give!guide user’s manual · 2016-06-01 · to reach your fundraising goal. if you’re not, you...
TRANSCRIPT
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Willamette Week’s 2015
This is Give!Guide’s twelfth year. To date, our annual effort has raised nearly $13 million for hundreds of local nonprofits. G!G has
become something of a Portland institution. The purpose of this document is to introduce prospective participants to the ways of WW’s Give!Guide (and
Skidmore Prizes), and to help you take full advantage of this annual effort.
GIVE!GUIDE USER’S MANUAL
“Give!Guide is a toolkit that allows nonprofits to have a really successful, professional year-end giving campaign. WW does all of the heavy lifting, such as creating the website, gift processing and city-wide promotion, and PPN! just works really hard to educate people about how important our work is and encourage people to donate. G!G allows us to raise more money than we ever could on our own.”
—Julie Miller, former Development Director, PDX Pop Now!
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HOW DOES THIS WORK FOR YOU?
Before we get into the nitty gritty details, here are the basics:
November 3• We throw a party to launch the start of the campaign at Revolution
Hall.
November 4
• Willamette Week tells the world how amazing your nonprofit is in print and online at giveguide.org.
November Through December
• Donors visit the user-friendly site and select your nonprofit to make a donation.
• Every time a donation is made, your nonprofit will recieve an email notification.
December 31
• Giving closes at midnight on New Year’s Eve!
January
• You receive a big, fat check and a comprehensive donor report.
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What is Give!Guide?
What will we require of your nonprofit?
What is the timeline for Give!Guide?
What leads to a successful G!G campaign?
How will G!G showcase your nonprofit?
How can a local business support your G!G campaign?
What are “Big Give” Days?
What is the 35 and Under Competition?
What is the Skidmore Prize?
When, and where, is this year’s kickoff?
How do incentives work?
What are the incentives this year?
When will you have to distribute incentives?
How does a donor go about making a gift?
How will your nonprofit receive donor info?
What is the Authorization Letter?
What are the fees this year?
What’s the Volunteer Guide, and how can we participate?
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Table of Contents
Please use this as your guide to a succesfull 2015 campaign. Don’t hesitate to call or email me with questions this guide doesn’t answer.
Give!Guide Executive Director, Nicholas [email protected] • 503-243-2122.
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What is Give!Guide?
Willamette Week’s Give!Guide is Portland’s easiest path to year-end giving. G!G showcases small, medium and large organizations whose missions fall into eight categories: Animals, Arts, Community, Education, Environment, Health & Wellness, Social Action, and Youth. In eleven years, G!G has raised nearly $13 million for hundreds of local nonprofits. Last year, WW readers gave $3,145,015 to 136 Portland organizations and the Oregon Cultural Trust. The original intent of WW’s Give!Guide was to hook young readers on the year-end giving habit. Today, readers 35 and under provide 30% of the donations. G!G also honors four Portlanders 35 and under who do fabulous work for local nonprofits by awarding them the Skidmore Prize. Winners must work at a local nonprofit, be 35 and under, and make $40,000 a year or less. G!G makes giving fun for donors by offering incentives no matter how much they give, $10 or $25,000, or anything in between. We provide coupons good for free cups of coffee, pastries, and tacos for every donor, as well as home delivery of thank you bags by City of Roses Newspaper Company’s own Richard Meeker & Mark Zusman for those who give more than $4,000.
2014 RESULTS For complete results for each
nonprofit visit giveguide.org and click “See Giving Stats” button.
Animals
$360,144Arts
$174,517 Community
$518,492
Education
$317,031 Environment
$357,923 Health & Wellness
$557,076
Social Action
$286,912 Youth
$277,220 OR Cultural Trust
$295,680
If you have questions, please contact Give!Guide Executive Director, Nicholas [email protected] • 503-243-2122.
