gl training doc

FINANCE ONE

SAP USER GUIDE

INDEX

FI-CO MODULE

FIN.03.GENERAL LEDGER ACCOUNTING

FIN.3.1 ACCOUNTS MASTER DATA

Enter G/L account Chart of accounts data – FSP0

Create G/L Account company code data – FSS0

FIN.3.2 ACCRUALS MANAGEMENT

Enter accrual/deferral doc. – FBS1

Reverse Accrual/Deferral documents – F-81

FIN.3.3 ACCOUNTS CLEARING

G/L Line item display – FBL3N

Automatic Clearing – F.13

Financial Accounting Comparative Analysis – F.03

Reset Cleared Items - FBRA

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

FIN.3.5 MANUAL ACCOUNT POSTING

Enter G/L Account document – FB50

Park G/L Account document – FV50

Change Parked Document – FBV2

Enter Sample Document – F-01

Account Assignment Model - FKMT

Enter Recurring Entry – FBD1

Delete Reference Document – F.56

Create posting documents from recurring documents – F.14

Mass Reversal of document – F.80

FIN.3.6 PERIODIC CLOSING

Maintain Posting Periods – OB52

Balance Carry forward – F.16

P & L Adjustment – F.50

GR/IR Clearing – F.19

Foreign Currency Valuation – F.05

Maintain Currency Exchange Rate – OB08

Fixed Asset Fiscal Year Change - AJRW

Year-end Closing, Asset Accounting - AJAB

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Enter G/L account Chart of accounts data – FSP0Business Process Procedure

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List of Abbreviations BPP Business Process ProcedureR RequiredO OptionalC Conditional

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Table of Contents1 Search Account in Global Chart of Account (Operative COA-XXXX).............................4

1.1 Procedure................................................................................................................42 Create Account in Global Chart of Account (Operative COA-XXXX).............................6

2.1 Procedure................................................................................................................62.2 Prerequisites Provide the Input...............................................................................6

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Purpose

Purpose of this document is to create and maintain the General Ledger Master Data.

UseThis task describes steps for manual creation of General Ledger in a chart of account and extending it to a company code.

1 Search Account in Global Chart of Account (Operative COA-XXXX)

1.1 ProcedureAccess the transaction using:

Menu Accounting FA Accounting General Ledger GL Accounts Individual Processing In Chart of Account

Transaction code FSP0 (FSP Zero)

Start the transaction using the menu path or transaction code FSP0.In order to search the GL accounts in a Chart of account the following objects are required:

1) Chart of Account2) Account Group (Balance Sheet, P & L etc.)

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In the GL account field press F4 to get list of GL accounts available in chart of account “XXXX”

Press enter to get the detailed list

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Search the required account and create if it is not available in XXXX

2 Create Account in Global Chart of Account (Operative COA-XXXX)


Menu Accounting FA Accounting General Ledger GL Accounts Individual Processing In Chart of Account

Transaction code FSP0 (FSP Zero)

Start the transaction using the menu path or transaction code FSP0.

In order to create the GL accounts the following objects are required:

1) Chart of Account2) Account Group (Balance Sheet, P & L etc.)

Provide the GL account for creating a new GL and enter. The system pop-ups the following message

Select the 3rd button to create

2.2 Prerequisites Provide the InputSr. No. Field Name R/O/C Description

1 Account Group R 1112 – Current Assets

2 P&L / BS R Select the button based on the nature of

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account

3 Short Text R VADESIZ MEVDUAT (Bank Account)

4 Long Text R VADESIZ MEVDUAT – Test

5 Grp. Acc. No. R Selelct the appropriate Group GL account from the list

The GL account can be created with one more option called “Create with reference” by selecting the 4th button (W. Template)

The system pop-up the following screen.

Press Enter, the system retrieves the properties of GL account given in the previous screen. Change the Description and save the account.

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The system will create the GL in the chart of account level. Selecting the second button can change the GL account created.

The system allows changing and saving with all the modifications.

