Get involved and support your local shelter - it’s fun, simple and rewarding.

www.rspcavic.org

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Thank you for your interest in fundraising to support the work of The RSPCA. By raising funds to support the RSPCA you are helping to care for ‘all creatures great and small’ and are also supporting the Five Freedoms. The RSPCA believes all creatures should have five basic freedoms:

Freedom from hunger and thirst.

Freedom from discomfort.

Freedom from pain, injury and disease.

Freedom to express normal behaviour.

Freedom from fear and distress.

This workplace fundraising kit is designed to provide you with important information about fundraising for the RSPCA, including your responsibilities, use of the RSPCA logo and collecting and managing donations. It also includes forms that you can use to collect donor information, ensuring our valuable supporters will receive their tax deductible receipts for donations over $2.

How your fundraising activities can help ‘all creatures great and small’.

$100 can help care for a litter of kittens, ensuring the kittens have the loving care needed to be successfully rehomed.

$250 will desex an adult female dog and prepare her for adoption.

$350 will help teach students about the responsibilities of owning a pet and the importance of animal welfare.

$450 can help cover the cost of caring for a neglected horse for one week, including specialised dental care, vaccinations and worming.

$500 will help keep an Inspector on the road to investigate reports of animal cruelty.

$1,000 will help provide veterinary care to treat a dog’s broken leg.

$2,500 can help our Inspectors prosecute an animal cruelty offender.

By fundraising for the RSPCA, your efforts will have a direct and positive impact on animal welfare in Victoria.

Our staff and volunteers, and ‘all creatures, great and small’ thank you sincerely for your support.

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We are all responsible for speaking up for those creatures that cannot speak for themselves!

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With only 3% government funding, the RSPCA relies on the generous support of businesses and individuals to be able to continue its vital animal welfare work. It is the support of workplace fundraisers like you that enables us to care for animals in need.

The RSPCA’s objectives are to promote and enhance the well-being of society and the welfare of its animals by:

Educating the Victorian community regarding the humane treatment and management of animals, and increasing public awareness of and support for animal welfare.

Enforcing the existing laws to prevent cruelty to animals.

Influencing the amendment or development of legislation and standards considered necessary for the protection and welfare of animals.

As a non-government, community based animal welfare charity; RSPCA Victoria cares for over 37,000 animals in need each year. Our dedicated teams of shelter and veterinary staff provide care to stray, abandoned, neglected and abused animals, and our Inspectors investigate more than 14,000 reports of animal cruelty each year.

Encouraging and providing a sustainable, needs based network of animal welfare services across the state, for the care, shelter, treatment, rehabilitation, and protection of animals within the capacity and strategic directions of the organisation.

Providing relief programs to assist people within the community who are experiencing adverse circumstances, to enable them to care for, or manage, their animals.

RSPCA Victoria operates ten animal welfare shelters, which provide refuge and care for stray, injured and abandoned animals, as well as adoption and education services for the community.

Our shelters act as rehabilitation and adoption centres for unwanted, stray and injured animals, and as holding facilities for animals which are the subject of pending legal action by RSPCA Inspectors or local councils. Whilst a large proportion of these animals are cats and dogs and other companion animals, RSPCA shelters also offer sanctuary to horses, livestock and a wide range of wildlife.

Our shelters also incorporate adoption centres, which enable us to find new homes for animals that have been health and temperament checked, desexed and micro-chipped.

Along with our shelters, the RSPCA operates two veterinary clinics at Burwood East and Pearcedale.These veterinary clinics care for the sick and injured animals that enter our shelters and also provide a full range of veterinary services to the general public.

As part of our service to the community, the RSPCA Animal Ambulance provides 24-hour emergency care, seven days a week and is an important community resource for out-of-hours animal care. Our Animal Ambulances rescue more than 1,200 animals in distress each year.

Our Animal Ambulances rescue more than 1,200 animals in distress each year.

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Busy as a Bee!Talk to your manager about organising a morning or afternoon tea at your workplace. Ask your colleagues to bake muffins, cakes, slices and biscuits and sell off your baked goods to raise some much needed funds for animals in need in the process. You could also ask your work mates to donate items for a raffle, with all of the proceeds being donated to your local RSPCA.

Cat got your tongue?Don’t be shy! Why not invite your colleagues around for a night of Karaoke fun? Ask everyone to make a gold coin donation and let the fun begin!

