gerald a. fisher chairman telephone: (248) 858-4603 · the love of outdoors through fun,...

Red Oaks Nature Center and Wint Nature Center foster the love of outdoors through fun, educational activities. Year-round interpretative programs for all ages offer unforgettable memories during wild birthday parties, field trips, scout badge days and nature education.

Feb 1, 2017 Commission Agenda

0-AKLAND COUNTY PARKS

PHOTOCiRAPH OF OCPR COMMISSION WILL BE TAKEN JUST PRIOR TO THE COMMISSION MEETINCi

FEBRUARY 1, 2017 AT 12:30 PM

WATERFORD OAKS ACTIVITY CENTER FRONT ENTRANCE

(ENTER AT RED STARRED LOCATION ON MAP)

1

MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION

NOTICE IS HEREBY GIVEN that a regular meeting of the

Oakland County Parks and Recreation Commission will be held at

1 :00 p.m .. on Wednesday, February 1,_ 2017, at Oakland County Parks

and Recreation Administration-Office, located at 2800 Watkins Lake Road,

Waterford, Michigan 48328.

GERALD A. FISHER

CHAIRMAN

Telephone: (248) 858-4603

2

2800 Watkins Lake Road · Bldg 97W · Waterford, Ml 48328-1917 248.858.0906 • 1.888.0CPARKS • OaklandCountyParks.com

0-AKLANDCOUNTYPARKS

Gerald A. Fisher Chairman

J. David Vanderveen Vice Chairman Ron Fowkes Secretary

A. David Baumhart Ill Hugh D. Crawford Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash David W. Potts

Daniel J. Stencil Executive Officer

January 27, 2017

Oakland County Parks

and Recreation Commission Oakland County, Michigan

Commissioners:

A meeting has been called of the Oakland County Parks and Recreation Commission as follows:

PLACE

TIME

PURPOSE

Oaldand County Parks and Recreation Administration Office

2800 Watkins Lake Road Waterford, MI 48328

Wednesday, March 1, 2017 1:00 p.m.

REGULAR MEETING

This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission.

Sincerely,

Daniel J. Stencil, CPRE Executive Officer

Next Meeting: March 1, 2017@ 1:00 PM

Meeting Location: Oakland County Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, Michigan 48328

-----our mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. 3

Page #'s Action Required Presenter/Phone #

1. Call Meeting to Order ------ G. Fisher 248.514.9814

2. Roll Call ------ “

3. Pledge of Allegiance ------ “

4-5 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944

6-175. Approval of Minutes:

A. Regular Meeting of January 11, 2017 B. Reconsideration of December 6, 2016 OCPRC Minutes

ApprovalApproval

V. Valko 248.858.4603G. Fisher

6. Public Comments: G. Fisher 7. CONSENT AGENDA:

18-19 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 12/31/16 (FM 03, FY17)

Receive & File J. Phelps 248.858.5319/D. Stencil

20 B. Monthly Revenue and Expenditure Comparison Report for Month Ending 12/31/16 (FM 03, FY17)

Receive & File J. Phelps/D. Stencil

21-24 C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 12/31/16 (FM 03, FY17) Receive & File J. Phelps/D. Stencil

25 D. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 12/31/16 (FM 03, FY17)


26-27 E. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 12/31/16 (FM 03, FY17)


28-29 F. FY 2017 CIP Schedule Update Receive & File M. Donnellon 343.6290/D. Stencil30 G. FY 2017 Non-CIP Maintenance Projects Update Receive & File M. Donnellon/D. Stencil

31-33 H. Monthly Purchasing Reports for Month Ending 11/30/16 (FM 02, FY17) Receive & File P. Castonia 858.0909/S. Wells 858.4634/D. Stencil

34-39

I. Monthly Food & Beverage Vendor Sales Reports 11/30/16 (FM 02, FY17) 1. Katherine's 2. MMD 3. Fuller Oak Management

Receive & FileReceive & FileReceive & File

P. Castonia/T. Rymsza 318.9509P. Castonia/T. RymszaP. Castonia/T. Rymsza

40-44 J. FY 2017 1st Quarter Budget Amendment Receive & File J. Phelps/D. Stencil

45-46 K. FY 21016 4th Quarter Uncollectible Debt Write-Offs Information/Approval/BOC J. Phelps/B. Menghini 858.4617/D. Stencil

47-4950-5253-55

L. FY 2017 Capital Equipment Purchases1. Toro Groundsmaster 4500-D Rough Mower (SPG)2. Toro Groundsmaster 3500-D Rough Mower (GLG)3. Jacobsen HR600 Rough Mower (GRV)

Receive & FileT. Hughes/J. DunleavyT. Hughes/J. DunleavyT. Hughes/J. Dunleavy

Oakland County Parks and Recreation Commission MeetingParks & Recreation Administration Offices

2800 Watkins Lake Road, Waterford, MI 48328

Wednesday, February 1, 20171:00 P.M.

AGENDA

4

56-67M. FY 2017 CIP Project Construction Conceptual Approval:

1. Twin Chimney Dock Replacement Information/Approval Z. Crane/M. Donnellon

8. REGULAR AGENDA:

68-89 A. Proposed Revisions to OCPR Rules and Regulations Information/Approval/BOC T. Hughes/J. Dunleavy/S. Wells

90-9394-96

B. FY 2017 Capital Equipment: 1. Pizza Prep Table (GLC) 2. Greens Roller (LYG)

Information/ApprovalInformation/Approval

T. Hughes T. Hughes

97-103 C. RFP for 2017 Sponsorship Professional Services Contract Information/Approval M. Prowse/D. Stencil

104-116D. FY 2017 CIP Project Construction Approvals:

1. Conceptual Approval of Independence Oaks Safety Path Information/Approval Z. Crane/M. Donnellon

117-124 E. Pending FY 2017 CIP Project Summary Report Receive & File M. Donnellon

125 F. Proposed ORV Project Update Information/Approval M. Prowse/D. Stencil/S. Wells

126-131 G. 2016 Campgrounds Operations Report Receive and File K. Pardy/B. Brokenshaw/J. Dunleavy/T. Hughes

9. REPORTS:

132-149 A. Executive Officer Report Receive and File D. StencilB. Participation and Program Review FY 2017, Month 04 January 2017 Receive and File J. Dunleavy 858.4647/T. Hughes 343.1011/S. Wells

150 C. Fiscal Sustainability Work Group Receive and File S. Wells/D. StencilD. Food and Beverage Vendor Update Receive and File P. Castonia/S. Wells/D. StencilE. Intellectual Properties Committee Update Receive and File D. Stencil/S. Wells/P. CastoniaF. Executive Committee Update Receive and File G. Fisher

10. OLD BUSINESS G. Fisher

11. NEW BUSINESS G. Fisher

12. ADJOURN

Next Meeting: March 1, 2017 @ 1:00 P.M. OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328

* NOTE: All phone numbers are area code (248) unless otherwise noted.

As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation.

5

QAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RE.CREATION

COMMISSION AGENDA

FEBRUARY 1, 2017 CONSENT AGENDA ITEM No. 7 FISCAL SERVICES - P&R ACCOUNTING

To: Chairman Fisher and Commission Members

From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Parks and Recreation Fiscal Services Coordinator

Submitted: January 18, 2017

Subject: OCPR Monthly Financial Reports

7. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER

December, 2016 (FM 3, FY 2017)

7. B. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER


7. C. REVENUE AND EXPENDITURE REPORT BY LINE ITEM


7. D. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT


7. E. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION


18

Agenda Item # 7 A

OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT

FM 3 FY 2017 FOR MONTH ENDING 12/31/2016

2017 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET

ADMINISTRATIVE SERVICES: Millage Tax 12,870,200.00 886,747.65 11,983,452.35 6.9%

Capital Contributions 45,000.00 0.00 45,000.00 0.0%

other 233,525.00 84,589.12 148,935.88 36.2%

GLEN OAKS GOLF COURSE 824,000.00 57,520.68 766,479.32 7.0%

LYON OAKS GOLF COURSE 1,249,000.00 109,068.50 1,139,931.50 8.7% RED OAKS GOLF COURSE 345,950.00 30,976.76 314,973.24 9.0%

SPRINGFIELD OAKS GOLF COURSE 727,566.00 47,854.50 679,711.50 6.6%

WHITE LAKE OAKS GOLF COURSE 777,833.00 48,731.77 729,101.23 6.3% ADDISON OAKS CONFERENCE CENTER 132,000.00 0.00 132,000.00 0.0%

GLEN OAKS CONFERENCE CENTER 125,200.00 0.00 125,200.00 0.0% GROVELAND OAKS CONCESSIONS 83,500.00 4.00 83,496.00 0.0%

LYON OAKS CONFERENCE CENTER 115,992.00 15,891.50 100,100.50 13.7%

RED OAKS WATERPARK CONCESSIONS 212,000.00 0.00 212,000.00 0.0%

SPRINGFIELD OAKS CONCESSION 7,000.00 0.00 7,000.00 0.0%

WATERFORD OAKS WATERPARK CONCESSIONS 160,500.00 0.00 160,500.00 0.0%

WHITE LAKE OAKS CONFERENCE CENTER 81,213.00 7,813.49 73,399.51 9.6% OAKLAND COUNTY MARKET 199,000.00 37,645.55 161,354.45 18.9% ADDISON OAKS PARK 667,066.00 78,712.84 588,353.16 11.8%

GROVELAND OAKS PARK 961,450.00 3,493.48 957,956.52 0.4%

HIGHLAND OAKS PARK 10,900.00 1,929.00 8,971.00 17.7% INDEPENDENCE OAKS PARK 316,975.00 32,847.49 284,127.51 10.4% LYON OAKS PARK 171,000.00 20,921.50 150,078.50 12.2%

ORION OAKS PARK 138,500.00 23,681.00 114,819.00 17.1% RED OAKS DOG PARK 50,100.00 7,707.00 42,393.00 15.4% RED OAKS PARK 30,200.00 4,317.00 25,883.00 14.3%

ROSE OAKS PARK 7,000.00 0.00 7,000.00 0.0%l SPRINGFIELD OAKS ACTIVITY CENTER/PARK 227,200.00 65,486.59 161,713.41 28.8%

WATERFORD OAKS ACTIVITY CENTER/PARK 60,800.00 15,961.96 44,838.04 26.3%

RECREATION PROGRAMS & SERVICES 335,000.00 33,545.93 301,454.07 10.0% CATALPA OAKS PARK 15,250.00 1,842.00 13,408.00 12.1%

RED OAKS WATERPARK 1,321,050.00 0.00 1,321,050.00 0.0%

WATERFORD OAKS BMX 23,300.00 927.00 22,373.00 4.0% WATERFORD OAKS WATERPARK 670,400.00 0.00 670,400.00 0.0%

TOTAL REVENUE 23, 195,670.00 1,618,216.31 21,577,453.69 7.0%

EXPENSE

ADMINISTRATIVE SERVICES 5,462,461.00 1,291,483.81 4, 170,977.19 23.6%

FISCAL SERVICES ADMINISTRATION 137,734.00 34,486.83 103,247.17 25.0%

FISCAL SERVICES PARKS & REC 272,937.00 84,735.17 188,201.83 31.0%

GLEN OAKS GOLF COURSE 835,660.00 170,748.99 664,911.01 20.4%

LYON OAKS GOLF COURSE 1,301,366.00 270,316.48 1,031,049.52 20.8%

RED OAKS GOLF COURSE 702,123.00 121,430.17 580,692.83 17.3%

SPRINGFIELD OAKS GOLF COURSE 654,865.00 158,027.99 496,837.01 24.1% WHITE LAKE OAKS GOLF COURSE 753,928.00 160,583.80 593,344.20 21.3%

ADDISON OAKS CONFERENCE CENTER 261,735.00 54,185.23 207,549.77 20.7%

GLEN OAKS CONFERENCE CENTER 251,632.00 50,644.34 200,987.66 20.1% GROVELAND OAKS CONCESSIONS 96,855.00 1,650.09 95,204.91 1.7% LYON OAKS CONFERENCE CENTER 233,802.00 51,703.97 182,098.03 22.1% RED OAKS WATERPARK CONCESSIONS 212,950.00 10,851.64 202,098.36 5.1% SPRINGFIELD OAKS CONCESSION 44,100.00 9,523.55 34,576.45 21.6%

WATERFORD OAKS WATERPARK CONCESSIONS 141,650.00 1,554.02 140,095.98 1.1%

WHITE LAKE OAKS CONFERENCE CENTER 185,268.00 31,908.21 153,359.79 17.2%

OAKLAND COUNTY MARKET 178,727.00 38,950.42 139,776.58 21.8%

ADDISON OAKS PARK 1,534, 171.00 301,306.80 1,232,864.20 19.6%

GROVELAND OAKS PARK 1,365,963.00 203,283.21 1,162,679.79 14.9% HIGHLAND OAKS PARK 81,100.00 15,427.08 65,672.92 19.0% INDEPENDENCE OAKS PARK 1,887,282.00 215,299.06 1,671,982.94 11.4%

LYON OAKS PARK 329,619.00 86,586.57 243,032.43 26.3% ORION OAKS PARK 193,639.00 18,463.55 175,175.45 9.5%

RED OAKS DOG PARK 87,077.00 18,336.09 68,740.91 21.1%

RED OAKS PARK 137,637.00 28,413.46 109,223.54 20.6%

ROSE OAKS PARK 78,150.00 14,039.69 64,110.31 18.0%

SPRINGFIELD OAKS ACTIVITY CENTER/PARK 519,838.00 105,417.94 414,420.06 20.3%

WATERFORD OAKS ACTIVITY CENTER/PARK 690,622.00 172,884.31 517,737.69 25.0% RECREATION PROGRAMS & SERVICES 1,573,434.00 290,669.43 1,282, 764.57 18.5%

CATALPA OAKS PARK 146,838.00 27,545.40 119,292.60 18.8%

RED OAKS WATERPARK 1,473,310.00 177,185.19 1,296,124.81 12.0%

WATERFORD OAKS BMX 59,058.00 6,690.75 52,367.25 11.3% WATERFORD OAKS WATERPARK 934,774.00 88,508.31 846,265.69 9.5%

FACILITIES & MAINTENANCE 2,386,759.00 359,975.78 2,026,783.22 15.1% INTERNAL FUND CHARGES* 0.00 34,222.72 (34,222.72) NIA

TOTAL EXPENSE 25,207,064.00 4,707,040.05 20,500,023.95 18.7%

REVENUE OVER/(UNDER) EXPENSE (2,011,394.00) (3,088,823.74)

* Internal Fund YTD Expense: Internal Service and other funds payments in transit

