glencoe digital communication tools speech recognition tools chapter contents lesson 6.1lesson 6.1...

Glencoe Digital Communication Tools

Speech Recognition Tools Speech Recognition Tools

Chapter Contents

Lesson 6.1 Prepare to Use Speech Recognition (pg. 155)

Lesson 6.2 Use Voice Command Mode (pg. 161)

Lesson 6.3 Navigate and Edit Text (pg. 168)

Lesson 6.4 Add Punctuation and Make Corrections (pg. 172)

Lesson 6.5 Use the Scratch That and Tab Commands (pg. 177)

Lesson 6.6 Dictate Numbers (pg. 179)

Lesson 6.7 Dictate Special Symbols and Emoticons (pg. 184)

Chapter Assessment

66pg. 153-189

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Speech Recognition Tools Speech Recognition Tools

You Will Learn To 66

Configure the microphone and set up and train a user profile

Dictate text

Use Voice Command mode to perform computer operations, such as accessing menus, saving files, and printing

Edit and format text

Dictate numbers, symbols, and emoticons


Speech Recognition Tools Speech Recognition Tools 66

pg. 155-1596.1 Prepare to Use Speech Recognition

Who Can Use Speech Recognition?Although everyone can use speech recognition software, people with physical handicaps can especially benefit from the ability to verbally operate a computer by: Dictating text

Speaking computer commands

Learning how to use speech recognition software takes less time than learning how to key a document.

dictate To speak words for a computer to enter as text in a document.

The Language bar will appear in other Microsoft Office programs. These buttons provide quick access to speech recognition features.




User ProfileIn order to effectively use speech recognition software, you must: Create a user profile

Carefully enunciate your words, particularly their beginning and ending sounds

user profile A record kept on a computer of the way a user pronounces words and the tone and speed with which the user speaks.

enunciate To pronounce words clearly, including the beginning and ending sounds of the words.




What are some of the advantages of using speech recognition?

Why is it important to always speak clearly?

digicom.glencoe.com Lesson 6.1, Rubric



pg. 160DIGITAL CAREER PERSPECTIVE

Helping Nonprofit Organizations to Thrive

Anita Guzman is a fundraising professional for a cancer patient and family support center. She ensures that the nonprofit organization will have the funding and resources necessary to continue its work with individuals and communities.

In her job, Anita uses the Internet and Microsoft Excel to: Research new funding sources

Find grant application information

Organize information into spreadsheets

Record contacts

Track deadlines

Generate financial reports

Name:Anita Guzman

Job Title:Fundraising Professional

Career Cluster:Human Services




Helping Nonprofit Organizations to Thrive

Anita says, “I’ve had a lifelong passion for helping people in tough situations. People who need specialized services in difficult times appreciate personal communication from caring human services professionals.”




Question

Why do nonprofit or human services agencies need professionals like Anita Guzman?

Possible answers include: Since those who come to nonprofit organizations

cannot/do not pay for the services they receive, someone must be employed to collect funds from other sources

Administrative employees like Anita carry out important tasks that make the services provided by these organizations possible

A poorly-run or badly-funded organization would soon collapse; someone in Anita’s position provides an environment where everyone in the organization can maintain a high level of efficient, quality service to clients



pg. 161-1666.2 Use Voice Command Mode

Why Do We Use Speech Recognition?Speech recognition can be used in: Automobiles

Home security systems

Cell phones

Computers

Children’s toys

With speech recognition software, people can quickly learn to dictate at 120 words per minute (wpm) with 95 percent accuracy or greater.




ProgramsComputer programs that use speech recognition include: Microsoft Office XP

Dragon Naturally Speaking

IBM Via Voice

Microsoft Windows XP Tablet

Speech recognition can be used in other Microsoft applications.

To access a menu, say the name of the menu when in Voice Command mode.




Dictation and Voice Command ModesWhen dictating, you alternate between: Dictation mode

Voice Command mode

Dictation mode The mode in which the computer enters words and characters on the screen exactly as they are spoken.

Voice Command mode The mode in which the computer uses spoken words as instructions rather than as literal text.




Voice Commands Following are some commands you can use in Voice Command mode:

Voice Command Action

Cut Deletes selected text

Copy Copies selected text

Paste Inserts text that has been cut or copied

File, Save Saves a document

File, Print Sends a document to a printer

File, Exit Closes a document




When would you use Dictation mode?

When would you use Voice Command mode?




pg. 168-1716.3 Navigate and Edit Text

Improving DictationTo improve your computer’s speech recognition accuracy: Speak words clearly and distinctly

Talk at a normal speed

Do not pause between syllables in a word

Do not blend words together

Try to complete each sentence without pausing

Speak at a normal volume

Turn off the microphone when the program is not in use

You can use shortcut keys to move through your document.




