gfrc annual report 2017 - 2018 - geelong food relief centregeelong food relief centre inc. annual...

Geelong Food Relief Centre

ANNUAL REPORT2017

Geelong Food Relief Centre Inc. Annual Report 2017


ANNUAL REPORT2017 - 2018

Food aid for those in need Established in 1990

Geelong Food Relief Centre Inc. Annual Report 2017-2018

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ANNUAL REPORT

Food aid for those in need

Established in 1990


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MISSION STATEMENT: The Geelong Food Relief Centre Inc. is committed to providing the delivery of food aid services to

disadvantaged members of the community throughout the Geelong region in a dignified and compassionate manner.

AIMS: 1) To provide a major food resource for the region’s welfare agencies, which will ensure an ongoing

availability of food products to meet increasing welfare needs. 2) To promote the Geelong Food Relief Centre and its role within the Greater Geelong Community. 3) To ensure that all member agencies have fair and equitable access to food relief supplies. 4) To provide a dignified and respectful environment that supports positive self-image and respect. 5) To aspire to be a leader in the community in assisting the disadvantaged in our region. 6) To provide an educational environment to assist community members in nutrition and food

preparation. 7) To be a skill’s based, educational environment for our volunteers. INDEX: Summary ………………………………………………………………………………………………………………... Page 3 GFRC Statistics ……………………………………………………………………………………………………… Page 3 Sample Vouchers…………………………………………………………………………………………………… Page 4 Chairman’s Report………………………………………................................................................................ Page 5-7 Working in the Community……………………………………………………………………………………… Page 8 Making it happen…Thank you………………………………………………………………………………… Page 9 Committee’s Report……………………………………………………………………………………………… Page 10 Statement of Comprehensive Income……………………………………………………………… Page 11-12 Statement of Financial Position……………………………………………………………………………… Page 13 Statement of Cash Flow………………………………………………………………………………………… Page 14 Statement of Accounting Policies……………………………………………………………………… Page 15-16 Statement by the Members of the Committee……………………………………………………… Page 17 Report on Audit of the Financial Report……………………………………………… Page 18-19 Supported by: COVER PHOTO: Front- Fruit and vegetable display in North Geelong Mini-Mart Rear- Transport vehicles used to collect and deliver food donations

Summary: OUR STRUCTURE: DGR1 Endorsed charity Tax Deductible Donations Committee of Management Chief Executive Officer CEO Personal Assistant Administrative Assistant Approximately 90 Volunteers


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THE NUMBERS (2017 - 2018):

11, 110 families directly used the centre

30, 757 people assisted*

614, 236 meals**

352, 255kg of food distributed via mini marts

108, 422kg of food distributed via our Bulk Distribution Centre

$1, 575, 515 value of groceries distributed***

$208, 794 cost of groceries purchased

$942, 314 value of groceries *Excluding bulk distribution ** 1 meal = 750g *** Average 1kg = $3.42

2017/18 2016/17 2015/16

Wholesale/Retail Totals

Kilos: 460, 677 475, 483 321, 796

Meals: 614, 236 633, 977 429, 062

2014/15 2013/14 2012/13 Kilos: 221, 228 212,378 190, 290 Meals: 294, 970 283,170 253, 720

All figures have been collated and prepared by volunteers and totals are approximate based on the best available knowledge at the time. Calculations on meal and value equivalents are based on industry trends and statistics as per Foodbank Victoria and GFRC information.

SAMPLE VOUCHERS

Analysis conducted on June 30, 2018. Please note products may change from day-to-day based on seasonal availability and prices may change accordingly.

