getting started with iaq and how to perform a walkthrough
TRANSCRIPT
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Getting Started with IAQGetting Started with IAQ
andand
How to Perform a How to Perform a
WalkthroughWalkthrough
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Prevention of IAQ Problems Prevention of IAQ Problems Requires a Team EffortRequires a Team Effort
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IAQ IAQ Tools for SchoolsTools for SchoolsKey FeaturesKey Features
Low Cost / No Cost
Adaptable to Individual School Needs No Specialized Training Required Voluntary Common Sense Approach
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EPA’s Indoor Air Quality Tools for Schools Kit provides flexible guidance
IAQ Coordinator’s Guide IAQ Backgrounder Checklists for key staff Videos (Intro, Ventilation Basics,
Walkthrough) Problem solving wheel
How to Get StartedHow to Get Started
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Management SupportManagement Support
Important to have support before beginning
May require briefing of school board or school officials
School facility support is important
The policy must assign duties and
responsibilities
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Implementing an Implementing an IAQ IAQ Management PlanManagement Plan
Establish an IAQ Team/Identify an IAQ Coordinator
IAQ checklists distributed and returned (e.g., facilities staff, teacher, school nurse)
Complete a walkthrough of the school Establish IAQ Management Plan that
identifies major issues and priorities and sets repair schedule
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Goals of the IAQGoals of the IAQManagement PlanManagement Plan
Fix any existing IAQ problems.
Instill an IAQ awareness that leads to preventive actions.
Resolve future IAQ complaints and incidents as they occur.
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Role of IAQ Coordinator
Disseminates IAQ information Creates and coordinates IAQ Team Implements IAQ management plan Coordinates IAQ activities Communicates to all constituents Facilitates resolution of IAQ problems
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Review Contents
• Review the contents of the IAQ Tools for Schools Kit
• Doing so will give you an idea of what role each person will play
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• Watch Walkthrough Video
• Shows how to implement the Kit and the operation and maintenance for a school ventilation system
• Familiarizes you with the process
Watch the Videos
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Skim and Review
• Skim the different sections of the IAQ Coordinator’s Guide
• Review the IAQ Coordinator’s forms
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Inform School Staff• Raise school staff’s
awareness by inviting them to attend IAQ TfS meetings
• Request volunteers for IAQ Team such as the school nurse, facility manager, and business official
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Form and Review
• Form your IAQ Team and review current IAQ practices in your school
• Use the Kit’s Checklist Log to list school staff and their checklists
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Copy and Distribute• Copy and distribute
the IAQ Backgrounder and an adequate number of checklists to each person on the Checklist Log
• Draft a memo to describe your IAQ program’s goals and distribute it with the checklists
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Collect and Inspect
• Collect checklists and record data on Checklist Log
• Complete a walkthrough inspection using the Walkthrough Inspection Checklist
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Identify and Prioritize
• Use completed checklists, walkthrough notes, and Problem Solving Wheel to identify problems and prioritize
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Policies and Improvements
• Develop school policies for animals, food, and pesticides
• Fix any small IAQ problems
• Develop a plan to proactively improve IAQ for the long term
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IAQ Success
• Communicate findings with the school community
• Apply for IAQ TfS Excellence Award
• For more information:
www.epa.gov/iaq/schoolsor Call 1-800-438-4318
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School IAQ
Walkthrough
Things to Consider
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The Why, Who, When, Where, What and How of Walkthroughs
Why...Do a Walkthrough? Who...Should be Involved? When...Is the Best Time? Where...Do You Go? What...Do You Need? How...Do You Perform a
Walkthrough?
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Why Perform a Walkthrough?
Assess the current school IAQ status
Evaluate occupant checklist concerns
Prioritize IAQ problems.
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Who Performs aWalkthrough?
IAQ Coordinator and Team
Facility Personnel (e.g., HVAC, Custodian)
IAQ professionals
Others? (Health department, Parents)
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When to Perform a Walkthrough?
What Season? Heating or Cooling Season?
Should school be in session?
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Where to do a Walkthrough
ExteriorExterior Grounds
Roof
Air Intakes
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Where to do a Walkthrough?
InteriorInterior Classrooms and Labs
Bathrooms/Plumbing
Maintenance and Mechanical Rooms
Kitchens
Storage of pesticides
Problem Areas Identified on Checklists
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What do you Need for a Walkthrough?
Copy of the School’s Floor Plan
Mechanical System Drawings, Specs and Reports
Completed IAQ TfS Checklist Summary
Simple IAQ Monitoring Equipment (e.g., Temperature, Relative Humidity)
Safe Access to Roof and Other Areas
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What do you Need for a Walkthrough?
Demonstrates how to conduct a school walkthrough and use the information found to prioritize IAQ improvements.
Helps identify most commonly found IAQ problems in schools
Gives non-technical approach for evaluating potential IAQ problems.
