getting started in denmark - aarhus universitet · aarhus university 42 danish courses lærdansk...
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Autumn 2014
AARHUS
UNIVERSITY
GETTING STARTED IN DENMARK Orientation and registration
International Academic Staff Services (IAS) AU, International Centre
Ms Anne P. Langer, International Coordinator, [email protected]
Mr Michael Winther, Head of IAS, [email protected]
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Agenda for this morning
› 08:45-09:00: Sign-Up at the International Centre › 09:00-09:15: Transportation to the International Citizen Service › 09:15-09:45: Hand in of documents to public authorities
› 09:45-10:20: ”Welcome and Orientation”
What you need to know as newly arrived international AU-employee
› 10:20-10:30: Information on Danish Courses by Lærdansk
› 10:30-11:00: ”Welcome to Denmark” by Work in Denmark
What you need to know as newly arrived citizen in Denmark
› 11:00-? Registration at public authorities
Notice! Transport back to AU is not included in the programme
Notice! Are you on the Special Tax Scheme for Researchers -> No tax card at ICS
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
International Centre
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International Help Desk (general enquiries):
Monday – Friday 10h00-14h00
Address:
Høegh–Guldbergs Gade 4
Building 1650, 8000 Aarhus C
E-mail: [email protected]
Phone: (+45) 8715 0220
Specific enquiries:
Make an appointment: [email protected]
IAS
International Academic Staff
Services
› Legal entry issues (residence
permits, work permits etc.)
› Relocation issues
› Registration upon arrival
› Settling down – also with family
› Going abroad on research stay
› Social and cultural programmes
and events
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
www.ias.au.dk
› International PhD Students and Staff at AU › PhD House Activity Group at Aarhus University › Aarhus University
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Practical information, tax, housing,
living in Denmark etc.
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
HR Department
› Contractual issues › Holiday rules › Leave, parental leave › Pay roll › Policies › Working environment › Working hours › Etc.
NOTICE: The HR department is divided in 4 units, one at each Main academic
area (ST, HE, BSS, AR)
10 See: medarbejdere.au.dk/en/administration/hr
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
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Where to direct your questions? See: www.ias.au.dk/questions
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Introduction Day at AU
› Introduce all new employees to AU
› 7 October from 9am to 2pm in Aarhus
› Meet the senior management team at AU › Receive a guided tour around the University Park › University's overall strategies and values › Rules and guidelines for employees at AU › Opportunity of creating your network of colleagues Further information and sign-up: www.medarbejdere.au.dk/newemployee
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Survival kit!
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Find your way around campus
› Maps in your Welcome Package
› Online interactive map
› App: ”AU Find”
15 www.au.dk/en/about/organisation/find-au/buildingmap/
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
The need to know stuff!
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Non-EU/EEA citizen:
Residence cards with biometric features
›Re-entry permit is necessary if you leave Denmark before you receive the residence card
›Extension: Remember to apply for an extension, before your permit expires
›New position at AU? It might require a new permit Please contact your HR-partner or us See: www.ias.au.dk/permits
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Public health care insurance
Resident in Denmark for more than 3 months: › Non-EU/EEA citizen: Covered (upon registration at public authorities) › EU/EEA citizen: Covered (upon registration at public authorities)
Travelling in Europe (EU/EEA) › EU/EEA citizen: Covered if you have a EHIC. Contact Citizen service (or ICS) in your Danish municipality to order an EHIC › Non-EU/EEA citizen: No coverage Take out private insurance
Resident in Denmark for less than 3 months: ›Ask the IAS, [email protected]
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Coverage by AU insurances while working at AU? AU Employee: AU covers you in case you sustain an injury on the job Guest at AU: Not necessarily covered in case of injury at AU. You should take out a private third-part/liability insurance (full time) and private full time accident insurance Insurance covering travel on official business ›You are covered against acute illness while working abroad for AU NOTICE: You are not covered by AU-insurances in periods where you have registered to be on vacation!
›Ask for the AU Travel Insurance Card – send an e-mail to [email protected]
See www.ias.au.dk/insurance
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Working hours
› 37 hours a week = full time position
› Usually you are not entitled to overtime pay
› Normally half an hour paid lunch break is included in the 37 weekly working hours
› 5 + 1 weeks of paid holiday
› Sickness: Normally full pay during sickness
› Sickness of children: Paid leave for the first two days of sickness of a child
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Paid Holidays 2014
These days are paid holidays regardless of how long you have been employed:
›January 1 New Year’s Day
›17 -18 April Maundy Thursday and Good Friday
›20-21 April Easter Sunday and Easter Monday
›May 1* Labour Day
›16 May ”Store Bededag” (Danish Rogation Day)
›29 May Ascension Day
›June 5 Constitution Day
›8-9 June Whitsunday and Whit Monday (Pentecost or Pinse)
›December 24-25 Christmas Eve and Christmas Day
›December 26 Boxing Day
›31 December New Year’s Eve
* Employees can take 1 May off by agreement with their immediate superior if, in their superior’s opinion, the work situation permits 21
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
22
Newcomers guide to AU
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Taxation See: www.ias.au.dk/taxation
If you have questions regarding your taxation, please contact:
›Special researcher tax scheme: Your HR-partner www.medarbejdere.au.dk/en/administration/hr/aboutauhr/contact
›Tax info: The Danish tax authority SKAT Phone number: 72 22 18 18. Web: www.skat.dk
›Tax advice: PWC (at your own/department expenses) www.ias.au.dk/taxation/tax-assistance
›Tax seminar: UIC tax seminar twice a year (March and November) www.ias.au.dk/uic
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Looking for long term accommodation? › www.au.dk/housingsite: Here you
can find or post advertisements for free if
you are seeking accommodation
› www.boligportal.dk: This is Denmark's
largest housing portal. Site in English,
but most adds are in Danish.
