Getting on the FastTrack to Office 365

Getting on the fast track to Office 365

Brendon Ford

Provoke guy

Office 365 MVP

All round nice guy

Tonight I’m going to cover

• New Stuff

• Super quick refresher of Office 365 today

• Introduction to FastTrack

• Why does FastTrack exist?

• A demo of the Fast Track tools

• How can Microsoft help you get to office 365?

• Things to think about

• QA

New Stuff - Azure

• Machine Learning

• SharePoint Farm support via the Azure Gallery

• DocumentDB - preview

• New Search as a Service for Azure – preview

• Azure Certified VM images

• SQL Server VMs with AlwaysOn configured

Machine Learning - pic

New Stuff – Office 365

• Office 365 roadmap http://bit.ly/365RoadMap

• SharePoint Online • simplifies storage management • Up to 500,000 site collections vs 10,000• External sharing admin

• http://dev.office.com new site

• Up to 100,000 public folders vs 10,000

• System center 2012 Office 365 Management pack

• Office 365 Services Communications API

• Delve

The Office 365 of Today

• Office Pro Plus

• Visio, Project*, Power BI*

• Exchange Online

• SharePoint Online

• One drive for Business**

• Lync online

• Yammer

• Rights Management Service*

An Introduction to Fast Track

Microsoft have a program called Fast Track & an adoption offer

Key goals of Fast Track are

• Simplify the migration process to Office 365

• Provide a deployment process for Office 365

• Keep it simple and make it happen sooner

Why Fast Track

Pretty simple really

• IT is complex and with complexity comes cost

• Microsoft want to provide a deployment planning process and a light weight way to get businesses to the cloud

• Fast Track provides guidance and remote assistance

• WARNING – Fast Track is not a silver bullet, its about getting started

Getting to Office 365 with Fast Track

• Deployment planning services http://bit.ly/DPS365

• Head over to http://deploy.office.com• Provision a trial, check it out

• Time to make a decision • Stop

• Review the plan

• Deploy

• Support

Office 365 FastTrack Planning EngagementsGet paid to plan and make the right first impression

Funds partners to assist the customer getting started with Office 365

Generate a deployment plan for the customer with a simple deployment wizard

Find out more at http://aka.ms/office365dps

Deployment & Adoption investments

Plan Onboard Adopt & Manage Enhance

Service benefit with enhanced onboarding assistance delivered by Microsoft

Service Benefit vs. Limited Time Offer

Remote

onboarding

assistance available

for all customers

with 150+ qualified

seats

Onboarding

includes all Office

365 workloads

Proactive onboarding support delivered by Microsoft included with purchase

Available for all

customers with

qualified 150+

seats

Activities across

any/all Office 365

workloads eligible

Use toward

remediation,

migration&

adoption activities

through partners

Included in Office 365 Service Description

Limited Time (Sept. 1st 2014 March 31st 2015) Customer Specific T&C’s

Operationalized similar to FY13 and FY14 Offers

250 person/90-day E3, A3 trial subscription

Pre-populated content for both IT Pros and End Users

All Office 365 workloads on PC, web, and mobile devices

Seamless transition to a production environment

Getting StartedGet Office 365 up and running for your customer easily and have their users experience the value that Office 365 can bring to them. Begin your customer’s Office 365 experience with helpful scenarios and how-to documentation for end users and IT professionals - all from within their own Office365 environment.

IT Pro End User

Getting Started for IT

Deployment and Remediation Labs

Preliminary Deployment Plan

Detailed Deployment Plan

Getting Started content for all workloads

Business and End User Scenarios

Training video library

Getting Started Excitement Kits

Fast Track Management App

IT Pro Labs and Readiness

Microsoft delivered onboarding for all users, organization wide to Office 365 servicesExchange, SharePoint, Lync, Office 365 Pro Plus, and Yammer

Direct remote assistance provided by an Office 365 onboarding expert who will assist with various onboarding activities using a combination of tools, documentation, guidance, and carrying out configuration tasks where applicable

Robust suite of automated checks and configuration to assess—current state assessment, identity management, and domain configuration

Onboarding support will be available in following languages: Chinese, English, French, German, Italian, Japanese, Brazilian Portuguese or Spanish

Available for all customers with 150+ seats of E, G, A (paid), and eligible SKUs

What is Onboarding?

You can engage directly, on behalf of your customer. Direct engineering support to help you deliver Office 365 onboarding for your customer.

Onboarding support

Office 365 Core Onboarding SupportOne single Active Directory forest with its forest functional level set to Windows server 2003 level or above

• Activation of tenant

• Configuration guidance for TCP/IP protocols and firewall

• Configuration guidance of DNS for eligible applications

• Validation of connectivity to Office 365

• Installation guidance and configuration assistance as needed for the following identity services

• Directory Synchronization server between the customer AD DS and Office 365 Service

• Password Synchronization with the Directory Synchronization tool

• AAD Sync server between the customer AD DS and Yammer Service

• ADFS for local domain authentication with Office 365 Service in a single-site fault-tolerant configuration

• Provide the customer with a Remediation checklist

Eligibility of CustomerCustomer purchases licenses for a new Office 365 tenant and purchases at least 150 licenses for the new Office 365 tenant in one of the following plans for Office 365 service. *

• Office 365 Enterprise plans (E1, E3, E4)

• Exchange Online Plan 1 and Exchange Online Plan 2

• Office 365 Pro Plus, SharePoint Online standalone plans, Lync Online standalone plans, OneDrive Standalone plans.