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Create G/L Account company code data – FSS0Business Process Procedure

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Table of Contents1 Search the Account in Company Code..........................................................................4

1.1 Procedure................................................................................................................42 Enable the Account in Company Code..........................................................................5

2.1 Procedure................................................................................................................52.2 Prerequisites...........................................................................................................7

3 Change the Account in Company Code.........................................................................93.1 Procedure................................................................................................................9

4 Block the Account in Company Code.............................................................................94.1 Procedure................................................................................................................9

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3 Search the Account in Company Code


Menu Accounting FA Accounting General Ledger GL Accounts Individual Processing In Company Code

Transaction code FSS0 (FSS Zero)

Start the transaction using the menu path or transaction code FSS0.

In order to search the GL accounts the following objects are required:

1) GL account availability in Chart of Account2) Company Code 3) Assignment of Chart of Account to Company Code

Provide the GL account and press enter

The system pops-up the above message.

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4 Enable the Account in Company Code




Start the transaction using the menu path or transaction code FSS0.

In order to create the GL accounts the following objects are required:

1) GL account availability in Chart of Account2) Company Code 3) Assignment of Chart of Account to Company Code

Select the create button to enable / create at the company code level

There are 2 main tabs in the company code level (Control Data, Create/Bank/Int.)

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4.2 Prerequisites

Sr. No.

Field NameR/O/C

Description

1

Account currency

R Enter the currency in which the account is managed.

It is defaulted to the local currency if the account is going to carry balances in foreign currency, then enter the appropriate currency. To select any other currency, use function key “F4” to list the available currencies.

2

Only balances in local crcy

O Select this indicator if this currency will have only balances in local currency.

3

Tax categoryO This field is relevant for accounts involved in sales and

purchases transactions. For accounts involved in sales (revenue accounts), enter the value “+”, for accounts involved in purchase enter the value “-“, for accounts involved in both sales and purchase enter “*”. For accounts not involved in sales or purchase transactions, leave it blank

4

Posting without tax allowed

O If the account is tax relevant as defined in the earlier step, then this indicator indicates whether any posting in this account can take place without specifying a tax code.

5

Recon. Acct for acct type

O If the account is a reconciliation account. (Reconciliation account are balance sheet GL accounts defined in the sub ledgers vendor, customer or asset.

For Vendor reconciliation account enter “K”

For Customer reconciliation account enter “D”

For Asset reconciliation account enter “A”

6Open item management O If the account has to manage open items, then select this

indicator. Example bank clearing account will have this indicator set.

Set up accounts with open item management if offsetting entries are to be assigned to the postings that are made to these accounts.

7 Line item display

R If the line items are to be displayed when ever the account balance is queried then select this indicator

8 Sort key O Key used to sort line items in this account when account display is performed. Use function key “F4” to select from the list available sort keys

9 Alternate Account

R The account number from a country chart of accounts .

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Then refer to the column of “Create / Bank / Interest”.

Sr. No. Field Name R/O/C Description

1Field status group

R Use the function key “F4” to list the possible values.Field status group controls and determines which fields are mandatory, optional or suppressed while creating a document involving this account. The list description of the field status explains in which kind of accounts it has to be used

2 Post automatically only

O Select this indicator, if this account is generated automatically from other modules of SAP. Example

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material stock account, since the posting for this account is generated automatically whenever there is material movement. By selecting this indicator

Save the GL account after providing / Selecting the GL account properties for that company code.

The other option for creation of GL account creation is “With Reference”. The explanations of the fields are the same as described in the creation of GL account.

Save the account.

5 Change the Account in Company Code




The fields of the company code view for the GL account will be displayed which can be changed, the explanation of the fields are the same as described in the creation of GL account.

6 Block the Account in Company Code




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In order to block the GL accounts the following objects are required:

1) GL account availability in Company Code

Select the 5th button for blocking the accounts

Select the button as to whether Blocking is required for Creation, Posting or planning and save it. The account can also be blocked from postings at the company code level.

