glen innes severn council meeting 25 june 2015 · glen innes severn council – open ordinary...

Glen Innes Severn Council Meeting

25 JUNE 2015

Glen Innes Severn Council – Open Ordinary Meeting – 25 June 2015

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GLEN INNES SEVERN COUNCIL

ORDINARY MEETING OF COUNCIL

MINUTES

From the meeting held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room, Grey Street, Glen Innes on:

Thursday, 25 June 2015 at 5.15pm

Table of Contents

1 ACKNOWLEDGEMENT TO COUNTRY ............................................................. 4

2 OPENING BY MINISTER FROM THE FRATERNAL ......................................... 4

3 APOLOGIES ....................................................................................................... 4

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS .................................................................................. 4

5 MINUTES OF PREVIOUS ORDINARY MEETING - 28 MAY 2015 TO BE CONFIRMED ...................................................................................................... 5

1.06/15 RESOLUTION .............................................................................. 5

6 MAYORAL MINUTE ........................................................................................... 5

6.1 Financial Assistant Grants (FAG) ............................................................ 5 2.06/15 RESOLUTION .............................................................................. 5

7 NOTICE OF MOTIONS ....................................................................................... 5

8 NOTICE OF MOTION OF RESCISSION ............................................................ 5

9 REPORTS ........................................................................................................... 6

9.1 NSW Government's "Fit For the Future" Local Government Reform Initiative ..................................................................................................... 6 3.06/15 RESOLUTION .............................................................................. 6

9.2 Adoption of the 2015/16 Operational Plan .............................................. 6

4.06/15 RESOLUTION .............................................................................. 6

9.3 Local Government Remuneration Tribunal - Councillor Fees for the 2015/16 Financial Year ........................................................................... 15

5.06/15 RESOLUTION ............................................................................ 15


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9.4 Review of Donations Policy ................................................................... 15 6.06/15 RESOLUTION ............................................................................ 15

9.5 Election of New Committee: Aboriginal Consultative Committee ..... 16 7.06/15 RESOLUTION ............................................................................ 16

9.6 Review of Waiving of Rates, Fees and Charges for Community Groups, Clubs or Organisations Policy ................................................ 16 8.06/15 RESOLUTION ............................................................................ 16

9.7 Rates and Charges Collections May 2015 ............................................ 17 9.06/15 RESOLUTION ............................................................................ 17

9.8 Financial Management: Finance Report - May 2015 ............................ 17

10.06/15 RESOLUTION .......................................................................... 17

9.9 Review of Contractor Work Health and Safety Management Policy .. 18 11.06/15 RESOLUTION .......................................................................... 18

9.10 Workplace Injury Management Report - June 2015 ............................. 18 12.06/15 RESOLUTION .......................................................................... 18

9.11 Deeds of Variation of Funding Agreement with the Commonwealth Department of Social Services to transition the Commonwealth HACC Funding. ....................................................................................... 18 13.06/15 RESOLUTION .......................................................................... 18

9.12 Community Services Reporting: Reporting - Library and Learning Centre Report - May 2015 ....................................................................... 19 14.06/15 RESOLUTION .......................................................................... 19

9.13 Monthly Report: Corporate and Community Services - April and May 2015 .................................................................................................. 19 15.06/15 RESOLUTION .......................................................................... 19

9.14 Request for Sponsorship - Glen Innes Show Society Show Jumping ................................................................................................... 19 16.06/15 RESOLUTION .......................................................................... 19

9.15 Glen Innes Pottery Club Public Art Proposal ....................................... 20 17.06/15 RESOLUTION .......................................................................... 20

9.16 Review of Local Approvals Policy ......................................................... 20 18.06/15 RESOLUTION .......................................................................... 20

9.17 Election of New Committee: Australian Celtic Festival Committee .. 21 19.06/15 RESOLUTION .......................................................................... 21

9.18 Election of New Committee: Minerama Committee ............................ 22 20.06/15 RESOLUTION .......................................................................... 22

9.19 Department of Development, Planning and Regulatory Services: Monthly Reporting - May 2015 ............................................................... 23 21.06/15 RESOLUTION .......................................................................... 23


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9.20 Australian Energy Regulator Determination on Capital and Operating Revenue for Essential Energy - 2014-2019 ......................... 23

22.06/15 RESOLUTION .......................................................................... 23

9.21 Signs as Remote Supervision - Best Practice Manual ........................ 24 23.06/15 RESOLUTION .......................................................................... 24

9.22 Glen Innes and District Sports Council Annual Grants for 2015/16 ... 24 24.06/15 RESOLUTION .......................................................................... 24

9.23 Review of Private Works and Hire of Plant Policy ............................... 25 25.06/15 RESOLUTION .......................................................................... 25

9.24 Repeal of Policy: Footpaths Policy ....................................................... 25

26.06/15 RESOLUTION .......................................................................... 25

9.25 Repeal of Policy: Lane Widening Policy ............................................... 25 27.06/15 RESOLUTION .......................................................................... 25

9.26 Infrastructure Services: Capital Works Progress Report .................... 26 28.06/15 RESOLUTION .......................................................................... 26

9.27 Department of Infrastructure Services - Monthly Report - May 2015 . 26 29.06/15 RESOLUTION .......................................................................... 26