2014 G!G ReachPrint Circulation: 75,000Web Traffic: 59,770 visitors (32,144 unique visitors)Donors: 8,448Donors 35 & Under: 3,043Email Contacts: 8,132Twitter: 708Facebook: 3,788
2014 G!G Nonprofit ReachFacebook Fans: 623,472 Twitter Followers: 364,148 Email Contacts: 906,863
G!G Social Media @giveguide @giveguide Facebook.com/giveguide
November 5, 2014 WW give guide 1
giveguide.org
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GIVE GUIDE 2014
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Timeline Expectations of Participants
2015
Jul. 17: Invitation to Participate
Jul. 28: Confirmation of Participation form Jul. 28: Nonprofit Logo & Image Due - See p. 7
Aug 27: $650 Fee & Auth. Letter Due - p. 17
Sep. 16: Orientation Meeting
Sep. 18: Listing Feedback Due - p. 7
Sep. 18: Business Partner - Print Deadline - p. 8
Oct. 14: Business Partner - Web Deadline - p. 8
Nov. 3: G!G Kickoff Party - p. 11
Nov. 4: Give!Guide Launches
Nov. 5: Big Give Day 1 - p. 9
Nov. 12: Big Give Day 2 - p. 9
Nov. 19: Big Give Day 3- p. 9
Dec. 1: Giving Tuesday (Big Give Day 4) - p. 9
Dec. 2: Incentive Packaging A - p. 14
Dec. 4: Incentive Distribution A - p. 14
Dec. 10: Big Give Day 5 - p. 9
Dec. 16: Incentive Packaging B - p. 14
Dec. 17: Big Give Day 6 - p. 9
Dec. 18: Incentive Distribution B - p. 14 Dec. 31: 2014 Giving Ends at Midnight
2016
Jan. 6: Incentive Packaging C - p. 14
Jan. 8: Incentive Distribution C - p. 14
Jan. 15: Final Reports Sent to Nonprofits - p. 16
Jan. 15: Checks Mailed to Nonprofits
Feb. 5: Recap Meeting
REQUIREMENTS
Primary Point of Contact: When you fill out the confirmation form, we request that you provide a primary point of contact. Communication between your nonprofit and G!G’s Executive Director, Nick Johnson, will be most effective if it’s with one individual throughout this process.
Communication: Please be timely with your responses. If you are unable to follow up in full, please make sure to check in and let Nick know when he will hear from you. Communication will primarily happen via email to a list of all nonprofits participating in G!G. When possible, Nick will also email Google forms to gather information.
Deadlines: It’s important that deadlines are met, so production of the guide and website stays on track. Deadlines also helps ensure that information G!G provides about your nonprofit will be accurate.
Incentive Distribution Help: We want incentives to reach donors in a reasonable amount of time. We cannot distribute these on our own, so your assistance is greatly appreciated (p. 12). Your nonprofit will be responsible for one packaging and distribution date (p. 14).
What will we require of your nonprofit?
HIGHLIGHTED TEXT DESIGNATES REQUIRED PARTICIPATION
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Your success will depend on your ability to funnel people to giveguide.org. You’ll get new donors, but the donations won’t roll in without effort on the part of your nonprofit.
Here’s how to judge your progress:The table below shows the percentage of the total given each week. This chart averages data for the past four years. Use this information to see if you’re on track to reach your fundraising goal. If you’re not, you need to crank up your marketing effort and contact Nick Johnson.
Direct Outreach & MarketingMake sure your supporters know you’re in WW’s Give!Guide (via email, twitter, instagram, and facebook), and that giving happens online at giveguide.org. In past years, nonprofits have programmed their own events, offered incentives, and even planned phone-banking outreach nights.
Start Strong and PlanThe more you do at the outset, the better your final tally will be. Do you have a first-day goal? First-week goal? An incentive for those who give at the beginning? How about organizing your board to give on the first day? Plan ahead and utilize the opportunities listed below.
Business PartnershipsFor a full overview of business partnerships, consult p. 8. CollaborateReach out to other nonprofits in your space and consider collaborative events, incentives, or any other creative ideas you come up with. Fundraising GoalSet a challenging, but also realistic fundraising goal. Then organize everyone on your team to exceed it.
35-and-Under CompetitionEmpower individuals within your organization who are 35 & Under to reach out to their peers and encourage them to Give. See further explanation on p. 9.
Promote Big Give DaysSee explanation on p. 9.
What leads to a successful G!G campaign?
Percent ofFinal Total Raised
Week 1: 5% Week 2: 10% Week 3: 15%
Week 4: 25% Week 5: 40%
Week 6: 50%
Week 7: 60%
Week 8: 100%
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“I Have a Dream” OregonWHAT THEY DO: Help low-income children succeed in school, college and career by providing a range of academic, family and social supports.
“We all have ideals about a fair and just world. In reality, we all need a little help. IHAD points out this important path of education. Our dreams of achieving more in life won’t be a dream anymore—it’s reality.”
—Arthur Jackson, college-bound Dreamer (accepted to PSU and Linfield College)
ihaveadreamoregon.org287-7203 Founded: 1990
BUSINESS PARTNER: GRASSHOPPER and TUMBLEWEED will match the first $1,000 in Give!Guide donations to “I Have a Dream” Oregon. All Give!Guide donors to “I Have a Dream” Oregon will receive a pair of unique designer socks from SOCK IT TO ME. The first 300 donors will receive a pass to the ADIDAS employee store.
How will G!G showcase your nonprofit?
