getting ready for the district choice state testing (dcst) administration of the act presented by:...

Getting Ready for the District Choice

State Testing (DCST)

Administrationof the ACT

Presented by: Diane Peden

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DCST Overview Test Center Establishment Standard Testing Requirements Test Day Observers Testing with Accommodations Test Administration Training/Staff

Responsibilities Ordering & Return of Materials Getting Started Now Resources

AgendaAgenda

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The DCSTThe DCSTAdministration of the ACTAdministration of the ACT

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DCST Administration of the DCST Administration of the ACTACT

District selects one of two test options The ACT, or The ACT Plus Writing The decision is then districtwide

English 75 items 45 min Math 60 items 60 min Reading 40 items 35 min Science 40 items 35 min Writing 30 min

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April 27, 2011 – initial test day May 11, 2011 – makeup test day April 27th - May 11th –

accommodations testing window

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Weekday, school based administration All grade 11 students at participating

schools take the test All schools must test their own

students Scores achieved accepted for

admission at ALL universities/colleges and for NCAA initial eligibility

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Only schools meeting The ACT for State Testing Standard Testing Requirements are eligible to serve as test sites

District notifies schools regarding participation in DCST

Schools communicate to Students Early— No refunds for students already registered

for a National ACT Test Date

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No “Registration” for DCST Estimated Enrollment during

Establishment Enrollment Confirmation Form Pre-test session held before test day

ACT fee waivers may not be used Technology requirements document

posted to District Choice State Testing website: http://www.act.org/aap/dcst/

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DCST Test SiteDCST Test SiteEstablishment ProcessEstablishment Process

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DCST Test Site DCST Test Site EstablishmentEstablishment

Establishment Packets shipped to High School Principals late September Envelope for Principal Envelopes for appointed testing

personnel in the principal’s mailing

Courtesy copy Establishment Packet mailed to District Assessment Coordinators

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Principals – Review key documents Checklist of Dates Testing Staff Qualifications and

Responsibilities Summary of Test Administration

Policies for the ACT Standard Testing Requirements

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Principal’s Responsibilities: Consider staffing requirements and

appoint testing staff Test Supervisor Back-up Test Supervisor Test Accommodations Coordinator

Distribute establishment information to appointed testing staff

Complete Online School Information/Appointment of Testing Staff Form

Plan testing rooms/facilities

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DCST Test Site DCST Test Site EstablishmentEstablishment Required Online Test Site Establishment

Forms: Principals – Appointment of Testing Staff/

School Information Form Test Supervisors - ACT State Testing 2010

Test Supervisor and Facilities Profile Back-up Test Supervisors - ACT State

Testing 2010 Back-up Test Supervisor Profile

Test Accommodations Coordinators - ACT State Testing 2010 Test Accommodations Coordinator Profile

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Standard Testing Standard Testing RequirementsRequirements

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Standard Testing Standard Testing RequirementsRequirements

Apply to both initial and makeup tests Facilities Personnel Security Exact timing of tests Documentation of test day procedures Other test administration requirements

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FacilitiesFacilities

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FacilitiesFacilities Choice of test rooms for

standard time administration Well lit, comfortable temperature, quiet

atmosphere Comfortable seating for 25-30 examinees Prefer no more than 100 examinees per

room for manageable security

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FacilitiesFacilities

Adequate writing surfaces Must accommodate both test booklet

and answer folder No lapboards or temporary surfaces

resting on chair arms permitted

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FacilitiesFacilities Seating arrangements (requirements

apply equally to tables and desks) Minimum of 3 feet apart side-to-side Minimum of 3 feet apart head-to-head All students must face the same direction,

directly behind one another

Seats must be assigned by testing staff as students enter room

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FacilitiesFacilities Freedom from distractions

Only persons assisting with that day’s administration may be in the room

Turn off bells and public address systems

Uninterrupted testing period required 3 ½ hours The ACT4 hours The ACT Plus Writing

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FacilitiesFacilities Freedom from distractions