10 CORRESPONDENCE, MINUTES, PRESS RELEASES .................................. 26

10.1 Correspondence and Press Releases ................................................... 26

30.06/15 RESOLUTION .......................................................................... 26

10.2 Minutes of Committee Meetings for Information ................................. 27

31.06/15 RESOLUTION .......................................................................... 27

10.3 Minutes of Community Committees for Information ........................... 27

32.06/15 RESOLUTION .......................................................................... 27

11 REPORTS FROM DELEGATES ...................................................................... 27

33.06/15 RESOLUTION .......................................................................... 28

12 MATTERS OF AN URGENT NATURE ............................................................. 28

13 CLOSED COUNCIL REPORTS ........................................................................ 28 34.06/15 RESOLUTION .......................................................................... 28

13.1 Contractual Conditions for Senior Staff ............................................... 28 35.06/15 RESOLUTION .......................................................................... 28 36.06/15 RESOLUTION .......................................................................... 29

37.06/15 RESOLUTION .......................................................................... 29


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PRESENT: Cr Colin Price (Mayor), Cr Dianne Newman (Deputy Mayor), Cr Andrew Parsons, Cr Graeme Quinn, Cr Michael Scherf and Cr Malcolm Schumacher. IN ATTENDANCE: Mr Hein Basson (General Manager), Mr Keith Appleby (Director of Infrastructure Services), Mr Graham Price (Director of Development, Planning and Regulatory Services), Mrs Anna Watt (Director of Corporate and Community Services) and Mrs Cathi Tibbs (Minute Taker). OPENED: 5.15pm.

1 ACKNOWLEDGEMENT TO COUNTRY The Mayor read the following “Acknowledgement to Country”:

“I acknowledge the Ngoorabul people as the traditional custodians of our land.

I give respect to past and present Elders and extend that respect to other Aboriginals present.

I also recognise the role of our early settlers, Celtic and Anglo, in shaping the community that we have become.”

2 OPENING BY MINISTER FROM THE FRATERNAL Pastor Gary Walker opened the Meeting with a prayer.

3 APOLOGIES No apologies were given.

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS

Councillor Malcolm Schumacher declared a non-significant conflict of interest in regards to Item 9.18 Election of New Committee: Minerama Committee, as he is the Council delegate to, and the Chairperson of, this Committee. However, he indicated that he would remain in the room, partake in the discussions and vote on the item.


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5 MINUTES OF PREVIOUS ORDINARY MEETING - 28 MAY 2015 TO BE CONFIRMED

Moved Cr G Quinn Seconded Cr D Newman

1.06/15 RESOLUTION

That the Minutes of the Ordinary Meeting of the Council held on 28 May 2015, copies of which were circulated, be taken as read and confirmed as a correct record of the proceedings of the Meeting.

CARRIED

6 MAYORAL MINUTE

6.1 Financial Assistant Grants (FAGs)

The Mayor provided an update regarding the Roads to Recovery funding and suggested that Council writes to the Federal Member for New England, the Hon. Barnaby Joyce MP, commending the Federal Government on its increases in funding for the Roads to Recovery Program, but to protest strongly about the freezing of the indexation of Financial Assistance Grants, which accounts for an effective 13% overall reduction in that funding source for the Local Government sector.

Moved Cr C Price Seconded Cr A Parsons

2.06/15 RESOLUTION

That Council writes to the Federal Member for New England, the Hon. Barnaby Joyce MP, commending the Federal Government on its increases in funding for the Roads to Recovery Program, but to protest strongly about the freezing of the indexation of Financial Assistance Grants, which accounts for an effective 13% overall reduction in that funding source for the Local Government sector.

CARRIED

7 NOTICE OF MOTIONS

There were no notice of motions received.

8 NOTICE OF MOTION OF RESCISSION

There were no notice of motion of rescission received.


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9 REPORTS

9.1 NSW Government's "Fit For the Future" Local Government Reform Initiative

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services

Hein Basson - General Manager Eric Brown - Chief Financial Officer

Moved Cr M Scherf Seconded Cr M Schumacher

3.06/15 RESOLUTION

1. That Council adopts the final FFF Proposal and Action Plan, with associated annexures, attached as an Annexure to this report, and requests the General Manager to lodge the submission in the required Template Two (2) format with the Independent Pricing and Regulatory Tribunal (IPART) by 30 June 2015.

2. That the authority be delegated to the General Manager to make minor adjustments to the final FFF Proposal and Action Plan where deemed necessary; in order for it to better fit the changed and updated Template Two (2) format for the ease of assessment by IPART, and to provide for additional discussion in the document on the anticipated effect of the supplementary Roads to Recovery funding (announced by the Federal Government on 23 June 2015) on Council’s Infrastructure Backlog Ratio – provided that the spirit and intent of Council’s submission is not changed.

CARRIED

9.2 Adoption of the 2015/16 Operational Plan

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Eric Brown - Chief Financial Officer Moved Cr A Parsons Seconded Cr G Quinn

4.06/15 RESOLUTION

1. That the expenditure amounts set out in the 2015/16 Operational Plan and Budget as exhibited, and attached to the Business Paper as part of Annexure C to this report, be confirmed and voted for the carrying out of the various works and services of the Council for the 2015/16 financial year.

2. That the 2015/16 Operational Plan and Budget, as exhibited in accordance with the provisions of Section 405 of the Local Government Act 1993, and attached to the Business Paper as part of Annexure C to this report, be adopted by Council.