Online
Deadlines:
Jul. 28: Logo & Image Due. Email the files to [email protected] Sep. 18: Business Partner in Print Profile Due Oct. 14: Business Partner in Web Profile Due Will your nonprofit have a chance to review your profile? Yes. Your nonprofit will have a chance to review your profile at the Orientation Meeting on Sept. 16. If you spot mistakes, corrections are due no later than Sept. 18. Are videos required? No. Videos produced by nonprofits about their G!G campaigns are not required. However, if your nonprofit plans on producing one, we can add a video to your web profile whenever it’s ready. Humor is helpful.
Why are there no logos for the business partners in the nonprofit profile? To avoid clutter, we no longer include the Business Partner logos. We still give them plenty of space and attention. (See p. 8 for more information about Business Partners.)
Specs:Image: 2” X 1.75”Logo: 2” X 2” (send vector file if possible)300 DPI. EPS preferred, TIFF or JPG accepted.
You’ll have a one-third-page space in the Give!Guide (see example to the left) and a presence on the website (see example below). We’ll print 75,000 copies of the Guide and we expect at least 30,000 unique visitors to giveguide.org.
Example:Print
1.75”
2.0”
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Four Examples of Productive Business Partnerships:
• Match donations Match all or a specific amount (up to $_) of donations made to your nonprofit.
• Match their employees’ donations Encourage their employees to give by matching their gifts.
• Offer incentives to donors A great way for a local business to show appreciation to donors is to offer incentives. Free cups of coffee and pastries are popular choices. More unusual incentives will make your incentives stand out.
• Host an event for your nonprofit at a local business An event is a fun way to generate enthusiasm for your nonprofit’s Give!Guide campaign.
Example:
How can a business support your Give!Guide campaign?
Asking an existing partner to be your G!G partner is a great chance to strengthen your connection with them and to receive some positive visibility in front of a desirable demographic. Finding new business partners is a great way to strengthen your organization.
“I Have a Dream” OregonWHAT THEY DO: Help low-income children succeed in school, college and career by providing a range of academic, family and social supports.
“We all have ideals about a fair and just world. In reality, we all need a little help. IHAD points out this important path of education. Our dreams of achieving more in life won’t be a dream anymore—it’s reality.”
—Arthur Jackson, college-bound Dreamer (accepted to PSU and Linfield College)
ihaveadreamoregon.org287-7203 Founded: 1990
BUSINESS PARTNER: GRASSHOPPER and TUMBLEWEED will match the first $1,000 in Give!Guide donations to “I Have a Dream” Oregon. All Give!Guide donors to “I Have a Dream” Oregon will receive a pair of unique designer socks from SOCK IT TO ME. The first 300 donors will receive a pass to the ADIDAS employee store.
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Any donor who makes a minimum gift of $10 through Give!Guide (on days listed below) has an opportunity to be chosen at random to win a great incentive prize. Over the past few years, G!G has experienced significant giving on these days. Last year, these four days raised over $713,000 combined. Examples of incentives: a bicycle; an ice cream party for 250; a case of distilled spirits.
What are “Big Give” Days?
Nov. 5 - Portland Trail Blazers4 lower-level tickets and a signed jersey from a starter.Nov. 12 - Powells Books $500 Shopping Spree.Nov. 19 - Portland Thorns & Timbers10 tickets to a Thorns game, 8 tickets to a Timbers game, and a meet and greet after both games.
The original impetus for WW’s Give!Guide was to hook young readers on the year-end giving habit. Nonprofits with the most individual donors 35 and under in each category will be awarded cash prizes. In year’s past, the prize has been between $500 and $1000. While G!G is live, you can get an up-to-the-minute count of each organization’s donors 35 and under in the “See Giving Stats” at the top of give!guide.org.
2014 RESULTS Number of donors it took to win last year’s
competition, by category:
What is the 35 & Under Competition?
Dec. 1 - Bike Gallery Trek Bike Giveaway.Dec. 10 - Salt & Straw & Pip’s & BounceIce Cream party for 100 at Portland’s Ping Pong Playground.Dec. 17 - TBA
2015 SPONSOR
The 2015 35 & Under Challenge sponsor and
prize TBA.
Animals
71Arts
104Community
117
Youth
55Environment
74Social Action
56
Education
80
Health & Wellness
122
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10 to give, go to giveguide.org
2014 Give Guide Skidmore prize winnerS
AnnMArie O’MAlleyCreATiViTy CAPTUrer“in teaching, A.M. brings respect and a method in which our clients can learn to express their thoughts and feel-ings in a creative way. She is a passionate advocate for unheard voices and unheard stories. i believe A.M. has found her heart in this work.” - Chaela manning-FerguSon, Counselor, Columbia river CorreCtional institution
i t was the tattoo of an ink pen that got her the job, A.M. O’Malley jokes over coffee.