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Enter Accrual/Deferral doc. – FBS1Business Process Procedure

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Table of Contents1 Post Accruals.................................................................................................................4

1.1 Procedure................................................................................................................41.2 Prerequisite.............................................................................................................5

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Purpose

Purpose of this document is to post the provisional / accrual entries at the period end and subsequent reversals.

UseThis task describes steps for accounting of accrual entries and reversals.

7 Post Accruals


Menu Accounting FA Accounting General Ledger Periodic Processing Closing Valuate Enter Accrual / Deferral Document

Transaction code FBS1

Start the transaction using the menu path or transaction code FBS1.

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7.2 PrerequisiteSr. No. Field Name R/O/C Description

1 Document Date R Date of Document

2 Posting Date R Date of Posting

3 Company Code R Select the company code

4 Reversal Reason

R Select from the list

5 GL Account R Select the GL account (Dr & Cr)

.

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And press enter

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Select overview button to simulate the entry . After verifying the document save the document

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Reverse Accrual/Deferral documents – F-81Business Process Procedure

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Table of Contents1 Accrual Reversal............................................................................................................4


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8 Accrual Reversal


Menu Accounting FA Accounting General Ledger Periodic Processing Closing Valuate Reversal Accrual / Deferral Document

Transaction code F.81

Start the transaction using the menu path or transaction code F.81.

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1 Company Code R Select the Company Code

2 Fiscal Year R Input year

3 Document Type R SA

4 Reversal Posting Date

R Reversal Date

5 Posting Period and Reason

R Select the Year and Reason

Execute the transaction in the Test Mode and verify the document

Remove the Test Mode and execute

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G/L Line item display – FBL3NBusiness Process Procedure

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Table of Contents1 Search Clearing Posting.................................................................................................4

1.1 Procedure................................................................................................................41.2 Provide the Input.....................................................................................................5

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Purpose

Purpose of this document is to process the matching offsetting debit and credit entries within the same account for items possessing a transactional relationship. The process is initiated when accounts are analyzed and the need to be cleared, or to reset a set of items is identified. This may occur periodically as part of the monthly closing.

UseThis task describes steps for accounting clearing with Manual and Automatic clearing and reversal of cleared document.

9 Search Clearing Posting


Menu Accounting FA Accounting General Ledger Account Display / Change Line Item

Transaction code FBL3N

Start the transaction using the menu path or transaction code FBS1.

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9.2 Provide the InputSr. No. Field Name R/O/C Description

1 GL Account O Select the GL Account

2 Open at Key Date

R Date


Execute the function for the list of open items

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Automatic Clearing – F.13Business Process Procedure

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Table of Contents1 Performa Automatic Clearing.........................................................................................4

1.1 Procedure................................................................................................................41.2 Prerequisites...........................................................................................................4

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Purpose

Purpose of this document is to process the matching offsetting debit and credit entries within the same account for items possessing a transactional relationship. The process is initiated when accounts are analysed and the need to be cleared, or to reset a set of items is identified. This may occur periodically as part of the monthly closing.


10Perform Automatic Clearing


Menu Accounting FA Accounting General Ledger Periodic Processing Automatic Clearing Without Specification of Clearing Currency


Start the transaction using the menu path or transaction code F.13.

3) In order to perform this function, the Open item should be available in GL accounts, Vendor & Customer Accounts

10.2 PrerequisitesSr. No. Field Name R/O/C Description


2 Fiscal Year R Select the year

3 Customer / Vendor / GL Account

R Select the Customer / Vendor / GL Account

4 Clearing Date R Provide the Date

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Execute the program for automatic clearing

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Financial Accounting Comparative Analysis – F.03Business Process Procedure

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Table of Contents1 Performa GL Clearing....................................................................................................4


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Purpose



11Performa GL Clearing


Menu Accounting FA Accounting General Ledger Periodic Processing Closing Check / Count Reconciliation


Start the transaction using the menu path or transaction code F.03. The program carries out an extended reconciliation within Financial Accounting

1. Debit and credit transaction figures from customer, vendor, and G/L ac-counts are compared with debit and credit totals from posted documents.