Wise as an Owl.Organise a trivia night with your workmates. Donate proceeds from the entry fee and test your knowledge on the RSPCA. You could ask questions about our history, campaigns, services and lots of other fun facts.

Proud as a Peacock!Do you think your pet is the cutest? Why not organise a ‘Cutest Pet’ competition at work. Ask your colleagues to bring along their favourite pet photo and ask for a gold coin donation to enter. You could ask your manager to choose the winning entry and let the winner and their beloved pet bask in the glory for years to come!

Eat like a Horse!Why not organise a fundraising lunch/afternoon tea. From a BBQ to scones and tea, the options are as broad as your imagination and for a small donation this is a delicious way to raise money!

Go Ape!Register a corporate team to participate in a walk, run or event of your choice and get sponsored. You can use the sponsorship/donation receipt form included in this kit (page 18) to record names and donation amounts, or you can set up your own fundraising page at www.everydayhero.com.au (please see page 8 for more information).

Casual for a Cause!If you don’t already enjoy a day at work when you can come in your casual clothes, talk to your manager about having a ‘causal’ day at work. Each employee who comes in ‘casual’ dress for the day can donate a gold coin to the RSPCA. Some workplaces even give employees the option to donate a set amount each year to be able to wear casual each Friday, and donate the proceeds to charity.

Wear us with Pride.Colourful RSPCA wristbands and cute paw print pins are available to sell at your workplace. At only $2 per wristband, or $3 per pin, RSPCA merchandise is a great way for people to show the world how much they care about animals.

If you have an idea of your own, please contact us so we can let you know if it fits within our fundraising guidelines.

There are a number of fun and exciting ways that your workplace can raise money for your local RSPCA. Below are just a few ideas to get you started!

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Geoff Hall, Shelter Supervisor at RSPCA Castlemaine, has dedicated his working life to animals and is not afraid to ‘think outside the box’ when finding ways to spread the cat welfare message in his community. Geoff’s commitment and dry sense of humour have ensured the RSPCA has a loyal, hard working team of staff and volunteers at his shelter.

Sweep was surrendered to the RSPCA when he was six years old. When interviewed by adoption staff, he made it clear he did not want any competition for laps in his new home. Happily the besotted couple that adopted Sweep have made him the centre of their attention. Our Age Does Matter campaign highlighted the benefits of adopting adult cats just like Sweep.

Select RSPCA Victoria as your chosen charity.

Sign up for a fundraising account.

Choose to fundraise as an individual or team.

Choose the style of your fundraising page.

Create your fundraising page.

Promote and share your fundraising page with colleagues, customers and suppliers, family and friends.

Fill out the Fundraising Registration form Located on our website (rspcavic.org) and return it to:

RSPCA Victoria, Att: Corporate Relations Coordinator:

Post 3 Burwood Highway

Burwood East VIC 3151

Email corporates@rspcavic.org.au

A Letter of Authority (along with any other relevant items) will be sent to you to confirm that your activity details have been received and we are happy for you to proceed.

Organise and run your fundraising activity.

Send any funds raised, along with the Activity Summary Form (on page 20 of this Workplace Fundraising Kit) back to RSPCA Victoria. If utilised, the Sponsorship/Donation Receipt form and Wombat Money Boxes should also be sent back. Please see the Activity Summary form for more details..

There are six easy steps that need to be taken to ensure your workplace fundraising activity fits within the RSPCA guidelines:

Decide on what type of fundraising activity you would like to undertake (please see page 4 for some ideas).

Read through the ‘Your Responsibilities’ section on page 9 and ensure that you understand exactly what your responsibilities are as a fundraiser for the RSPCA.

Everyday Hero allows you to become a ‘hero’ for your favourite charity by creating your own fundraising page on the internet. The page only takes a few minutes to build and is simple to use.

It allows your colleagues, customers, suppliers, family and friends to donate safely and securely online to your fundraising event or activity. Each donation is recorded and shown in the fundraising page ‘meter’ to allow everyone to see your progress. Each donation is automatically processed and transferred to RSPCA Victoria.

Building an Everyday Hero fundraising page in 6 easy steps!

For more information about creating an Everyday Hero fundraising page please visit www.everydayhero.com.au

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Workplace GivingMore and more businesses are offering Workplace Giving to their employees as a means of giving back to the community by supporting local community based organisations.

As animals play such a big role in the lives of so many people in our society, and with Australia having one of the highest rates of pet ownership in the world, there is a genuine need for animal welfare services in the community.

