----~- - .g~~~

.D~· ...• -1

GOVERNMENT OF KERALA

Abstract fJNANCE DEPARTh!ENT-lJELEOATION/ENHA!'ICEWJ",NT OF FrNANCIAL Po\J/ERS OF THE AoMPiiSTRATIVE DEPARTMENTS OF TIIE

SECRE'L>.R.iAl' AND H.E.o.ns OF DEPARTMENrs.,-F.Evrs10N OF-REo.

G. 0. (P) N·o. 110/1_3/Fln.

FINANCE (EXI1ENDIJ:IjRE-B) DEPARTMENT

Dated, Thlruvananthapurarn, Ist March, 2013. ····--·-----~ . __ .:.._ --·-

====---=======-=====·=================== Readi=-G, 0. (P) No. 3 50/08/Fin., dated 6-8-2008.

ORDER . .

In the G 0. read above, the extent of financial powers that can be exercised by the Administrative Departmentsin Secretariat and .Heads of Departments has been defined. tn the 1~terest of facilitating. , expeditious decision making and implementation of schemes, it is felt that further enhancement of financial powers of Administrative Departments in the Secretariat and Heads of Departments is necessary.

2. Governmen t, ·having considered the matter in detail, are pleased to revise the existing limits of fi .. nancial powers delegated. to Administnrti.ve Departments in the. Secretari at and to tb.e Heads of Departments as detai led

· . - -· _ in . .Annexore~ 1--and Ir respectively to this Gov eminent. Order.

By order of the Governor, - DR, V. P. }O'f,

P(incipcl Secretary (Finance).

I .1 To

I lj I

The __ :ering~ A,g:_qgnf~1.JL_Gen~ral Jt.:_u_diJ);:~~?;~:!Ai~~aritll?JJuram. The 4ccoun_-- tant _<?eneral (AfaE)~ .Kerala, Thiruvananthapurarn. All Departments m the ~etanat. . - .. . ·. · - Ali A&:litiooal Chief Secretaries/Principal Secretari es/Secretari es/Special Secretaries to Government. AlLDfstrict .Collectors.

· All Heads of Departments. TI1e Private Secretary to Chief Minister, -

· The Private Secretary to all Ministers. The Private Secretary to Leader of Opposition/Chief Whip. The Additional Secretary to Chief Secretary. General "Administration (SC) Department. (Vide item No. 3092 dated 20-2-2013. The Director of Public Relations. · The Director of Treasuries, Thiruvananthapuram. The Nodal Officer, www.finance.kerala.gov.in Stock File/Office Copy. J:.

GCPT. 4/ll70/20!3LDTP. \• ., ·\. -,

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GOVFRN .. '.MENT OF KER.ALA

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..... - Oovennn~nt-'J:;>rders, on •Del~gatiollffl.nhan~emen{· of Finaricial ·. - ·

· ·. Powersof tlie':kdtii.inis~ati~e··:nep~~ents· of the· · · .. . ; .: .. ·~-· ... . . :$eGte~n-at~and.'.H~~~s-' of DeJ}~ents ·· · ._ -· ; . . . .

.... · .:· . .., .· ! . .

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·, ... G;. 0 .. (P) · No." · i-10/13/F:in. IsrMarch, 2013~ · ....

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4-/1170

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CHAPTER 16

PURCHASE POWERS OF HEADS OF DEPARTMENTS

AND CONSTITUTION OF DEPARTlVIENTAL PURCHASE COMMITTEES

Introduction

16.1 The Heads of Departments (H0Ds) are classified into 3 groups on the basis of the

approximate value of the purchases they are making each year.

Group I Heads of Deparbn~ who usually purchase stores 1-- w _ _urth ~ _"!._ crore or mor~ in a y_e_a_r ---1

Group II Heads of Departments who usuaJiy purchase stores 1----·--t--W:orth betwee~akh t~ __ f_l_c_r_o_re_a __ y __ e_a_r --1

Group ill Heads of Departments who usually purchase stores L worth_bdoµr f 20 lakh a yeu

Purchase Powers

16.2 The Administrative Department of the Secretariat may without previous consultation

with Finance Department Sc\.llction ~~~nditure, which does not exceed f 100 Iakh in

respect of purchase of stores other than for works, computer & peripherals and

furniture and in the case of Computer and peripherals (except laptop computers)

sanction expenditure which does not exceed f 50 lakh subject to budget provision

·· bein·g available and Stores Purchase Rules being observed (Iar~e scale purchase of

· computers is to be effected only after .ensuring that all requirements for

computerization with respect to both software and hardware are fully satisfied

following the guidelines issued on the basis of the recommendations of the PAC vide

Circular No.25/2006/Fin. Dated 01.06.2006).