• Office 365 Government plans (G1, G3, G4)

• Paid Office 365 Education plans (A3, A4)

* Office 365 Kiosk plans (K), Office 365 Midsize business plans, Office 365 small business (P1), Office 365 small business (P2) plans, Yammer Enterprise standalone plan; Office 365 Dedicated and ITAR-support plans; and any Office 365 service plan purchased through a third party that is contractually obligated to provide support for the Office 365 service are ineligible.

Eligibility Applications and ServicesMicrosoft will onboard one or all of the following applications to Office 365 if customer has purchased them. Each application will go through Onboarding exercise once within the 12-month period from the time of initiation.

• Exchange Online

• SharePoint Online

• Lync Online

• Yammer

• Office ProPlus

• OneDrive for Business

Microsoft provided enhanced onboarding support for eligible customers

Onboarding support – workload details

Lync Online onboardingProvide guidance with

• Provisioning Lync cloud identities for Office 365 Service

• Configuration of Lync setup to enable instant messaging (IM) and presence features for Office 365 Service

Exchange Online onboardingProvide guidance with

• Creation and/or update of Autodiscover and sender policy framework records in Domain Name System (DNS).

• Configuration of the messaging setup to enable email routing between source messaging system and Office 365 environments.

• Assist with enabling the eligible source environment for coexistence with Exchange online when applicable

SharePoint Online onboardingProvide guidance with

• Setting up user provisioning including licensing

• Enabling site creation for customer administrator

• Planning site collections

• Securing content and managing permissions

• Enabling personal sites and social features

• Feature configuration

Microsoft provided enhanced onboarding support for eligible customers

Yammer onboardingProvide guidance with

• Converting customer’s Yammer Basic Network into a Yammer Enterprise Network

• Setting up Yammer directory synchronization and Single Sign On (SSO) setup using ADFS.

• Integrating Yammer with SharePoint Online

Office 365 ProPlus onboardingProvide guidance with

• Assignment of end-user licenses

• Setting up click-to-run from Internet

• Configuration assistance for a single on-site distribution server for click-to-run (customer needs to provide server with guidance for client XML)

Customer/Partner responsibilities

• Network configuration, analysis, bandwidth validation, testing, and monitoring

• Technical change management approval process and supporting documentation

• Rationalization and definition of group policies for user, workstation, and server management

• Modification of current operational model and operation guide

• Multifactor authentication

• Cobranding of Office 365 user interfaces

• Decommissioning and removal of on-premises environments (like messaging and collaboration)

• Architectural and technical documentation specific to the customer

• Design, procurement, installation, and configuration of hardware and networking

• Analysis of customer networks

• Procurement, installation, and configuration of software

• Configuration, packaging, and distribution of client software required for Office 365 Service

• Management, configuration, and activation of mobile devices

• Applying security policies on mobile devices

General activities

Depending on environment, these are the activities you may need to perform

• Construction and maintenance of customer test environment

• Installation of service packs and any required updates on infrastructure servers

• Provide / configure public SSL certificates

• Modifications to the Office 365 Service beyond the configurable options

• Overall program and project management of customer resources.

• End-user communications, documentation, training, and change management

• Help-desk documentation and training

• Producing customer specific reports, presentations, or meeting minutes

Customer/Partner responsibilities

• AD DS design, installation, and configuration, including trusts and site definitions

• If applicable, Multi-forest consolidation including consolidating or decommissioning existing AD DS domains or domain controllers (if any)

• AD DS organizational unit restructuring, workstation migration, and group policy change within the existing AD DS domains

• Attribute changes in AD DS to allow for filtering of objects with Directory Synchronization tool

• AD DS remediation production changes required to get a complete sync

• Forefront Identity Manager implementation or customizations to support multiple Active Directory forests

• Integration into any other identity providers, such as using WS-Federation or SAML 2

• Integration with information cards or Windows CardSpace identity selector

• Firewall changes, perimeter network setup, load balancing, or any other form of networking changes

• Customizations to authentication pages

• Third-party or reverse-proxy integration for presentation of AD FS services to the Internet

• Configuration of two-factor authentication

• Supporting pre-authentication to access the AD FS servers from the Internet

Identity integration activities

Depending on environment, these are the activities you may need to perform

• Customization of the Directory Synchronization tool

• Disaster planning for Directory Synchronization tool with SQL Server software

• SQL Server software installation of Directory Synchronization tool

• Facilitating BlackBerry Business Cloud Services for the Office 365 Service

• Customization of the DirSync tool

• Disaster planning for DirSync tool

• Application code modifications to implement federation solution

• Security assessments or security-policy recommendations

Customer/Partner responsibilities

• Infrastructure, design changes or modifications to existing on-premises messaging servers.