In 2007, just weeks after moving to Portland from Minneapolis, O’Malley interviewed for a position as outreach coordinator at the Independent Publishing Resource Center. But, she admits, the then-executive director (who had a similar tattoo) actually picked O’Malley for a background that included both zine making and teaching youth.
She hasn’t left. “I can’t think of any other work in Portland for me,” she says. “My
passion is giving voice to people who don’t have one, or aren’t heard a lot of times.”
O’Malley is the program director at the IPRC, which consists of let-terpress and screen printing studios, a computer lab, a zine library and a workspace where people are encouraged to publish their own writ-ing, artwork and digital media.
Every day, O’Malley answers inquiries from schools starved for arts education. She supervises interns and volunteers, manages in-house events, and meets with instructors. She sends out IPRC’s newsletter and updates the website. But that’s only in the mornings.
Most afternoons are spent elsewhere, often conducting writing workshops at the Columbia River Correctional Institution. O’Malley, who piloted the class two years ago, leads sessions and publishes the inmates’ work.
“I have this opportunity to help them write about their lives,” she says. “I really try to steer them to write nonfiction, because they have fascinating stories. I try to give them tools for how to do that.”
For inmates who “graduate,” O’Malley has written too many refer-ence letters to count—for employers, landlords and colleges. Occa-sionally, she’ll teach an impromptu computer class at the prison.
da
nie
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Co
le
“When some of these guys went into prison,” she says, “there were no iPhones.”
The inmates frequently share with her that the course changed their lives.
“They always talk about how I handed them this vehicle to have a voice,” she says. “I just make sure to let the guys I work with know that I’m on their side.” by steph barnhart
BoTTom line For porTland: A.M. has taught Zine Making 101 to more than 25,000 students in schools that thirst for arts programming, and her writing program for the Columbia River Correctional Institution has benefited 60 inmates in two years. AnneMArie O’MAlley’s prize is generOusly spOnsOred by pAbst blue ribbOn
Every year, Willamette Week honors four Portlanders under the age of 36 who do fabulous work for local nonprofits by awarding them the Skidmore Prize. Winners must work at a local nonprofit, be 35 or Under, work 32 hours or more a week, and make $40,000 a year or less. This year’s winners will receive their awards, including prizes of $4,000 each, at a gala ceremony Tuesday, Nov. 3 at Revolution Hall.
What is the Skidmore Prize?
One of 2014’s four Skidmore Prize recipients
If a Skidmore Prize winner works at your nonprofit, your organization is automatically included in Give!Guide and you do not have to pay the application fee. Skidmore Prize winners are chosen from a pool of nominees nominated by their peers and coworkers. The nomination process takes place at the same time as G!G applications. A committee of Willlamette Week employees and former Skidmore Prize winners selects eight to nine finalists to interview. Four of the finalists are then chosen as winners.
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When and where is this year’s kickoff event?Willamette Week hosts a kick off party to celebrate the launch of Give!Guide and honor the four Skidmore Prize winners. The event is an opportunity for nonprofits to meet each other as well as representatives from businesses that support G!G.
•November 3 at Revolution Hall | 1300 SE Stark•5:00 to 9:00 PM•Free & Open to the Public (21+) with RSVP
•Skidmore Prize Winner recognition ceremony•Complimentary appetizers and drinks•Additional information TBA
Kickoff Event Details:
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How do incentives work?Give!Guide offers incentives to donors no matter how big or small their gifts. Incentives come in two forms. Donors who give between $10 and $999 receive a code to access their incentives in the Chinook Book mobile app for iOS and Android Devices. Postcards are available upon request for donors who don’t own smart phones. Donors who give $1000 and above will receive bags delivered to their home.
WHERE ARE INCENTIVES DISTRIBUTED?
Chinook Book App: Code included in donation notification email.Thank You Bags: Delivered only to donors who live in the Portland metro area.Pickup: Donors may opt to pick up their incentives at Willamette Week’s office (2220 NW Quimby St.).Opt Out: Donors may also opt out of receiving incentives.
WHO DISTRIBUTES THANK YOU BAGS?
Nonprofits (either you, another staff member, or a volunteer from your nonprofit) will distribute thank you bags for donors who give gifts between $1000-$1999 and $2000-$3999. Check the distribution schedule (p. 14) to learn when your nonprofit is responsible for delivering thank you bags. Your non-profit will only be responsible for one of these distribution days.
City of Roses Newspaper Co.’s own Richard Meeker and Mark Zusman deliver thank you bags to donors who give more than $4000.
Alternative $10-$749 Incentive Postcard from 2014
WHAT IS THE PACKAGING AND DISTRIBUTION SCHEDULE?
Packaging Schedule Thank you bag packaging happens on Wednesday afternoons at the Willamette Week office before the bags are distributed. We will need 10 to 15 helpers total. Nick will be in touch about scheduling volunteer help closer to the scheduled packaging dates.