16.3 The Administrative Department of the Secretariat may without previous consultation .. --- _._ Vvith-Ffoaitce-Depa"ffinentsa.hctio'nexpenditure for the purchase of furniture upto Z 5

Iakh subject to budget provision being available and observing Stores Purchase

procedures and as per G.O. (P) 224/2000/Fin dated 27-1-2000.

16.4 The Administrative Department of the Secretariat may without previous consultation

with Finance Department sanction repair of equipment and small machineries upto

. Z3 lakh subject to production of essentiality certificate from the respective Engineer

as the case may be. The Administrative Department of the Secretariat may without

consultation with Finance Department sanction Temporary Advance up to Z 10,000/-·

subject to the condition stipulated in Article 99 KFC Vol. I.

136 \•

'

I..·

GOVERNMENT OF KERALA

STORES PURCHASE MANUAL

.Revised Edition

- ·-----~--------,......- - 2013 . .

.•. (Revised as per G.O (P) No.3/2013/SP.Dr_dated 21.06.2013)

... ·---·. ·-- ··-·- .. -..: ..., __ _; _:__ -------

Issued by

The Authority of th~ ¢ove~ent of Kerala

Stores Purchase Department

Official Website: www.kerala.gov.in (Link: Reports & Manuals)

-~

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Wi3.

Jive ting. icial .,

,, cial ilcd ,.,

:e).

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I . . . ~NEXURE'Il ' . : -j. . . ..

DE1'EGA HON OF FINANCIAL POWERS TO HEADS OF 0BP ARTMENTS :. ' . ! . ,. i ··.·. . . . . . . .

--~---------, Revised Powers

·. - Si. No. Items

E1istjng Powers [1] (2] i ,·[J] ' i - .. ,. Ceremonial 'fun~'tion '

To _ipcur .exp~nd,iture foreacb ..

I.

' . N

I ., ceremonial function up to? 8000/-. • .•. 2. Disposal in ~uction/scrap dirosal ? l,00,000/.; .. . ? 3 lakh . At

I

CtO.[MSJN other than vehicles · ' ·

' . i .. ..

I - 3. [a]. Petty·expenses '! ·.

f 5000/- .. .t 5000/-, [n i [b]. Contingencies [non-recumng] ~ 25,000/-

t' 50,000/- s I•

other than stores, stationery, coniputer, ~

I furniture ..

. 4. Construction; repair 'and -!Uaintenance t 50 000/- ~ 5 lakh for . ' of Government Buildings Group ID . Heads ufD ·

provision. 5. Printing .~ 50,000/~ [in . emergent cases . printing work may be. entrusted to· . . private presses without reference to SGP not exceeding ~1000/- at a time . No chc,

}',

' . subject to· annual limit ..

of an ! .

~ I 0,000]: i .. l I

[4] o.changs

tention is invited to

o.223/12/Fin. dated 17-4-12.

o change]

ubject to budget provision.·_

'Heads of Departments of

epartments · & t 3 lakh for other epartments subject to budget

·-· rige

13

--- ··--· .. -·-. -·-·--- ··-·-···· ·····----·--·-------·-··,·-··-····· ·-··· ··-··· ··--- --- . - ·--··-·--·--·---···,.,.,,.

f:'1.· .~1( //-;,:_. /Ii·

t~1t l'•i '· J:•. ,\"':· ,.~ ···1:

6.

Purchase: ·----1--------""7"'--._,.._ ~--~ fylj. StationOry. . ~ 2.0,000!- r l laki, subject to budget provision [~ ]. Stores other than comput~r- Md l ). ~ 15, DO, 000/- t 20 Jakh for Heads of Deparu,ien ts of peripherals and furniture.. Group J Depertmenfs.

r 1 o 1~ for other Heads of ,, Departments

,

2). t 5,00,000!- 3). - ~ 1;00,000/- [as annual ceiling]

to Group I, Group II Md Group ID' vide Appendix XXII of Store Purchase

,· respectively [ vide Appendix XXII of Manual and subject to budget provision.;· SPM]. r-----r----;----__~-------~----.-~-