19

Agenda Item # 7 B

OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY

FM 3 FY 2017 FOR MONTH ENDING 12/31/2016

YEAR TO DATE YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE

BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE WIO DEPRECIATION'

ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 971,336.77 1,291,483.81 (320,147.04) 1,286,235. 70 FISCAL SERVICES ADMINISTRATION 0.00 34,486.83 (34,486.83) 34,486.83 FISCAL SERVICES PARKS & REC 0.00 84,735.17 (84,735. 17) 84,735.17 ADMINISTRATIVE SERVICES SUB-TOTAL 971,336.77 1,410,705.81 (439,369.04) 1,405,457. 70

GOLF: GLEN OAKS GOLF COURSE 57,520.68 170,748.99 (113,228.31) 140,325.23 LYON OAKS GOLF COURSE 109,068.50 270,316.48 (161 ,247.98) 158,456.05 RED OAKS GOLF COURSE 30,976.76 121,430.17 (90,453.41) 78,434.05 SPRINGFIELD OAKS GOLF COURSE 47,854.50 158,027.99 (1 10,173.49) 139,164.25 WHITE LAKE OAKS GOLF COURSE 48,731 .77 160,583.80 (1 11 ,852.03) 131,031.30 GOLF SUB-TOTAL 294,152.21 881,107.43 (586,955.22) 647,410.88

FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 0.00 54,185.23 (54, 185.23) 31,797.07 GLEN OAKS CONFERENCE CENTER 0.00 50,644.34 (50,644.34) 29,060.60 GROVELAND OAKS CONCESSIONS 4.00 1,650.09 (1,646.09) 932.79 LYON OAKS CONFERENCE CENTER 15,891.50 51,703.97 (35,812.47) 29,865.59 RED OAKS WATERPARK CONCESSIONS 0.00 10,851.64 (10,851.64) 10,173.88 SPRINGFIELD OAKS CONCESSION 0.00 9,523.55 (9,523.55) 6,889.07 WATERFORD OAKS WATERPARK CONCESSIONS 0.00 1,554.02 (1,554.02) 894.35 WHITE LAKE OAKS CONFERENCE CENTER 7,813.49 31,908.21 (24,094. 72) 11 ,114.88 FOOD SERVICES SUB-TOTAL 23,708.99 212,021 .05 (188,312.06) 120,728.23

COUNTY MARKET: OAKLAND COUNTY MARKET 37,645.55 38,950.42 (1 ,304.87) 38,054.35 COUNTY MARKET SUB-TOTAL 37,645.55 38,950.42 (1,304.87) 38,054.35

PARKS: ADDISON OAKS PARK 78,712.84 301,306.80 (222,593.96) 206,589.08 GROVELAND OAKS PARK 3,493.48 203,283.21 (199,789.73) 111 ,632.20 HIGHLAND OAKS PARK 1,929.00 15,427.08 (13,498.08) 6,178.17 INDEPENDENCE OAKS PARK 32,847.49 215,299.06 (182,451.57) 167,447.19 LYON OAKS PARK 20,921.50 86,586.57 (65,665. 07) 49,471 .83 ORION OAKS PARK 23,681 .00 18,463.55 5,217.45 11,627.72 RED OAKS DOG PARK 7,707.00 18,336.09 (1 0,629.09) 11,476.35 RED OAKS PARK 4,317.00 28,413.46 (24,096.46) 27,915.07 ROSE OAKS PARK 0.00 14,039.69 (14,039.69) 5,225.45 SPRINGFIELD OAKS ACTIVITY CENTER/PARK 65,486.59 105,41 7.94 (39,931.35) 62,849.23 WATERFORD OAKS ACTIVITY CENTER/PARK 15,961.96 172,884.31 (1 56,922.35) 120,393.42 PARKS SUB-TOTAL 255,057.86 1,179,457.76 (924,399.90) 780,805.71

RECREATION : RECREATION PROGRAMS & SERVICES 33,545.93 290,669.43 (257, 123.50) 262,071.45 CATALPA OAKS PARK 1,842.00 27,545.40 (25, 703.40) 11 ,684.73 RED OAKS WATERPARK 0.00 177,1 85.19 (177,185.19) 105,289.44 WATERFORD OAKS BMX 927.00 6,690.75 (5,763.75) 6,219.57 WATERFORD OAKS WATERPARK 0.00 88,508.31 (88,508.31) 31,473.00 RECREATION SUB-TOTAL 36,314.93 590,599.08 (554,284.15) 416,738.19

FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 359,975.78 (359,975. 78) 343,262.33 FACILITIES & MAINTENANCE SUB-TOTAL 0.00 359,975.78 (359,975.78) 343,262.33

OTHER: INTERNAL FUND CHARGES • 0.00 34,222.72 (34,222. 72) 34,222.72

OTHER SUB-TOTAL 0.00 34,222.72 (34,222. 72) 34,222.72

TOTAL 1,618,216.31 4,707,040.05 (3,088,823.74) 3,786,680.1 1

• Internal Fund YTD Expense: Internal Service and other funds payments in transit

REVENUE OVER (UNDER) EXPENSE

W/O DEPRECIATION'

(314,898.93) (34,486.83) (84,735.17)

(434,120.93)

(82,804.55) (49,387.55) (47,457.29) (91,309.75) (82,299.53)

(353,258.67)

(31,797.07) (29,060.60)

(928.79) (13,974.09) (10, 173.88)

(6,889.07) (894.35)

(3,301.39) (97,019.24)

(408.80) (408.80)

(127,876.24) (108,1 38.72)

(4,249.17) (134,599.70)

(28,550.33) 12,053.28 (3,769.35)

(23,598.07) (5,225.45) 2,637.36

(1 04,431 .46) (525,747. 85)

(228,525.52) (9,842.73)

(105,289.44) (5,292.57)

(31,473.00) (380,423.26)

(343,262.33) (343,262.33)

(34,222.72) (34,222. 72)

(2, 168,463.80)

See the Oakland County website's "Transparency in Government" monthly reports to view th e latest monthly financial report detail by budget center: 1. Log on to www.oakqov.com/mqtbud/fiscal/Paqesflnfo pub/parks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing

'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense.

20

Agenda Item # 7 C

11 PARKS AND REC DEPART Run On: 01/18/2017 at 02:01 PM

COUNTY OF OAKLAND December, Fiscal Year 2017 Monthly Report

REVENUE & EXPENDITURE REPORT As of Date: 12/31/2016

Fund: 50800 - Parks and Recreation

2017 2017 Variance with Adopted Amended 2017 Amended

Account Account Title Budget Budget YTD Actuals Budget Percentage

REVENUES TAXES

601208 Delinquent Tax Prior Years 30,000.00 30,000.00 2,372.29 (27,627.71) 7.91% 601637 Property Tax Levy 12,840,200.00 12,840,200.00 884,375.36 (11,955,824.64) 6.89%

TOTAL TAXES 12,870,200.00 12,870,200.00 886,747.65 (11,983,452.35[ 6.89%

SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS 0.00%

FEDERAL GRANTS TOTAL FEDERAL GRANTS 0.00%

STATE GRANTS TOTAL STATE GRANTS 0.00%

OTHER INTERGOVERNMENTAL REVENUES TOTAL OTHER INTERGOVERNMENTAL REVENUES 0.00%

CHARGES FOR SERVICES 630084 Antenna Site Management 61,766.00 61,766.00 61,772.59 6.59 100.01% 630301 Commission Contracts 6,650.00 6,650.00 773.85 (5,876.15) 11.64% 630308 Commission Food Services 68,700.00 68,700.00 4.00 (68,696.00) 0.01% 630469 Deck Tennis 6,300.00 6,300.00 4,300.00 (2,000.00) 68.25% 630644 Entrance Fees Gen Admission 1,960,000.00 1,960,000.00 (1,960,000.00) 0.00% 630651 Entrance Fees Swimming Class 3,000.00 3,000.00 (3,000.00) 0.00% 630693 Fees Camping 1,220,000.00 1,220,000.00 37,302.00 (1, 182,698.00) 3.06% 630700 Fees Day Use 716,000.00 716,000.00 93,914.50 (622,085.50) 13.12% 630707 Fees Driving Range 85,000.00 85,000.00 4,725.00 (80,275.00) 5.56% 630847 Greens Fees 2,585,000.00 2,585,000.00 139,018.94 (2,445,981.06) 5.38% 631001 Interest on Delinquent Taxes (4,000.00) (4,000.00) (42.73) 3,957.27 1.07% 631127 Maintenance Contracts 7,000.00 7,000.00 (7,000.00) 0.00% 631253 Miscellaneous 3,450.00 3,450.00 3,102.50 (347.50) 89.93% 631330 NSF Check Fees 25.00 25.00 (25.00) 0.00% 631743 Refunds Miscellaneous 8,778.61 8,778.61 0.00% 631771 Reimb 3rd Party 2,453.81 2,453.81 0.00% 631799 Reimb Contracts 407,200.00 407,200.00 (407,200.00) 0.00% 631911 Rent House 72,974.00 72,974.00 18,062.00 (54,912.00) 24.75% 631918 Rental Equipment 105,400.00 105,400.00 3,736.00 (101,664.00) 3.54% 631925 Rental Facilities 536, 100.00 536,100.00 61,004.50 (475,095.50) 11.38% 631932 Rental Golf Carts 1,064,500.00 1,064,500.00 115,863.90 (948,636.10) 10.88% 631946 Rental Units or Events 221,000.00 221,000.00 13,967.50 (207,032.50) 6.32% 632023 Sales 5,000.00 5,000.00 (5,000.00) 0.00% 632037 Sales Retail 614,200.00 614,200.00 18,298.40 (595,901.60) 2.98% 632128 Special and Sanctioned Races 15,000.00 15,000.00 169.00 (14,831.00) 1.13% 632135 Special Contracts 153,300.00 153,300.00 21,953.50 (131,346.50) 14.32% 632261 Temporary Licenses 4,000.00 4,000.00 25,950.00 21,950.00 648.75% 632443 Water Feature Ride 52,000.00 52,000.00 (52,000.00) 0.00% 632471 Weekly Races 6,000.00 6,000.00 160.00 (5,840.00) 2.67%

TOTAL CHARGES FOR SERVICES 9,975,565.00 9,975,565.00 635,267.87 (9,340,297.13[ 6.37%

EXT /SF CHARGES FOR SERVICES TOTAL EXT /SF CHARGES FOR SERVICES 0.00%

INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY 0.00%

CONTRIBUTIONS 650104 Contributions Operating 40,200.00 40,200.00 1, 138.03 (39,061.97) 2.83% 650305 Sponsorships 31,500.00 31,500.00 7,000.00 (24,500.00) 22.22%

TOTAL CONTRIBUTIONS 71,700.00 71,700.00 8,138.03 (63,561.97[ 11.35%

INVESTMENT INCOME

21


Account Account Title 655077 Accrued Interest Adjustments 655385 Income from Investments

TOTAL INVESTMENT INCOME

OTHER REVENUE 670114 Cash Overages 670456 Prior Years Adjustments 670513 Prior Years Revenue 670570 Refund Prior Years Expenditure 670741 Sale of Scrap

TOTAL OTHER REVENUES

GAIN(LOSS) EXCHANGE OF ASSETS TOTAL GAIN(LOSS) EXCHANGE OF ASSETS

CAPITAL CONTRIBUTIONS 690189 Capital Asset Contributions

TOTAL CAPITAL CONTRIBUTIONS

INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES

PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS

TRANSFERS JN TOTAL TRANSFERS IN

PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance

TOTAL PLANNED USE OF FUND BALANCE

TOTAL REVENUES

EXPENDITURES SALARIES

702010 Salaries Regular 702030 Holiday 702050 Annual Leave 702073 Parental Leave 702080 Sick Leave 702100 Retroactive 702140 Other Miscellaneous Salaries 702190 Workers Compensation Pay 702200 Death Leave 712020 Overtime 712040 Holiday Overtime 712090 On Call

TOTAL SALARIES

FRINGE BENEFITS 722740 Fringe Benefits 722750 Workers Compensation 722760 Group Life 722770 Retirement 722780 Hospitalization 722790 Social Security 722800 Dental 722810 Disability


REVENUE & EXPENDITURE REPORT As of Date: 12/31/2016


2017 2017 Adopted Amended Bud9et Bud9et

22,000.00 22,000.00 200,000.00 200,000.00 222,000.00 222,000.00

23,705.00

23,705.00

45,000.00 45,000.00 45,000.00 45,000.00

2,022,599.00 1,998,894.00 2,022,599.00 1,998,894.00

25,207,064.00 25,207,064.00

8,536,512.00 8,536,512.00

172,995.00 172,995.00

8,709,507.00 8,709,507.00

3,049,920.00 3,049,920.00

Agenda Item # 7 C

Variance with 2017 Amended

YTD Actuals Bud9et Percenta9e 3,553.10 (18,446.90) 16.15%

58,972.72 (141,027.28) 29.49% 62,525.82 (159,474.182 28.16%

114.00 114.00 0.00% 23,704.99 (0.01) 100.00%

468.00 468.00 0.00% 1,128.35 1,128.35 0.00%

121.60 121.60 0.00% 25,536.94 1,831.94 107.73%

0.00%

(45,000.00) 0.00% (45,000.002 0.00%

0.00%

0.00%

0.00%

(1,998,894.00) 0.00% (1,998,894.002 0.00%

1,618,216.31 (23,588,847.69)

1,420, 106.69 7, 116,405.31 16.64% 99,091.41 (99,091.41) 0.00% 81,820.35 (81,820.35) 0.00%

9,074.40 (9,074.40) 0.00% 19,740.22 (19,740.22) 0.00%

97.40 (97.40) 0.00% 90.14 (90.14) 0.00%

1,111.94 (1,111.94) 0.00% 3,300.88 (3,300.88) 0.00%

23,348.06 149,646.94 13.50% 1,833.79 (1,833.79) 0.00% 2,318.84 (2,318.84) 0.00%

1,661,934.12 7,047,572.88 19.08%

3,049,920.00 0.00% 18,902.95 (18,902.95) 0.00%

2,301.44 (2,301.44) 0.00% 323,503.29 (323,503.29) 0.00% 256,728.60 (256, 728. 60) 0.00%

88,787.46 (88,787.46) 0.00% 19,714.30 (19,714.30) 0.00% 16,756.59 (16,756.59) 0.00%

22

Agenda Item # 7 C



REVENUE & EXPENDITURE REPORT As of Date: 1213112016



Account Account Title Bud9et Bud9et YTD Actuals Bud9et Percenta9e 722820 Unemployment Insurance 3,503.62 (3,503.62) 0.00% 722850 Optical 2,010.13 (2,010.13) 0.00%