Geelong Food Relief Centre Inc. Annual SAMPLE VOUCHERS

20 Point Voucher Agency Cost Retail Value

Green Points (5) Fruit and Vegetables Bread (2 Loaves + Fruit loaf + Crumpets + English Muffins)Powdered Milk (1kg) Rolled Oats Chobani Yoghurt x4 Coloured Points (15) Fresh Milk (2 Litres) Baked Beans Sausages (8 pack) Flour (1kg) Sunflower Spread Tuna Rice Bubbles Frozen Meals (up to 3) Spicy Pumpkin and Beef Stew Sausage Rolls Quiche

40 Point Voucher Agency Cost Retail Value

Green Points (10) Fruit and Vegetables x2 Bread (2 Loaves + Fruit loaf + Crumpets + English Muffins))Latina Fresh Pasta Satay Sauce Dairy Dream Swirl Yoghurt Honey Mustard Dressing Peckish Biscuits Tooth Brushes x2 Muesli Bars

Coloured Points (30) Cheese Slices Mince (500g) Paper Towels Laundry Powder (1kg) Eggs (dozen) Rice (2kg) Shampoo (500ml) Conditioner (500ml) Pasta Sauce UHT Milk (1L) Spaghetti (dry) Taco Kit Frozen Meals (up to 3) Quiche Spicy Pumpkin and Beef Stew Sausage Rolls

Analysis conducted on June 30, 2018. Please


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$20.00 $93.40

$37.05 Bread (2 Loaves + Fruit loaf +

Crumpets + English Muffins) $11.45 $5.70 $3.50 $6.00

$2.00 $1.15 $4.00 $0.75 $1.40 $4.40 $5.00

$5.00 $5.00 $5.00

TOTAL: $93.40

$40.00 $165.19

$58.80 Bread (2 Loaves + Fruit loaf +

Crumpets + English Muffins)) $11.45 $7.00 $3.30 $5.50 $2.90 $2.20 $8.00 $5.60

$3.50 $4.00 $2.80 $7.00 $4.90 $2.80 $4.50 $4.50 $3.00 $2.20 $1.49 $4.75

$5.00 $5.00

$5.00

TOTAL:

$165.19


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CHAIRMAN'S REPORT: It is again pleasing to report that our organisation continues to grow strongly and cater for the needs of Emergency Food Relief within the Greater Geelong Region. Over the past year we have seen voucher redemption remain strong and a growth of around 14% in Bulk Food Distribution to our welfare partners. The most pleasing features of our service is the value that our clients obtain when shopping with us. Our CEO, Collin Peebles has continued to be a keen, committed, diligent, and competent leader of our organisation. His dedicated approach has contributed towards the overall growth we have witnessed and in addition to this we have been able to inject close to $50,000 worth of capital assets into GFRC. This year much of our focus has been on the possible development of a new Food Hub for Geelong. In October Second Bite notified us that they would be closing their Geelong facility but continuing to collect from Coles stores and therefore required a centre to distribute their collected produce. We indicated our current site would not be large enough to cater for such an expansion. Following discussions with Councillor Pat Murnane we were offered a parcel of land close by that would be appropriate to construct a Food Hub. Slow progress has been made to this stage however we have now been granted funds by the Council to further explore our options and are looking to appoint a firm of Consultants to assist us with the project. The Lt Smythe Street minimart has now operated for over three years and is trading strongly, doing about 50% of that at Freedman St site. Volunteer numbers have increased to up to five daily in order to assist those in need. Collin keeps an excellent watchful eye on its operation and food supplies are now transferred to our Smythe St minimart daily. Our transport fleet has again seen us upgrading our Ford Transit van to a new Renault long wheel based van similar to that purchased last year except without refrigeration. The refrigerated Van proved to be a blessing when Food Bank Victoria, due to contractual issues, were not able to deliver refrigerated and frozen product beyond December 2017. This arrangement has meant two trips to Melbourne each Wednesday morning by our volunteers. Thankfully we recently have been notified by Foodbank that a trial delivery to our site will begin in July 2018. 2017/18 GRANTS: We have received various grants throughout the year and for this we are extremely grateful. Give Where You Live are a constant, and much needed supporter, who provided $35,000 in grants this year. Geelong Community Foundation again provided $25,000 to further assist us with to offset our ongoing operational costs. The Gandel Foundation provided $20,000 and Westpac Bank $10,000 towards the purchase of our new Renault Van. TAC Geelong continues to contribute $5,500 to assist with our Support Programs. Kiwanis Geelong also continues to provide support by arranging bulk food purchases from SPC in Shepparton on a one for one basis. This year they provided $6,000 towards a total purchase of $12,000. To all of the above we express our SINCERE THANKS. BOARD OF MANAGEMENT: This year the Board has remained stable. I would like to particularly thank Maurie Anglin for his excellent support and input throughout the year and to Allan Hurley for his expertise in developing a computer program to upgrade our voucher system. Treasurer Norm Phillips also needs special mention for his time and expertise in overseeing our operations finances. Thanks to all Board Members for their ongoing involvement and support. VOLUNTEERS: Special thanks must go to our dedicated and hardworking volunteers whose numbers are currently 90 plus due to the additional workloads and the increase in demand for Emergency Food Relief. Without you we would not be able to operate. From our drivers to admin staff, from those serving on the counter and working in the warehouse and our in-