Separate testing rooms from regularschool activitiesAway from noisy locationsQuiet wing of the high school – preferredLocal decision to have 11th grade only in

session on test day

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Off-site TestingOff-site Testing May request off-site testing location if unable

to meet Standard Testing Requirements for facilities

Consider off-site for initial test date and/or makeup test date

Each off-site location must be approved by ACT Community college, church or other

public facility, private facility

Off-site Request Form on DCST website: www.act.org/aap/dcst

Receipt deadline December 15, 2010

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PersonnelPersonnel

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PersonnelPersonnel Test Supervisors, Back-Up Test

Supervisors, and Test Accommodations Coordinators have access to secure test materials prior to testing

Avoid the appearance of a conflict of interest, and protect relatives (children, stepchildren, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety

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PersonnelPersonnel Test Supervisors & Back-up Test

Supervisors may not be related to any examinee taking the DCST administration of the ACT in 2011 anywhere in your state

Test Accommodations Coordinators may not be related to any examinee testing with accommodations taking the DCST administration of the ACT in 2011 anywhere in your state

Room supervisors & proctors may not assist in a room where any relative is being tested

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PersonnelPersonnel Testing staff must not engage in ACT

test preparation activities during current year for commercial gain May be part of testing staff only if:

Test preparation- part of regularjob responsibilities

Not employed by a commercial enterprise

Must not be enrolled in high school

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PersonnelPersonnel Each school is responsible for testing their

own students A person may not serve as a Test Supervisor,

Backup Test Supervisor or Test Accommodations Coordinator at more than one school

Athletic coach must not be a Test Accommodations Coordinator if any student athlete is testing with accommodations

Athletic coaches may not act as Room Supervisor in any one-on-one situation in which a student athlete is testing

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SecuritySecurity

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SecuritySecurity

Constant security of materials Receive and store secure materials

Receipt, check-in, and verification of test booklets by serial numbers

Restricted access at all times—documented “chain of custody”

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SecuritySecurity Constant security of materials

Test materials must not be transferred or shared between schools

This applies to all schools Schools within the same building

Multiple schools testing at same off-site location

Answer folders not returned to students after test responses are gridded

Immediate and complete return of all materials to ACT

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SecuritySecurity

All test sites must test on designated test days only

Testing must be the first activity of the morning for all students Students’ schedules must be adjusted

All Room Supervisors must begin reading the Verbal Instructions no later than 9:00 a.m. Bus schedules must be adjusted

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SecuritySecurity Proper identification of examinees by

Room Supervisor Direct consultation with ACT to handle

administration irregularities

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Exact TimingExact Timing

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Exact TimingExact Timing More than one timepiece must be used

in each room to ensure accurate timing Time remaining may not be posted Announcement of five minutes

remaining must be read verbatim from the Supervisor’s Manual

Timing and administration must be monitored in each individual room—not from a central location

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DocumentationDocumentation

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DocumentationDocumentation Testing Staff List returned with

answer folders Roster, Seating Diagram, Test Booklet

Count Form, and Time Verification Form returned for each room

Supervisor’s Report Form completed accurately placed on top of answer folders to be scored

Testing Irregularity Report Form(s) returned with voided answer folders

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Other Test Administration Other Test Administration RequirementsRequirements

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Other Test Administration Other Test Administration RequirementsRequirements

Standard time rosters must list all students expected to test—not just those who are present

Briefing Session 30 min. prior to test

No food or drink permitted in testing rooms—this applies to both staff and examinees

Tests must be administered in the order listed: Test 1 (first), Test 2 (second)…

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Test Day ObserversTest Day Observers

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Test Day ObserversTest Day Observers Only those directly involved in testing

may be in testing area Unannounced Authorized Observers

ACT Unauthorized Observers

Media Test prep companies Parents School board members District personnel

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Testing withTesting withAccommodationsAccommodations

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TAC Training— Fall mailing:

Accommodations training DVD ACT-Approved or State-Allowed

Accommodations Request Forms Examples of available accommodations

Extended Time, Testing over Multiple Days Alternate Formats (Large Print, Reader’s Script)