TOTAL FRINGE BENEFITS 3,049,920.00 3,049,920.00 732,208.38 2,317,711.62 24.01%

TOTAL CONTROLLABLE PERSONNEL 11,759,427.00 11, 759,427.00 2,394, 142.50 9,365,284.50

CONTRACTUAL SERVICES 730037 Adj Prior Years Exp 3,143.01 (3, 143.01) 0.00% 730072 Advertising 85,000.00 85,000.00 8,885.70 76, 114.30 10.45% 730121 Bank Charges 11,500.00 11,500.00 11,500.00 0.00% 730198 Building Maintenance Charges 536,410.00 536,410.00 71,526.81 464,883.19 13.33% 730240 Cash Shortage 163.55 (163.55) 0.00% 730247 Charge Card Fee 89,700.00 89,700.00 15,957.13 73,742.87 17.79% 730373 Contracted Services 280,000.00 280,000.00 82,649.85 197,350.15 29.52% 730429 Custodial Services 23,500.00 23,500.00 6,185.00 17,315.00 26.32% 730520 Design Fees 10,000.00 10,000.00 2,355.60 7,644.40 23.56% 730562 Electrical Service 618,713.00 618,713.00 86,040.37 532,672.63 13.91% 730611 Employees Medical Exams 1,300.00 1,300.00 1,300.00 0.00% 730646 Equipment Maintenance 448,800.00 448,800.00 76,021.43 372,778.57 16.94% 730653 Equipment Rental 8,950.00 8,950.00 5,100.06 3,849.94 56.98% 730709 Fees - Per Diems 3,000.00 3,000.00 630.00 2,370.00 21.00% 730786 Garbage and Rubbish Disposal 31,211.00 31,211.00 85.00 31, 126.00 0.27% 730789 General Program Administration 1,487,500.00 1,487,500.00 1,487,500.00 0.00% 730814 Grounds Maintenance 1,016,529.00 1,016,529.00 152,674.82 863,854.18 15.02% 730880 Housekeeping Services 400.00 400.00 400.00 0.00% 730926 Indirect Costs 635,000.00 635,000.00 189,953.00 445,047.00 29.91% 731059 Laundry and Cleaning 10,725.00 10,725.00 1,952.30 8,772.70 18.20% 731073 Legal Services 1,042.50 (1,042.50) 0.00% 731115 Licenses and Permits 31,400.00 31,400.00 6,890.09 24,509.91 21.94% 731136 Logos Trademarks Intellect Prp 5,150.00 5,150.00 5,150.00 0.00% 731143 Mail Handling-Postage Svc 200.00 200.00 65.41 134.59 32.71% 731213 Membership Dues 17,875.00 17,875.00 4,306.74 13,568.26 24.09% 731241 Miscellaneous 35,750.00 35,750.00 4,595.39 31,154.61 12.85% 731269 Natural Gas 271,950.00 271,950.00 23,713.86 248,236.14 8.72% 731339 Periodicals Books Publ Sub 1,100.00 1,100.00 589.36 510.64 53.58% 731346 Personal Mileage 21,050.00 21,050.00 1,690.30 19,359.70 8.03% 731388 Printing 46,250.00 46,250.00 2,800.00 43,450.00 6.05% 731500 Public Information 35,000.00 35,000.00 3,597.57 31,402.43 10.28% 731633 Rental Property Maintenance 12, 100.00 12, 100.00 487.59 11,612.41 4.03% 731689 Security Expense 906,381.00 906,381.00 194,582.14 711,798.86 21.47% 731780 Software Support Maintenance 25,000.00 25,000.00 1,053.03 23,946.97 4.21% 731836 Sponsorship 10,000.00 10,000.00 500.00 9,500.00 5.00% 731941 Training 34,900.00 34,900.00 1,604.00 33,296.00 4.60% 732018 Travel and Conference 25,150.00 25, 150.00 11,944.39 13,205.61 47.49% 732020 Travel Employee Taxable Meals 1,250.00 1,250.00 1,250.00 0.00% 732039 Twp and City Treas Bonds 2,300.00 2,300.00 2,357.14 (57.14) 102.48% 732046 Uncollectable Accts Receivable 168.75 (168.75) 0.00% 732102 Water and Sewage Charges 228,300.00 228,300.00 58,730.00 169,570.00 25.72% 732165 Workshops and Meeting 3,000.00 3,000.00 155.07 2,844.93 5.17%

TOTAL CONTRACTUAL SERVICES 7,012,344.00 7,012,344.00 1,024, 196.96 5,988, 147.04 14.61%

NON DEPARTMENTAL TOTAL NON DEPARTMENTAL 0.00%

COMMODITIES 750063 Custodial Supplies 70,500.00 70,500.00 6,199.20 64,300.80 8.79% 750140 Employee Footwear 1,000.00 1,000.00 244.99 755.01 24.50% 750154 Expendable Equipment 306,400.00 306,400.00 15,643.64 290,756.36 5.11% 750287 Maintenance Supplies 4,500.00 4,500.00 3,287.57 1,212.43 73.06% 750385 Merchandise 258,400.00 258,400.00 13,088.05 245,311.95 5.07% 750392 Metered Postage 10,000.00 10,000.00 1,067.56 8,932.44 10.68% 750399 Office Supplies 56,865.00 56,865.00 8,533.41 48,331.59 15.01%

23

Agenda Item # 7 C



REVENUE & EXPENDITURE REPORT As of Date: 1213112016



Account Account Title Budget Budget YTD Actuals Budget Percentage 750448 Postage-Standard Mailing 300.00 300.00 25.25 274.75 8.42% 750476 Recreation Supplies 131,225.00 131,225.00 3,864.22 127,360.78 2.94% 750504 Small Tools 115,450.00 115,450.00 11,885.36 103,564.64 10.29% 750511 Special Event Supplies 194,650.00 194,650.00 16,456.64 178,193.36 8.45% 750581 Uniforms 58,950.00 58,950.00 6,357.56 52,592.44 10.78%

TOTAL COMMODITIES 1,208,240. 00 1,208,240.00 86,653.45 1, 121,586.55 7.17%

CAPITAL OUTLAY TOTAL CAPITAL OUTLAY 0.00%

DEPRECIATION 761042 Depreciation Park Improvements 2,320,200.00 2,320,200.00 603,373.42 1,716,826.58 26.01% 761084 Depreciation Buildings 823,180.00 823,180.00 206,927.12 616,252.88 25.14% 761121 Depreciation Equipment 358,950.00 358,950.00 92,223.74 266,726.26 25.69% 761156 Depreciation Vehicles 63,000.00 63,000.00 17,835.66 45, 164.34 28.31%

TOTAL DEPRECIATION 3,565,330.00 3,565,330.00 920,359.94 2,644,970.06 25.81%

INTERGOVERNMENTAL TOTAL INTERGOVERNMENTAL 0.00%

BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT 0.00%

PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS 0.00%

INTEREST ON DEBT TOTAL INTEREST ON DEBT 0.00%

PA YING AGENT FEES TOTAL PAYING AGENT FEES 0.00%

PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT 0.00%

DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED 0.00%

TOTAL CONTROLLABLE OPERATING 11,785,914.00 11,785,914.00 2,031,210.35 9,754,703.65

INTERNAL SERVICES 770631 Bldg Space Cost Allocation 36,773.00 36,773.00 6,527.49 30,245.51 17.75% 771639 Drain Equipment 16,500.00 16,500.00 1,926.64 14,573.36 11.68% 773630 Info Tech Development 25,000.00 25,000.00 17,912.25 7,087.75 71.65% 774636 Info Tech Operations 577,000.00 577,000.00 97,660.32 479,339.68 16.93% 774637 Info Tech Managed Print Svcs 31,800.00 31,800.00 4,986.59 26,813.41 15.68% 774677 Insurance Fund 229,950.00 229,950.00 3,929.75 226,020.25 1.71% 775754 Maintenance Department Charges 65,900.00 65,900.00 12,088.13 53,811.87 18.34% 776659 Motor Pool Fuel Charges 109,820.00 109,820.00 15,912.17 93,907.83 14.49% 776661 Motor Pool 434,000.00 434,000.00 90,430.43 343,569.57 20.84% 778675 Telephone Communications 134,980.00 134,980.00 30,313.43 104,666.57 22.46%

TOTAL INTERNAL SERVICES 1,661,723.00 1,661,723.00 281,687.20 1,380,035.80 16.95% TOTAL INTERNAL SUPPORT 1,661,723.00 1,661,723.00 281,687.20 1,380,035.80

TRANSFERS OUT TOTAL TRANSFERS OUT 0.00%

BUDGETED EQUITY ADJUSTMENTS TOTAL BUDGETED EQUITY ADJUSTMENTS 0.00%

TOTAL EXPENDITURES 25,207,064.00 25,207,064.00 4,707,040.05 20,500,023.95

24

Agenda Item # 7 D

Oakland County Parks and Recreation Commission

Monthly Average Comparison Report (Compa rison of FY 2017 Actua ls w ith 5-Year Average Actuals)

As of Decembe r 31, 2016

I FY2017 Amended I Bud•et October I November December Januarv I Februarv I March I April I Mav I June I Julv I Aue:ust I Seotember I YEAR TO DATE

- -- I I I I I - ----REVENUES: i __ -- ----

5-YEAR AVERAGE REVENUE I $316,833 $148,576 $1,362,098 I $5,370,763 $3,164,938 $2,026,738 $1,302,129 $1,295,093 $1,5§4,737 '--_g,981,343 __ ?.!:,586,515 - s1,2i2,148 · __ - ___ -

Percentage of Total I ---1.49%-- 0.70% 6.39% r--25.18%-- 14.84% ---9.50% 6.10% 6.07% 1 7.34% ; 9.29% 7.44% 5.68% -

$1,481,898t==$5,~3,135_$3,~,302 . ___ $_2,204,995 _· _ $_!,416,654 ~8,999_$1,702,359 FY2017 Amended Budget/Alottment ' $ 23,208,110 _ ~.~9 __ s_m j $2,155,607 __g, 726,_118 $1,_l18, 760 $23,208,170 --

FY2017 Planned Use of Fund Balance $ 1 998 894 -- - - --

$1,003,241~ ~ ~____.._ - - -~- -- - -

FY 2017 Amended Budget $ 25,207,064 t -- __,__ - ----i:v20-17 Actuals I $434,133 --$180,843

- --- -$1;6°18,216

! I ..., I

- -- - -i:,vg. Monthly~venue Ove r/(U.11~r) $~,4~~.].~ ($478,657) ($370,025)

i : -------- - -~ T - i- --

-- I -· - - - -EXPENSES: I ---- ----

I ·-· -- -- - -- - - - -

5-YEAR AVERAG E EXPENSE $1,403,262 ~!_!.~ $1,600,529 _ $_!,339,560 ___$_!,_255,900 s1, 101,919 __ s1,578.~.o64~2,693,.Q?~ __ s~,469,~9 __ s2,315,633 __ s2,510,895 _ --- -Percentage of Total 6.30% 5.79% 7.18% 6.01% 5.64% 7.64% 7.08% 9.27% 12.09% 11.08% 10.39% 11.54% - - -

I $ $1,587,40~ $1,45S,~ $1,810,563 , $1,515,348 $1,420, 709_)_ __ $1,_225,25~ $1,785,375 - - -

i:_Y~17 Amended Budget/Alottment - 25,~07,064 _12,335,775 $3,046,467 $2,794,064 - $2,619,509 $2,908,268

-- ----- $1,740,176°1 - - - - -- ---- -

FY 2017 Actuals $1,463,945 $1,502,919

---- - ---- -- -----$70,388t-- - - -- j. __.._ __ -----------

~vg. Monthly_ Expenses_(O~r)/Unde~ ----- _ $123,464 ($~602) -- - - - $149,250 -

Total Avg Monthly Favorability/ (Unfavorability) ;

- $212,8981 ($25,403) ($408,270JT $0 , -

$0 $0 1 $0 SOI $0 - ___ $_0 __

s o $0 ($220,775)

- ($736,935)~ -- To-TOTALS: I

($1,322,077) r -Monthly Actual Revenue Over/ (Under) Expenses I ($1,029,812) $0 $0 1 s o i sol $0

- - $0-- $0 $0 ($3,088,824) I

Cumulative Actual Revenue Over/ (Under) Expenses I ($1,029,812) ($2,351,889) ($3,088,824)

i Prepared by Fiscal Services Division 1/24/2017

25

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23 24

Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS

BUDGET TO ACTUAL EXPENSE REPORT (as of January 18, 2017)

----Note: Projects began in FY2017 are highlighted. Budget/Closed Expense to d< $191,570