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3. That the Schedule of Fees and Charges exhibited as part of Council’s Operational Plan and Budget, and attached to the Business Paper as part of Annexure C to this report, be made, fixed and charged for 2015/16, with the following amendments:

a) That the Section 603 Certificates (Outstanding Rates and Charges) be

amended to $75.00.

b) That the Interest on outstanding Rates, Water consumption and Debtor accounts be 8.5%.

c) That the Companion Animal registration charges be as follows:

Non de-sexed dog or cat (even if owned by pensioner) - $192.00;

De-sexed dog or cat - $52.00;

De-sexed dog or cat – owned by a pensioner - $21.00;

Non de-sexed dog or cat (owned by a registered breeder) - $52.00.

d) That under “Waste Management Control” the reference to ‘m³’ be changed to ‘tonne’ for:

Processed construction and demolition waste;

Loading by Council;

Asbestos Waste - Glen Innes Waste Depot Only.

e) That under “Building Fees” the ‘Lodgement of Construction/Complying Development Certificate by a PCA’ is to be amended to $36.00.

4. That, in accordance with the provisions of Section 535 of the Local Government

Act 1993, Council makes, fixes and levies the rates for the year ending 30 June 2015 for the following rating categories: Farmland: A Farmland rate of 0.0044 cents in the dollar on the current land values of all rateable land in the Local Government Area being farmland, with a base rate of $352.00 per annum; Residential – Non-Urban: A Residential – Non-Urban rate of 0.00802 cents in the dollar on the current land values of all rateable land which is not within a Centre of Population in the Local Government Area, with a minimum rate of $495.00 per annum; Residential – Deepwater: A Residential – Deepwater rate of 0.0081 cents in the dollar on the current land values of all rateable land in the village of Deepwater, with a minimum rate of $489.00 per annum; Residential – Dundee: A Residential – Dundee rate of 0.0055 cents in the dollar on the current land values of all rateable land in the hamlet of Dundee, with a minimum rate of $489.00 per annum;


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Residential – Emmaville: A Residential – Emmaville rate of 0.0071 cents in the dollar on the current land values of all rateable land in the village of Emmaville, with a minimum rate of $489.00 per annum; Residential – Glencoe: A Residential – Glencoe rate of 0.0070 cents in the dollar on the current land values of all rateable land in the village of Glencoe, with a minimum rate of $489.00 per annum; Residential – Red Range: A Residential – Red Range rate of 0.0052 cents in the dollar on the current land values of all rateable land in the village of Red Range, with a minimum rate of $489.00 per annum; Residential – Wellingrove: A Residential – Wellingrove rate of 0.0075 cents in the dollar on the current land values of all rateable land in the hamlet of Wellingrove, with a minimum rate of $489.00 per annum; Residential – Glen Innes: A Residential – Glen Innes rate of 0.01655 cents in the dollar on the current land values of all rateable land in the town of Glen Innes, with a minimum rate of $492.00 per annum; Business – Non-Urban: A Business – Non-Urban rate of 0. 017062737 cents in the dollar on the current land values of all rateable land which is not within a Centre of Population within the Local Government Area, and which cannot be categorised as either Farmland or Residential, with a minimum rate of $495.00 per annum; Business – Deepwater: A Business – Deepwater rate of 0.0108 cents in the dollar on the current land values of all rateable land in the village of Deepwater, which cannot be categorised as either Farmland or Residential, with a minimum rate of $495.00 per annum; Business – Dundee: A Business – Dundee rate of 0.009944 cents in the dollar on the current land values of all rateable land in the hamlet of Dundee, which cannot be categorised as either Farmland or Residential, with a minimum rate of $495.00 per annum; Business – Emmaville: A Business – Emmaville rate of 0.008533 cents in the dollar on the current land values of all rateable land in the village of Emmaville, which cannot be categorised as either Farmland or Residential, with a minimum rate of $495.00 per annum; Business – Glencoe: A Business – Glencoe rate of 0.010425 cents in the dollar on the current land values of all rateable land in the village of Glencoe, which cannot be


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categorised as either Farmland or Residential, with a minimum rate of $495.00 per annum; Business – Red Range: A Business – Red Range rate of 0.016599 cents in the dollar on the current land values of all rateable land in the village of Red Range, which cannot be categorised as either Farmland or Residential, with a minimum rate of $495.00 per annum; Business – Wellingrove: A Business – Wellingrove rate of 0.05 cents in the dollar on the current land values of all rateable land in the hamlet of Wellingrove, which cannot be categorised as either Farmland or Residential, with a minimum rate of $495.00 per annum; Business – Glen Innes: A Business – Glen Innes rate of 0.01695 cents in the dollar on the current land values of all rateable land in the town of Glen Innes, which cannot be categorised as either Farmland or Residential, with a minimum rate of $495.00 per annum; Mining: A Mining rate of 0.006471 cents in the dollar on the current land values of all rateable land in the Local Government Area where the dominant use is for a coal mine or metalliferous mine, with a minimum rate of $290.00 per annum;

5. That in accordance with the provisions of Section 552 of the Local Government Act 1993, Council makes, fixes and levies a Water Supply Charge on all land rateable to the Water Supply Charge for the year ending June 2015, as follows: a. Meter connection: Connected - $284.00 per annum; b. Meter connection: Unconnected - $284.00 per annum; c. Meter connection: 20mm - $284.00 per annum; d. Meter connection: 25mm - $336.00 per annum; e. Meter connection: 32mm - $392.00 per annum; f. Meter connection: 40mm - $505.00 per annum; g. Meter connection: 50mm - $842.00 per annum; h. Meter connection: 80mm - $2,021.00 per annum; i. Meter connection: 100mm - $3,371.00 per annum; j. Meter connection: 150mm - $7,161.00 per annum; k. Meter connection: 200mm - $14,322.00 per annum.


