start core aerating after the weekend

oTurf presentation to township moved to Nov. 12

New Business December meeting date and location

oDec. 8 at 7:30 pm at Hitz

Old Business

Good of the Order

Executive Session motion to enter Executive session made by Horst, second by Al, passed unopposed; enteredExecutive Session at 9:25 PM motion to come out of Executive Session made by Greg, second by Porter, passed unopposed,came out of Executive Session 9:50

Adjournment motion by Horst, second by Al, passed unopposed, adjourned 9:53 PM

glsa board meeting – january 12, 2015glsa board meeting – february 9, 2015 agenda items: call to...

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