Project ID Description Start Date Last

Transaction Date Budget Expenses to Date

100000002195 ADD Adams Lake Beach ADA 7/29/2015 11/15/2016 $125,000.00 $71,309.37

100000001963 ADD Boat Launch Accessible 5/28/2014 12/6/2016 $48,735.00 $46,810.02

100000001982 ADD Fishing Docks 7/11/2014 12/16/2016 $38,780.00 $34,367.66

100000002023 ADD Maint. Yard lmprov Phase 1 9/23/2014 1/3/2017 $123,842.50 $128,584.18

100000002498 GLC Spouse's Room Interior Ren 11/14/2016 12/31/2016 $39,416.00 $11,913.72

100000002450 GRV Beach Concess Path 9/14/2016 12/27/2016 $14,000.00 $12,237.56

100000002275 GRV Fishing Docks Trst Fnd Grt 10/29/2015 12/31/2016 $48,500.00 $47,562.47

100000002192 IND Boathouse ADA 7/29/2015 1/3/2017 $8,000.00 $5,836.56

100000002193 IND Hidden Springs ADA 7/29/2015 1/3/2017 $25,000.00 $23,812.90

100000002180 IND Twin Chimneys ADA Improve 5/26/2015 1/3/2017 $128,969.00 $114,832.85

100000002359 IND Twin Chimneys ADA Pav Imp 3/18/2016 12/31/2016 $10,185.00 $5,204.15

100000002358 IND Twin Chimneys ADA Rest Imp 3/18/2016 12/31/2016 $17,535.00 $3,434.46

100000002194 IND Upper Bushman ADA 7/29/2015 9/30/2016 $48,000.00 $18,707.45

100000002468 LYC EMS Upgrade Phase Ill 10/27/2016 10/27/2016 $11,406.72 $0.00

100000002469 LYG EMS Upgrade Phase Ill 10/27/2016 10/27/2016 $11,406.72 $0.00

100000002435 LYP Dog Park ADA Phase I 8/30/2016 8/30/2016 $10,000.00 $0.00

100000002467 RDG EMS Upgrade Phase Ill 10/27/2016 10/27/2016 $18,528.40 $0.00

100000002463 SAC Water Tower lmpr 10/11/2016 1/3/2017 $35,000.00 $2,495.00

100000002465 SAC Water Tower Well Replace 10/18/2016 10/18/2016 $14,000.00 $0.00

100000002471 SPC EMS Upgrade Ill 10/27/2016 10/27/2016 $10,999.53 $0.00

100000002470 SPG EMS Upgrade 10/27/2016 10/27/2016 $10,999.53 $0.00

100000002321 WLG Property Acquisition 12/17/2015 4/27/2016 $25,000.00 $19,019.59

100000002457 WTR Boardwalk Replacement 10/5/2016 12/7/2016 $20,000.00 $19,554.43

100000002472 WTR EMS Upgrade Phase Ill 10/27/2016 12/31/2016 $19,812.82 $591.00

$863, 116.22 $566,273.37

Agenda Item # 7 E

Percentage Remaining Budget

Completion

$53,690.63 57.05%

$1,924.98 96.05%

$4,412.34 88.62%

($4, 741.68) 103.83%

$27,502.28 30.23%

$1,762.44 87.41%

$937.53 98.07%

$2,163.44 72.96%

$1,187.10 95.25%

$14,136.15 89.04%

$4,980.85 51.10%

$14,100.54 19.59%

$29,292.55 38.97%

$11,406.72 0.00%

$11,406.72 0.00%

$10,000.00 0.00%

$18,528.40 0.00%

$32,505 .00 7.13%

$14,000.00 0.00%

$10,999.53 0.00%

$10,999.53 0.00%

$5,980.41 76.08%

$445.57 97.77%

$19,221.82 2.98%

$296,842.85

26

Illustrative Net Position - Unrestricted

Operating Reserve

FY2017 Capital Equipment

FY2017 Planned Use of Balance:

Active CIP Projects - Budget

Capital Reserve/Amount Available for Capital Improvement and Capital Equipment

Projects Closed in FY2017

100000001959 ACC Energy Management Upgrade

100000001968

100000001969

100000001970

100000002017

100000002018

100000002019

100000002020

100000002113

100000002273

ADM Energy Management Upgrade

IND Energy Management Upgrade

GLC Energy Management Upgrade

WTR Energy Management Upgrade

CAT Energy Management Upgrade

RDP Energy Management Upgrade

WLC Energy Management Upgrade

IND Boat Launch

IND West Maint Bldg Roof

Total Projects Closed in FY2017

Total Net Position - Unrestricted as of September 30,2016 (Unaudited)

Prepared by Fiscal Services Division

1/24/2017

$

Agenda Item # 7 E

Unrestricted Net

Position

$ 5,750,000

$ 366,306

$ 1,998,894

$ 863,116

$ 14,433,725

Actual

29,948.11

13,500.00

14,025.00

19,300.00

13,850.00

13,900.00

14,450.00

18,200.00

59,976.82

14,828.17

$ 211,978

$ 23,624,020

27

Agenda Item # 7 F

Commission Approval Schedule for Capital and Maintenance Projects (REVISED January 3, 2017 - Pending and Subject to change)

Consent Agenda Schedule

• February, 2017 o Independence Oaks -Twin Chimney Dock Replacement ($82,000) (Conceptual Approval)

• March, 2017 o Groveland Oaks - Fence Line Replacement ($40,000) (Construction Approval) o Groveland Oaks - Devil's Island Yurt ($55,000) (Conceptual/Construction Approval) o Red Oaks - Walk-in Freezer ($44, 110) (Construction Approval)

• April, 2017 o Springfield Oaks -Water Tower Improvements ($35,000) (Conceptual Approval) o Independence Oaks -Twin Chimney Dock Replacement ($82,000) (Construction Approval)

• May,2017 . o Red Oaks - Maintenance Building RoofReplacement ($33,300) (Conceptual Approval) o Red Oaks - PA System Replacement ($10,00,0) (Conceptual Approval)

• June, 2017

• July, 2017 o Red Oaks - Maintenance Building Roof Replacement ($33,300) (Construction Approval) o Red Oaks - Family Restroom ($50,000) (Conceptual Approval)

• October, 2017

28

Agenda Item # 7 F

Commission Approval Schedule for Capital and Maintenance Projects (REVISED January 3, 2017 - Pending and Subject to change)

Regular Agenda Schedule

• February, 2017

o Independence Oaks - Safety Path ($1,345,834) (Conceptual Approval)

• March, 2017 o Red Oaks - Slide Tower Structure Repair ($70,000) (Conceptual/Construction Approval)

• May, 2017

• June, 2017

o Independence Oaks - Safety Path ($1,345,834) (Construction Approval)

• October, 2017

29

Agenda Item # 7 G

Oakland County Parks and Recreation Commission FY2017 Maintenance Programs

BUDGET TO ACTUAL EXPENSE REPORT (As of December 20, 2016)

Expended Budget -Cost Budget Amount Balance

Center Title Amount

ACC Stucco Repair $10,000 $0 $10,000

ADD Buhl Lake Trail Resurfacing $6,000 $0 $6,000

ADD Residence Water Heater Replacement $1,000 $0 $1,000

ADM ADA Maintenance Program $10,000 $0 $10,000

ADM CarpeUFlooring Management Program $20,000 $0 $20,000

ADM ARC Flash Compliance Program $50,000 $0 $50,000

ADM Interior/Exterior Painting Management $20,000 $0 $20,000

ADM Fenceline Repair Program $10,000 $0 $10,000

GLG Exterior Stone Repair $10,000 $0 $10,000

GRV Slide Flume Painting $15,000 $0 $15,000

ROG Asphalt Crack Sealing $8,000 $0 $8,000

RDP Asphalt Trail Resurfacing $22,500 $0 $22,500

RWP Wavepool Perimeter Drainage $30,000 $0 $30,000

RWP Slide Flume Painting & Rust Repair $150,000 $11,379 $138,621

SAC Building K Asphalt Resurfacing $13,500 $0 $13,500

WWP Filter Sand Replacement $10,000 $0 $10,000

ADM Forestry Program $60,000 $0 $60,000

ADM Natural Resource Management $234,500 $0 $234,500

Totals $680,500 $11,379 $669,121

Note: Program amounts may be allocated to multiple project locations.

30

~AKLANDCOUNTYPARKS

OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA

FEBRUARY 1, 2017 CONSENT AGENDA ITEM No. 7 H ADMINISTRATION - BUSINESS OPERATIONS


From: Daniel J. Stencil, Executive Officer Phil Gastonia, Chief of Business Operations


Subject: Parks Purchasing Activity Reports - November 2016

INTRODUCTION AND HISTORY

Staff will present a monthly status report on the Purchasing Activity from Month 02 of Fiscal Year 2017 (November 2016) for Parks and Recreation.

ATTACHMENTS

Monthly Contract Activity Log - November 2016 Monthly Purchasing Expenditure Report - November 2016

STAFF RECOMMENDATION

Staff recommends the Commission receive and file the Monthly Contract Activity Log and the Monthly Purchasing Expenditure Report for Month 02 Fiscal Year 2017 (November 2016).

MOTION

Move to receive and file the Monthly Contract Activity· Log and the Monthly Purchasing Expenditure Report for Month 02 Fiscal Year 2017 (November 2016).

31

Parks & Recreation Purchasing Contracts Activity Report for November 2016

Awarded Vendor Parks

Estimated

Bid Bid PO I

Purchase Contract Contract

Finalized Start

Event Due Description Award Contract

Order/P-Card (NTE) Not Usage

Notes Buyer (Yes or Date

# Date Name City State Date Number or

Amount to Exceed Amount of

No) P-Card Amounts Multi

Department Contracts

08/22/16 3748 9/8 Mobile Stage Century Industries Sellersburg IN 11/10/16 274908 $ 116,306.00 NA NA None AJK Yes

32

OAKLAND COUNTY PARKS & RECREATION COMMISSION

Expenditure Report for November 2016 ($5,000.00 - $19,999.99) Date FM Dept Title Account Title Amount Vendor Name Additional AP Info

11/3/2016 2 Administrative Services Contracted Services $16,400.00 Skidmore Studio LLC Oakland County Parks Marketing

11/3/2016 2 Red Oaks Golf Water and Sewage Charges $13,280.38 City of Madison Heights Expense Distribution

11/10/2016 2 Waterford Oaks Waterpark Water and Sewage Charges $14,892.59 Township of Waterford Expense Distribution

11/15/2016 2 Administrative Services Contracted Services $ 5,798.00 Cision US Inc Parks Media Outreach Software

11/18/2016 2 Springfield Oaks Golf Building Maintenance Charges $ 7,060.16 Mike Lalone Inc Well Maintenance services per

11/30/2016 2 Glen Oaks Golf Depreciation Park Improvements $ 6,074.92 Not Vendor Related

11/30/2016 2 Red Oaks Golf Depreciation Park Improvements $10,792.67 Not Vendor Related

11/30/2016 2 Lyon Oaks Golf Depreciation Buildings $ 5,475.00 Not Vendor Related

11/30/2016 2 Addison Oaks Conference Ctr Depreciation Buildings $ 6,726.35 Not Vendor Related

11/30/2016 2 White Lake Oaks Conf Center Depreciation Buildings $ 6,650.03 Not Vendor Related

11/30/2016 2 Glen Oaks Conference Center Depreciation Buildings $ 7,014.83 Not Vendor Related

11/30/2016 2 Lyon Oaks Conference Center Depreciation Buildings $ 7,132.51 Not Vendor Related

11/30/2016 2 Groveland Oaks Park Depreciation Buildings $ 5,840.56 Not Vendor Related

11/30/2016 2 Independence Oaks Park Depreciation Park Improvements $ 9,062.97 Not Vendor Related

11/30/2016 2 Independence Oaks Park Depreciation Buildings $ 5,891.24 Not Vendor Related

11/30/2016 2 Springfield Oaks Park Depreciation Park Improvements $ 8,798.64 Not Vendor Related

11/30/2016 2 Waterford Oaks Park Depreciation Park Improvements $18,280.47 Not Vendor Related

11/30/2016 2 Lyon Oaks Park Depreciation Park Improvements $10,939.35 Not Vendor Related

11/30/2016 2 Rec Programs and Services Depreciation Vehicles $ 5,245.22 Not Vendor Related

11/30/2016 2 Waterford Oaks Waterpark Depreciation Park Improvements $18,954.23 Not Vendor Related

11/30/2016 2 Facilities and Maintenance Motor Pool $ 6,884.36 Not Vendor Related Motor Pool

33

'1AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECREA TION

COMMISSION AGENDA

FEBRUARY 1, 2017 CONSENT AGENDA ITEM No. 7 I ADMINISTRATION - BUSINESS OPERATIONS


From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Castonia, Chief of Business Operations


Subject: Monthly Parks Food & Beverage Vendor Sales Report - November 2016


Staff will present a monthly status report on the Food and Beverage Vendor Sales from Month 02 of Fiscal Year2017(November201~.

ATTACHMENTS

Katherine's Catering Oakland County, LLC (Lyon Oaks and White Lake Oaks) - November 2016 Fuller Oak Management, LLC (Addison Oaks and Glen Oaks) - November 2016 MMD Food Service Management (Springfield Oaks) - November 2016


Staff recommends the Commission receive and file the Monthly Parks Food and Beverage Vendor Sales Report for Month 02 of Fiscal Year 2017 (November 2016).

MOTION

Move to receive and file the OCPR Monthly Parks Food and Beverage Vendor Sales Report for Month 02 of Fiscal Year 2017 (November 2016).

34

LYON OAKS Commission Report

I Month/Year: November 2016 l

Company: Katherine's Catering

EVENT EVENT ATTENDANCE SALES DEDUCTIONS FROM SALES

Other Fees Showers Sports and Room Rental, Less Less Anniver. Community Corporate Golf Other Beverage Liquor Service Sales Equip, linens, GROSS Gratuity Sales

Event E# Event Name DATE Wedding Birthdays Events Events Funerals Outings Parties Food Sales Sales Sales Fee Tax Gratuity Etc SALES Paid Tax NET SALES

1 29759 South Lyon East High 11/1/2016 138 $1,483 .50 $345.00 $448.50 $7.SO $414.00 $2,698.50 $7.50 $0.00 $2,691.00

2 29994 Wal led Lake Western 11/2/2016 62 $666.50 $155.00 $201.50 $186.00 $1,209.00 $0.00 $0.00 $1,209.00

3 29540 Walled Lake Western 11/7/2016 131 $1,408.64 $327.11 $325.00 $393 .00 $2,453.75 $0.00 $0.00 $2,453.75

4 28473 South Lyon East High School 11/13/2016 183 $1,967.25 $457.50 $S94.75 $200.00 $549 .00 $3,768.50 $200.00 $0.00 $3,568.50

5 30238 Christopher Demarco{rast ing 11/ 16/2016 4 $- $- $0.00 $0.00 $0.00 $0.00

6 29953 Walled Lake Western 11/21/2016 220 $2,365.00 $550.00 $715.00 $358.00 $660.00 $4,648.00 $358.00 $0.00 $4,290.00

7 29856 Novi High School 11/22/2016 129 $1,386.75 $322.50 $419.25 $387.00 $2,515.50 $0.00 $0.00 $2,515.50

8 29608 Brighton High Schoof 11/30/2016 91 $978.25 $227.50 295.75 $100.00 $273.00 $1,874.50 $100.00 $0.00 $1,774.50

$- $ - $-

$- $- $-

$- $- $-

$ - $- $ -

$ - $ - $-

$- $ - $-

$- $- $ -

$- $- $-

$- $- $ -

$- $ - $-

$- $- $-

$- $- $ -

28 TOTo<>.L S,t1JNQUET 5il\LE5 0 0 954 0 0 0 4 $10,255.89 $2,384.61 $0.00 $2,999.75 $0.00 $665.50 $2,862.00 $19,167.75 $665.50 $0.00 $18,502.25

BEV1EAAGE CART SALES $ - $- $-

GRILL ROGf.11 SALES $ - $ - $-

28 Monthly Grand Totals $10,255.89 $2,384.61 $0.00 $2,999.75 $0.00 $665.50 $2,862.00 $19,167.75 $665.50 $0.00 $18,502.25

35

WHITE LAKE OAKS Commission Report

I Company: Katherinets Catering Month/ Year: November 2016

EVENT EVENT ATTENDANCE SALES DEDUCTIONS FROM SALES

Other Fees

Showers Sports an d Room Rental, Less Less Anniver. Community Corporate Golf Other Beverage Liquor Service Sales Equip,Linens, GROSS Gratuity Sales

