getting started with zoom-sso-20171212€¦ · getting started with zoom the institute of...
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GettingStartedwithZoomTheInstituteofAgriculturehasrecentlypurchasedasitelicenseforanewcloud-basedvideoconferencingserviceknownasZoom.IfyouhaveeverconnectedtoaGoToMeeting,WebEx,Fuze,AdobeConnect,orevenBlackboardCollaborate,youshouldfindZoomfamiliarandeasytouse.
ThesestepswillgetyouupandrunningwithyournewZoomaccount.First,inawebbrowser,gotohttps://utia.zoom.us,thenclicktheLoginbuttoninthetopright-handcornerofthescreen.YouwillbetakentotheUTNetIDSingleSignOnPortal,shownhere.
SigninwithyourNetID(notyouremailaddress)andNetIDPasswordandclicktheLoginbutton.
Uploadingaprofilepictureherewillenablethatpicturetobeusedduringvideoconferenceswhenyourvideoisdisabled.
InstallingtheZoomapp(desktopormobile)
UsingZoomwithaWindowsPC,Mac,ormobiledevice(iOSorAndroid)requirestheinstallationofanapp.Ifnotpreviouslyinstalled,Zoomwillpromptyoutodownloadandinstalltheappwhenitisneeded.
Zoomuserscanalsoinstalltheappinadvanceofusingtheservicetojoinorhostameetingbygoingtohttps://utia.zoom.us/support/download
AnappisalsoavailableforiOSfromtheAppleAppStoreandforAndroidfromGooglePlay.Ateitherlocation,searchfor“zoom”.
UsingtheZoomapp
Onceyou’veinstalledtheclient,launchZoombyclickingontheicon
WhenyoulaunchZoomforthefirsttime,youwillbeaskedifyouwanttojoinorsignin.ClickSignIn.
ClicktheSignInwithSSObuttonontheright.Donotenteryouremailaddressandpasswordontheleft.
ClickManuallyenterdomain.
EnterutiaintheboxandclicktheContinuebutton.
EnteryourNetIDandPasswordandclicktheLoginbutton.IfaskedbyyourbrowserifyouwishtoallowZoomtorun,doso.
Onceloggedin,youwillbepresentedwiththemainZoomwindow.Atthispointyoucan:
• ClickonScreenShareMeetingtostartameetingsharingyourdesktoporapplication.
• ClickonVideoMeetingtostartavideomeeting.• ClickonScheduleMeetingtosetupafuturemeeting.• ClickonJoinaMeetingtojoinameetingthathas
alreadystarted.• ClickonMeetingstostartoreditameetingyoualready
havescheduled
Meetings
TheMeetingstabdisplaysyourupcomingorrecurringmeetings.TheRecordedtaballowsyoutoviewpreviouslyrecordedmeetings.
YouwillalsofindthataPersonalMeetingID(PMI)isassignedtoyouautomaticallyasapermanentvirtualmeetingroom.Youcanstartitatanytimeorscheduleitforfutureuse.
YourPersonalMeetingIDbecomesyourPersonalMeetingURLaswell,forexample:
https://utia.zoom.us/j/3338675309
Youcancustomizethe10digitPMItosomethingmorepersonalandeasytoremember,suchasyourofficephonenumber.Tocustomize,hittheEditbuttonbelowthePMItochangeit.
Totakeactiononascheduledmeeting,chooseoneofthefollowingoptions:
• Start:Startsthepre-scheduledmeetinglistedinyourupcomingmeetings.• Edit:Editorupdateyourscheduledmeeting.• Delete:Selectingdeletewillpermanentlydeleteyourscheduledmeeting.• CopyURL:CopytheweblinkforthemeetingsoyoucanpasteitintoanemailorIM.
Note:ifyoudonotseeyourscheduledmeeting,clicktherefreshiconintheupperright-handcornertoupdate/refreshthemeetinglist.
HowtoScheduleaMeetinginZoom(IndividualandRecurring)
Toscheduleameeting,youmustfirstlogintoZoom,andthenclickontheScheduleMeetingicon(seebelow).
OnceyouhaveopenedtheZoomscheduler,usethefollowingoptionstohelpsetupyourmeeting:
• Topic:Enterameetingtopic.ThetopicwillappearinyourMeetingslistandisalsousedforasthesubjectofthemeetinginvitation,sobesuretochooseameaningfulname.
• When:Selectadateandtimeforyourmeeting.• Recurring:ChoosethisifyouwantthemeetingIDtobepersistentfortherecurring
meetingssothatattendeescanusethesamelinkforeveryinstanceofthemeeting.Recurringmeetinglinksarevalidforoneyearfromthedateofcreation.
• VideoMeeting:Startyourmeetinginvideomode,usingyourwebcam.• ScreenSharingMeeting:Startyourmeetinginscreensharingmode(novideo).
• Password:Youcanselectandinputapasswordheresothatuserswillneedthepasswordtojoinyourmeeting.Settingameetingpasswordisoptional.