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Further, that Council makes, fixes and levies a stepped tariff for the charge for water consumed by residential customers in both Glen Innes and Deepwater (to be by measure of metered water consumption) at the rate of $2.15 per kilolitre for water consumption between nil (0) and 450 kilolitres, and $3.23 per kilolitre for water consumed over 450 kilolitres. That Council makes, fixes and levies a tariff on the supply of water at Emmaville shall be charged to customers by measure of metered water consumption and shall be charged at the rate of $1.00 per kilolitre. Such rate shall only apply to those customers currently connected to the Emmaville system. Further, that Council makes, fixes and levies a charge for water consumed by commercial and non-rateable customers by measure of metered water consumption at a rate of $2.15 per kilolitre.

6. That in accordance with the provisions of Section 501(1) of the Local

Government Act 1993 that Council makes, fixes and levies a charge of $90.00 on all land assessable to the Drainage Charge in the Emmaville, Deepwater and Glen Innes Basins for the year ending June 2016.

7. That in accordance with the provisions of Sections 501(1) and 552 of the Local

Government Act 1993, Council makes, fixes and levies Sewerage Services Charges on all land rateable to the Sewerage Services Charges for the year ending June 2016, as follows:

Residential Sewerage – Glen Innes: Sewerage availability charge of $473.00 per annum per assessment (unconnected $357.00 per annum) – intended to represent a contribution towards the cost of providing and maintaining the infrastructure. Residential properties discharging septic tank effluent into the sewerage system will also be charged an annual sewerage availability charge of $473.00 per connection. Residential Sewerage – Deepwater: Sewerage availability charge of $378.00 per annum per assessment (unconnected $284.00 per annum) – intended to represent a contribution towards the cost of providing and maintaining the infrastructure. Residential properties discharging septic tank effluent into the sewerage system will also be charged an annual sewerage availability charge of $378.00 per connection. Commercial and Non-Rateable Sewerage – Glen Innes and Deepwater: A Sewerage Access Charge will be incurred proportional to the customer’s water connection diameter plus a nominal charge for sewerage discharge, calculated in accordance with the following connection options and the formula following subparagraph “k” below:

a. Meter connection: Connected - $190.00 per annum; b. Meter connection: Unconnected - $190.00 per annum;


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c. Meter connection: 20mm - $190.00 per annum; d. Meter connection: 25mm - $294.00 per annum; e. Meter connection: 32mm - $484.00 per annum; f. Meter connection: 40mm - $756.00 per annum; g. Meter connection: 50mm - $1,181.00 per annum; h. Meter connection: 80mm - $3,024.00 per annum; i. Meter connection: 100mm - $4,717.00 per annum. j. Meter connection: 150mm - $10,618.00 per annum; k. Meter connection: 200mm - $19,152.00 per annum.

Annual Non-Residential Sewerage Bill * = SDF x (AC + C x UC), where: SDF is the Sewer Discharge Factor (dependent on the type of business, assumed to be 0.95 unless stated otherwise within Council’s Trade Waste Policy. This factor may be reduced upon evidence from the customer of reduced discharge to the sewerage system. C is the Customer’s Annual Water Consumption. UC is the Sewer Usage Charge ($1.03/kL). AC is the Access Charge. Commercial and non-rateable customers discharging septic effluent into the sewerage system will also be charged as detailed above.

Trade Waste:

The Liquid Trade Waste fees and charges are calculated in accordance with the Glen Innes Severn Council Liquid Trade Waste Regulation Policy. The fees and charges for 2015/16 are set out below:

Trade Waste Application Fee ($)

Category 1 Discharger Nil

Category 2 Discharger 110.00


Trade Waste Approval Renewal Fee (5 years) ($)

Category 1 Discharger Nil




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Change of Ownership (no change to conditions of

Trade Waste approval)

21.00

Reinspection Fee 84.00

Non compliance penalty 185.00

Annual Trade Waste Fee ($)



Large Discharger 610.00

Industrial Discharger 610.00

Re-inspection Fee 85.00

Trade Waste Usage Charges ($)

Category 1 Discharger with appropriate equipment# Nil

Category 1 Discharger without appropriate pre-

treatment 1.69/kL

Category 2 Discharger with appropriate pre-

treatment 1.69/kL

Category 2 Discharger without appropriate pre-

treatment 15.58/kL

Food Waste Disposal Charge 28.20 per bed

Non-compliance pH charge(k value)

0.41

Value of coefficient K in equation 3 of Liquid Trade

Waste Policy 0.42

Excess Mass Charges – 2015/16

Substance Price/kg ($)

Aluminium 0.76

Ammonia* (as N) 2.27

Arsenic 76.48

Barium 38.24

Biochemical oxygen demand* (BOD) 0.76

Boron 0.76

Bromine 15.29

Cadmium 353.91

Chloride No charge

Chlorinated hydrocarbons 38.24


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Chlorinated phenolics 1,529.44