Event E#(KCI) Event Name DATE Wedding Birthdays Events Events Funerals Outings Parties Food Sales Sales Sales Fee Tax Gratuity Etc SALES Paid Tax NET SALES

1 29293 Waterford-Kettering H.S. 11/7/2016 138 $2,418.75 $562.50 $731.25 $0.00 $675.00 $4,387.50 $0.00 $0.00 $4,387.50

2 29295 White Lake Township 11/8/2016 100 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

3 29978 English Oaks Monessori 11/9/2016 47 $164.50 $70.50 $75.20 $22.56 $0.00 $141.00 $473.76 $0.00 $22.56 $451.20

4 29452 Oa kland County Credit Union 11/11/2016 100 $2,200.00 $200.00 $480.00 $144.00 $0.00 $750.00 $3,774.00 $0.00 $144.00 $3,630.00

5 30022 Ivana Sage Client Tasting 11/12/2016 7 $0.00 $0.00 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

6 29575 Waterford Chamber of Comm 11/17/2016 170 $1,615.00 $425.00 $95.00 $610.00 $158.70 $30.00 $510.00 $3,443.70 $30.00 $158.70 $3,255.00

7 30288 Mary Jo Green 11/19/20106 75 $1,160.25 $234.00 $378.85 $83.66 $0.00 $500.00 $2,356.76 $0.00 $83.66 $2,273.10

8 29577 Kathryn 5challmo 11/26/2016 60 $895.36 $160.00 211.07 $63.32 $0.00 $750.00 $2,079.75 $0.00 $63.32 $2,016.43

$- $- $-

$ - $- $-

$- $- $ -

$ - $ - $-

$- $ - $-

$ - $ - $-

$ - $ - $-

$- $- $-

$ - $ - $-

$ - $- $-

$ - $- $ -

$ - $ - $-

28 II TOTAL BANQUET SALES 0 0 583 0 0 0 4 $8,453.86 $1;652.00 $95.00 $2,486.37 $472.24 $30.00 $3,326.00 $16,515.4:7 $30.00 $472.24 $16,013.23

11 BEVERAGE CART SALES $- $- $-

GRliLL ROOM SALES $- $ - $ -

28 Monthly Grand Tota ls $8,453.86 $1,652.00 $95.00 $2,486.37 $472.24 $30.00 $3,326.00 $16,515.47 $30.00 $472.24 $16,013.23

36

IJlllll'=.11 1:::rn I r:::r.a•F.l~ l'Jr.11r.1•10.111oi 11 I "'" - 1T:l - lli i :W.Ili IOJ::Tllil ll '" r. ~.i;-11• . Event Event Attendance SALES DEDUCTIONS FROM SALES

Showers Sports and Corporate Golf Other Beverage Service Other Fees Less

Event Name DATE Wedding Anniver. Comm. Funerals Food Sales Sales Tax GROSS Event Events Outings Parties Sales Fee

Room Rental SALES

Gratuity Less Sales Tax NET SALES Birthdays Events Etc Paid Out

Stoney Crk Football 11 /03/16 270 $ 4 387.50 $ 877.50 $ 5 265.00 $ $ 5,265.00

Mercadante/Nelson 11 /05/16 250 $ 3 750.76 $ 11 252.26 $ 3 000.60 $ 1 083.88 $ 61.00 $ 19 148.50 $ 1 083.88 $ 18 064.62

Oxford Volleyball 11 /06/16 125 $ 2 031 .25 $ 406.25 $ 2 437.50 $ $ 2,437.50

Stoney Crk Cross Country 11/07/16 245 $ 3 981.25 $ 796.25 $ 4 777.50 $ $ 4,777.50

Roch Cross Countrv 11/09/16 99 $ 1.608.75 $ 321.75 $ 1 930.50 $ $ 1 930.50

LO Boys Soccer 11/10/16 194 $ 3 152.50 $ 630.50 $ 3 783.00 $ $ 3,783.00

Adams Bovs Soccer 11/11/16 176 $ 2 860.00 $ 572.00 $ 3 432.00 $ $ 3,432.00

Stansburv!Wamer 11/12/16 88 $ 4 043.60 $ 808.72 $ 291.14 $ 124.30 $ 5 267.76 $ 29 1.1 4 $ 4 976.62

Ooalach/Jessmore 11/12/16 32 $ 606.40 $ 121.28 $ 43.66 $ 771.34 $ 43.66 $ 727.68

Fisher/Dew 11/12/16 162 $ 2 642.00 $ 13 378.50 $ 3 204.10 $ 1165.72 $ 899.00 $ 21 289.32 $ 1165.72 $ 20 123.60

Adams Girls Golf 11/13/16 35 $ 539.58 $ 107.92 $ 647.50 $ $ 647.50

Oxford Cross Countrv 11/14/16 157 $ 2 583.75 $ 516.75 $ 3 100.50 $ $ 3100.50

Edwards 11/15/16 75 $ 1421.25 $ 284.25 $ 102.33 $ 1 807.83 $ 102.33 $ 1 705.50

Oxford Bovs Soccer 11/15/16 134 $ 2 177.50 $ 435.50 $ 2 613.00 $ $ 2 61 3.00

Roch Bovs Soccer 11/16/16 164 $ 2 665.00 $ 533.00 $ 3 198.00 $ $ 3198.00

Adams Cross Countrv 11/1 7/16 240 $ 3 900.00 $ 780.00 $ 4 680.00 $ $ 4 680.00

Elliot/Camaahi 11/18/16 182 $ 3 060.00 $ 8 477.13 $ 2 307.43 $ 896.75 $ 1 796.25 $ 16 537.56 $ 896.75 $ 15,640.81

Gustin/Haslett 11/19/16 166 $ 1 771.00 $ 11 313.68 $ 2 616.94 $ 942.10 $ 695.00 $ 17 338.72 $ 942.10 $ 16 396.62

Midwest Dressaae 11/20/16 120 $ 658.81 $ 2 358.49 $ 487.42 $ 210.28 $ 3 715.00 $ 210.28 $ 3 504.72

Cantlev!Winaereter 11/20/16 67 $ 264.65 $ 1 269.65 $ 306.86 $ 110.47 $ 1 951.63 $ 110.47 $ 1 841 .16

Stonev Crk Vollevball 11/20/16 109 $ 1771.25 $ 354.25 $ 2 125.50 $ $ 21 25.50

Romeo Girls Swim 11/22116 75 $ 1 218.75 $ 243.75 $ 1 462.50 $ $ 1 462.50

Adams Volleyball 11/28/16 108 $ 1 755.00 $ 351.00 $ 2,106.00

LO Football 11/29/16 206 $ 3 347.50 $ 669.50 $ 4,01 7.00 $ $ 4,017.00

0 TOTAL BANQUET SALES 848 99 2337 0 75 0 120 $ 12147.22 $ 92100.54 $ 20 733.52 $ 4 846.33 $ 3 575.55 $ 133 403.16 $ $ 4 846.33 $ 126 450.83

0 Monthlv Grand Totals 848 99 2 337 0 75 0 120 $ 12 147.22 $ 92100.54 $ 20 733.52 $ 4 846.33 $ 3 575.55 $ 133 403.16 $ - $ 4 846.33 $ 126 450 .83

NOTES

37

Event Event Attendance SALES DEDUCTIONS FROM SALES

Showers Sports and Corporate Golf Othe r Beverage Service Other Fees

GROSS Less

Less Event Event Name DATE Wedding Anniver. Comm. Events

Funerals Outings Parties Sales

Food Sales Fee

Sales Tax Room Rental SALES

Gratuity Sales Tax

NET SALES Birthda s Events Etc Paid Out

NF Bo s Soccer 11/02/16 121 $ 1,966.25 $ 393.25 $ 2 359.50 $ $ 2 359.50

Groves Bo s Soccer 11/03/16 132 $ 2,145.00 $ 429.00 $ 2,574.00 $ s 2 574.00

New Outlook Ministries 11/04/16 125 $ 3 906.25 $ 781.25 $ 4,687.50 $ $ 4,687.50

S tack col/Melvi n 11 /05/16 157 $ 2,766.81 $ 8,300.41 $ 2 213.44 $ 796.84 $ 14,077.50 $ 796.84 $ 13 280.66

NF Footba ll 11 /07/16 105 $ 1,706.25 $ 341.25 $ 2,047.50 $ $ 2 047.50

DMAA 11/09/16 76 $ 1.482.00 $ 296.40 $ 106.70 $ 1,885.10 $ 106,70 $ 1 778.40

NF Cross Count 11/09/16 90 $ 1 462.50 $ 292.50 $ 1,755.00 $ $ 1,755.00

NF Band 11/10/16 170 $ 2,762.50 $ 552.50 $ 3,315.00 $ $ 3,315.00

WB Marchin Band 11/13/16 180 $ 2.925.00 $ 585.00 $ 400.00 $ 3 910.00 $ $ 3 910.00

Mala sian Trade Commission 11/14/16 66 $ 1 854.60 $ 370.92 $ 133.53 $ 70.77 $ 2 429.82 $ 133.53 $ 2,296.29

W B Cross Count 11/14/16 105 $ 1,706.25 $ 341.25 $ 2,047.50 $ $ 2 047.50

ACG 11/15/16 85 $ 1 487.50 $ 297.50 $ 107.10 $ 1 892.10 $ 107.10 $ 1 785.00

Harrison Vo ll e ball 11/15/16 85 $ 147.17 $ 1,381 .25 $ 276.25 $ 8.83 $ 195.00 $ 2 008.50 $ 8.83 $ 1 999.67

Harrison Soccer 11 /17/16 100 $ 1,625.00 $ 325.00 $ 1 950.00 s $ 1 950.00

OC Youth Assist 11/18/1 6 118 $ 2,065.00 $ 413.00 $ 2 478.00 $ $ 2.478.00

Mu mford HS Class of 66 11/19/16 181 $ 600.00 $ 10.452.75 $ 2 090.55 $ 794.15 $ 92.50 $ 14 029.95 $ 794.15 $ 13 235.80

NF WB Vikin s 11 /20/16 290 $ 4 712.50 $ 942.50 $ 300.00 $ 5,955.00 $ 5 955.00

Farmin ton Football 11/22/16 78 $ 1,267.50 $ 253.50 $ 1 521.00 $ $ 1 521.00

Artushin 11/27/16 50 $ 875.00 $ 175.00 $ 70.50 $ 125.00 $ 1,245.50 $ 70.50 $ 1 175.00

NF Girls Swim 11/28/16 125 $ 2,031.25 $ 406.25 $ 2 437.50 $ $ 2 437.50

Route One 11/29/16 215 $ 4,891 .25 $ 978.25 $ 352.17 $ 6 221.67 $ 352.17 $ 5 869.50

cancellation GMAR 11/17/16 $ 200.00 $ 200.00 $ 200.00

0 TOT-AL BANQUET SALES $ 3 513.98 $ 61 006.01 $ 12754.56 $ 2.369.62 $ 1383.27 $ 81 027.64 $ $ 2.369.82 $ 78,657.82

BEVSRAGE CART SALES $ $ $

GRILL ROOM SALES $ 147.17 $ 294.48 $ 26.50 $ 468.15 $ 26.50 $ 441 .65

0 Month I Grand Totals $ 3 661 .15 $ 61 300.49 $ 12 754.56 $ 2 396.32 $ 1 383.27 $ 81 495.79 $ - $ 2 396.32 $ 79 099.47

NOTES

38

Event

0 I NOTES

Event

Event Name

TOTAL B:O.NQUET SALES

BEVERAGE CART SALES

ANNEX SALES

ROAD HOUSE SALES

Monthly Grand Totals

DATE I Wedding

I

Showers Anniver. Birthdavs

Event Attendance

Sports and Comm. Events

Corporate

Events Funerals

Golf

Outings

Other

Parties

s $

$

Beverage

Sales

$

375.00 $

1,046.05 $

Food Sales

107.50

2,902.58

$ 1,421.05 $ 3,010.08

SALES

Service

Fee

$ -

$-

Sales Tax

$

$ -

Other Fees Room Rental

Etc

$

$ -

$

$

$

$

$

$

$

$

$

$

$

$

GROSS

SALES

482.50 I

3,948.63

$ 4,431.13

DEDUCTIONS FROM SALES

Less Gratuity I Less Sales Tax Paid Out

I

$ 252.33

$ - $ 252.33

NET SALES

$

I $ 482.50

$ 3,696.30

$ 4,178.80

39

efAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECR:E.A TION

COMMISSION AG:E.NDA

FEBRUARY 1, 2017 CONSENT AGENDA ITEM NO. 7 J ADMINISTRATION


From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator


Subject: FY2017 1st Quarter Budget Amendment


Upon review of FY2016 revenue and expense variances and additional information received pertaining to the FY2017 operating budget, the following FY2017 budget amendments are recommended.

FISCAL SERVICES RECOMMENDATION

1. REVENUES:

The State of Michigan completed a Personal Property Tax Loss Reimbursement calculation in November of 2016. Based on this calculation the Parks and Recreation Fund will be receiving a one-time check in the amount of $271, 123.36. The following budget amendment is recommended.

Revenue: FY2017 Amended

Budget FY2017

Amendment $ 271,123 $ ADM 50800-5060101-160000.Q20573 Local Cornn Stabilization Share $

PUB 50800-5060666-160666.ffi5882 Planned Use of Balance $ 2,022,599 $ (271,123) $ --'$------'----'---'"-

2. EXPENSES: Account #730926 Indirect Cost

Revised FY2017

Amended Budget 271, 123

1,751,476

Due to the continued increase of staffing costs, the amount of Indirect Cost charged in FY2016 was $704,655, which was $79,655 over the FY2016 Amended Budget of $625,000. Indirect costs are calculated based on Salaries and assist the General Fund in recovering dollars spent on overhead non-Internal Services fund services used by Parks and Recreation: Fiscal Services, Purchasing, Corporation Counsel and Human Resources. The following budget amendment is recommended.

Revised FY2017 Amended FY2017 FY2017

Revenue: Budget Amendment Amended Budget PUB 50800-5060666-160666-665882 Planned Use of Balance $ 1,751,476 $ 83,700 $ 1,835, 176

Expenses: ADM 50800-5060101-160000-730926 Indirect Cost $ 635,000 $ 83,700 $ 718,700

40

-3. EXPENSES: Account #731269 Natural Gas

Based on usage and delivery price, the amount spent on Natural Gas in FY2016 was $174,063, which was $90,537 favorable, compared to the FY2016 Amended Budget of $264,600. At this time it is believed the delivery price of Natural Gas will remain constant and the following budget amendment is recommended.