Workplace Giving is one of the simplest and most effective ways for a company and individuals to support the work of the RSPCA as it allows employees to make regular pre-tax donations to the RSPCA straight from their pay, with the RSPCA receiving the full donation. Many organisations are matching employee donations making employee donation dollars go even further!

To find out more about setting up a Workplace Giving program in your workplace, or to donate to the RSPCA in this way we encourage you to discuss this with your employer’s payroll department or contact 03 9224 2536 for employee and employer specific information about Workplace Giving.

For less than the cost of a take-away coffee each day, you can greatly impact the future of an abused, surrendered or abandoned animal in your local community.

Become an All Creatures SponsorAs an all creatures sponsor you can choose to sponsor a number of different areas of our operations including RSPCA Adoption animals, RSPCA Foster Care Animals, RSPCA rescued animals/Inspector Services and RSPCA Education Centre Animals.

Your support will help cover the cost of basic necessities such as food, water, shelter, veterinary treatment and animal attendant care for RSPCA animals. To find out more about this program contact our All Creatures Sponsorship Coordinator, on 03 9224 2536 or email allcreatures@rspcavic.org.au.

Attend our EventsRSPCA Victoria has a number of exciting events throughout the year. You can support the RSPCA by attending one of these great events, such as the Million Paws Walk, held at Albert Park Lake each year in May, and World Animal day Gala Ball held in October.

Corporate VolunteeringVolunteers are an integral part of the RSPCA and provide vital support to all areas of the organisation. A variety of corporate volunteering opportunities is available throughout the year and includes event support, administration, skilled volunteering and general maintenance. To find out more please contact our Corporate Volunteer Resources Coordinator on 03 9224 2283 (Mon-Thurs). 1110

Rain, hail or shine, several days each week for the past two years, Ross Marchal has risen early and made his way to RSPCA Burwood East. Waiting hopefully for Ross in the shelter are many enthusiastic dogs eager to stretch their legs and get some fresh air. Always happy to help with any job, Ross has tirelessly volunteered his time to provide vital exercise and human interaction to hundreds of appreciative four-legged friends.

Sending funds to RSPCA VictoriaOnce your fundraising event or activity is complete, you can fill in the Fundraising Activity Summary Form on page 20. This includes a check-list of items that will need to be sent back with the form. We ask that this form and accompanying items, along with any funds raised are returned to the RSPCA within 14 days of your fundraising event or activity taking place.

When sending back the funds you have raised, we ask that you please send a cheque or money order made payable to ‘RSPCA Victoria’ Att: Corporate Relations Coordinator. Alternatively, you may like to deliver the funds to our Burwood East head office at 3 Burwood Highway, Burwood East, or at any of our regional shelters. We do ask that you please refrain from sending cash in the post, as this is not secure.

Direct DebitFor direct debit please contact the Corporate Relations Coordinator at corporates@rspcavic.org.au to request our account details and full instructions on how to complete your request.

Your CostsAny expenses incurred by you in organising and running a fundraising event or activity for the RSPCA cannot be reimbursed.

When fundraising for the RSPCA donations can be accepted in the form of cash, cheques and money orders. These should be made payable to ‘RSPCA Victoria’ and sent Att: Corporate Relations Coordinator.

Collecting DonationsThere are a number of different ways to collect donations during your fundraising event/activity.

Wombat Money Boxes. For collecting coin donations (a tax-deductible

receipt cannot be given), we can send a Wombat Money Box to you with your Letter of Authorisation. We ask that you please look after the Wombat Money Box and return it safely to RSPCA Victoria. If you are unable to deliver the money box to our Burwood East centre, you can ask your local bank to count the money you have collected and give you a cheque or money order made payable to ‘RSPCA Victoria’ for the amount raised. Wombat Money Boxes are to be returned within 14 days after your event or activity.

Cash Collection. You can collect cash donations and store them

securely before sending them back to the RSPCA. You can also record the donor’s details and donation amounts if a tax-deductible receipt is desired (you can use the sponsorship/donation form on page 18). If you are unable to deliver the cash collected to the Burwood East centre, it is preferred that a cheque or money order made payable to RSPCA Victoria, is sent to us, as it is not recommended that you send cash through the post.

Sponsorship Donation Form. This form allows you to list the details of friends,

family or work colleagues who sponsor you to compete in a particular event or activity. You can also use this form to record the details of your supporters who would like a tax-deductible receipt for their donation (donations of $2 or over).