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house chef Dean, I acknowledge your energy, co-operation, willingness to do ‘that bit extra’ when required, and the respect and assistance that you provide to our operation and most importantly our clients. AGAIN, my heartfelt thanks go to you ALL. SUPPORTERS: As in past years we continue to have great support from many groups and individuals in the community. Special comment needs to be made regarding our relationship with Aldi who assist us with the provision of fruit and vegetables on a daily basis. Rescued foods are then sorted by our volunteers and are then provided to our clients. Foodbank Victoria continues to be an excellent source of a wide variety of food products. It is pleasing to have a close relationship with this organisation. Margoneet Correction Centre provides vegetables from their garden on a weekly basis. Fareshare Victoria cooked meals are provided to clients at no cost and prove to be very popular, and also through their relationship with Woolworths the supply of additional fresh food on a twice weekly basis. Many other groups and individuals donate food on a regular basis but special mention needs to be made of the Toucan Appeal held by many schools in August. Close to four tons of food was collected this year. A great result and THANKS YOU ALL. Geelong Libraries also provide a great supply of food products though their annual “food for fines” program held in December each year. In conclusion, I would like to pay special thanks to our Chief Executive Officer, Collin Peebles, for his professional manner, commitment, cooperation, communication, and enthusiasm. We have certainly seen the results of his work in all aspects of our operation. Again, many thanks Collin. To our Board, I have been honoured to lead you over the past year and look forward to the time ahead. There are challenges ahead, also the continuation of the planning towards the development of a Food Hub for the Geelong Region and with the completion of a new business plan with assistance of a Deakin Program. This along with working with other agencies in an attempt to better cater for those in need in the provision of vouchers. It has been a pleasure to have been Chair of our voluntary organisation and thank you to everyone I have worked with over the year for your support and cooperation. Ross Stephens Chairperson Geelong Food Relief Centre Inc.


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WORKING IN THE COMMUNITY We have been proud to help many welfare organisations, schools, community meal programs, small

food pantries and other food rescue programs, who like us, work hard to help those in need.

In 2017/18 in excess of 108,000 kg’s of much needed food, personal hygiene products and household cleaning products were distributed to the following organisations

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PHOTO: Dairy/freezer selection at our North Geelong mini-mart


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Barwon Health Suportive Care Barwon Child, Youth & Family Bellarine Living & Learning Centre Inc. Belmont Uniting Church Bethany Community Support Inc. Catholic Care COGG Ariston Outreach Team Deakin University – International Students Diversitat – Geelong West Drysdale Family Support Inc. Drysdale Food Bank Geelong Community Share Kitchen Geelong Inclusive LTD Lara Community Kitchen Lara Food Relief Lions Club Corio/Lara Manifold Heights Baptist Church Minerva Community Services Newcomb Park Primary School Norlane Community Centre Norlane Community Initiatives North Geelong Secondary College Northern Bay Secondary College Osbourne Circ Portarlington Food Assistance Salvation Army Bellarine St Salvation Army Cox Rd Secondbite