2. Debit and credit transaction figures from customer, vendor, and G/L accounts are

compared with debit and credit totals from application indexes

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Execute the Programme for the results

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Reset Cleared Items - FBRABusiness Process Procedure

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Table of Contents1 Reverse Clearing............................................................................................................4

1.1 Procedure................................................................................................................4

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Purpose



12Reverse Clearing


Menu Accounting FA Accounting General Ledger Document Reset Cleared Item

Transaction code FBRA

Start the transaction using the menu path or transaction code FBRA

1) Cleared Document in a company code

Save the document to be reversed and the system pops-up the following screen

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Select the option for the system to reverse / reset the cleared open item.

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Enter G/L Account document – FB50Business Process Procedure

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Table of Contents1 Enter Posting Data.........................................................................................................4

1.1 Procedure................................................................................................................42 Call Posting Model.........................................................................................................5

2.1 Procedure................................................................................................................5

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Purpose

Purpose of this document is to process the different kinds of Postings and Reverse Postings.

UseThis task describes steps of different postings and reversal postings.

13 Enter Posting Data


Menu Accounting FA Accounting General Ledger Posting Enter GL Account Document

Transaction code FB50

Start the transaction using the menu path or transaction code FB50

Enter a transaction and go to Edit menu to save the entry in a template.

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Select the Template and enter to continue. Then save the entry.

14 Call Posting Model


Menu Accounting FA Accounting General Ledger Posting Enter GL Account Document

Transaction code FB50


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Select the model in the edit menu

Select the account assignment model template and continue

The system retrieves the entry, which was posted at the time of saving the model

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If any changes are required, change the line item and save

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Park G/L Account document – FV50Business Process Procedure

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Table of Contents1 Park Document...............................................................................................................4


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Purpose



15Park Document


Menu Accounting FA Accounting General Ledger Posting Edit or Park GL Document

Transaction code FV50

Start the transaction using the menu path or transaction code FV50.


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1 Document Date R Date of Document

2 Posting Date R Date of Posting


4 GL Account R Select the GL Account

Simulate the entry for parking the document.

Save the Document and the system will park the document

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Change Parked Document – FBV2Business Process Procedure

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Table of Contents1 Update / Change Document...........................................................................................4

1.1 Procedure................................................................................................................4

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Purpose



16Update / Change Document


Menu Accounting FA Accounting General Ledger Document Parked Document Change

Transaction code FBV2

Start the transaction using the menu path or transaction code FBV2.

A parked document should be available in the system to execute this function.

Provide the document number or select the document from Document List

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The selection option helps the user in selecting the document with some condition like Date, User, and Document Type Etc. Click on execute button.

Select the document and make the changes accordingly.

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The important note is that, the debit and credit column of the document need not be equal when the document is parked.

But it is necessary to have the debit and credit totals to be equal before posting the document.

Save the changes to the parked document.

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Enter Sample Document – F-01Business Process Procedure

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Table of Contents1 Create a New Posting with Reference...........................................................................4

1.1 Procedure................................................................................................................4

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Purpose



17 Create a New Posting with Reference


Menu Accounting FA Accounting General Ledger Posting Reference Document Sample Document

Transaction code F-01


This function is to post a new document with reference to the documents that are already available in the system.

Go to document menu and select Post with reference as shown bellow

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Provide the document number, company code, year and enter

The system retrieves the line item contained in the reference document number

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In order to correct / change the line item, keep pressing enter button till the system prompts the display screen. Select the line time to make the changes.

Change the line time as per the requirement of new transaction

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Display the document before posting and save the document

System saves the document.

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Account Assignment Model - FKMTBusiness Process Procedure

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Table of Contents1 Create Model (Account Assignment)..............................................................................4


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Purpose

Purpose of this document is creating an Account Assignment model in accounting.

UseThis task describes steps to crate account assignment model in accounting.