Late January/early February Test Administration Training

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ACT-Approved Accommodations Professionally diagnosed disabilities,

current IEP or 504 documentation College Reportable Scores Request Deadline – January 27, 2011 ACT will review all ACT-Approved

Accommodations requests If approved:

Student specific test materials Detailed testing instructions

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State-Allowed Accommodations School approved accommodations

NOT college reportable

Order Deadline – March 11, 2011

ACT will review and approve all complete State-Allowed Accommodations requests

If complete orders are placed: Student specific test materials

Detailed testing instructions

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Test Administration Test Administration TrainingTraining

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Late January/early February REQUIRED for ALL Test Supervisors,

Back-up Test Supervisors and Test Accommodations Coordinators

District Personnel may attend If your school staff (TS, Backup TS,

Test Accommodations Coordinator)has not been trained – YOUR school will

NOT be allowed to participate

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Training will cover: an ACT overview standardized procedures test administration policies test accommodation administration

policies return of materials questions

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Following Test Following Test Administration TrainingAdministration Training

Testing staff must read and be familiar with the Supervisor’s Manual

The Test Supervisor will organize an in-school completion of all pre-test information sections of the answer folder (before test day)

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Following Test Following Test Administration TrainingAdministration Training

The Test Supervisor and Test Accommodations Coordinator will: Select Room Supervisors and Proctors

Conduct a required local training session for all testing staff before testing (a separate training session is required for all staff who will be supporting students testing with accommodations conducted by the TAC at each school)

Distribute a complete copy of the appropriate Supervisor’s Manual to each Room Supervisor

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Test Administration Test Administration Staff ResponsibilitiesStaff Responsibilities

The testing staff must: read and be familiar with the appropriate

Supervisor’s Manual read verbal instructions in the Supervisor’s

Manual verbatim focus on monitoring testing – NO other

personal work is permitted circulate frequently around the room

to monitor examinees recognize prohibited behavior and take

action as instructed in Supervisor’s Manual

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Ordering & Ordering & Return of MaterialsReturn of Materials

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Ordering MaterialsOrdering Materials Enrollment indicated on Appointment of

Testing Staff/School Information Form filled out by Principal

Confirmation of enrollment is indicated on Confirmation Form submitted by Test Supervisor in mid February

Contact ACT to order additional materials

After the Initial Test Date, order makeup materials by 5 pm CT, April 28 for the Makeup Test Date

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Non-secure ShipmentNon-secure Shipment To arrive mid March, 2011 To Test Supervisor

Supervisor’s Manual Taking the ACT for State Testing Answer Folders (blank)

Someone must be at the school to receive this shipment We do not alter this shipment to

accommodate spring break schedules

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Secure ShipmentSecure Shipment To arrive in schools (not district offices)

the week of April 18, 2011 To Test Supervisor

Standard Time Test booklets To Test Accommodations Coordinator

ACT-Approved Accommodations materials State-Allowed Accommodations materials

Someone must be at the school to receivethis shipment If your school is on spring break April 18-22,

we will ship one week early

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Materials ReturnMaterials Return

The carrier will pick up materials the day following the test April 28 pick up for Initial Test Date May 12 pick up for Makeup Test Date

and accommodations materials Pick ups are pre-scheduled Carrier may arrive at schools anywhere

from 8:00 am to 5:00 pm

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Getting Started NowGetting Started Now

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Getting Started NowGetting Started Now

Principals, plan ahead— be thinking about who you will appoint

as testing staff consider your school in terms of

meeting standard testing requirements work with staff to submit

accommodations requests as this requires extra planning

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Resources for DCSTResources for DCST

Forms and materials: http://www.act.org/aap/dcst

Standard time questions: [email protected]

800-553-6244 ext. 2800

Accommodations questions: [email protected]

800-553-6244 ext. 1788

getting ready for the district choice state testing (dcst) administration of the act presented by:...

Documents

act slide

test options

national act test date

initial test day

makeup test day

test sites district

act district

dcst schools