Revised FY2017 FY2017 FY2017

FY2016 Amended Budget Amended Revenue: Actual Budget Amendment Budget PUB 50800-5060666-160666-665882 Planned Use of Balance $ $ 1,835,176 $ (77,000) $ 1,758,176

Expenses:

Account #731269 Natural Gas

Cost Center/Program ADM 5060101-160000 Administrative Services $ 9,602 $ 13,000 $ (2,000) $ 11,000 WLG 5060326-160010 White Lake Oaks Golf 3,523 6,500 (2,000) 4,500 GLG 5060327-160010 Glen Oaks Golf 3,978 13,000 (8,000) 5,000 RDG-5060328-160010 Red Oaks Golf 2,090 3,000 3,000 S PG-5060330-160010 Springfield Oaks Golf 3,349 5,000 (1,000) 4,000 LYG-5060356-160010 Lyon Oaks Golf 6,055 11,000 (4,000) 7,000 A CC-5060417-160044 Addison Oaks Conference Ctr 10,442 16,500 (5,000) 11,500 W L C-50604 26-160044 White Lake Oaks Conf Center 5,140 9,300 (3,000) 6,300 G LC-5060427-160044 Glen Oaks Conference Center 9,368 13,000 (3,000) 10,000 S PC-5060430-160044 Springfield Oaks Concession 1,850 2,900 2,900 RW C-5060431-160044 Red Oaks Wtrpk Concessions 465 550 1,000 1,550 LY C-5060456-160044 Lyon Oaks Conference Center 8,299 12,900 (4,000) 8,900 ADD-5060715-160070 Addison Oaks Park 6,512 12,800 (5,000) 7,800 GRV-5060720-160070 Groveland Oaks Park 8, 131 9,000 9,000 0 R N-5060724-160070 Orion Oaks Park 472 700 1,000 1,700 IN D-5060725-160070 Independence Oaks Park 21, 137 30,400 (8,000) 22,400 SAC-5060732-160070 Springfield Oaks Park 8,952 16,500 (7,000) 9,500 WTR-5060735-160070 Wateliord Oaks Park 19,358 8,200 12,000 20,200 RDP-5060751-160070 Red Oaks Park 1,865 2,700 2,700 WWP-5060831-160210 Red Oaks Waterpark 34, 185 43,000 (8,000) 35,000 WWP-5060837-160210 Wateliord Oaks Waterpark 8, 190 40,000 (31,000) 9,000 CA T-5060870-160210 Catalpa Oaks Park 1, 102 2,000 2,000

$ 174,063 $ 271,950 $ (77,000) $ 194,950

4. EXPENSES: Account Category - Salaries and Fringe Benefits

In FY2016 Salaries and Fringe Benefit actual expenses of$11,777,775 exceeded the Amended Budget of $11,221,584, by $556, 191. The 2% general salary increase is already reflected in the FY2017, however over the past three years actual full-time Salaries increased from $3,747,108 in FY2014 to $4,430,663 in FY2016, a percentage growth of 18.2%. It has become a budgeting practice to examine Salary and Fringe Benefit usage of the most previously closed fiscal year and make a 1st quarter budget amendment to reflect current usage compared to the previously adopted budget. The budget amendment on the following page increases Salaries and Fringe Benefits $254, 100, using Planned Use of Balance as the offset.

41

Revised FY2016 FY2017 FY2017 FY2017

FY2016 Amended Amended Budget Amended

Revenue: Actual Budget Budget Amendment Budget PUB 50800-5060666-160666-665882 Planned Use ofBalance $ $ 1,143,983 $ 1,758,176 $ 254,100 $ 2,012,276

Expense:

Cost Center Dept-Descr-7 Program Acct Cate go[}' ADM-1020601 Fiscal Services Administration '182040 Salaries 79,423.75 75,036 80,382 600 80,982

Fringe Benefits 50,983.19 48,536 54,252 (2,200) 52,052 ADM-1020658 Fiscal Services Parks and Rec '182050 Salaries 115,528.21 86,410 83,412 34,400 117,812

Fringe Benefits 85,494.16 47,767 62,251 25,000 87,251 '182080 Salaries 79,575.39 75,036 80,382 800 81,182

Fringe Benefits 28,275.19 30,048 32,142 (3,300) 28,842 ADM-5060101 Administrative Services '160000 Salaries 1,815,476.32 1,875,004 2,145,000 (293,200) 1,851,800

Fringe Benefits 949,719.21 1,084,343 1,000,000 (31,300) 968,700 '160001 Salaries 280,414.87 286,000 286,000

Fringe Benefits 105,630.07 (6,682) 107,700 107,700 WLG-5060326 White Lake Oaks Golf '160010 Salaries 182,866.87 191,812 162,812 23,700 186,512

Fringe Benefits 64,489.69 63,665 65,563 200 65,763 '160015 Salaries 107,967.53 120,087 120,087 (10,000) 110,087

Fringe Benefits 17,232.63 29,619 30,816 (13,200) 17,616 GLG-5060327 Glen Oaks Golf '160010 Salaries 261,455.45 274,126 256,626 10,100 266,726

Fringe Benefits 90,589.41 107,573 105,776 (13,400) 92,376 '160015 Salaries 112,698.36 62,364 62,364 52,600 114,964

Fringe Benefits 5,823.14 4,035 4,224 1,700 5,924 R DG-5060328 Red Oaks Golf '160010 Salaries 120,846.00 207,842 132,503 (9,200) 123,303

Fringe Benefits 32,459.19 77,788 79,572 (46,500) 33,072 '160015 Salaries 81,760.64 52,137 52,137 31,300 83,437

Fringe Benefits 4,661.97 1,989 2,198 2,600 4,798 S PG-5060330 Springfield Oaks Golf '160010 Salaries 195,196.08 130,876 150,921 48,200 199,121

Fringe Benefits 57,932.18 19,118 16,855 42,200 59,055 '160015 Salaries 122,784.33 106,001 106,001 19,200 125,201

Fringe Benefits 28,396.17 35,837 37,088 (8,100) 28,988 LY G-5060356 Lyon Oaks Golf '160010 Salaries 290,477.38 204,400 214,400 81,900 296,300

Fringe Benefits 83,373.85 55,486 59,122 25,900 85,022 '160015 Salaries 90,573.41 128,906 128,906 (36,500) 92,406

Fringe Benefits 5,404.31 38,106 38,309 (32,800) 5,509 ACC-5060417 Addison Oaks Conference Ctr '160044 Salaries 20,048.11 34,112 29,112 (8,700) 20,412

Fringe Benefits 7,085.49 19,358 19,423 (12,200) 7,223 GRC-5060420 Groveland Oaks Concessions '160044 Salaries 20,489.35 42,500 38,500 (17,600) 20,900

Fringe Benefits 1,162.91 2,100 2,205 (1,000) 1,205 WLC-5060426 White Lake Oaks ConfCenter '160044 Salaries 3,090.22 12,900 14,893 14,893

Fringe Benefits 1,26o.67 8,212 10,325 10,325 GLC-5060427 Glen Oaks Conference Center '160044 Salaries 11,742.10 31,500 36,000 (24,000) 12,000

Fringe Benefits 5,792.21 1,475 13,832 (7,900) 5,932 SPC-5060430 Springfield Oaks Concession '160044 Salaries 4,521.53 21,940 4,500 100 4,600

Fringe Benefits 3,128.88 18,058 2,500 700 3,200

RWC-5060431 Red Oaks Wtrpk Concessions '160044 Salaries 80,003.78 82,500 96,000 (14,400) 81,600 Fringe Benefits 13,214.08 3,762 4,250 9,200 13,450

WWC-5060437 Waterford Oaks Wpk Concessions '160044 Salaries 34,354.92 62,500 60,000 (25,000) 35,000 Fringe Benefits 1,990.20 3,125 3,250 (1,200) 2,050

LY C-5060456 Lyon Oaks Conference Center '160044 Salaries 34,665.27 19,891 28,391 28,391 Fringe Benefits 17,022.11 11,233 12,911 12,911

WCM-5060540 Oakland County Market '160500 Salaries 81,735.25 89,198 64,200 19,200 83,400 Fringe Benefits 33,568.72 41,571 43,677 (9,400) 34,277

AD0-5060715 Addison Oaks Park '160070 Salaries 538,060.90 458,361 473,361 75,500 548,861

Fringe Benefits 157,481.59 124,084 131,860 28,800 160,660

GRV-5060720 Groveland Oaks Park '160070 Salaries 454,175.43 433,517 436,517 26,700 463,217

Fringe Benefits 107,553.28 89,183 94,296 15,400 109,696

ORN-5060724 Orion Oaks Park '160070 Salaries 53,399.93 79,140 79,140 (24,700) 54,440

Fringe Benefits 3,394.72 13,615 13,724 (10,300) 3,424

IND-5060725 Independence Oaks Park '160070 Salaries 406,731.80 381,666 388,439 26,400 414,839 Fringe Benefits 135,186.73 90,458 97,122 40,800 137,922

RD0-5060729 Red Oaks Dog Park '160070 Salaries 30,955.46 25,619 36,105 (4,500) 31,605 Fringe Benefits 6,710.01 704 1,172 5,700 6,872

SAC-5060732 Springfield Oaks Park '160070 Salaries 100,556.11 75,648 116,749 (14,200) 102,549

Fringe Benefits 29,014.33 18,599 56,689 (27,100) 29,589

WTR-5060735 Waterford Oaks Park '160070 Salaries 224,583.46 170,978 171,000 58,100 229,100

Fringe Benefits 65,443.37 43,112 47,822 18,900 66,722

RDP-5060751 Red Oaks Park '160070 Salaries 64,139.29 38,187 68,617 (3,200) 65,417

Fringe Benefits 9,446. 12 6,280 6,890 2,700 9,590

L YP-5060755 Lyon Oaks Park '160070 Salaries 104,333.58 85,158 85,158 21,300 106,458 Fringe Benefits 27,489.79 21,738 23,261 4,800 28,061

RSE-5060760 Rose Oaks Park '160070 Salaries 5,818.92 11,800 9,800 (3,900) 5,900 Fringe Benefits 901.22 4,951 5,000 (4,100) 900

HGH-5060765 Highland Oaks Park '160070 Salaries 5,688.02 11,200 10,200 (4,400) 5,800 Fringe Benefits 1,053.77 4,867 4,900 (3,800) 1,100

RE C-5060805 Rec Programs and Services '160210 Salaries 744,597.02 693,814 714,000 45,500 759,500 Fringe Benefits 271,680.76 298,724 317,986 (40,900) 277,086

RWP-5060831 Red Oaks Waterpark '160210 Salaries 609,267.08 571,897 575,080 46,400 621,480 Fringe Benefits 95,391.14 68,503 73,345 24,000 97,345

WWP-5060837 Waterford Oaks Waterpark '160210 Salaries 315,926.61 354,438 342,938 (20,700) 322,238 Fringe Benefits 25,419.73 51,544 51,706 (25,800) 25,906

WBX-5060845 Waterford Oaks BMX '160210 Salaries 24,242.08 28,218 25,500 (800) 24,700 Fringe Benefits 3,473.02 5,570 6,908 (3,400) 3,508

CAT-5060870 Catalpa Oaks Park '160210 Salaries 29,129.30 19,251 21,051 8,700 29,751 Fringe Benefits 5,904.47 2,681 5,187 800 5,987

FM-5060910 Facilities and Maintenance '160430 Salaries 843,463.71 786,882 1,008,323 (148,000) 860,323 Fringe Benefits 354,777.08 417,997 411,511 (49,600) 361,911

Grand Total $11,777,774.58 11,221,584 11,759,427 263,300 ' 12,022,727 42

-5. EXPENSES: Account #732018 Travel and Conference

A posting error was made during the FY2017 budget process resulting in Travel and Conference to be understated by $5,400 in the adopted budget of WTR Waterford Oaks Waterpark. The amendment below corrects the error.

Cost Center/Program

Revenue: PUB 50800-5060666-160666-665882 Planned Use of Balance

Expenses:

FY2017 Amended

Budget

FY2017 Budget

Amendment

Revised FY2017

Amended Budget

$ 2,012,276 $ 5,400 $ 2,017,676

WWP-5060837-160210-732018 Travel and Conference - Waterford Oaks Waterpark $ (4,800) $ 5,400 $ 600

6. EXPENSES: Depreciation

Based on a comparison of the current depreciation schedule with the FY2017 Amended Budget, which takes into account assets that have become fully depreciated, and recently completed Capital Improvement projects have been added to the schedule, the following FY2017 budget is recommended.

Cost Center/Program/Account

Revenue:

PUB 50800-5060666-160666-665882 Planned Use of Balance

FY2017

Revised Oepreciation

Schedule

$

Expense - Account #761042 Depreciation Park Improvements

ADM-Administrative S ervices-5060101-160000

WLG-White Lake Oaks Golf Course-5060326-160010

GLG-Glen Oaks Golf Course-5060327-160010

ROG-Red Oaks Golf Course-5060328-160010

S PG-Springfield Oaks Golf Course-5060330-160010

LYG-Lyon Oaks Golf Course-5060356-160010

ACC-Addison Oaks Conference Center-5060417-160044

WLC-White Lake Oaks Conference Center-5060426-160044

GLC-Glen Oaks Conference Center-5060427-160044

LYC-Lyon Oaks Conference Center-5060456-160044

WCM-Oakland County Market-5060540-160500

ADD-Addison Oaks Park-5060715-160070

GRV-Groveland Oaks Park-5060720-160070

ORN-Orion Oaks Park-5060724-160070

IND-Independence Oaks Park-5060725-160070

ROD-Red Oaks Park-5060729-160070

SAC-Springfield Oaks P ark-5060732-160070

WTR-Waterford Oaks Park-5060735-160070

RDP-Red Oaks Park-5060751-160070

LYP-Lyon Oaks Park-5060755-160070

RSE-Rose Oaks Park-5060760-160070

HGH-Highland Oaks Park-5060765-160070

RWP-Red Oaks Waterpark-5060831-160210

WWP-Waterford Oaks Waterpark-5060837-160210

CAT-Catalpa Oaks Park-5060870-160210

Expense - Account #761156 Depreciation Vehicles

FM-Facilities M aintenance-5060910-160430

$

$

900.00

55,744.67

69, 132.96

129,511.69

27,862.51

318,852.39

8,836.41

3,372.96

1,286.67

1,087.20

3,584.31

294,047.08

273, 126.59

14,328.59

108,755.78

24,474.41

105,583.59

139,266.61

963.33

131,271.90

35,256.88

36,995.54

282, 112.38

227,450.85

41,027 .82

2,334,833.12 $

8,400.00 $

FY2017

Amended

Budget

2,017,676 $

58,300

76,500

129,500

28, 700

318,900

6,900

2,200

3,600

289,600

205,200

14,300

112,900

24,500

105,600

224,200

131,700

32,600

37 ,000

250,400

227,500

40,100

2,320,200.00 $

$

FY2017

Budget

Amendment

23,000 $

900

(2,600)

(7,400)

(800)

1,900

1,200

1,300

1, 100

4,400

67 ,900

(4,100)

(84,900)

1,000

(400)

2,700

31,700

900

14,600.00 $

8,400.00 $

Revised

FY2017

Amended

Budget

2,040,676

900

55, 700

69,100

129,500

27 ,900

318,900

8,800

3,400

1,300

1.100

3,600

294,000

273, 100

14,300

108,800

24,500

105,600

139,300

1,000

131,300

35,300

37,000

282, 100

227 ,500

41,000

2,334,800.00

8,400.00

43

7. EXPENSES - Equipment Rental (Bus Lease)

At the June 7, 2016 Commission meeting a bus lease was approved incorrectly using account #730646 Equipment Maintenance. The correct account is #730653 Equipment Rental.

