gloria salmon, kathe harrison, mandy harrison
DESCRIPTION
2012-2013 LSA DIVISIONAL AFFAIRS Faculty Recruitment Overview. Gloria Salmon, Kathe Harrison, Mandy Harrison. August 7, 2012 August 9, 2012. Agenda. Welcome & Introductions Overview of Recruitment Posting & Advertising Person Specific Hires Pool Reports - PowerPoint PPT PresentationTRANSCRIPT
Gloria Salmon, Kathe Harrison, Mandy Harrison
August 7, 2012August 9, 2012
2012-2013 LSA DIVISIONAL AFFAIRS
FACULTY RECRUITMENT OVERVIEW
AGENDA Welcome & Introductions Overview of Recruitment Posting & Advertising Person Specific Hires Pool Reports Candidate Selected / Proposal to
Hire Worksheet Junior & Senior Approval Process Offer Worksheets Joint Appointments What is an MOU? Issuing the Offer Letter Candidate’s Decision & Regents
Approval Candidate Accepts – Next Steps Candidate’s Start Date – Key Info Teaching Academy Contact information &
Questions?2
OVERVIEW OF RECRUITMENT
Starts with a need in your unit to add or replace faculty Position requests submitted in April, EC reviews in
May, and approvals sent to units in June.
Approved or authorized position is assigned a position # by the College
Positions normally budgeted at the junior level, which for AY 2012-13 is at a salary rate of $90,000
There is a surcharge for faculty recruits with a hiring salary > 90K (usually a senior position) requires 1.5 position ftes
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POSTING & ADVERTISING
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Approved faculty positions must be posted on eRecruit
Ads must be approved by the Dean’s office prior to placing ad: Sample ad in Appendix 3, pg 16 Send draft ad to Kathe or Mandy We check for required language (page 3)
Ad may be placed with conditional wording if prior to EC approval of position
Use “pending authorization” or “we anticipate,” etc.)
POSTING & ADVERTISINGPerson Specific Hire – What is it??
Target of opportunity – no search process No authorized position – no existing
position # Requires Executive Committee approval
like any other hire – follow standard procedures
Still requires a pool report No Ethnicity/Gender Survey Need Waiver of UM posting
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POOL REPORTS & APPLICANT DATALSA Pool Report used to record applicants’ ethnicity & gender (Appendix 4, pgs 17-19)
Primary purpose - meets Federal requirements The LSA ethnicity/gender survey is required – results of
survey are recorded on the Pool Report 1) Unit requests Dean’s Office [email protected] to initiate survey
at & provide unit with URL2) Unit sends acknowledgement e-mail (Page 18) to applicants with URL.
Responses go the Divisional AD Exec Secretaries. 3) Units contact the Exec Secretary for survey results in order to
prepare Page 2 of the Pool Report
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POOL REPORTS & CAMPUS VISITSSecondary purpose – mechanism for approval of campus visit reimbursements Approval by the Divisional Associate Dean
required before candidates are invited to campus (see policy page 4)
All senior candidates must be scheduled to meet with the Divisional Associate Dean during their visits – Contact the Executive Secretary
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CANDIDATE SELECTED
Recommend units use checklist for internal tracking (Appendix 1, pg 14)
Solicit reviewers using template letter (Appendix 6, pgs 22-23 – senior hires only)
Dossier finalized using lists on the bottom of the Proposal to Hire Worksheet (Appendix 2, pg 15)
Case forwarded to College with completed Proposal to Hire Worksheet
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Unit deadline for EC review is Tuesday noon
Unit deadline for EC review is Tuesday noon
When unit emails offer worksheet to Kathe Harrison, it is scheduled for next available Offer Group agenda
Dean’s Subgroup Meeting - decision whether case ready for EC consideration
Dean’s Subgroup Meeting - decision whether case ready for DEC and EC consideration
If yes - EC binders distributed by Wed noon
Yes - DEC materials & EC binders distributed by Wed noon
If no – hold case until issues resolved; then back to Dean’s Subgroup Meeting
If no – hold case until issues resolved; then back to Dean’s Subgroup Meeting
EC Meeting
Unit notified of EC decision
If yes AND draft offer approved, OK to send offer to candidate
If no, unit may appeal decision at a future EC meeting
DEC Meeting
EC Meeting
Unit notified of EC decision
If EC decision yes AND draft offer approved, can now discuss terms of offer verbally with candidate
If yes, to Provost & President for approval
If no, unit may appeal decision at a future EC meeting
Unit notification of Provost & President decision
When Prov/Pres yes AND draft offer approved, OK to send offer to candidate
Junior Hire Request Senior Hire Request
When unit emails offer worksheet to Kathe Harrison, it is scheduled for next available Offer Group agenda
