ginger meade kentucky department of education office of next generation learners division of...
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Ginger MeadeKentucky Department of Education
Office of Next Generation Learners
Division of Learning Services.
2015 KY Evaluation
KY Evaluation
This document is to be used for initial referrals, re-evaluations, other evaluations, consent for evaluation and/or services, eligibility, disciplinary review, IEP Record Review, placement and consent, as well as meeting notes.
This is to replace the Conference Summary Referral, Initial AND the Conference Summary.
KY Evaluation
E v a l u a t i o n O u t l i n e
• This is a total list of editors available
• Editors required for locking will vary based on the Evaluation Type selected
• Evaluation Options• Initial• Reevaluation• Other Evaluation
Initial Evaluation – for the first time a student is being evaluated
Reevaluation – for annuals and/or 3 year reevaluations
*NEW* Other Evaluation – for any other evaluation that occurs outside of the annual/reevaluations setting, including but not limited to FBA,
OT, PT (this will NOT affect the 3 yr reevaluation date)
Evaluation Choices
Evaluat ion Editor
*NEW* Date for Revocation of Consent of Evaluation &Reason for Revocation of Consent of Evaluation Text box
If Revocation Date is entered a Reason must also be entered.
*NEW* Primary Mode of Communication of the Student
Student Demographics
*NEW* Parent/Guardian Information
Parent/Guardian Demographics
Note the change after the ‘Refresh’ button has been clicked.
Click ‘New Intervention Strategies’
Enter Test Name, scores or info and date the test was given.
Intervention Strategies
After you click ‘Save’ the test will move to the strategies list.
All information entered in this editor will print in the format below.
This comes directly from the Summary of Interventions & Data Form with no major changes.
Summary of Interventions
Areas allow for unlimited text entries.
Click ‘New Intervention Data’From the drop list choose a tier of
intervention
Summary of Intervention Data
Unlimited text field
Limited to 250 characters
Begin date is required in order to save this editor
An unlimited number of Interventions may be entered.
Print view
Select Area(s) from the drop down listHas a repeatable format allowing all areas to
be indicated, however once you choose an area it will not allow you to chose it again but it can be modified
Major Area(s) of Concern
Once you choose an area, you can add as many Reasons for Referring as needed
Each list populates based on the area chosenIf ‘Other Specify’ is selected additional text
will be required.
Notice, after an Area of Concern is Saved, it no longer appears on the drop down list.
The text added to ‘Other, Specify’ will print in the Reason for Referring area as well
Print view
Only the areas saved will print to this editor. The only blank box would possibly be Specialized Equipment Used by Student.
Any specialized equipment added, will list to the one box, automatically separated by commas.
School Information
Up to 5 New Tests can be added.
Physical Functioning and Summary of Support
Passed/Failed drop down box
Unlimited text box
If yes is selected, text must be entered, 250 character limitation
Summary of Past and Present Support
If the answer is yes, a date and disability must be entered to Save
Unlimited Text field
ARC Decisions
Basis of ARC Decision & Parent Input
Unlimited Text box
Fields will populate based on which evaluation plan you choose
Initial Evaluation/Reevaluation/Other Evaluation Plan
You have to choose one evaluation or the other. If you change after starting, you will loose all of the information entered up to that point.
What you will see when you choose….
Other Evaluation Plan
Consent to Evaluate/Reevaluate
Unlimited Text Fields
Once an Area of Assessment is chosen from the drop down list, it will no longer be available to select.
Parental Consent
Initial Meeting Notes
Print View
Initial Admissions and Release Committee Members
Check boxes only used for SLD Eligibility
Multi-Disciplinary ReportOnce a report is selected from the drop down list, it is no longer available for choosing.However, more than one service provider can contribute to the same report.
Only the areas you Save or Save & Continue will print.
If you save a blank area, you will have a blank area printed under the saved header. You can click through them, just do not save them.
Review of Records
Review of the Existing Data
Review of Existing Data
If you select ‘Other, Specify’ you must enter text to clarify
If you choose Multiple Disabilities, you have to list the categories
Revaluation Summary
Assessment Area drop down box
Assessment info completed
Select ‘New Reevaluation Summary’
Select ‘New Evaluator Assessment’Select an assessment from the drop down list
Each ‘Attached Document’contains a unique, multi-select,drop down list of needs
Evaluator Assessments
No matter the assessment, a choice of ‘Other, Specify’ will populate a text box requiring that text be entered. Limited to 250 characters.
The ‘Summary’ text box allows for unlimited text entry.
Note: In this editor, assessment categories NOT chosen, will appear with a header and ‘N/A’ checked
A first time initial will have a blank box displayed.
Select ‘New Checklist’Select disability(s) that are being determined. You can add as many as needed.• Select a ‘Determination’, this is a required field to be saved
El ig ib i l i ty /Cont inued E l ig ib i l i ty
• The eligibility determination form will
populate based on the disability chosen
• Validations in place will vary by disability
determination requirements but may
include:
• only Y or N or Insufficient may be checked
• If “additional assessments/data needed” is
checked, then a date will be required
• ‘Supporting Evidence’ text fields allow for
unlimited text entry
If box is checked, date required
Eligibility Determination
Drop down list for all 4 ‘Underlying Disability’ categories.
‘Primary Disability’ drop down list
This editor did not change
Placement Options and Decisions
Disciplinary Review
No or Yes may be checked, not both
This editor did not change
IEP Developed/Reviewed/Revised
This editor did not change
Notice of Graduation or Aging Out
This editor did not change
Medicaid
This editor did not change
Other Factors
This editor did not change
Eval Meeting Notes
Print View
Note: As of July 2015, IC is still working on the Core Product updates to allow cutting & pasting of graphs and objects. This is a Core Product issue not just KY. I will let you know about updates as I am notified.
Eval Admission and Release Committee
Members
The only change to this editor is the addition of the SLD “Agree” and “Disagree” check boxes