18 Create Model (Account Assignment)


Menu Accounting FA Accounting General Ledger Document Reverse Mass Reversal

Transaction code FKMT

Start the transaction using the menu path or transaction code FKMT

The Account Assignment Model is a template consisting of a transaction entry and the template is used to post the similar entries as and when required. For eg. Salary Exps


1 Model Name R Propose Name

2 Currency R Select Currency

3 COA R Select the Chart of Account “AESO”

4 Sample Text R Provide Text for the Document

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Select the second tab to create the model. The system allows to assign the attributes like Currency, Chart of Account and Sample Text. Save the model

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Enter Recurring Entry – FBD1Business Process Procedure

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Table of Contents1 Create Recurrent Document..........................................................................................4


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Purpose



19Create Recurrent Document


Menu Accounting FA Accounting General Ledger Posting Reference Document Recurring Document

Transaction code FBD1

Start the transaction using the menu path or transaction code FBD1.

Recurring entries are business transactions that are repeated regularly, such as rent or insurance. The following data never changes in recurring entries:

1) Posting keys2) Account3) Line item amounts

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2 First Run Date R Enter the Date

3 Last Run Date R Enter the Date

4 GL Account R Select the GL Account

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Simulate the Entry and save the document

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Delete Reference Document – F.56Business Process Procedure

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Table of Contents1 Delete Recurrent Document...........................................................................................4


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Purpose



20Delete Recurring Document


Menu Accounting FA Accounting General Ledger Document Reference Document Recurring Document Delete


Start the transaction using the menu path or transaction code F.14

This function is to delete the recurring document. The recurring document can only be deleted if the documents have a delete flag.




3 Ref Doc Type R Recurring Document “D”

Execute the function in the test mode first

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The list of documents that can be deleted is displayed in test run.

Press the back arrow to return to the main screen and then perform the same step by deselecting the test run flag.

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To delete the recurring document, the deletion flag should be inserted in the recurring document. Use FBD2 (Change recurring document) to mark the deletion tag.

Select the document and press enter and the system takes to the following screen.

Select the menu path to mark the deletion tag (Goto, Recurring Document or F7)

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Select save and save the document. In order to delete the recurring document, this function should be performed first. The system considers this document for deletion only based on the deletion tag saved in this particular document.

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Create posting documents from recurring documents – F.14Business Process Procedure

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Table of Contents1 Execute Recurrent Document........................................................................................4

1.1 Procedure................................................................................................................4

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Purpose

Purpose of this document is to create posting documents from recurring documents.

UseThis task describes steps to crate posting documents from recurring documents using T-code F.14.

21 Execute Recurrent Document


Menu Accounting FA Accounting General Ledger Periodic Processing Recurring Entries Execute



This function is to execute the recurring document saved in the previous step.

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Execute the function for the system to generate the session

Go to SM35 or follow the menu path as below to run the session

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Select the row and click on Process (F8) to run. To verify see the document list (FB03)

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Mass Reversal of document – F.80Business Process Procedure

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Table of Contents1 Mass Reversal................................................................................................................4

1.1 Procedure................................................................................................................4

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Purpose



22Mass Reversal


Menu Accounting FA Accounting General Ledger Document Reverse Mass Reversal



This function is for reversing a set of document.

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Select the document with the help of selection criteria (general selections) and execute the function in Test Mode.

Go back and remove the test tag and execute the run

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The system reverses the documents with a new document number (for Reversal).

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Maintain Posting Periods – OB52Business process procedure

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Table of ContentsOverview :............................................................................................................................. 41. Posting Period (FI-GL Closing)......................................................................................5

1.1 Procedure...............................................................................................................51.2 Prerequisite.............................................................................................................7

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Purpose

Purpose of this document is to capture the scenarios of periodic closing process initiated at the end of every period.

UseThis task describes how to manually carry out the periodic closing process initiated ant the end of every period.

23Posting Period (FI-GL Closing)23.123.2 1.1 ProcedureAccess the transaction using:

Menu Accounting Financial Accounting General Ledger Reporting Tax Reports

Transaction code OB52

Start the transaction using the menu path or transaction code OB52.

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In this screen click on tab.

When you click on tab the following box pops up.

Here you enter posting period variant ‘TRPP’ and press ‘Enter’ and it will take you to the following screen.