• Enablejoinbeforehost:Allowparticipantstojoinyourmeetingbeforeyou.NOTE:Ifyouchoosethisoption:
o AndenterthemeetingwithoutloggingintoyourZoomaccountbeforehand,youwilljoinonlyasaparticipantlikeeveryoneelse.Anycontrolsavailableonlytothehostwillnotbeavailabletoyou(e.g.,theabilitytomutethemicrophonesofparticipantsortoallowsomeoneelsetocontrolthepresenter’smouse).
o Participantswillpotentiallybeabletoseeandtalkwithoneanotherbeforeyouarrive,andindeedwhetheryouarriveornot.Dependingonyouruse-case,thismayormaynotbedesireable.
• Calendar:Choosewhatcalendartypeviawhichyouwishtosendyourmeetinginvitation.YoushouldselectOutlook.
Afteryouhavefinishedsettingupyourscheduledmeeting,clicktheSchedulebuttononthelowerright-handsideofthemenu.
TheZoomMenuBar
OnceyouhavestartedyourZoommeeting,severalactionsareavailablefromthemenubarlocatedatthebottomofthemeetingwindow.
• Muteandunmuteyouraudio• Stopandstartyourvideo• Configureyoursettings• Invitemorepeopletojoinviaemail,IM,SMS(mobileusers),ormeetingID• ShareScreen–eitheryourentiredesktoporaspecificapplicationwindow• ManageParticipants• GrouporPrivateChat• Recordthemeeting• Leaveorendthemeeting
SwitchingBetweenViews(ScreenShareandVideo)
DuringameetingyoucanswitchbackandforthbetweenScreenShareandVideoasoftenasneeded.Ifyouareinvideomode,switchtoscreenshareby:
1. ClickingonShareScreen:
2. ClickontheitemyouwishtodisplayandclickeitherShareScreenOnly,orShareScreen
withComputerSound,dependingonyourneeds.
Ifyouaresharingyourscreen,youcanswitchtovideomodeby:
1. ClickingStopShare:
2. Theviewimmediatelyswitchesbacktovideo.
WhattoKnowAboutAudioFeedback
AudioFeedbacksometimesoccursduringlargegroupmeetings,butthereareafewthingsyoucandotoprevent(oratleastminimize)distractingfeedback.
• Askparticipantstomutetheirlinesuntiltheyarereadytospeak.• Muteallparticipantsifneeded.
HowtoMuteYourAudio
Yourownaudioismutedbyclickingonthemicrophoneinthelowerleft-handcornerofthemeetingwindow.
HowtoMuteOthers
Asthehost,youcanmuteothers.
• MuteanindividualbyrollingoveranameintheparticipantlistandclickingonMute.
• MuteallparticipantsatoncebyclickingontheMuteAllbutton.
HowtoGiveMouseandKeyboardControlWhileScreenSharinginaZoommeeting,youcangivemouse/keyboard“RemoteControl”toanotherparticipantinthemeeting.
1. Locatethesharing/annotationmenuatthetopofthescreen:
2. ThenselectRemoteControlandchooseaparticipant’sname:
3. Regaincontrolovermouseandkeyboardsimplybyclickinganywhereonyourscreen.
ChatThechatfeatureprovidesyouandyourparticipantstheabilitytochatduringthesession.Youcansendmessagesprivatelytoanindividualparticipantorpubliclytoallparticipants.
1. ClickonChat:
2. Typeamessageandhitenteronyourkeyboardto
send.Youcanmessageanindividualparticipantviaprivatechatbyselectinghis/hernamefromtheSendtodropdownmenubeforeyousendthemessage.
HowtoRecordaMeetingTorecordameeting,you’llneedtoeitherbethehost,orthehostmustgrantpermissiontorecord.
1. RecordthemeetingbyclickingontheRecordbutton.
2. ClockStopRecordingtoendtherecording.Thisendstherecording,notthemeeting.
3. Afterthemeeting,you’llfindtherecordedsessionlistedinMeetingsundertheRecordedtab.
• PlayVideo:Playsthesavedmeetingwithyourdefaultmediaplayer.
• Open:Opensthefolderwheretherecordingissaved.
• Delete:ErasesthestoredmeetingfromthelistinyourZoomclient,butnotfromthesavedlocationonyourcomputer.
4. YoucanallowotherparticipantstorecordyourmeetingbyrollingovertheirnamesintheparticipantlistandclickingonAllowRecord.
HowtoConfiguretheSettingsYoucanfindtheSettingstabinthemaindialogboxorinthemeetingmenubar.AfterclickingSettings,youhavethefollowingoptions:
• Audio:Test,select,andadjustyourspeakersandmicrophone.
• Video:Testandselectyourvideocamera.• General:Selectadditionalpreferences.• Feedback:Sendquestions,comments,or
feedbackdirectlytoZoom.• Recording:Hereyoucanbrowse/open
yourstoredrecordings.Allrecordingsarestoredonyourlocaldevice/computer.
• Account:Hereyoucanupgradeyouraccountormanageyouraccountdetails.Note–AllUTIAusersalreadyhaveProaccounts.