Distribution ScheduleThank you bags will be available for pickup at the Willamette Week office on Friday between 9 am and 5 pm. Ideally, thank you bags are delivered between Friday and Sunday evening. Distribution routes are organized by Willamette Week and clustered together by zip code. In years past, no route has had more than 6 or 7 bags to deliver. Additional details as to when you will be responsible for packaing and distribution are found on p. 14. WHAT IF A NONPROFIT OFFERS INCENTIVES TO DONORS?
Nonprofits may offer their own incentives to donors. However, it’s up to you to organize and distribute your own incentives to donors.
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What are the incentives this year?
Thank You Bags
$1000-$1999
Chinook Book mobile coupon packageEqual Exchange Chocolate
Kind barStumptown coffee
Tender Loving Empire $10 gift certificateWashman free car wash
$2000-$3999
A to Z Wineworks & Penner Ash wineBob’s Red Mill steel cut oats
Chinook Book mobile coupon packageEqual Exchange Chocolate
Kind barStumptown coffee
Tender Loving Empire $10 gift certificateWashman free car wash
$4000+
A to Z Wineworks & Penner Ash wineBob’s Red Mill steel cut oats
Chinook Book mobile coupon packageEqual Exchange chocolate
Kind barMasala Pop
Scout BooksStumptown coffee
Tender Loving Empire $10 gift certificateWashman free car wash
More incentives TBA
Chinook Book Coupons
$10-$999
40 free items and discounts from local Portland businesses.
2014 Participating Businesses
Artist Repertory Theatre, Atlas Pizza, beanstalk, betsy & Iya, Bike Gallery, Burgerville, Child’s Play, Coffee Kids,
Communion, Crafty Wonderland Shop, Danner, Ellington, Finnegan’s Toys and Gifts,
Foster Burger, Garden Fever!, Good Box, Grand Central Bowling Lounge, Healthy Pets,
Northwest, HOTLIPS Pizza, Ken’s Artisan Bakery, Kure Juice Bar, Lardo,
Laughing, Planet Cafe, Lauretta Jean’s, Lizard Lounge, Lloyd Center Ice Rink,
Mountain Hardwear, Music Millenium, OMSI, Oregon Symphony, Oso Market, Pacific Pie,
Palace Cakes, Por Qué No?, Portland Center Stage,
Portland Children’s Museum, Portland Roasting Coffee, Prasad,
Queen Bee Creations, Ruby Jewel Scoops, Salt & Straw Ice Cream, Slappy Cakes,
Spin Laundry Lounge, Stash Tea Company, Stumptown Coffee Roasters,
US Outdoor Store, & Washman Car Wash
2015 Chinook Book coupons TBA
Chinook Book coupons are redeemable November 4, 2015, through April 30, 2016.
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When will you have to distribute incentives?
INCENTIVE PACKAGINGThank you bag packaging happens on Wednesday (Dec. 2, Dec. 16, and Jan. 6) afternoons at the Willamette Week office before the bags are distributed. Nick will ask for helpers from nonprofits based on the schedule below. The office is located at 2220 NW Quimby St. in Portland.
DISTRIBUTION SCHEDULEThank you bags will be available for pickup at the Willamette Week office on Friday between 9 am and 5 pm. Please note: Packaging and distribution sign ups will happen closer to these dates.
Distribution A: Dec. 41000 Friends of Oregon350PDXAdelante MujeresAdventures Without LimitsAudubon Society of PortlandBaby Blues ConnectionBicycle Transportation AllianceBike FarmBitch MediaBradley AngleBRAVO Youth OrchestrasCalderaCARES NorthwestCASA For ChildrenCat Adoption TeamCentral City ConcernChamber Music NorthwestChildren’s Book BankCircus Project, TheCity Repair Project, TheClassroom Law ProjectCoHo ProductionsCollege PossibleColumbia RiverkeeperCommunity Cycling CenterCommunity WarehouseCrag Law CenterCreative Music GuildCymaSpaceDe Paul Treatment CentersDental Foundation of OregonDepaveDougy Center, TheDreaming Zebra Foundation, TheDress for Success OregonEcology in Classrooms and Outdoors (ECO)Ethos, Inc.Family Preservation Project of the YWCAFarmers Ending HungerFeral Cat Coalition of OregonFinancial BeginningsForest Park ConservancyFree GeekFriends of Gateway GreenFriends of Outdoor SchoolFriends of the Children - Portland
Distribution B: Dec. 18Friends of the Columbia GorgeFriends of TreesGirls Inc. of the Pacific NorthwestGrow PortlandGrowing GardensHabitat for Humanity Portland/Metro EastHacienda CDCHarper’s PlaygroundHatch InnovationHoyt Arboretum FriendsHuman SolutionsI Have a Dream - OregonImpact NWIndependent Publishing Resource CenterInternational Living Future InstituteInvestigateWestJOINKBOO Community RadioLate Night LibraryLatino NetworkLibrary Foundation, TheLiterary ArtsLive AgainLive Wire RadioLiving YogaLower Columbia Estuary PartnershipMarathon ScholarsMeals on Wheels PeopleMercy Corps Northwest and Mercy Corps Action CenterMorpheus Youth ProjectMy Voice MusicN by NE Community Health CenterNeighborhood HouseNew Avenues for YouthNew City InitiativeNorthwest Mothers Milk Bank, Inc.OMSIOn-the-Move Community IntegrationOperation NightwatchOregon Food BankOregon Humane SocietyOregon HumanitiesOregon Tradeswomen, Inc.Oregon WildOregon Wildlife (Heritage Foundation)Outside In