• Configuration to existing on-premises messaging servers.

• Coexistence with business applications.

• Domino directory to Active Directory synchronizations.

• Ongoing synchronization between the Lotus Domino directory and AD DS.

• Synchronization of security groups from Domino directory to on-premises instance of AD DS.

Messaging activities

Depending on environment, these are the activities you may need to perform

• Connectivity to any other identity sources or interfaces beyond those that are eligible for Onboarding benefit.

• Provisioning or removing of identity objects throughout the solution.

• Workflow functionality for providing automated approval and denial capabilities.

• Dependent application discovery, remediation, modifications or troubleshooting.

Office 365FY15 Adoption Offer

Who / When

Customers who buy 150+ seats of Office 365Office 365 Enterprise plans (E1, E3, E4)

Exchange Online Plan 1 and Exchange Online Plan 2

Office 365 Pro Plus, SharePoint Online standalone plans, Lync Online standalone plans, OneDrive Standalone plans.

Office 365 Government plans (G1, G3, G4)

Paid Office 365 Education plans (A3, A4)

September 1, 2014 –March 31, 2015

What

Partner-Led Adoption Activities Option Customers earn funds on a per seat basis to pay for qualified adoption activities by Cloud Productivity Competency Partners or Cloud Deployment Partners (by exception)

• $15 per seat for 150-1000 seats, then $5 per seat above 1000 seats

• $60K limit for customer

Or

Email Migration OptionOffice 365 Onboarding Center will complete email migration for all offer-eligible customer mailboxes

Office 365 FY15 Adoption Offer

FY15 Adoption Offer – Email Migration Option

Customer Expectations and Responsibilities• Migration schedule and specific mailboxes

• Client-side migration issue support

• End user communications

• Migration of client side data (.pst, local Outlook settings, local contacts)

• Post migration support

• Remediation or migration of Lotus Domino applications and application data.

• Migration of mail that is in databases not based on the standard Lotus Domino mail template.

• Modifications to the IMAP4 tool for IMAP4 mail systems that are incompatible with the tool.

Microsoft will migrate mailboxes from the following source environments

• Single Exchange organization at Exchange 2003+

• Single Lotus Domino 7.0.3+ environment

• Single IMAP accessible email (i.e. Gmail) environment

• Single Exchange + Single IMAP, Single Domino + Single IMAP

Migration Schedule and Operations• Migration will be done on standardized prescheduled 24x5 basis in pre-defined

migration time slots with 3 migration time slots per migration day

• All migrations will use MS cloud-based migration tools

• Post-migration report for the migration time slot is provided to customer

Microsoft-provided enhanced onboarding support for eligible customers

Microsoft provided mail migration

Source environment Type of migration Will migrate Will not migrate

Exchange 2003 / 2007 /

Exchange 2010 / Exchange 2013

Cutover migration From source mailbox

• Emails

• Mailbox Rules

• Delegates

• Mailbox contacts

• Calendar

• Tasks

• Public Folders

• External contacts

• Mail-enabled users

• Signature

• Mailbox dumpster

• Any email that is 25MB or larger

• Archive data

• Rights managed or encrypted emails

Exchange 2003 / 2007 Staged migration From source mailbox

• Emails

• Mailbox Rules

• Delegates

• Mailbox contacts

• Calendar

• Tasks

Distribution Lists and external contacts

with directory synchronization

• Public Folders

• External contacts

• Mail-enabled users

• Signature

• Mailbox dumpster

• Any email that is 25MB or larger

• Archive data

• Rights managed or encrypted emails

Exchange 2010 & 2013

organization

Migration with hybrid deployment From source mailbox

• Emails

• Mailbox Rules

• Delegates

• Mailbox contacts

• Calendar

• Tasks

• Signature

Distribution Lists and external contacts

with directory synchronization

Any email that is 25MB or larger Archive data Public Folders (*) Rights managed or encrypted emails

Microsoft provided mail migration

Source environment Type of migration Will migrate Will not migrate

Lotus Domino 7.0.3+ Staged Notes Migration From source mailbox

• Emails

• Mailbox contacts

• Calendar

• Tasks

• Signature

• Mailbox Rules

• Delegates.

• .NSF archive files

• Encrypted email

• Document links

• Any email that is 25MB or larger.

• Archive data

IMAP source Migration using native IMAP tools From source mailbox

• Email

• Rules

• Delegates

• Distribution Lists

• External contacts

• Mail-enabled users

• Mailbox contacts

• Calendar

• Signature

• Tasks

• Any email that is 25MB or larger.

• Archive data

• Encrypted email

Things to think aboutDo the following

Phase 0

• Deployment planning – could be free via DPS

Phase 1 – Use funding to help pay a partners

• Provision a tenant

• Do the pre req’s

• Dirsync & password sync

• Deploy lync or one drive for business and Office Pro Plus

• Get users logging in

• Plan you mail migration