Spare Meals Hamlyn Heights Spare Meals Norlane Spare Meals Geelong Spare Meals South Geelong Spare Meals Corio Spare Meals Lara St Andrews Norlane – Foodshare St Mary’s Parish Pantry St Thomas Primary School St Vincent de Paul Bell Park St Vincent de Paul Bell Park St Vincent de Paul Corio/Lara St Vincent de Paul Drysdale St Vincent de Paul Welfare Centre St Vincent de Paul Geelong St Vincent de Paul Manifold Heights St Vincent de Paul Merideth St Vincent de Paul Ocean Grove St Vincent de Paul Norlane St Vincent de Paul Torquay St Vincent de Paul St Marys The Bridge Torquay Food Aid The Outpost Western Heights College Westgate Community Initiatives Uniting South Barwon – Grovedale Uniting South Barwon – Norlane


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MAKING IT HAPPEN……. THANK YOU!! VOLUNTEERS: Our dedicated team of volunteers provides the “people power” to keep the Centre up and running 5 days a week. The Food Rescue Program sees four drivers leaving at 8am daily to collect fruit, vegetables, bread and ambient products for our mini marts and bulk distribution facility. Throughout the day, our volunteers work constantly so our clients find a well-stocked, clean “shop” and are made to feel welcome when they walk into either Centre. This adds up to about 16,000 hours a year. It is often said, but well worth repeating, without their help the Geelong Food Relief Centre would not operate We would also like to acknowledge the following donors, who have helped to make all of this possible throughout 2017/18.

FINANCIAL DONORS: Feed Geelong Campaign $5,000 Frank Walker $5,000 Gandel Philathropy $20,000 Geelong Community Foundation $25,000 Geelong Connected Communities $10,000 Give Where You Live $30,000 Kiwanis Club of Geelong $5,000 RACV $2,500 TAC $5,500 Westpac Foundation $10,000 FOOD DONORS:

The great value we provide to our clients is all due to the generous supply of healthy and nutritious received from the donors listed below Bakeries Goodman Fielder Routley’s Born and Bread Weisers La Madre Bakery Supermarkets Aldi Belmont ALDI Bell PARK Aldi Corio Aldi Drysdale Aldi Grovedale Aldi Highton Aldi Leopold Aldi Newcomb Aldi West Geelong Wholesalers Glyn Harvey Partners Foodbank Victoria ALDI Victoria Woolworths Victoria Fareshare Victoria Community Marngoneet Correctional Centre Barwon Prison Deakin University - Waurn Ponds & Waterfront Campus 78 Regional Schools – Toucan Appeal Geelong Regional Library – Food For Fines OTHER ASSISTANCE These businesses have provided much valued, pro bono services to the Geelong Food Relief Centre. Tulip Geelong Print Design Australia Bellarine & Westcoast Refrigeration R&L Signs Peter Harvey & CO


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COMMITTEE'S REPORT: FOR THE YEAR ENDED 30TH JUNE 2018

Your committee members submit the financial report of the Geelong Food Relief Centre Inc. for the financial year ended 30th June 2018

The Committee Members The names of the committee of Management in office at the date of this report are: Ross Stephens (Chairman) Alan Hurley John Loughnan (Deputy Chairman) Jessica Robertson Norm Phillips (Treasurer) Maurice Anglin Joyce Pan (Secretary) John McCarthy (Co-opted) Collin Peebles (CEO) Narelle Fromholtz (Co-opted) Rob O’Neil Iris Speare (Co-opted)

Principle Activities of the Association

The bulk distribution of goods through a network of agencies in Geelong via the Mini Mart and Bulk Distribution Service.