Distribution C: Jan. 8p:earPartnership for Safety and Justice PDX Pop Now!Pink Phoenix Breast Cancer Survivor Dragon Boat TeamPlanned Parenthood Columbia WillamettePlayWrite, Inc. Pongo Fund, ThePortland Animal Welfare Team (PAW Team)Portland Fruit Tree ProjectPortland Homeless Family SolutionsPortland PlayhousePortland Women’s Crisis Line (PWCL)Portland YouthBuildersPotluck in the ParkProject LemonadeProject POOCH, Inc.Q CenterRaphael House of PortlandREACH Community Development, Inc.Reading ResultsReturning Veterans ProjectRight Brain Initiative, TheRock ‘n’ Roll Camp for GirlsRose HavenSchoolhouse SuppliesShadow Project, TheSisters Of The RoadSMART (Start Making A Reader Today)Southwest Community Health CenterStore to DoorStreet RootsTransition ProjectsUrban GleanersVibe of PortlandVillage Gardens, Janus Youth ProgramsVirginia Garcia Memorial Health Center and FoundationVoz Workers’ Rights Education ProjectWallace Medical Concern, TheWest Women’s and Children’s ShelterWild Salmon CenterWillamette RiverkeeperWrite Around PortlandXRAY.fmYale UnionYoung Audiences Oregon & SW Washington
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WHAT IF A DONOR OR BUSINESS WANTS TO MAKE A GIFT OFFLINE?
DonorIn certain circumstances, we can accomodate a donor who wishes to make a cash or check donation. Please reach out to Executive Director Nick Johnson. For accounting reasons, we can only accomdate gifts of $200 or more in this fashion.
Business PartnerIf a Business Partner wishes to make its matching gift to your organization directly and not at giveguide.org, please contact Nick about this, too. We can credit the gift toward your total on the site.
HOW WILL A DONOR KNOW IF THE GIFT WAS PROCESSED?
Donation NotificationOnce a donor makes a gift, he/she will receive an email notification from Give!Guide. The email will contain an overview of each gift made. This notification cannot serve as a tax receipt. Nonprofits are responsible for sending tax receipts, and they are to be provided to donors no later than January 2016.
How does a donor go about making a gift?
Donations are made online at giveguide.org. A donor can designate their donations in three different sections of the site:
1. Name: Search nonprofit by name in the A-Z List. 2. Category: Search nonprofit by name in the Category List. 3. Profile Page: You can visit the profile page from the previous two options to learn more about a
nonprofit and make a donation.
No matter where the donor inputs the donation, the site will record it on their checkout form. Once the donor completes the transaction process he or she receives an instant email notification acknowledging that Give!Guide received the donation.
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How will your nonprofit receive donor information?
Your nonprofit will receive (a) up-to-the minute donation notifications via email and (b) a comprehensive donor report following the conclusion of Give!Guide.
WHO WILL RECIEVE THE DONATION NOTIFICATION?
Primary ContactThe notifications will only be sent to one person at each nonprofit. You’ll need to make that designation.
Worried about a clogged inbox?If you are concerned about your inbox getting overwhelmed with email, we recommend you setup your email to forward these notifications to a separate folder.
WHAT IF THE DONOR OPTS OUT OF CONTACT?
If a donor choses to opt out, you will still receive their information. The email will include a distinct notification NOT to contact them. Please honor their request. You must still send a tax receipt.
However, If a donor is already on your contact list and opted out of contact, you may keep them on your list.
Additionally, when you send your tax receipt thank you letter, you can ask them if they’d like to hear from you in the future.
We highly recommend that you not send donation requests to donors immediately after they’ve made their gift through WW’s Give!Guide. Especially, avoid mail and phone solicitations.
IS THE NOTIFICATION FROM GIVE!GUIDE A TAX RECEIPT?
No. Every donor will need to receive a tax receipt from your nonprofit. You may send them out immediately or wait until you receive your final report in January. Notifications from G!G are not tax receipts.