Offer Group approves commitments & unit notified of approval
Offer Group approves commitments & unit notified of approval
Kathe reviews draft offer & unit notified of approval
Kathe reviews draft offer & unit notified of approval
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NEXT STEPS
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Complete cases received by the Tuesday noon deadline will usually go to Executive Committee in two weeks (see EC Calendar)
All new faculty hire cases must include a completed Proposal to Hire Worksheet (Appendix 2, pg 15),
Offer Worksheet & Guidelines (Appendix 9, pgs 29-30) & MOUs (if joint, Appendix 11, pgs 35-36)
OFFER WORKSHEET GUIDELINESThe Offer Worksheet is used for College approval of the unit’s commitments for a faculty candidate:
Appendix 7 of Junior Faculty Appointments document Appendix 9 of Senior Faculty Appointments document
Basic package funded by the College: 2 effort bearing ninths $5K research start-up 10% of salary for moving allotment Standard office renovation Standard office furniture package Standard computer package
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FACILITATING THE OFFER APPROVAL PROCESS
Use offer worksheet to communicate information to Offer Group: Address all commitments outside the norm:
higher salary rates than other faculty at that rank in your unit more than 3 years to spend start-up packages (senior hires)
Start-up packages must include: itemized list of items needed for start-up Expected cost per item (equipment, research travel, student
employment) short-code for unit’s share of start-up
Renovations larger than standard must include estimate from Bob Johnston’s office
Note - Incomplete worksheets will not be sent to the Offer Group
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JOINT APPOINTMENTS
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Could be:Tenure-track or tenured appointments:
In multiple LSA units with effort & tenure split In multiple schools / colleges with effort & tenure
split
Non-tenure-track appointments: In one LSA unit with effort in a non-tenure
granting unit (i.e., History & the Residential College)
In one LSA unit with a courtesy (or dry) appointment in another unit (could be non-LSA)
WHAT IS AN MOU?
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MOU = Memorandum of Understanding An MOU captures agreements between
units for jointly appointed faculty regarding: effort funding teaching load grants management space tenure review & promotion merit review process
Templates Appendix 9 of Junior Faculty Appointments document Appendix 11 of Senior Faculty Appointments document
ISSUING THE OFFER LETTERFinal offers may be sent to the faculty candidate once you have received:Junior hires: Email indicating Executive Committee approval AND Email indicating draft offer/MOU approved
Senior hires: Email indicating Provost/President approval (not just Executive Committee approval) AND Email indicating draft offer/MOU approved
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CANDIDATE’S DECISION & REGENTS APPROVAL
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Send acceptance & resignation letters or decline to Kathe Harrison ([email protected]) for file
Regents endorsement needed for senior faculty: Associate Professors, with or without tenure Professors, with or without tenure
The Regents: meet on the third Thursday of each month, except August
(see Regents Calendar) deadline to submit regents communication is last Friday of the month
Candidate Accepts! - Next steps...
Submit hiring paperwork to Deb Erskine in Divisional Affairs: Junior Faculty
appointment request form faculty personnel record employment eligibility verification (aka I9 form) supplemental appointment information form (36100) direct deposit authorization form
Senior faculty All of the above plus Regents approval
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CANDIDATE’S HIRE DATE- KEY INFOFor faculty who want to start their appointment prior to September 1st, College must have:
acceptance & resignation letters Regents approval (for senior hires only) appointment paperwork submitted to Deb
Erskine
Then can be appointed as a visitor for July and/or August and use their effort bearing ninths for summer salary.
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TEACHING ACADEMYFor junior faculty (assistant & associate professors, without tenure):
Must attend all sessions Starts August 20 & 21, 2013 Other dates throughout the academic year If faculty attend all sessions, they receive
$2,000 at end of academic year.
Notify Kathe of changes in in start date as soon as possible!
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NEED HELP?
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Go to our web page at: http://www.lsa.umich.edu/facstaf/acacemic_affairs/ policies/general
Or contact us:Kathe ([email protected]) 5-0658 Mandy ([email protected]) 5-0659
Questions???