To order, call the IAQ INFO Hotline at 1-800-438-4318
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How to Perform a Walkthrough
Agenda for Day of Walkthrough Agenda for Day of Walkthrough Pre-Walkthrough Meeting
Explain purpose of Walkthrough to principal, superintendent, and teachers
Introduce Team
Review summary checklists
Conduct Walkthrough
Conduct wrap-up meeting with group
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On Day of WalkthroughOn Day of Walkthrough Monitor conditions in occupied classrooms
Review ventilation system and monitoring equipment
Note indoor and outdoor conditions using sensory and monitoring results
Target checklist "Concern Areas"
How to Perform a Walkthrough (cont’d)
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How to Perform a Walkthrough (cont’d)
Transcribe data onto floor plan copy or table
Suggestions for note taking include:
Monitoring and sensory information
Health interview information
Time, size of area, age of location, and number of occupants
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Rm 132 - (UVs) Supply 200 cfm
Return 100 cfm OA - XXX cfm
950 ppm CO2 49% RH - 74F
30 people @ 10:00 am
Lab Hood not functioning
Bathroom
Exhaust Off
Odors
5 ppm CO @ 11:00 am
KitchenExhaust Off
Pest Strips Evident
Note Taking Suggestions – Floor plan Format –
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Art 9:00am
26 72 39
750 VOCs Odor-VOC
123Bio.
9:30am
15 68 49 1100 Lab hood not working
124Eng.
10:00am
24 77 29 1400 Dusty
Room T RH CO2Potential Sources CommentsTime # People
Note Taking Suggestions – Table Format –
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The How's…cont’d
Rely on Your Team's Senses!Rely on Your Team's Senses! Observe school and mechanical system conditions
Smell for anything "unusual"
Feel air conditions (i.e., dry, drafty,etc.)
Listen to mechanical systems and occupants complaints
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Common Walkthrough Findings
Insufficient outdoor air for proper ventilation
Cluttered classrooms
Inaccessible mechanical systems
Carpet spills and moisture problems not addressed in timely manner
Garbage and idling buses too close to air intakes
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Inoperative bathroom exhausts
Spaces not meant for occupancy ( i.e., closets, vaults)
Failure to report IAQ problems
Inoperative controls for unit ventilators
Artwork covering thermostats
Plants and books on unit ventilators blocking airflow
Unlabeled cleaning supplies
Common Walkthrough Findings
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ALWAYS BE ALWAYS BE
PROACTIVEPROACTIVE
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EPA Hosts 4th Annual IAQ TfS Symposium
WHO: Over 400 School Board Officials, Administrators, School Nurses, Teachers, Facility Managers, School and Health Association Members, parents and others from around the U.S. and abroad.
WHAT: Experts will discuss hot issues including new school construction, asthma, mold remediation, student performance, communications, financing, and networking.
WHY: EPA will build on its success with the 4th Annual Indoor Air Quality Tools for Schools National Symposium and will present Excellence awards to schools with exemplary indoor air quality programs.
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How to Register
The Symposium will take place on October 26-28, 2003 at the Grand Hyatt Hotel in Washington, DC.
Application and registration packets are currently available on EPA’s Web site. You can register online.. The cost is $250 per attendee.
Watch EPA’s Web site www.epa.gov/iaq/schools for additional information on the Symposium and the Awards Program.
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IAQ TfS Awards Program
WHAT AWARDS ARE OFFERED? IAQ TfS Great Start Award –
Made a commitment the IAQ TfS Program and Kit. IAQ TfS Leadership Award –
Implemented the IAQ TfS Kit and developed an IAQ management plan.
IAQ TfS Excellence Award –Demonstrated outstanding achievement in
implementation of the IAQ TfS Kit and in their communications and outreach efforts.
HOW TO APPLY:Contact Michele Guarneiri, U.S. EPA at (202) 564-9099 to obtain criteria information, applications, and additional information.
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IAQ TfS Mentor Network
WHAT IS THE IAQ TfS MENTOR NETWORK?
A new resource that pairs experienced users of the IAQ TfS Kit with schools and school districts that are beginning to implement the Kit.
WHY CREATE A MENTOR NETWORK?
To give schools and school districts an opportunity to obtain assistance with developing their IAQ program.
WHO IS INVOLVED IN THE MENTOR NETWORK?
Participants include: School superintendents, principals, teachers, head custodians, engineers, maintenance and facilities personnel, school nurses, and faculty members.
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IAQ TfS Mentor Network, cont’d
Participant
Access to mentors to assist with IAQ issues.
The Mentor Network Kit.
A written case study on your experiences.
Shared experiences and successes with IAQ.
Mentor
EPA award recognition as an IAQ TfS Mentor.
A written case study on your experiences.
The Mentor Network Kit.
Endless gratitude from schools across the country.
Shared experiences and successes with IAQ.
Benefits as a:Benefits as a:
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How to Get Started
If you are:
Just starting out with the IAQ TfS Kit and need assistance; or
Have achieved some success and interested in helping others by becoming an IAQ TfS Mentor
Contact Kara Miller, U.S. EPA at (202) 564-9775 or [email protected] for more information on how to join.
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IAQ TfS Mentor of the Year Award
The award will recognize an individual for assisting schools with their IAQ TfS programs at the school or school district level.
EPA will prepare a case study and press release on the award recipient; prepare a press kit to highlight the award winner’s accomplishments involving the IAQ TfS Program and Mentor Network in their hometown; and be featured on EPA’s IAQ TfS Web site.
HOW TO APPLY:Contact Kara Miller, U.S. EPA at (202) 564-9775 or [email protected] for more information on how to apply.
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IAQ INFO Hotline (To Order A Kit): 1-800-438-4318
IAQ TfS Technical Hotline: 1-866-837-3721
EPA Headquarters: Michele Guarneiri Ariel Rios Building
1200 Pennsylvania Ave., NWWashington, DC 20460(202) 564-9099
IAQ Web Site:www.epa.gov/iaq/schools