Getting Things Done®Mastering Workflow Overview

Created by:Travis Eck

What is GTD?• “The groundbreaking work-life management system

and book by David Allen that transforms personal overwhelm and overload into an integrated system of stress-free productivity.”

• A “radical common sense notion that with a complete and current inventory of all your commitments, organized and reviewed in a systematic way, you can focus clearly, view your world from optimal angles and make trusted choices about what to do (and not do) at any moment.”

• Surfing on top of the working world: in a state of high cooperation with the wave but don’t control the wave

The Productive Experience

• In control,• relaxed,• focused,• inspired, and • getting things done• …with a system to maintain the process.

Did you know… It takes between 1 - 6 minutes to come back to focus from every

interruption We can only hold 7 (+ or – 2) items in our heads at one time

Transformation of Stuff

• Stuff = Things about which there is interest, concern, attention, focus, but which still need clarification about commitment to them, and tracking of them.

*Stuff = GSA (Gnawing Sense of Anxiety)

Outcomes/Projects

Stuff *

Next Actions

Five Phases of Mastering Workflow

• Collect: “Stuff” on your radar, Action, Finish, Acknowledge

• Process: Diagram

• Organize: Primary Action Lists

• Review: Weekly

• Do: Get to work…

Collect

Mind Sweep

• What do I have attention on?

Process

Organize

OrganizeAction Lists: Categorized Next Actions based on tool not on priority. @Calls @Computer @Anywhere @Home @Office @Waiting For Projects Someday/Maybe

ReviewWeekly Review

• GET CLEAR– Collect Loose Papers and Materials– Get "IN" to zero– Empty Your Head

• GET CURRENT– Review Action Lists– Review Previous Calendar Data– Review Upcoming Calendar– Review Waiting-For List– Review Project (and Larger Outcome Lists)– Review any Relevant Checklists

• GET CREATIVE– Review Someday/Maybe List– Be Creative & Courageous