Revised FY2017 FY2017 FY2017

Amended Budget Amended Budget Amendment Budget

Expenses: REC 50800-5060805-160210-730653 Equipment Rental $ 700 $ 20,366 $ 21,066 REC 50800-5060805-160210-730646 Equipment Maintenance 25,000 (20,366) 4,634

$

8. REVENUE- Summary effect on Planned Use of Balance

Parks and Recreation Commission Recommended FY2017 Budget Amendment

Impact on Account #665882 Planned Use of Balance

FY2017 Amended Budget - Beginning

Recommended FY2017 Budget Amendments:

1. Personal Property Tax Loss Reimbursement 2. Indirect Cost 3. Natural Gas 4. Salaries and Fringe Benefits 5. Travel and Conference error correction 6. Depreciation

Total FY2017 Amendments to Planned Use of Balance

FY2017 Revised Amended Budget

MOTION

(271,123) 83, 700

(77' 000) 263,300

5,400 23,000

FY2017 Amended

Budget

$ 2,022,599

27,277

$ 2,049,876

Move to amend the FY2017 operating budget as detailed above. Planned Use of Balance is increased $27,277.

44

e-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION

COMMISSION AGENDA

FEBRUARY 1, 2017


From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II

CONSENT AGENDA ITEM NO. 7 K FISCAL SERVICES

Jeff Phelps, Parks and Recreation Fiscal Services Coordinator


Subject: 1st Quarter FY 2017 Uncollectible Debt Write-Off


Attached is a copy of the Uncollectible Debt Write-Off Listing for the 1st Quarter FY2017 for the Oakland County Parks and Recreation Department. This is a "receive and file" item only.

This listing will need to be signed and then forwarded to Jeff Phelps for Lynn Sonkiss' approval and presentation to the OC Board of Commissioners with the Quarterly Forecast Report.

MOTION

Move to receive and file the OCPR Uncollectible Debt Write-off listing for the 1st Quarter FY 2017, and then forward it to Parks and Recreation Fiscal Services Coordinator Jeff Phelps for Oakland County Fiscal Services Officer Lynn Sonkiss' approval and presentation to the Oakland County Board of Commissioners with the Quarterly Forecast Report.

45

Name (Last, First) OR Type of last four digits of credit card ti Debt* 8979 Credit Card

0734 Credit Card

1952 Credit Card

Katherine's Catering LLC Accounts Receivable

OAKLAND COUNTY PARKS & RECREATION COMMISSION FY2017 Uncollectible Debt Write-offs

October 1, 2016 - December 31, 2016

Case Number Description of Budget Transaction (if credit card) Revenue Owed Center Date

1026070988 Greens Fees/Cart ROG 10/08/16

1026183405 Concession food/bev RWC 07/12/16

1025949901 Waterpark entry fees RWP 08/20/16

n/a Utilities reimbursement LYC/WLC 09/30/16

OC Boe Approval Date (if >$1000) Amount

n/a 44.00

n/a 64.75

n/a 60.00

12/8/2016 (MR#16336) 37,286.15

Total $ 37,454.90

* Uncollectible NSF checks of $100 or more are referred to Oakland County Corporation Counsel.

Oakland County Fiscal Services Policy: If it is determined that a receivable is uncollectible, then amounts up to $1,000 may be written off by approval of the manager of Fiscal Services. All write-offs shall be reported to the Board of Commissioners with the quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioners' approval.

Authorized by: ----------------------

C:l$Data\My Documents\Brian\Cash Management\Debt Write-Offs\OCPR Uncollectib\e Debt Write-offs.x\sx FY2017-Q1

Month Written-off

10/16

12/16

12/16

12/16

1/19/2017 8·10 AM

46

e-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION

COMMISSION AGENDA

FEBRUARY 1, 2017 CONSENT AGENDA ITEM No. 7 L,.., 1 PARK OPERA TIO NS


From: Daniel J. Stencil, Executive Officer Thomas J. Hughes, Chief of Park Operations -South District James C. Dunleavy, Chief of Park Operations - North District


Subject: 2017 Capital Equipment Purchase


The Oakland County Parks Operations staff proposed a 2017 Capital Equipment list through the budgeting process. In November of FY 2016, bids were sent out through Oakland County Purchasing for the proposed FY 2017 Capital Equipment. Staff reviewed the bid results with Oakland County Purchasing after submittal from vendors. The following piece of equipment for Springfield Oaks Golf Course is over $20,000:

Toro Groundsmaster 4500-D Rough Mower (SPG)

BID RESULTS

Bidder Spartan Distributors Sparta, Michigan $62,158.75 Toro Groundsmaster 4500-D Rough Mower

Bidder JW Turf Inc. Elgin, Illinois $52,832.57

$62,158.75

John Deere 9009A Rough Mower Rqugh Mower

The John Deere rough mower did not meet required specifications.

ATTACHMENTS

Capital Equipment Purchase Form


Staff recommends the Commission approve the purchase of the Toro 4500-D Rough Mower from Spartan Distributors utilizing budgeted funds in the FY 2017 Capital Equipment Budget.

MOTION

Move to approve the purchase of one (1) Toro 4500-D Rough Mower from Spartan Distributors of Sparta, Michigan in the total amount of $62, 158. 75 utilizing budgeted funds in the FY 2017 Capital Equipment Budget.

47

DRAFT 9117115

Oakland County Parks & Recreation Capital Equipment Purchase Form $20,000 - $99,999

Date 10111112017 Emergency Purchase D

Budget Center/Location !Springfield Oaks Golf Course Abbrv .___ls_P_G _ ____.

Project Title/Item

Vendor & Address

Amount

Budgeted Amount

Annual Contract Amount

Justification for Purchase/Replacement

!Toro 4500-D Groundsmaster Rough Mower

Spartan Distributors, Inc. 487 W. Division PO Box 246 Sparta, Ml 49345

IZI Budgeted D Unbudgeted

1$62,158.75

1$59,000.00

D Annual Contract

Bid Amount

IZI Bid

1$62,158.75

D NewAsset IZI Replacement of Asset

The Toro Rough Mower is one of two mowers needed to maintain over 50 acres of golf course rough at Springfield Oaks. The 5 individual 21" decks also reduce the amount of turf damage and scalping.

D Additional Information, See Attached

48

e-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECREA TION

COMMISSION AGENDA

FEBRUARY 1, 2017 CONSENT AGENDA ITEM No. 7 L,.., 2 PARK OPERATIONS


From: Daniel J. Stencil, Executive Officer Thomas J. Hughes, Chief of Park Operations - South District James C. Dunleavy, Chief of Park Operations - North District




The Oakland County Parks Operations staff proposed a 2017 Capital Equipment list through the budgeting process. In November of FY 2016, bids were sent out through Oakland County Purchasing for the proposed FY 2017 Capital Equipment. Staff reviewed the bid results with Oakland County Purchasing after submittal from vendors. The following piece of equipment for Glen Oaks Golf Course is over $20,000:

Toro Groundsmaster 3500-D Rough Mower (GLG)

BID RESULTS

Bidder Spartan Distributors Sparta, Michigan $31,086.54 Toro Groundsmaster 3500-D Trim Mower

ATTACHMENTS



Bidder JW Turf Inc. Elgin, Illinois $32,489.96 John Deere 7400A Trim Mower

$31,086.54

Staff recommends the Commission approve the purchase of the Toro 3500-D Rough Mower from Spartan Distributors utilizing budgeted funds in the FY 2017 Capital Equipment Budget.

MOTION

Move to approve the purchase of one (1) Toro Groundsmaster 3500-D Rough Mower from Spartan Distributors of Sparta, Michigan in the total amount of $31,086.54 utilizing budgeted funds in the FY 2017 Capital Equipment Budget.

50

DRAFT 9117115



Budget Center/Location jGlen Oaks Golf Course Abbrv ~jG_L_G_~

Project Title/Item

Vendor & Address

Amount

Budgeted Amount



jToro Groundsmaster 3500-D

Spartan Distributors, Inc. 487 W. Division PO Box 246 Sparta, Ml 49345

lZl Budgeted D Unbudgeted

j$31,086.54

j$35,000.00

D Annual Contract [Z] Bid

Bid Amount j$31,086.54

D New Asset [Z] Replacement of Asset

The Toro Groundsmaster 3500-D Mower is used for maintaining rough areas at Glen Oaks golf course. Bunker surrounds, tee box surrounds and green surrounds are the primary areas that this mower is used. The individual deck design eliminates the scalping of turf in these areas and reduces the need for hand mowing.


51

Q'AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION

COMMISSION AGENDA

FEBRUARY 1, 2017


From: Daniel J. Stencil, Executive Officer

CONSENT AGENDA ITEM No. 7 L,... 3 PARK OPERA TIO NS

Thomas J. Hughes, Chief of Park Operations - South District James C. Dunleavy, Chief of Park Operations - North District




The Oakland County Parks Operations staff proposed a 2017 Capital Equipment list through the budgeting process. In November of FY 2016, bids were sent out through Oakland County Purchasing for the proposed FY 2017 Capital Equipment. Staff reviewed the bid results with Oakland County Purchasing after submittal from vendors. The following piece of equipment for Groveland Oaks Park is over $20,000:

Jacobsen HR600 Rough Mower (GRV)

BID RESULTS

Bidder Jacobsen Grand Rapids, Michigan $54,672.00 Jacobsen HR600 Rough Mower

$54,672.00

There was only one bid submitted for the mower because it was bid as brand specific. Other pieces of equipment were demonstrated from multiple vendors and none were able to compete with the HR600 to meet the needs of the facility.

ATTACHMENTS



Staff recommends the Commission approve the purchase of the HR600 Rough Mower from Jacobsen utilizing budgeted funds in the FY 2017 Capital Equipment Budget.

MOTION

Move to approve the purchase of one (1) HR600 Rough Mower from Jacobsen of Grand Rapids, Michigan in the total amount of $54,672.00 utilizing budgeted funds in the FY 2017 Capital Equipment Budget.

53

DRAFT 9117115



Budget Center/Location !Groveland Oaks Park Abbrv l~G_R_V _ ___,

Project Title/Item

Vendor & Address

Amount

Budgeted Amount



!Jacobsen HR600

Jacobsen 5329 Clay Avenue SW Suite A Grand Rapids, Michigan 49548

IZl Budgeted D Unbudgeted

1$54,672 .00

1$59,000.00

D Annual Contract

Bid Amount

IZJ Bid

1$54,672.00

D NewAsset IZl Replacement of Asset

The Jacobsen HR600 will be used for mowing park lawn areas at Groveland Oaks. This mower will be replacing a Jacobsen HR-5111. Determining factors for replacement are amount of repairs , repair expenses and structural integrity.


54

~AKLANDCGl:JNITPARKS

OAKLAND COUNTY PARKS & RE.CREATION COMMISSION AGENDA

FEBRUARY 1, 2017 CONSENT AGENDA ITEM No. 7 M..-1 FACILITIES MAINTENANCE & DEVELOPMENT


From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Project Manager


Subject: Independence Oaks Twin Chimney Dock Replacement

EXECUTIVE SUMMARY

1. This project includes replacing an existing floating dock with a. new universally accessible floating dock/fishing pier on Crooked Lake at Independence Oaks. This Floating Dock is.an· integral part to the Twin Chimney facility, as various ADA upgrades have been completed to several amenities within the area including parking, pathways, playgrounds and restrooms to allow for various programming needs at a universally accessible designed park facility.

2. $68,200 is estimated for this project. 3. A 10% contingency is included in the estimate. 4. This project is funded within the approved FY2017 CIP Management Plan. No additional funding required.

PLANNING OVERVIEW

1. Refer to planning review (attached) for detailed planning information relative to this project

2. Capital/Maintenance Management Plan A. I T I b d th' t ni 1a u 1ge IS ory:

Fiscal Year IND Twin Chimney Dock - GIP Notes

2015 $81,200 2016 $82,000 2017 $82,000

PROJECT OVERVIEW

1. IND Twin Chimney Dock Replacement (Need): A. Design & construction purpose:

1) As part of the Oakland County Parks (OCPR) adopted FY2017 Capital Improvement Program management Plan, staff identified this project as a top priority to replace the failing floating dock system. Park staff had to make emergency repairs to the dock system prior to the 2016 summer season.

2) This Floating Dock is an integral part to the Twin Chimney faCility, as various ADA upgrades have been completed to several amenities within the area including parking, pathways, playgrounds and restrooms to allow for various programming needs at a universally accessible designed park facility.

3) The Floating Dock not only acts as a fishing pier, but also an access point for loading/unloading patrons onto pontoon boat for various recreational programming.