Chlorine 1.56

Chromium 25.49

Cobalt 15.58

Copper 15.58

Cyanide 76.48

Fluoride 3.82

Formaldehyde 1.56

Oil and Grease* (Total O&G) 1.38

Herbicides/defoliants 765.33

Iron 1.56

Lead 38.24

Lithium 7.65

Manganese 7.65

Mercaptans 76.48

Mercury 2,549.42

Methylene blue active substances (MBAS) 0.76

Molybdenum 0.76

Nickel 25.49

Nitrogen* (Total Kjeldahl Nitrogen – Ammonia) as N 0.20

Organoarsenic compounds 765.33

Pesticides general (excludes organochlorines and

organophosphates) 765.33

Petroleum hydrocarbons (non-flammable) 2.56

Phenolic compounds (non-chlorinated) 7.65

Phosphorous* (Total P) 1.56

Polynuclear aromatic hydrocarbons 15.58

Selenium 53.82

Silver 1.41

Sulphate* (SO4) 0.16

Sulphide 1.56

Sulphite 1.69

Suspended Solids* (SS) 0.98

Thiosulphate 0.27

Tin 7.65

Total dissolved solids* (TDS) 0.06

Uranium 7.65

Zinc 15.58

*These fees and charges will increase annually according to the Consumer Price Index for Sydney for the twelve month period ending in December of the preceding year. Council has identified its sewerage supply service as a Category Two (2) Business, and operates this in accordance with the Competitive Neutrality Guidelines 1997.


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Tanked Waste: Acceptance of tanked waste at Sewerage Treatment Plant shall be charged as follows:

($ per KL) Portable Toilet 19.00/kL Septic Waste Effluent and sludge - Combined Effluent (only) Sludge (only)

3.15/kL 3.15/kL

24.00/kL 8. That Council, in accordance with the provisions of Section 501 of the Local

Government Act 1993, makes, fixes and levies a Waste Management Charge of $64.00 on all rateable land for the year ending 30 June 2016, to assist with the recovery of costs associated with the management of Council’s waste facilities and other environmental initiatives.

9. That Council, in accordance with the provisions of Sections 496 and 502 of the

Local Government Act 1993, makes, fixes and levies waste collection service charges for the year ending 30 June 2016 as follows (with the understanding that one (1) Waste Collection Service entitles a property owner to a 240 litre fortnightly recycling service and a 140 litre weekly garbage service per assessment – unless otherwise indicated):

a. Domestic: Occupied (140l Waste, 240l Recycling) - $295.00 per annum; b. Domestic: Occupied (240l Waste, 240l Recycling) - $400.00 per annum; c. Domestic: Vacant land within scavenging area - $118.00 per annum; d. Business/Commercial: Occupied (140l Waste, 240l Recycling) - $295.00

per annum; e. Business/Commercial: Occupied (240l Waste, 240l Recycling) - $400.00

per annum; f. Business/Commercial: Vacant land within scavenging area - $118.00 per

annum; g. Non-rateable: Occupied (140l Waste, 240l Recycling) - $295.00 per

annum; h. Non-rateable: Occupied (240l Waste, 240l Recycling) - $400.00 per

annum; i. Non-rateable: Vacant land - $118.00 per annum.

10. That Council, in accordance with the provisions of Section 566(3) of the Local

Government Act 1993, determines that the extra interest charges on overdue rates and charges will be levied at the maximum rate allowable and as advised by the Division of Local Government on a daily simple interest basis for the financial year ending 30 June 2016 (This rate will be 8.5% as advised by the


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Division of Local Government in Circular No. 15-14 on 5 May 2015). 11. That Council, in accordance with the provisions of Section 405(6) of the Local

Government Act 1993, places a copy of its adopted Operational Plan on its website within 28 days.

CARRIED

9.3 Local Government Remuneration Tribunal - Councillor Fees for the 2015/16 Financial Year

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Debbie Duffell - Executive Assistant Moved Cr M Scherf Seconded Cr D Newman

5.06/15 RESOLUTION

That Council (as a Rural Category Council) implements, on and from 1 July 2015, the following maximum fees which have been determined by the Local Government Remuneration Tribunal for the 2015/16 financial year:

Mayor: $11,010 plus $19,224 ($24,030 – 20%) = $30,234 per annum;

Deputy Mayor: $11,010 plus $4,806 (20% of Mayoral Fee) = $15,816 per

annum;

Other Councillors: $11,010 each per annum.

CARRIED Cr G Quinn requested for his vote against the motion to be recorded.

9.4 Review of Donations Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Debbie Duffell - Executive Assistant Moved Cr A Parsons Seconded Cr G Quinn

6.06/15 RESOLUTION

1. That Council adopts the Donations Policy as attached as an Annexure to this report.

2. That the Executive Assistant arranges for the processing and payment of the Pre-approved Donations listed in Section 3(a) of this Policy.

3. That the Executive Assistant communicates the information contained within this Policy to Customer Service Officers and organisations / members of the public requesting a donation from Council.


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4. That the Communications and Media Officer organises the advertisements in the Glen Innes Examiner, inviting community groups to apply for donations.

CARRIED

9.5 Election of New Committee: Aboriginal Consultative Committee

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Debbie Duffell - Executive Assistant Moved Cr M Scherf Seconded Cr D Newman

7.06/15 RESOLUTION

That Council approves the following 12 representatives as the newly elected Aboriginal Consultative Committee: Community Representatives:

1. John Kirk (Aboriginal Elder);

2. Trevor Potter (Glen Innes Local Aboriginal Lands Council);

3. Kerry Faiers (Cooramah Aboriginal Corporation);

4. Dehlia Byrne (Boorabee Aboriginal Corporation);

5. Pam Cutmore (Aboriginal Community Member).

Council Representatives:

6. Mayor, Cr Colin Price (until September 2015);

7. Deputy Mayor, Cr Dianne Newman (until September 2015);

8. Cr Andrew Parsons (until September 2015);

9. Director of Corporate and Community Services;

10. Aboriginal HACC Access Worker;

11. Aboriginal Case Manager;

12. Secretary.

CARRIED

9.6 Review of Waiving of Rates, Fees and Charges for Community Groups, Clubs or Organisations Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Andrea Davidson - Rates Officer Moved Cr M Schumacher Seconded Cr G Quinn

8.06/15 RESOLUTION


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1. That Council adopts the reviewed Waiving of Rates, Fees and Charges for Community Groups, Clubs or Organisations Policy, as attached as an Annexure to this report.