7. Hirinf¥Renting of Private Buildi!lgs ~ l 0,0001- per ll)onth in eilch case,

t 15,060/-per month in each case subjcci1

to rent and non-a vai!abi!i ty certificate /

fro~·. PWD ·. and subject to budget/ r---.---------c-------:------.--==------------.,...,-i_.---P_ro_v_1s_1o_n_:_, _ ----'-------- /

B. r::::e:~t o: :~::p:~r and ~:~:~:i::;:::.::o:~~ran / / No change /

;/ !' vehicle subject to availability of// budget provision. /i

,...._9.----r--W-o-~-b~~-~-------.- ----------:-:,1--i--~------------~-, [i). M,j<lr Head of Departments r..is Iak/J Subjcqt, to ~udget '/

:; prov1s1on and over all , · . ' limit of 150% of the '!

· budget P~Vision the / For other Heads of current year for on ! Departments -r 20 Iakh J going and new works/ For CliiefEngineer under the rnspecti ve i [PW!p & Itri gationJ - ~' l 00 I akh

I -------,-_-_H __ ea_d_s_o_f_A_c_co_un __ t. -----:.____ ---------~- ----------

I ' 14 I

subject to rent and non-availabi1i1

ty / i

I:

certificate from PWJJ.

For Heads of Departments of .____. .GroupJ Departments ~r 50 lakh ~-

I . -AH' tleaas or ~ts. TI1e Private Secretary to Chief Minister.

--- :;., ••w :. , ~. •, '

.;·.,.-•,,.,·

This, is applicable for ongoing and new Works subject to budget provision. I

[ii]. Minor Hea.clj of'Departments,

[iii]. C.E.[PWD ~ Irrigationj, · I ! · ·1

t 8 lakh

~-25 lakh

10. .Write off t 10,000/- ~ eachcase withan ·• ,• ; ,. . _· .. ; . "'

annual limit bH' ~O,QQO/-[~ow~.~ now being.e~ercisedbyDHS & Chief Conservator of Forest may remain unchanged].

Heads of Department may sanction upto

t 25.,000/- in each case with an annual ! . . . .

limit of ~ 1 lakh subject to the strict

compliance of KFC Article 300-303 and

Articlelji! ofKFC Vol. I. 11. Heads of · Departments may sanction

condemnation of department vehicle

_ having upset value upto ~ 1 lakh subject

to compliance of guidelines and norms

fixed in G.O.[MS]No.110/76/ PWD

dated 10-5-1976.

·_Heads of Departments is delegated with power to sanction demolition of old and dilapidated buildings up to a limit of~ 3 lakh subject to availability of survey

· ort frorn __ f>WD. _ 1----+-------------_;_-+--------------,--t-::::-'-'-:----::- Heads . of · Departments is delegated financial power up to ~ 2 lakh subject to observance of Rules and procedures, PWD or accredited agencies in the case of other equipments/machineries and subject to budget provision.

. ' Condemnation of Government

vehicles Nil

12. Demolition of old & dilapidated

buildings

Annual Maintenance Contract for

computer, printer, photocopiers, ' i

machinery, lab equipments, .t\.C '& all . '

other electronic & electrical i equipments used for the functioning of.

. I the offices.

Nil

Nil --·

15

/ ;

I .

··- 14. Leasing out in auction of the right to

' Full pO·/C ,.i .... •

Departmi1~ ' collect usufructs from the trees in the Nil

competit v land/prope1iy of the :.'epaitment. should ,,

ne ,.

revenue i; . Deparimea ' 15. Shifting ofoffice To incur k .

Nil budget pr, · charges w Labour T1 ;

1 '

tender pr~i; 16. Purchase o,' furniture Nil Sanction .I

Departmei, < l lakh fc may obta ~ G;O.[P]Nc 27-1-2000., 17. Leave

Nil ·· The Headif . Leave \ Appendix.

' according ' ' I -rnatter,

rs delegated to Heads of ts following transparent and. e. procedure.. The amount

deposited in the relevant eceipt . Head of Account of t conceme.d. . harges up to< 5000/~ subjetlt to vision [loading and unloading ill be at the rate fixed by epartmenr], For other items edure should be followed. ; pto t .2 lakh for .Heads of ts of Group I Departments and r others. Heads of Departments n purchase sanction as per .224/ .. 2000/Fin. dated

of Departments may sanction /ithout Allowance under DI A and. XU C of Part I KSR to rules prevailing in the

I I __ __J

G.O. (P) -----·--

'. Read=:

Gove Departme

! '

16