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What is the Authorization Letter?
The Authorization Letter letter allows Willamette Week to hold donations made to your organization in a seperate bank account while Give!Guide is live.
DUE DATE: AUGUST 27
•It is important that this letter be signed by your Board President and not a paid employee of your nonprofit.
•The letter can be mailed to our offices (Give!Guide 2220 NW Quimby St. Portland, OR 97210) or scanned and emailed to G!G’s Executive Director at [email protected].
•Please use the example below and fill in the blanks. Print it on your nonprofit’s stationery.
WHAT ARE THE FEES TO PARTICIPATE IN GIVE!GUIDE?
$650 Participation Fee This fee covers the production, marketing and administrative expenses for Give!Guide. G!G guarantees you’ll receive at least this amount in donations, or we’ll make up the difference.
Due Date: Aug 27. Checks should be made out to Willamette Week with Give!Guide in the subject line.
They may be mailed to Give!Guide, 2220 NW Quimby St., Portland, OR 97210.
2.6% Credit Card Transaction Fee The credit card transaction fee will be assessed against the final total of all transactions made to your nonprofit through giveguide.org.
[Date]
Nicholas JohnsonExecutive DirectorWillamette Week Give!Guide2220 NW Quimby St.Portland, OR 97210
Dear Nicholas,
This letter is to authorize City of Roses Newspaper Company (dba Willamette Week) to hold funds donated to [Nonprofit Name] through its Give!Guide between the time of donation and the end of January 2016, at which time Willamette Week will forward the funds to us, along with the account of the donations.
Sincerely,
[Signature]
[Board President Name]President, Board of Directors[Nonprofit Name]
AUTHORIZATION LETTER EXAMPLE
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What’s the Volunteer Guide? How can we participate?
Each January, WW publishes a Volunteer Guide. You will be invited to participate in December. Rates are set low to make this affordable. It’s an effective way for you to find volunteers. Participation is not mandatory. If you are interested in placing a listing in the Volunteer Guide please contact Matt Plambeck at [email protected] or 503-445-2122.
Please note: Most G!G nonprofits using the Volunteer Guide have found this worthwhile. The one exception: This is not a good vehicle for identifying political volunteers or lobbyists.
28 Willamette Week JANUARY 23, 2013 wweek.com
ADVERTORIAL
ANIMALS ARTS COMMUNITY EDUCATION ENVIRONMENT SOCIAL ACTION WELLNESS YOUTH
ANIMALS
AUTISM SERVICE DOGS OF AMERICAWHAT WE NEED HELP WITH: Families or individuals interested in helping raise and train autism service dogs for a local nonprofi t while making a difference in the quality of life for an individual with autism! We are looking to bring new board members onto our team and develop our fundraising committee.
IDEAL VOLUNTEER: Dedicated volunteers willing to devote the time and energy necessary to raise, socialize and help train a service dog. This includes being able to bring the dog to work or school and out in the community! Interest in nonprofi ts, dogs, children and families in need, or fundraising.
CONTACT: ASDA [email protected]
CAT ADOPTION TEAMWHAT WE NEED HELP WITH: As a CAT volunteer, make purr-fect matches as an adoption counselor, foster a
litter of kittens, represent CAT at a community event, cuddle with shelter cats, provide daily care, take photos, write about cats, host a supply drive, and greet and assist clients all while having a purr-tastic time and getting paid in head-butts and purr!
IDEAL VOLUNTEER: If you love talking about cats, caring for cats, and helping others fall in love with cats, we need you.
CONTACT: Nancy Puro, volunteer manager, [email protected], 503-925-8903 ext. 258
FERAL CAT COALITION OF OREGONWHAT WE NEED HELP WITH: Offi ce volunteers schedule and confi rm appointments, and screen cats for eligibility for FCCO clinics. They assist callers with questions regarding feral cats and spay/neuter. Outreach volunteers attend street fairs, farmers’ markets and other events. They share accurate information about our services with the public and answer questions. Clinic volunteers will be given additional training for assigned positions. Jobs include: reception
desk, cleaning cages, sterilizing surgical instruments, and monitoring cats post-operatively. Fundraising volunteers help plan fundraising events, volunteer at events, grant writing or create new opportunities for FCCO.
IDEAL VOLUNTEER: We are looking for people who have excellent communication skills, can follow directions, be punctual and reliable, and are compassionate! Phone experience, and offi ce or administrative skills are a plus. Positive attitude required!