2. That the Waiving of Rates, Fees and Charges for Community Groups, Clubs or Organisations Policy be communicated by the Chief Financial Officer to relevant staff.

CARRIED

9.7 Rates and Charges Collections May 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Andrea Davidson - Rates Officer Moved Cr G Quinn Seconded Cr M Scherf

9.06/15 RESOLUTION

That Council notes the information in this report.

CARRIED

9.8 Financial Management: Finance Report - May 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Eric Brown - Chief Financial Officer Moved Cr D Newman Seconded Cr M Scherf

10.06/15 RESOLUTION

That Council notes the following information:

The cash book report disclosing a total reconciled cash balance of $1,745,749.43;

The investment report disclosing total invested funds of $19,000,000.00 with total cash and investments of $20,745,749.43 (compared with $15,642,606.59 in May 2014); and

The loan liability report showing a total loan liability of $18,052,921.49 (compared with $12,357,102.84 in May 2014).

CARRIED


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9.9 Review of Contractor Work Health and Safety Management Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Peter Sayers - Manager of Administration and Human

Resources Moved Cr A Parsons Seconded Cr D Newman

11.06/15 RESOLUTION

1. That Council adopts the Contractor Work Health and Safety (WHS) Management Policy as attached as an Annexure to this report.

2. That the reviewed Policy be distributed to directors and managers by the Manager of Administration and Human Resources, for highlighting at team meetings and communication to current contractors.

CARRIED

9.10 Workplace Injury Management Report - June 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator Moved Cr M Schumacher Seconded Cr G Quinn

12.06/15 RESOLUTION


CARRIED

9.11 Deeds of Variation of Funding Agreement with the Commonwealth Department of Social Services to transition the Commonwealth HACC Funding.

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Janine Johnson - Manager of Community Services Moved Cr A Parsons Seconded Cr D Newman

13.06/15 RESOLUTION

1. That Council resolves to approve the affixing of Council’s Seal to both copies of the funding variations to the Principal Agreement between the Commonwealth Department of Social Services and Glen Innes Severn Council, for the items listed below:

Deed of Variation No 1 Schedule ID: HN-2-12-00285-01-2 totalling $9,563.67;


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Deed of Variation No 1 Schedule ID: HO2-12-00285-01-04 totalling $151,061.67

2. Furthermore, that Council notes the absence of case management funding into the future, for people who are older.

CARRIED

9.12 Community Services Reporting: Reporting - Library and Learning Centre Report - May 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne - Manager of Library / Learning Centre Moved Cr A Parsons Seconded Cr G Quinn

14.06/15 RESOLUTION


CARRIED

9.13 Monthly Report: Corporate and Community Services - April and May 2015

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services Moved Cr A Parsons Seconded Cr G Quinn

15.06/15 RESOLUTION


CARRIED

9.14 Request for Sponsorship - Glen Innes Show Society Show Jumping

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES

Author: Graham Price - Director of Development, Planning and Regulatory Services

Moved Cr M Schumacher Seconded Cr A Parsons

16.06/15 RESOLUTION

1. That Council takes out a $1,000 silver sponsorship package for the 2015 Show Jumping Event to be held at the Glen Innes Showground over the long weekend in October.


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2. That the sponsorship package be funded through $500.00 from the Mayoral Donation allocation and $500.00 from the Glen Innes Show stand budget allocation.

CARRIED

9.15 Glen Innes Pottery Club Public Art Proposal


Author: Graham Price - Director of Development, Planning and Regulatory Services

Moved Cr A Parsons Seconded Cr D Newman

17.06/15 RESOLUTION

1. That Council endorses the public art project “Heart of Glen Innes” as proposed by the Glen Innes Pottery Club, and the invoice of $2,500.00 for Stage 1 of the project is paid.

2. That following the Glen Innes Pottery Club Public Art Subcommittee developing a design, it be referred to Council’s CBD Public Art Sunset Committee for endorsement prior to commencing the public art piece.

3. That the Glen Innes Men’s Shed be advised that Council endorses the proposed street litter bin designs and that they may commence converting the street bins.

4. That Arts North West be invited to provide a representative to Council’s CBD Public Art Sunset Committee to replace Dr Jane Kreis.

CARRIED

9.16 Review of Local Approvals Policy


Author: Greg Doman - Manager of Regulatory and Planning Services

Moved Cr A Parsons Seconded Cr M Schumacher

18.06/15 RESOLUTION

1. That Council approves the draft 2015 Local Approvals Policy, attached as an Annexure to this report, to be placed on public exhibition for a period of not less than 28 days for public comment, in accordance with the requirements of the Local Government Act 1993.

2. That Council approves the placing of the draft 2015 Local Approvals Policy on Council’s website and that it be made available for viewing at Council’s Grey and Church Street Offices and the Post Offices at Emmaville, Deepwater and Glencoe.


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3. That Council adopts the 2015 Local Approvals Policy if no community submissions are received; and in the event of community submissions being received, Council requests the Director of Development, Planning and Regulatory Services to prepare a further report for Council’s consideration.