Everyday Hero. The Everyday Hero website allows you to create

your very own fundraising page. Friends, family or work colleagues can donate safely and securely online, with all donations being processed and transferred to RSPCA Victoria.

RSPCA Merchandise. You can order RSPCA wristbands, paw print pins

and display boxes for selling at your uni or office. Funds raised from goods sold, along with any unsold stock and display boxes, should be returned to RSPCA Victoria. If you are unable to deliver the funds and any remaining stock to the Burwood East centre, it is preferred that a cheque or money order made payable to ‘RSPCA Victoria’, together with the remaining goods, is posted to us. It is not recommended that you send cash through the post.

Donor ReceiptsOnly donations of $2 or over are tax-deductible. Please note that the Australian Taxation Office have ruled that donations are not tax-deductible if a person receives goods or services in return for the money donated.

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Leo Hernandez is a member of the Maintenance team who are so important in maintaining and improving the infrastructure of our shelters, adoption centres, veterinary clinics and op shops across Victoria. Based at RSPCA Burwood East, Leo is regularly involved in the upkeep of the barn which our education animals, including Lily the goat, call home.

Lily came to the RSPCA at just the right time to fill a goat vacancy in our Education Department. Currently ‘in training,’ she is learning to walk on a lead and participates in mock classes. Lily is well suited to her new role as she loves to socialise which was evident when she literally jumped the fence to join the animals in the next pen.

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The RSPCA has guidelines in place which do not allow the external use of the RSPCA logo for workplace fundraising.

Posters bearing the RSPCA logo can be obtained from RSPCA Victoria and can be used at your fundraising event.

An RSPCA supporter logo may be obtained pending fundraising approval. However use of the official RSPCA logo is not permitted on social networking sites such as Facebook and Myspace, although you may alert group members to the fact that you are fundraising for us.

Appropriate use of the RSPCA nameGuidelines also exist for the use of the RSPCA name when promoting your fundraising activity. The RSPCA name cannot be used as part of your event’s name as this would indicate to the general public that the event is an official RSPCA Victoria event. Below are some examples of acceptable and unacceptable use of the RSPCA name:

Acceptable Supporting RSPCA Victoria All proceeds donated to RSPCA Victoria

Unacceptable RSPCA Victoria June sale RSPCA Raffle

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General Guidelines The organiser acknowledges that the event is being

operated by them and not by the RSPCA, and as such the RSPCA has no liability or responsibility in the event (or associated activities).

The organiser must agree to release RSPCA (including its directors officers, employees and other representatives) of all claims and demands arising from the fundraising event(s) and associated activities.

The organiser (individual or commercial entity) shall be responsible for managing all aspects of the fundraising event or activity and must do so in a professional and respectful manner.

The organiser is not permitted to use the RSPCA name or logo. An official RSPCA Supporter logo may be available however approval must be sought in advance and where agreed will be granted in writing.

If the organiser is an individual person he or she must be aged 18 years or over or if a company (or other commercial entity), the company must be registered in Australia pursuant to the Corporations Act 2001 (Commonwealth)..

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The organiser must not manufacture, or sell any goods, bearing the RSPCA name or logo.

No door-to-door, street or telephone approaches should be made to the general public for donations.

The organisers must not use the RSPCA name or behave in any way that could cause damage to the RSPCA, cause offence or create confusion to the general public.

Please remember, you must be approved to fundraise on behalf of RSPCA Victoria.

The above responsibilities and guidelines are in place to protect both RSPCA Victoria and the workplace fundraising on our behalf. We want your fundraising event or activity to be safe, legal and above all else, an exciting and fun experience for all involved!

Your support of our animal welfare work is greatly appreciated by our staff and volunteers, and ‘all creatures great and small’.

Appropriate Public Liability Insurance (with a value of not less than $10 million) must be organised and evidence of such insurance must be produced upon request from the RSPCA. Such insurance must indemnify the RSPCA.

Any obligations imposed by the Charitable Fundraising Act must be adhered to by the organiser, including compliance with all other applicable laws in the State of Victoria and Commonwealth of Australia.

The organiser must ensure that any necessary permits, authorities or licences are secured and in place prior to the event.

All funds raised from the public and held by the organiser are held on trust for the RSPCA. The organiser recognises that the RSPCA has a legal interest in such proceeds. All funds collected are to be kept safe and are to be sent to RSPCA Victoria within 14 days of the event or activity taking place.