Enter the inputs as explained in the table and save it.

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1.2Prerequisite23.3Sr. No. Field Name R/O/C Description

1 Posting period variant

R Posting period variant: Ex.TRPP

2 Account Type R Account Type: Ex. +

3 From Account R From Account: ‘leave it blank’

4 To Account R To Account: Ex.ZZZZZZZZZZZ

5 From period 1 R From period 1: Ex. 1

6 year R Year: 2008

7 To period R To period: Ex.12

8 Year R Year: 2008

9 From period 2 R From period 2: Ex.13

10 year R Year: 2008

9 To period R To period: Ex.16

10 Year R Year: 2008

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Balance Carry forward – F.16Business process procedure

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Table of Contents1. Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac......4

4.1 Procedure...............................................................................................................44.2 Prerequisites...........................................................................................................6

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Purpose

This function is to transfer the net Profit / Loss to the retained earning accounts.

UseThis task describes how to carry out the net Profit / Loss to the next fiscal year.

24Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac

24.1 1.1 ProcedureAccess the transaction using:

Menu Accounting Financial accounting General ledger Periodic processing Closing Balance carry forward



Balances in balance sheet accounts are carried forward to their own accounts for the new fiscal year. The accumulated balance of P&L statement accounts is carried forward to the retained earnings account as specified in the P&L GL account master record. If you have not posted items to an account in the new year yet and its balance has not been carried forward either, the system will open the account in the new year with the first carry forward. Otherwise, it will update the account's carry forward balance in the new year, if changes have been made.

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First execute the function in test mode

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The system displays the above log. To view the balance sheet account click on

Click on to view the profit / loss.

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After the analysis, remove the tick and execute.

24.2 1.2 PrerequisitesSr. No. Field Name R/O/C Description

1 Ledger R Select “00”

2 Company Code R Select Company Code

3 Carry forward R Select the Year

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P & L Adjustment – F.50Business process procedure

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Table of Contents1. Profit Center P&L Adjustment........................................................................................4

1.1 Procedure................................................................................................................41.2 Prerequisites............................................................................................................6

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Purpose

This function is to check and transfer the Cash Discount Earned & Lost and Exchange Rate Difference Gain / Loss to the Profit Centers.

UseThis task describes how to carry out the adjustment postings between Profit Centers.

25 Profit Center P&L Adjustment25.125.2 1.1 ProcedureAccess the transaction using:

Menu Accounting Financial accounting General ledger Periodic processing Closing Reclassify Profit & Loss Adjustment



Execute the function with the above inputs. The system displays the posting

document with the message

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The list shows no balances, if there is a balance further step is to be follow.

Goto SM35 to execute the batch input. Select the session and process.

View the document (FB03)

Give the document number in the field.

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2 Reporting Year & Period

R Select the Year and Period

3 Process Cash Discount R Tick

4 Process Ex. Rate Diff R Tick

5 Session Name R Provide Name

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GR/IR Clearing – F.19 Business process procedure

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Table of ContentsPurpose.................................................................................................................................41. Analyze GR/IR Clearing Account...................................................................................4


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Purpose

Purpose of this function is to post the provisional entries for the Goods received but Invoice not received.

UseThis task describes how to carry out the GR/IR clearing at the end of every period.

26Analyze GR/IR Clearing Account


Menu Accounting Financial accounting General ledger Periodic processing Closing Reclassify GR/IR Clearing



GR/IR clearing account is used for the goods receipt/invoice not received transactions. This entry in this account takes place at the time of goods receipt and invoice receipt transactions in the materials management module.

At the time of goods receipt this account gets credited with the purchase order value and at the time of invoice receipt this account gets debited with the same amount credited at the time of goods receipt. In most cases, this account will have credit balance that can be interpreted as invoices to come.

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Provide the input and select “Posting” Tab

Select “Create Postings” and Name the batch input session. Provide document date, type and the reversal date

Execute the function by selecting or F8. The system display the list of GR/IR transactions.

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Click on Posting tab to check the entries.