4. That following the adoption of the 2015 Local Approvals Policy, the Manager of Regulatory and Planning Services provides copies of the Policy to Council Customer Service Officers.

CARRIED

9.17 Election of New Committee: Australian Celtic Festival Committee


Author: Peter Teschner - Manager of Tourism and Events Moved Cr G Quinn Seconded Cr A Parsons

19.06/15 RESOLUTION

1. That Council approves the following nine (9) Community members as representatives of the Australian Celtic Festival Committee for 2015-2016:

Lara Gresham;

Tamara Ferguson;

Alan Fletcher;

Pat Lonergan;

Julie Clement (alternate to Pat Lonergan);

Tony Brown;

Neale Royal;

Navanka Fletcher; and

Michelle Lynn.

2. That Council approves the following five (5) members as representatives of the Australian Celtic Festival Committee:

Councillor Delegate – Councillor Graeme Quinn (until September 2015);

Tourist Association Delegate – to be confirmed;

Australian Standing Stones Management Board Delegate – to be confirmed;

Director of Development, Planning and Regulatory Services – Graham Price; and

Manager of Tourism and Events – Peter Teschner.

3. That Council approves the appointment of the following four (4) Community members to the Executive Committee of the Australian Celtic Festival


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Committee for 2015-2016:

Chairperson – Lara Gresham;

Vice Chairperson – Tamara Ferguson;

Entertainment Coordinator – Tony Brown; and

Site Coordinator – Neale Royal.

4. That the membership term of the Australian Celtic Festival Committee be extended to three (3) years, with the following procedures being put into place for the operation of the Committee in addition to the conditions contained in the Glen Innes Severn Council “Community Committees of Council Manual”:

The timeframes for notification of the Annual General Meeting as outlined in the Manual are to be maintained;

Notification of each member’s intention on whether they wish to continue on for another term is to be received prior to the Annual General Meeting;

Nominations are to continue to be received prior to the Annual General Meeting from members of the community who wish to become members of the Committee for the next term;

The Returning Officer is to declare the positions vacant of those members not seeking re-election, and also declares those members who are continuing on the Committee for another term;

The Executive and/or Office Bearer positions are declared vacant and re-election of the positions takes place for the forthcoming year;

The Returning Officer is to call for nominations for new additions to the Committee and these are to be voted on by the meeting;

The new Committee is declared;

The positions for the Executive and/or Office Bearers are then filled by the newly elected Committee; and

Any Committee Member who has served on the Committee for three (3) consecutive years must stand down and renominate to be considered for a further term on the Committee.

CARRIED

9.18 Election of New Committee: Minerama Committee


Author: Peter Teschner - Manager of Tourism and Events Moved Cr M Scherf Seconded Cr G Quinn

20.06/15 RESOLUTION

1. That Council approves the following four (4) nominations as representatives of the Minerama Committee for 2015-2016:


Page 23

Les Beeching;

Sylvia Reeves;

Julie Clement;

Steve Wood.

2. That Council approves the following 2 (two) delegated Council representatives of the Minerama Committee:

Councillor Malcolm Schumacher; and

Manager of Tourism and Events – Peter Teschner.

3. That Council approves the appointment of the following three (3) members to the Executive Committee of the Minerama Section 355 Community Committee of Council for 2015-2016:

Chairperson – Councillor Malcolm Schumacher;

Vice Chairperson – Les Beeching; and

Treasurer – Sylvia Reeves.

CARRIED

9.19 Department of Development, Planning and Regulatory Services: Monthly Reporting - May 2015


Author: Kathleen Taminiau - Administration Officer Moved Cr A Parsons Seconded Cr D Newman

21.06/15 RESOLUTION


CARRIED

9.20 Australian Energy Regulator Determination on Capital and Operating Revenue for Essential Energy - 2014-2019

REPORT FROM: INFRASTRUCTURE SERVICES Author: Malcolm Donnelly - Manager of Technical Services Moved Cr D Newman Seconded Cr G Quinn

22.06/15 RESOLUTION

That the information in this report be noted.

CARRIED


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9.21 Signs as Remote Supervision - Best Practice Manual

REPORT FROM: INFRASTRUCTURE SERVICES Author: Graham Archibald - Recreation and Open Spaces Co-

ordinator Erich Brown - Manager of Risk and Compliance

Moved Cr M Scherf Seconded Cr A Parsons

23.06/15 RESOLUTION

1. That Council adopts the revised Signs as Remote Supervision – Best Practice Manual which is attached as an Annexure to this report.

2. That the Signs as Remote Supervision – Best Practice Manual continues to be applied to risk rate facilities and to design signage to be erected in remote and/or unsupervised areas of Council to act as a risk mitigation strategy.

CARRIED

9.22 Glen Innes and District Sports Council Annual Grants for 2015/16

REPORT FROM: INFRASTRUCTURE SERVICES Author: Graham Archibald - Recreation and Open Spaces Co-

ordinator Moved Cr A Parsons Seconded Cr G Quinn

24.06/15 RESOLUTION

1. That Council approves the recommendations received from the Glen Innes and District Sports Council and grants funds as allocated to the following Committees for their listed projects:

Glen Innes Netball $ 800.00;

Glen Elgin Sports $ 600.00;

Glen Innes Minor League $ 1,000.00;

Glen Innes Rugby League $ 1,000.00;

Glen Innes Tennis Club $ 1,500.00;

Glen Innes Swim Club $ 1,000.00; and

Glen Innes Basketball $1,600.00.