CONTACT: Caitlin Traxler, [email protected], 503-797-2606
THE OREGON CAT PROJECTWHAT WE NEED HELP WITH: Here are some of the ways you can volunteer your time at TOCP, Oregon’s fastest-growing feline rescue and spay/neuter clinic. Adoption Centers: (Lake Oswego, SE Portland, Gresham, Downtown & Sherwood) socialization, feeding, cleaning, adoption counseling, transportation. Veterinary, foster care, clerical, accounting, legal, special events, fundraising. Put your skills to work for TOCP.
IDEAL VOLUNTEER: We are looking for individuals who possess these qualities: Enthusiasm, a positive attitude is vital. Common sense, knowing the difference between right and wrong, reliable, willing to devote a set amount of time regularly.Committed, demonstrating you’re passion, self-confi dent, able to work both autonomously and with others, good communication.
CONTACT: D. Lionel or J Walsh, [email protected]
PORTLAND ANIMAL WELFARE (PAW) TEAMWHAT WE NEED HELP WITH: 40 volunteers—5 in marketing/PR/social media, 10 for special events, 25 for monthly clinics.
IDEAL VOLUNTEER: Must like animals, vet care, social media, event planning, marketing, offi ce.
CONTACT: Cindy Scheel, Executive Director, [email protected], 971-282-8443
ARTS
INDEPENDENT PUBLISHING RESOURCE CENTERWHAT WE NEED HELP WITH: Volunteers can help our organization as an Open Hours Staffperson, fundraiser, special knowledge volunteer, publicity helper, workshop facilitator, or database entry person, ask an Open Hours Staffer for an application or go to iprc.org.
IDEAL VOLUNTEER: We are always looking for volunteers whose skills and interests coincide with our mission to facilitate creative expression and identity, by providing public access to the resources and tools needed to create independently published media and art.
CONTACT: Michael D’Alessandro, [email protected], 503-827-0249
NORTHWEST DANCE PROJECTWHAT WE NEED HELP WITH: Northwest Dance Project is a leading contemporary dance company with 150+ original works created and premiered in Portland. Volunteers help at our Studio + Performance Center and with outreach and community events, assist with offi ce and administrative needs, distribute posters and fl iers and help in many ways at shows and events.
IDEAL VOLUNTEER: Our volunteers love dance and value new works and the creative process. Dedication, dependability, organization, fl exibility, communication and customer service skills are key. Sense of humor and patience are musts. Marketing/development experience a plus, as well as computer skills including Word, Excel, database, ticketing and experience with social media.
CONTACT: Katie Lofgren, [email protected], 503-421-7434
WRITE AROUND PORTLANDWHAT WE NEED HELP WITH: More than 250 people volunteer at Write Around Portland each year. Volunteers facilitate our creative writing workshops, help produce each of our publications and staff community readings. Volunteers also help with all of the behind-the-scenes tasks that
make our workshops, readings and professionally designed books possible.
IDEAL VOLUNTEER: Our volunteers are committed to respect, writing and community. They are passionate about our mission to bring workshops to hospitals, schools, prisons, treatment centers, and other facilities. They love being part of an organization where everyone pitches in and every job, whether making copies or facilitating workshops, makes a difference.
CONTACT: Liz Eslinger, [email protected], 503-796-9224
COMMUNITY
BICYCLE TRANSPORTATION ALLIANCEWHAT WE NEED HELP WITH: Volunteers strengthen the work of the BTA every day. You can get involved by helping at events, assisting in the office, doing research, attending meetings, stuffing envelopes, leading community rides, fixing bikes for our youth classes, and more.
IDEAL VOLUNTEER: Our volunteers are passionate about their communities. They have a desire to help others save money on transportation, support the goals of creating safe and vibrant neighborhoods, and build a stronger local economy. We’re always looking for people with experience in grant writing, phone banking, public outreach, and volunteer organizing.
CONTACT: Chris Knott, [email protected], 503-226-0676
COMMUNITY VISION, INC.WHAT WE NEED HELP WITH: Through Community Vision’s Homeownership Independence Program, work parties are held throughout the year to accomplish home-based repair and house painting for the individuals with disabilities living in their homes.
IDEAL VOLUNTEER: The ideal volunteer for Community Vision would enjoy working with a small group of other community volunteers, in three- to four-hour increments to make a difference in the lives of people with disabilities.
CONTACT: Valerie Plummer, [email protected], 503-292-4964 ext. 124
Willamette Week’s
PUBLICATION DATEWednesday Jan. 14 & 21, 2014
SPACE & MATERIALS DEADLINE4pm, Tuesday, Jan 6, 2014
LISTINGS$250 for two weeks$200 for all G!G participants
100 words plus heading with your organization’s name. The three bold headings in your ad - WHAT WE NEED HELP WITH, IDEAL VOLUNTEER, and CONTACT - do not count toward your 100-word total.
SUBMISSIONSwweek.com/volunteerguide
DISPLAY ADS52x rate on WW’s 2014 Display Rate Card