The Mini Mart is a co-operative venture involving a range of welfare providers who

purchase vouchers from GFRC to distribute to their clients. GFRC purchases supplies and collects donations, which can be accessed by using the vouchers. The Bulk Distribution Service provides large quantities of food, sourced from Foodbank Victoria and other suppliers, to a range of agencies for direct distribution to their clients. The Schools Assistance Program provides Emergency Food Boxes and breakfast supplies to selected schools in the region

Operating Result The operating result for 2017/18 is a trading loss of $26,197 Review of Operations The operating result is satisfactory for the organisation State of Affairs In the opinion of the committee there has been no significant change in the associations state

of affairs that occurred during the financial year Events of Subsequent to Balance Date

The Committee is not aware of any matter or circumstances not otherwise dealt with in the report or accounts that has significantly or may significantly affect the operation, the result of those operations or the state of affairs of the association in the subsequent financial years

Board Member’s Benefits No Committee Member of the Association has received or become entitled to receive benefit

by reason of a contract made by the Association with a Committee Member or with a firm of which he/she is a member or with a company/business in which he/she has substantial financial interest

Indemnifying and Insurance of Committee Members

Liability Insurance – to indemnify Committee Members of the Association against third party claims for wrongful acts. This includes actual or alleged breach of duty, breach of trust, neglect, error, misstatement, misleading statement, omissions, breaches or warranty or authority, or other acts wrongfully committed.


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Geelong Food Relief Centre Inc

STATEMENT OF PROFIT OR LOSS

FOR THE YEAR ENDED 30 JUNE 2018

SALES Notes 2018 2017$ $

GFRC Food Vouchers 251,031 271,576Give Where You Live Food Vouchers 69,360 67,600Membership Subs 2,150 525Other Sales 1,461 -

324,002 339,701LESS: COST OF GOODS SOLDOpening Stock 16,005 22,509Foodbank Vic Purchases 12,035 7,767Mini Mart Purchases 191,695 179,231Packaging Expenses 3,791 3,537Closing Stock (18,395) (16,005)

205,131 197,039GROSS PROFIT FROM TRADING 118,871 142,662

OTHER INCOMEGrants - Give Where You Live 30,000 30,000Grants - Specified 25,200 46,250Donations - General 57,634 26,975Interest on Term Deposits 2,668 3,297Employment Contributions 9,606 4,909Profit on sale of assets 5,404 -

130,512 111,431TOTAL INCOME 249,383 254,093

EXPENDITUREAdministration 8,442 8,068Bank Charges 169 147Cleaning and Materials 1,493 1,302Depreciation 41,237 28,172Audit Fees 2,000 2,000Insurance(Property/Volunteer) 5,229 4,035Minor Equipment 4,379 10,361Miscellaneous 281 811Motor Vehicle Expenses 19,730 14,389Postage, Printing and Stationary 8,888 9,667Fund Raising 520 224Rates 4,267 4,830Registration Fees - 127Rent 43,753 42,955Repairs and Maintenance 7,231 6,251Salaries and Oncosts 97,715 88,460

The accompanying notes form part of these Financial Statements


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Staff Amenities & Training 583 402Travelling Expenses 2,336 2,659Uniforms 1,776 4,582Water, Electricity & Telephones 23,955 14,224Waste Collection 1,596 1,064Loss on Sale of Motor Vehicle - -

275,580 244,730

PROFIT( LOSS) BEFORE EXTRAORDINARY INCOME (26,197) 9,363

Deceased Estate Donation 50,000 -Go Fund Lorne Donation - 64,750

PROFIT(LOSS) BEFORE INCOME TAX 23,803 74,113Income Tax Expense 1(b) - -PROFIT(LOSS) AFTER INCOME TAX 23,803 74,113