› Networking: This is often the best
opportunity!
› Introduction to housing in Aarhus:
25 www.au.dk/en/internationalcentre/international-housing-office/aias_fellows/introduction
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
How do I get around Aarhus and DK? Public transport (bus, train, metro)
www.JourneyPlanner.dk or APP to find connections from A to B
Local and regional transport (bus / commuter trains)
›Buy a 10-trip bus pass (“klippekort”) – valid for both regional trains and busses
›Possible to buy tickets (cash only, no credit cards) on busses, but not on trains
›Penalty fees: 750 DKK!!
National connections (train/bus):
›www.dsb.dk (trains), DSB APP or www.abildskou.dk (bus).
›Buy tickets in advance (online), seat reservations are recommended
Be like a Dane – get a bike :
›Buy at a large supermarket (Føtex, Kvickly or Bilka), app. DKK 1500-3000 (cheap) or Aarhus
Student House , DKK 650
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Networking, Socializing, International clubs and associations
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
University International Club
› Meetings every week, all year around
› Both employees at AU and their spouses are welcome
› Some of the meetings are HR related, others are cultural
events or excursions
› International Playgroup for children and parents
› UIC Dinner Club open for all, no sign up!
› Language training with language partner
› More information: www.ias.au.dk/uic
› See the current program in the Welcome Package
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
PhD House Activity Group The group organizes events of interest to PhDs and
postdocs at Aarhus University
Eg. “Games Afternoon” once a month, Saturdays 13:00-17:00
In Dale's Café in the PhD House
Web: www.phd.au.dk/phdhouse/phd-house-activity-group/
Facebook: PhD House Activity Group at Aarhus University
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
The Exercise Centre on campus!
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› Minimum period of employment of 3 months
› Membership subscription fee DKK 75.00 /month
› Spouses and partners may also become members
www.motion.au.dk/en
! Weight and fitness training, training classes
! Very low fee
! Socialize with your colleagues!
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Agenda for this morning
› 08:45-09:00: Sign-Up at the International Centre › 09:00-09:15: Transportation to the International Citizen Service › 09:15-09:45: Hand in of documents to public authorities › 09:45-10:20: ”Welcome and Orientation”
What you need to know as newly arrived international AU-employee
› 10:20-10:30: Information on Danish Courses by Lærdansk
› 10:30-11:00: ”Welcome to Denmark” by Work in Denmark
What you need to know as newly arrived citizen in Denmark
› 11:00-? Registration at public authorities
Notice! Transport back to AU is not included in the programme
Notice! Are you on the Special Tax Scheme for Researchers -> No tax card at ICS 37
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
38
How to get back to AU
We will not take you back to AU, but we have provided you with
a map. ICS can call a taxi for you (at your own expenses).
Walking distance from ICS to International Centre
is approx. 1.5 km
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
Our follow-up
Within a few days we will send you two emails:
›Todays presentations and link to survey to fill out about todays event
›Sign-up for AU Introduction Day
Keep an eye out for these e-mails!
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International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
40
Thank you for your attention!
Ms. Anne P. Langer, International Coordinator, [email protected]
Mr. Michael Winther, Head of IAS, [email protected]
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
41
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
42
Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses at beginners and advanced levels. Courses on campus Aarhus: › Crash Course: 2 weeks, Monday to Friday from 8:30-
12:30 20-31 October, 2014.
› Full semester courses 2 x 2 lectures pr. week › Tuesday & Thursday: 18.00 – 19.30
› Monday & Wednesday: 16.15 – 17.45 (only 5
places)
› Netdansk (online classes): interactive platform, forum
shared with teachers and students
Note:
You need to apply
for a referral
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
43
Danish Courses
5 packages of 50 lessons (certificate after each package): face to face & online lessons Themes Getting off to a good start in Denmark Getting off to a good start in Danish You’re making progress It’s going well On the way to… Important! 1.5 year to complete laerdansk.dk/en/aarhus/free-danish-classes/general-education/
International Academic Staff Services (IAS)
AU, International Centre
Autumn 2014
AARHUS
UNIVERSITY
44
Coordinator on Campus
BSS Campus, Fuglesangs Allé 4 Wednesday, Thursday & Fridays: 9.00-16.00
International Centre Every Tuesday: 9.00 – 16.00
Email: [email protected] Mobile: 2679 0733 We are social: facebook.com/laerdanskAU