Navigating a DocumentYou can use the following Voice Commands to navigate within a document:




List ways to improve the accuracy of your dictation.

Can you recall the navigation commands you have learned?

Close your book and list as many commands as you can remember.




pg. 172-1756.4 Add Punctuation and Make Corrections

Punctuation CommandsYou can add punctuation marks as you dictate text by: Pausing briefly before saying punctuation

commands Saying each command as one complete term Being careful not to overemphasize individual

syllables





Following are some common punctuation commands:





Correcting TextWhen you use speech recognition software’s Correction feature, you will be improving the program’s accuracy.

Correction feature Allows a user to correct mistakes in dictated text while also recording the corrections as part of the user profile settings.




How can using the Correction feature benefit you in two ways?





Creating Spaces That Inspire

Eric Searcy is an architect and project manager for a commercial and residential architectural firm. He works with a team of architects to design and construct buildings for businesses and communities.In his job, Eric uses digital drawing tools, a Tablet PC, Microsoft Word, and a PDA to: Make the design process more efficient

Sketch and record ideas during project meetings

More easily communicate with clients and vendors

Store business contact information, appointments, and project notes

Explain ideas, plans, and work in progress to clients in a language they can read easily

Name:Eric Searcy

Job Title:Architect

Career Cluster:Architecture and Construction




Creating Spaces That Inspire

Eric says, “My objective as an architect is to make buildings and spaces that are functional and uplift the human spirit.”




Question

How has modern technology allowed for improvements in the architectural process? Explain your answer.

Possible answers include: Streamlining the communication process between

clients and designers to ensure that the process proceeds efficiently and with the approval of both sides

Eliminating some unnecessary paperwork

Allowing for easy transferal of ideas and designs between clients and/or members of a design team



pg. 177-1786.5 Use the Scratch That and Tab Commands

Several Ways to Erase TextSpeech recognition software allows you to erase text using a: Backspace command—erases the character to the

left of the insertion point

Clear command—erases selected text

Scratch That CommandUse the Scratch That command to remove the last word or combination of words spoken.

Tab CommandWith the Tab command, you can: Indent paragraphs

Create lists

Create outlines

A quick way to select a single word is to place the insertion point anywhere within the word and double-click.



pg. 177-1786.5 Use the Scratch That and Tab Commands

How can you erase text using a keyboard?

How is this process similar to using speech recognition to erase text?




pg. 179-1826.6 Dictate Numbers

Enter Numbers with Speech RecognitionWith Speech recognition software, you can enter numbers as: Numerals

Dates

Fractions

Decimals

Currency

Phone numbers

Time

TechniquesWhen dictating a date, do not pause between the month, day, and year.

Speech recognition can be used with other Microsoft applications in addition to Word. Try it with Excel and PowerPoint.



pg. 179-1826.6 Dictate Numbers

How do you use numbers in your daily life?

What types of numbers do you think you would most likely need to use when dictating or writing?




pg. 184-1866.7 Dictate Special Symbols and Emoticons

What Are Symbols?The most commonly used symbols fall into the categories of: Punctuation marks (! ; “”)

Mathematical operators ($, +, *)

View more of these special characters by selecting the Insert menu in a word processing program and choosing Symbol.

What Are Emoticons?You can use character combinations called emoticons to express an emotional message in: E-mail

Instant messaging

Typed or handwritten notes

Symbols and special characters can be used in all Microsoft applications, including Word, Excel, PowerPoint, Outlook, and Access.



pg. 184-1866.7 Dictate Special Symbols and Emoticons

How can emoticons be used?

Do you ever use them?

List the types of documents they are often used in.




Chapter AssessmentChapter Assessment

Describe a user profile. (Lesson 6.1)

Answer:A user profile is a record kept on a computer of the way a user pronounces words and the tone and speed with which the user speaks. A user profile is used to train the computer to recognize individual speech patterns.

Question 1




Name three speech recognition programs. (Lesson 6.2)

Answer:Examples of speech recognition programs include Microsoft Office XP, Dragon Naturally Speaking, IBM Via Voice, and Microsoft Windows XP Tablet.

Question 2




How could speech recognition software be used to benefit businesses today?

Answers may include: That at 120 words per minute (wpm) and with 95

percent accuracy, speech recognition software can increase employee productivity.

Additionally, speech recognition software may reduce costs, for example, by decreasing the number of employees needed to answer calls at a call center.

Question 3


Digital Communication Tools and Skills Digital Communication Tools and Skills

For more resources on this unit, go to the Online Learning Center at http://www.digicom.glencoe.com.

Unit Resources22

glencoe digital communication tools speech recognition tools chapter contents lesson 6.1lesson 6.1...

Documents

speech recognition software

speech recognition features

digital career perspective

sounds user profile

rubric slide

format text dictate

computer operations

human services slide