TOTAL PROFIT FOR THE YEAR 23,803 74,113

The accompanying notes form part of these Financial Statements


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GEELONG FOOD RELIEF CENTRE INC. Notes to the Financial Statements for the year ended 30 June 2018 Note 1: Statement of Significant Accounting Policies This financial report is a special purpose financial report prepared in order to satisfy the financial reporting requirements of the Associations Incorporation Reform Act 2012 Victoria as a tier 2 association. The Committee has determined that the association is not a reporting entity. The association is a not-for-profit entity for financial reporting purposes under Australian Accounting Standards. The following material accounting policies, which are consistent with the previous period unless otherwise stated, have been adopted in the preparation of this financial report. (a) Accrual Basis The financial report has been prepared on an accruals basis and is based on historic costs and does not take into account changing money values or, except where specifically stated, current valuations of non-current assets. (b) Income Tax The Association has self assessed to be exempt from income tax under Subdivision 50-B of the ITAA 1997. (c) Fixed Assets The depreciation amount of all fixed assets are depreciated on a diminishing value basis. The carrying amount of fixed assets is reviewed annually by the Committee to ensure it is not in excess of the recoverable amount of those assets The depreciation rates for each class of depreciable assets are: Class of Fixed Asset Depreciation Rate Plant and Equipment 12.50% DV Office Furniture and Equipment 33.33% DV Motor Vehicles 22.50% DV (d) Property, Plant and Equipment (PPE) Leasehold improvements and office equipment are carried at cost less, where applicable, any accumulated depreciation. The depreciable amount of all PPE is depreciated over the useful lives of the assets to the association commencing from the time the asset is held ready for use. Leasehold improvements are amortised over the shorter of either the unexpired period of the lease or the estimated useful lives of the improvements. (e) Impairing of Assets At each reporting date, the entity review the carrying values of its tangible and intangible assets to determine whether there is any indication that those assets have been impaired. If such an indication exists, the recoverable amount of the asset, being the higher of the asset’s fair value less costs to sell and value in use, is compared to the asset’s carrying value. Any excess of the asset’s carrying value over its recoverable amount is expensed to the income statement. (f) Provisions Provisions are recognised when the company has a legal or constructive obligation, as a result of past events, for which it is probable that an outflow of economic benefits will result and that outflow can be reliably measured. Provisions are measured at the best estimate of the amounts required to settle the obligation at reporting date.


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GEELONG FOOD RELIEF CENTRE INC. Notes to the Financial Statements for the year ended 30 June 2018 Note 1: Statement of Significant Accounting Policies (cont’d) (g) Cash and Cash Equivalents Cash and cash equivalents includes cash on hand, deposits held at call with banks, and other short-term highly liquid investments with original maturities of three months or less. (h) Revenue and Other Income Revenue is measured at the fair value of the consideration received or receivable after taking into account any trade discounts and volume rebates allowed. For this purpose, deferred consideration is not discounted to present values when recognizing revenue. Interest revenue is recognised using the effective interest rate method, which for floating rate financial assets is the rate inherent in the instrument, dividend revenue is recognised when the right to receive a dividend has been established. Grant and donation income is recognized when the entity obtains control over the funds which is generally at the time of receipt. All revenue is stated net of the amount of goods and services tax. (GST) (i) Goods and Services Tax Revenues, expenses and assets are recognised net of the amount of GST, except where the amount is not recoverable from the Tax Office. In these circumstances the GST is recognised as part of the cost of acquisition of the asset or as part of an item of the expense. Receivables and payables in the balance sheet are shown inclusive of GST.


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8 Freedman Street, North Geelong Phone: (03) 5278 6588

1 Little Smythe Street, Geelong

Phone: 0429 891 465

www.geelongfoodrelief.org

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GFRC 2017/18 AGM Magazine proudly produced by:

Shannon Fiesley (CEO Personal Assistant)

PROUDLY SPONSORED BY:

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