All associated fundraising costs are the responsibility of the fundraising organisation / organiser. RSPCA Victoria shall be indemnified for all costs or liabilities that may occur in relation to damage, loss or injury to any person associated with the event.

The following responsibilities must be accepted by any individual (or group) who is organising and operating an event or activity to raise funds for RSPCA Victoria (RSPCA).

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Cleo and Jackie are an inseparable pair from the RSPCA Education team. Sadly, as younger sheep, both Cleo and Jackie were abandoned by their owners. Our Inspectors knew from the moment they rescued Cleo and Jackie that their friendly natures would make them perfect ambassadors for the RSPCA. These days, this duo love nothing more than being hand-fed by children visiting the RSPCA barn!

* Please send back with Fundraising Activity Summary

Person being sponsored: Event /Activity being completed:

Please record your sponsor’s (donor’s) details on this form so we can send out individual donation receipts directly to these donors. Only donations of $2 or more are tax-deductible. If you would prefer not to receive updates from RSPCA Victoria please place an asterisks (*) next to your email address.

Sponsorship/Donation Receipt Form

Title First Name Surname Street Address Suburb State Post Code Email Address Sponsored

Amount $

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Fundraising Application Form

Event Coordinator Details

Title: Full Name:

Name of Organisation:

Address:

Suburb: State: Postcode:

Phone Number: E-mail:

Web:

Support Required from RSPCA Victoria

Please tick the following resources you may require and provide brief description/numbers in the space provided:

Wombat Moneyboxes

RSPCA Victoria support information brochures and posters:

RSPCA Paw Print Pins:

Use of the RSPCA name or supporter logo for publicity purposes

RSPCA Representative for the event (please note limitations apply):

Authorisation

I, (event coordinators name) agree to comply with RSPCA Victoria’s fundraising terms and conditions as outlined in this Workplace Fundraising Kit. When conducting my fundraising activity/event, I agree to comply with these terms and conditions in a manner than upholds the RSPCA’s integrity, professionalism and values. I understand my obligations to send the event proceeds to RSPCA Victoria within 14 days of the conclusion of the event.

Signed: Date:

Phone: Email:

Once your event has been approved you will receive notification by mail or email of your event authorisation, and all other relevant information.

RSPCA VictoriaCorporate Relations Coordinator3 Burwood HighwayBurwood East, VIC, 3151

or email: corporates@rspcavic.org.au

Event Information

Name/Description of your fundraiser:

Event Start Date: Event Finish Date:

Venue Address:

How funds will be raised? (eg: ticket sales, auction, sausage sizzle, morning tea):

Event Budget

Total estimated income that will be generated: $(please note this is an estimate and not a guarantee, this field must be completed)

Percentage of net profit to be donated (if not 100%):

If not donating 100% of profits, brief description of where the balance of profits will be allocated:

*Any expenses incurred during the course of fundraising are the responsibility of the fundraiser and can not be deducted from overall funds raised.

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Please check that you have included the following:

Sponsorship/Donation Receipt Form (if required) �Funds collected (please refrain from sending cash, and please send

a cheque or money order made payable to RSPCA Victoria) Wombat Money Box (returned empty with cheque or money order) RSPCA Wristbands/Paw Print Pins (remaining items returned along

with cheque or money order)

For direct debit please contact the Corporate Relations Coordinator at corporates@rspcavic.org.au to request our account details and full instructions on how to complete your request.

Please make cheques and money orders payable to “RSPCA Victoria” and send together with this form and all other relevant material to:

RSPCA VictoriaAtt: Corporate Relations Coordinator3 Burwood HighwayBurwood East VIC 3151

Phone: 03 9224 2536Email: corporates@rspcavic.org.au

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Fundraising Activity SummaryPlease complete and return at the conclusion of your fundraiser along with raised funds

Event Coordinator Details

Title Full Name:

Name of Organisation:

Address:

Suburb: State: Postcode:

Phone Number: E-mail:

Web:

Event Information

Name of event/fundraising activity:

Date held:

The total income generated by this event/fundraising activity: $

If the income was collected using a Wombat Money Box, please record the box number

located on the bottom of the Wombat Money Box:

Number of pins/wrist bands sold:

Signed: Date:

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The Royal Society for the Prevention of Cruelty to Animals (Victoria)3 Burwood Highway Burwood East VIC 3151T. 03 9224 2536 E. corporates@rspcavic.org.auwww.rspcavic.org