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Select the batch input session and process run for the system to post the entry.


1 GL Account R Select the GL account


3 GR/IR Clearing R Tick

4 Date R Posting & Reversal Date

5 Document Type R Select “SA”

6 Create Posting R Tick

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Foreign Currency Valuation – F.05Business process procedure

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Table of Contents1. Foreign Currency Translation.........................................................................................4

3.1 Procedure................................................................................................................43.2 Prerequisites............................................................................................................5

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Purpose

This function is to calculate the differential foreign exchange gain / Loss with in a period. The system calculates the difference and posts to Forex Gain / Loss account automatically.

UseThis task describes how to carry out the Forex Difference postings.

27 Foreign Currency Translation


Menu Accounting Financial accounting General ledger Periodic processing Closing Valuate Foreign Currency Valuation



Generally this function is carried out at the each period end.

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Provide the above information and select the next tab “Open Items”

Provide the above information and select the next tab “G/L Balances”

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2 Valuation Key Date R Select the Date

3 Valuation Method R Select EVR

4 Val. Currency R Select Local Co. Code Currency “10”

5 Batch Input Name R Give name for the session

6 Document Date R Select Name

7 Reversal Date R Select Reversal Date

Execute the function. The system lists out the foreign exchange difference transactions.

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Click on Postings to view the Forex differential entry

Go to SM35 to execute the transaction

On successful completion of the function, View the document.

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Maintain Currency Exchange Rate – OB08

Business process procedure

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Table of Contents1. Update Foreign Exchange Rates...................................................................................4


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Purpose

Purpose of this document is to enter the new exchange rate for different currencies at the beginning of the new period.

UseThis task describes how to maintain the exchange rate.

28Update Foreign Exchange Rates


Menu

Transaction code OB08

Start the transaction using the menu path or transaction code OB08

Save once updating the above table. Any future foreign currency transaction will take this new rate.28.228.3 1.2 PrerequisitesSr. No. Field Name R/O/C Description

1 Exchange Rate R M

2 Valid From R Select applicable Date

3 From Currency R BGN

4 Dir. Quot R Provide the conversion rate

5 To Currency R USD

Purpose

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Purpose of this document describes the closing functions for the Asset Accounting Module.

UseThis task describes how to execute the year-end closing.

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Fixed Asset Fiscal Year Change - AJRWBusiness process procedure

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Table of Contents1. Fixed Asset Fiscal Year Change....................................................................................4


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Purpose


UseThis task describes how to close the Fiscal Year in Asset Accounting.

29Fixed Asset Fiscal Year Change


Menu Accounting Financial accounting Fixed Assets Periodic processing Revaluation for the Balance Sheet Fiscal Year Change

Transaction code AJRW

Start the transaction using the menu path or transaction code AJRW

Execute the program in test run to see whether the function can be performed.

If the system cannot perform the fiscal year change, the system will give the message that there are errors. Analyse the errors and execute the program in the background after removing the test run flag. Once this is performed successfully, the company code is ready for asset postings in the new fiscal year. No acquisitions or any postings will be possible for the closed fiscal year.

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2 Fiscal Year R Select the New year to be opened

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Year-end Closing, Asset Accounting - AJABBusiness process procedure

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Table of Contents1. Year End Closing...........................................................................................................4


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Purpose


UseThis task describes how to execute the year-end closing.

30Year End Closing30.130.2 1.1 ProcedureAccess the transaction using:

Menu Accounting Financial accounting Fixed Assets Periodic processing Year End Closing Execute

Transaction code AJAB

Start the transaction using the menu path or transaction code AJAB

This option has to be performed after the depreciation & period postings for all the periods for the fiscal year

Select Test run and execute.

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The system pops-up the above screen. Select “yes” or enter.

The system gives the log. Analyse the errors if any and Execute in Background

after removing the Tick on .

Goto SM37 and schedule the run to close the fiscal year.30.330.4 1.2 PrerequisitesSr. No. Field Name R/O/C Description


2 Fiscal Year R Select the year to be closed

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