2. That grants be awarded to the respective groups subject to the lodgement of substantiation of expenditure for the respective projects to the Glen Innes and District Sports Council.

CARRIED The meeting adjourned for a refreshment break at 6.10pm.


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The meeting resumed proceedings at 6.33pm.

9.23 Review of Private Works and Hire of Plant Policy

REPORT FROM: INFRASTRUCTURE SERVICES Author: Cathi Tibbs - Personal Assistant Moved Cr M Schumacher Seconded Cr G Quinn

25.06/15 RESOLUTION

1. That Council adopts the Private Works and Hire of Plant Policy as attached as Annexure A to this report.

2. That Council adopts the Private Works Procedures as attached as Annexure B to this report.

3. That the reviewed Private Works and Hire of Plant Policy and Private Works Procedures be distributed to all Managers and Supervisors by the Director of Infrastructure Services’ Personal Assistant, for highlighting at team meetings.

CARRIED

9.24 Repeal of Policy: Footpaths Policy

REPORT FROM: INFRASTRUCTURE SERVICES Author: Cathi Tibbs - Personal Assistant Moved Cr M Scherf Seconded Cr M Schumacher

26.06/15 RESOLUTION

That Council repeals the Engineering Services – Roads – Footpaths Policy formerly adopted by the Glen Innes Municipal Council.

CARRIED

9.25 Repeal of Policy: Lane Widening Policy

REPORT FROM: INFRASTRUCTURE SERVICES Author: Cathi Tibbs - Personal Assistant Moved Cr A Parsons Seconded Cr D Newman

27.06/15 RESOLUTION

That Council repeals the Engineering Services – Roads – Lane Widening Policy formerly adopted by the Glen Innes Municipal Council.

CARRIED


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9.26 Infrastructure Services: Capital Works Progress Report

REPORT FROM: INFRASTRUCTURE SERVICES Author: Keith Appleby - Director of Infrastructure Services Moved Cr M Schumacher Seconded Cr M Scherf

28.06/15 RESOLUTION

1. That Council notes the information in this report.

2. That Council commends the Director of Infrastructure Services and his staff for their efforts and commitment in achieving a satisfactory result with the expenditure of an extra-ordinary large Capital Works Programme for the 2014/15 financial year.

CARRIED

9.27 Department of Infrastructure Services - Monthly Report - May 2015

REPORT FROM: INFRASTRUCTURE SERVICES Author: Cathi Tibbs - Personal Assistant Moved Cr G Quinn Seconded Cr A Parsons

29.06/15 RESOLUTION


CARRIED

10 CORRESPONDENCE, MINUTES, PRESS RELEASES

10.1 Correspondence and Press Releases

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy - Records Supervisor Moved Cr A Parsons Seconded Cr M Scherf

30.06/15 RESOLUTION

That the information be noted.

CARRIED


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10.2 Minutes of Committee Meetings for Information


31.06/15 RESOLUTION


CARRIED

10.3 Minutes of Community Committees for Information


32.06/15 RESOLUTION


CARRIED

11 REPORTS FROM DELEGATES The following is a list of meetings recently attended by Councillors. Name of Councillor Name of Committee Date attended

Councillor Price Glen Innes Showground Trust Inc

Glen Innes Community Consultation Committee (GCCC) (Wind Farm)

Community Safety Precinct Committee (CSPC)

Aboriginal Consultative Committee

13/5/15

20/5/15

21/5/15

25/5/15

Councillor Schumacher Australia Day Committee

Rural and Urban Road Committee

6/5/15

28/5/15

11.1 2015 National General Assembly of Local Government (NGA)

The Mayor reported back to Council after he had attended the 2015 National General Assembly of Local Government Conference in Canberra from 14 to 16 June 2015. He conveyed to Councillors that, amongst other things, the following points of interest were discussed at this conference:

That the freezing of the indexation of the Financial Assistance Grants (FAGs) is only temporary and will be restored after the three (3) year period;


Page 28

That the Roads to Recovery funding programme has been extended for a further five (5) years and should be viewed as a permanent funding arrangement for Local Government;

That the second round of the Bridges Renewal Programme has now been launched and will be available to Local Government only – with up to $100 million in funding available.

Moved Cr A Parsons Seconded Cr M Schumacher

33.06/15 RESOLUTION


CARRIED

12 MATTERS OF AN URGENT NATURE There were no matters of an urgent nature.

13 CLOSED COUNCIL REPORTS Moved Cr M Scherf Seconded Cr D Newman

34.06/15 RESOLUTION

That Council considers the confidential report listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

Item Report Reason

13.1 Contractual Conditions for Senior Staff

(a) personnel matters concerning particular individuals (other than councillors).

CARRIED All members of the public and Council staff left the room at 6.43 pm.

13.1 Contractual Conditions for Senior Staff

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Debbie Duffell - Executive Assistant Moved Cr A Parsons Seconded Cr G Quinn

35.06/15 RESOLUTION

That Council takes note of the report regarding contractual conditions of senior staff.

CARRIED


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Moved Cr A Parsons Seconded Cr D Newman

36.06/15 RESOLUTION

That Council moves out of Closed Council into Open Council.

CARRIED

Moved Cr M Scherf Seconded Cr D Newman

37.06/15 RESOLUTION

That the confidential Closed Council Resolutions be recommended for adoption to the Ordinary Meeting of the Whole of Council.

CARRIED

The Meeting closed at 6.58pm.

glen innes severn council meeting 25 june 2015 · glen innes severn council – open ordinary...

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