B. Design & construction considerations: 1) Replacing existing floats that are failing 2) Replace failing railing system and access gate for pontoon boat loading/unloading 3) Repairing existing asphalt pathway that connects to other amenities within the Twin Chimney facility (gazebo,

restrooms, playground) 4) Repairing existing asphalt pathway, connecting the floating dock to ADA parking spaces

C. Design program elements:

56

1. Replacement of 72'L x 8'W and 36'L x 8'W Floating Dock System with railing 2. Install 15'L x 8'W Transition Platform connecting Floating Dock and Asphalt Pathway 3. Repair 300 LF of existing asphalt pathway from Floating Pock to ADA parking Spaces

2. Design/Engineering Consultants & Construction Managers:· A. Prime design consultants - OCPR Staff B. Construction manager - N/A

3. Previous discussions/agenda dates A. Included in Budget Review Process as an Active or Pending Project since FY2015

4. Funding considerations A. 2015 Michigan Natural Resources Trust Fund Development Grant - Unsuccessful Application

5. Project Timeline: A. Conceptual Construction Approval B. Construction bidding & procurement C. Construction award D. Construction start E. Construction end

6. Fiscal Considerations:

February 2017 March 2017 April 2017 May/June 2017 June 2017

A. Refer to the planning review (attached) for revenue, expense and operational information. B. Anticipated annual depreciation: (estimated rate of depreciation by fiscal services)

1) Total Project costs: $68,200 2) IND Twin Chimney Dock Replacement, 20 years, $3.410/year

C. Life-cycle of facility: 1) IND Twin Chimney Dock Replacement 20 years

BUDGET INFORMATION 1. Conceptual Project Costs

1) Floating Dock: 2) Transition Platform: 3) Access Route: 4) 10% Contingency

Total:

ATTACHMENTS

1. Attachment A - Park Map 2. Attachment B - Existing Photos 3. Attachment C - Planning Review


$52,000 $3,500 $6,500 $6.200 $68,200

-

Staff recommends proceeding with construction documents and bidding of the Independence Oaks Twin Chimney Dock Replacement project with the estimated amount of $68,200. Total project costs will be brought for construction approval at a future Commission meeting date.

MOTION

Move to approve proceeding with the construction documents, and the bidding, for the Independence Oaks Twin Chimney Dock Replacement project, with total projects costs estimated to be in the amount of $68,200 to be brought to a future Commission meeting for construction approval.

57

9501 Sashabaw Rd . Clarkston , Ml 48348

Map created on 10131/08

"The Information provkfed herewith hoc been oomplled lrom recorded deeds, plats, t11 11 mt1p&, :surveysondolherpubllcrccords. lt lsnot11lcgollyrecordedrmiporsurvoyondlsnotlntondedtobc ui;cd os one. Ur.ers iohould con6Ult the lnformellon &ources mentioned above v.tien quecllono arl~:

Independence Oaks ! -Contact Station 2-Nature Center 3-Maintenance Building Office 4-Beach Entrance/Concess ion 5-Pine Grove Restroom 6-Waters Edge Picnic Area Restroom 7-Lakeview Shelter 8-Twin Chimney Pavil ion 9-Gazebo 10-Waters Edge Playground 11-Moraine Knoll Shelter 12-Camp Wi lderness Restroom 13-Cohn Amphitheatre

Legend

Park Path

Service Drive

700 1,400

1 2,800 Fed!

58

~AKLANDCOUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT

PLANNING REVIEW Independence Oaks: Twin Chimneys

Universally Accessible Improvements December 21, 2016 / Page 1 of 8

The Planning Review is an overview of potential outcomes for projects that are proposed for funding by the

Oakland County Parks and Recreation Commission (OCPRC). The potential outcomes are related to existing plans,

best practices, demographic and recreational trends, and other supporting documentation and data . The intent of

the Planning Review is to inform the proposed project in a way that will improve outcomes and provide critical

information to the Parks Commission regarding the project's relevance to the goals and objectives of OCPRC.

Budget Center IND

Scope Bring all Twin Chimneys site features and amenities in line with 2010 ADA Standards for Accessible Design (DOJ,

2010), as well as Architectural Barriers Act Accessibility Guidelines; Outdoor Developed Areas (Access Board,

2013) .

This Planning Review combines the scopes of multiple projects, including: universal access for parking and to

access the Twin Chimneys pavilion, restrooms and outdoor spaces (benches and horseshoes playing area);

improvements to provide a smoother, more accessible floor surface at the pavilion and accessible stalls in the

restroom building; and replacement of existing fishing dock with an accessible dock that includes accessible

parking spaces and access route to the dock.

Project Outcomes Successful completion of a project is anticipated to have outcomes in the following areas. This section will be

utilized as a checklist for completion of items needed for a thorough planning analysis.

Organizational Fit 0 Alignment with Service Portfolio - How will the project align with the Service Portfolio and the

recommendations for provision of services outlined by its Service Inventory and Assessment?

Table 1: Service Assessment for Services at Independence Oaks/Twin Chimneys

Service Fit Financial Market Alternative

Provision Strategy Capacity Position Coverage

Inclusion Services NA NA NA NA NA

Open Park Usage Good Low Strong Low Core Service

Rentals/Exclusive -Good High Strong Low

Advance Market Private/Non-Profit Position

(Green Play LLC, June 2014)

60

<iJAKLAND COUNTY PARKS PLANNING AND RESOURCE DEVELOPMENT



Table 2: Service Categaries and Cost Recovery Targets at Independence Oaks/Twin Chimneys

Category of Service Cost Recovery

Beneficiary of Service Target Tier

Pyramid Tier Minimum

Inclusion Services 1 Mostly Community Benefit NA

Open Park Usage 1 Mostly Community Benefit 5%

Rentals/Exclusive -4

Considerable Individual 150%

Private/Non-Profit Benefit (GreenPlay LLC, June 2014)

INCLUSION SERVICES: Inclusion Services provides for universal accommodation and programs to any

OCPR activity, park and/or facility providing leisure opportunities to people with disabilities. Inclusion

services are intended to comply or exceed the Americans with Disabilities Act (ADA) guidelines. The

Service Portfolio calls out this category of service and places it in Tier 1 (mostly community benefit),

although this is not technically a separate "service" for OCPR, rather it is part of how we provide multiple

services across the park system to ensure that all can participate. The intent of this project and the goal

of the ADA team at OCPR is to create a completely universally accessible rental pavilion facility at one of

the most highly utilized Oakland County Parks. Twin Chimneys is also the home to several adaptive events

for OCPR, making it an ideal location to create a showcase accessible facility. There is no cost recovery

target for inclusion services (0%).

OPEN PARK USAGE: While the Twin Chimneys structure itself is a rental pavilion, the entire area falls

within the Open Park Usage category of service. "Twin Chimneys" is more than just a pavilion. It also

encompasses the activities adjacent to it that are often utilized by those holding parties and events at the

pavilion. When the facility is not being rented, it is open on a first-come first-served basis to anyone

wanting to utilize it, placing all of the amenities in the Twin Chimneys area into the Open Park Usage

category. The cost recovery goal for open park usage is 5%, based on vehicle entry fee revenue. In

general the amenities associated with Twin Chimneys are those that the community feels should be

supported with taxpayer funding (lake access, trails, viewing areas, etc.).

RENTALS/EXCLUSIVE USE - PRIVATE/NON-PROFIT: This category of services includes rentals for exclusive

use of spaces and facilities on a one-time or seasonal basis by an individual, group or business. As the

beneficiary of the use of picnic shelters/pavilions is mostly individual, this category falls in tier 5 of the

cost recovery pyramid with a cost recovery goal of 150%. Twin Chimneys is one of the most popular

pavilions within the park system due to its prime location (both being at Independence which is centrally

located to the OC population and its actual location within the park, with views of the lake). However,

there is capacity for additional rentals and for providing opportunities for more adaptive and inclusive

events by making it a space that is truly universal ly accessible for all.

0 Implementation of OCPRC plans - How will the project implement existing OCPRC plans, the 5-year parks and

recreation master plan?

RECREATION PLAN Objective 2.4: Plan recreational facilities that are, to the greatest extent possible,

usable by all people of al l abilities (OCPRC, 2013, p. 9.19)

61

~AKLANDCOUNTYPARKS PLANNING REVIEW

Independence Oaks: Twin Chimneys Universally Accessible Improvements

December 21, 2016 / Page 3 of 8

PLANNING AND RESOURCE DEVELOPMENT

Action 2.5.G. Establish priorities and timeframes for correcting all deficiencies found in the

Accessibility Assessment in collaboration with appropriate staff (OCPRC, 2013, p. 9.19)

Action 2.5.H . Develop procedures to implement the Accessibility Transition Plan in collaboration

with appropriate staff (OCPRC, 2013, p. 9.19)

0 Implementation of park master planning - How will the project implement existing park master plans and vision

plans?

Park master planning at Independence Oaks is in process. Accessibility Assessment was conducted in

2014-15 in coordination with the master planning process and a Transition Plan development.

Accessibility deficiencies and recommendations for resolution at Twin Chimneys were documented in the

Independence Oaks Transition Plan (OCPRC, 2015, pp. 22-28). See Accessibility section for more detail.

Compliance 0 Alignment with standards and best practices - How will the project align with documented OCPRC facility

standards and professional best practices, i.e. CAPRA accreditation standards?

CAPRA Standard 2.10-ADA TRANSITION PLAN: The agency shall develop and adopt a phased plan for the

removal of barriers at existing recreation facilities, parks, and amenities owned or operated by the

agency, pursuant to the requirements of the U.S. Department of Justice Title II issued September 14, 2010

and effective March 15, 2011 (CAPRA, 2014, p. 14).

0 Compliance with OCPRC and Oakland County policies - How does/will the project comply with the policies of

OCPRC and Oakland County?

The project will comply with all county policies.

0 Compliance with regulations, agreements and restrictions - How does/will the project comply with regulations,

agreements - i.e. grant agreements - and restrictions that are currently in place? Will new agreements or

legal documents need to be created?

The Twin Chimneys Picnic Area is part of a 422-acre parcel of land purchased with grant assistance from

the Land and Water Conservation Fund (26-00230, awarded in 1971) and was developed with assistance

from LWCF grant 26-00514, awarded in 1973. The area has been encumbered under six additional

development grants from the DNR-26-01259, BF93-036, TF95-052, TFOl-022, TF04-003, and TF13-033-

although no funds from these projects were used for facilities at the Twin Chimneys area.

This project does not conflict with the long-term grant obligations for any of the acquisition or

development grants under which the area has been encumbered.

Sustainability 0 Response to recreational trends - How will the project respond to documented recreational trends?

The 2014 Participation Report by the Outdoor Foundation asked people who do not participate in outdoor

recreation "What keeps you from participating in outdoor activities?" The two most frequent responses

were lack of interest (36%) and lack of time (24%). Some of the responses, however, were related to

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<;JAKLAND COUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT


Universally Accessible Improvements December 21, 2016 I Page 4 of 8

disability and accessibility: 15% did not participate because of a physically limiting disability and 3% did

not participate because of household members with a physical disability. (Outdoor Foundation, 2014) .

0 Response to external context- How will the project be designed appropriate to its context, including site

conditions and historical features

The project will consider the historical context of the Twin Chimneys structure and environs. The following

information is from a research project conducted in 1996 on behalf of OCPRC (Stafford, 1996).

The original structure of the building now known as Twin Chimneys Pavilion is assumed to have been built

by George Bee as a summer home. Mr. Bee's company, the Palmer-Bee Company owned the property

from 1944 through 1960. Mr. I.I. Cohn purchased the 390 acres of the property in 1960 and the structure

(known as the Lodge) became the gathering place for members of the Glen Acres Hunt Club that was

operated on the property. After the Oakland County Parks and Recreation Commission purchased the

property, the Lodge was vandalized and destroyed by fire, leaving only the two fireplaces and part of the

slate floor. The Twin Chimneys Pavilion was reconstructed by OCPRC in 1977 from the remains of the

Lodge.

The current driveway is in approximately in the same location as the original circular drive. The restroom

building location was formerly occupied by a caretaker's house.

0 Attendance and participation - Will the project increase or decrease the number of people who visit the

park/facility or participate in events and programs?

The completed project, combined with effective and targeted marketing, has the potential to increase

visits to the park, rentals of the Twin Chimneys pavilion, and attendance to adaptive recreational events.

0 Maintenance, operational. programming and staffing needs - How will the project increase or decrease the

need for maintenance, operations and programming? Will staffing needs increase or decrease?

The project has the potential to create opportunities for additional adaptive recreation programming.

No change in staffing is anticipated.

0 Public awareness of OCPRC parks and services - Will the project create greater awareness of OCPRC and its

parks and services? Does the project identify target markets and respond to market conditions?

In Oakland County, between 2000 and 2010, the number of households that included persons aged 65

and over increased by 20.9% (SEMCOG, 2015). In addition, the 2010 U.S. Census indicates that 7.5% of

persons under age 65 in Oakland County have a disability (U.S. Census).

The project offers an opportunity to increase public awareness of the OCPRC and its commitment to

provide quality recreational experiences to people of all abilities. This awareness should benefit the

entire Parks system. Therefore, project implementation should include a marketing plan.

Specifically at Twin Chimneys, groups looking for outdoor gathering or event venues will be drawn to a

facility that is fully accessible and allows family members or associates who are disabled in some manner

or are elderly to fully participate.

0 Leveraging of resources - Does the project leverage resources - i.e. grant funds, volunteers, etc.

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Sponsorship of additional adaptive events could be explored.

OCPR applied for a Michigan Natural Features Trust Fund (MN RTF) grant in 2015. The project was not

funded because it did not receive sufficient points in several key areas such as serving urban populations

and collaborating with other agencies.

Access to Parks and Recreation 0 Compliance with ADA standards - Will the project comply with minimal ADA guidelines?

The 2006 assessment of the Twin Chimneys Picnic Area found numerous barriers to accessibility. The

purpose of the project is to bring the Twin Chimneys Picnic Area into compliance with ADA guidelines or

beyond (see below).

0 Universal Access - How will the project go beyond compliance to welcome people of all ages, abilities and skill

levels to participate?

The goal of this project is to make the Twin Chimneys Picnic Area as welcoming to people with disabilities

as possible. Given the topography of the area, access to the pavilion presents a challenge and the most

practical solution will require use of a ramp. Other improvements; such as accessible picnic units,

playground surfacing, additional sidewalks, and modifications to the restrooms, parking areas, and

horseshoe pits; will meet or exceed guidelines to make use of the facilities within the area and the means

to get to them more inclusive of people of all abilities, ages, and skill levels.

0 Equitabilitv of access - Will the project remove barriers to recreation due to economic and social factors?

This project will maintain the current standard for economic and social barriers.

0 Four Season Access - Will the project increase the amount of time during the year that the facility is visited?

This project will maintain the current standard for four season recreation.

Environmental Stewardship 0 Environmental Regulations - How will the project comply with environmental regulations?

Design and Construction practices related to ADA improvements at Twin Chimneys will comply with all

pertinent Environmental Regulations.

0 Coordination with regional conservation plans - How will the project coordinate with regional conservation

plans?

Not applicable

0 Environmentally Sustainable Practices - Will the project incorporate environmentally sustainable practices?

Environmental sustainability will be considered in the design process and when selecting construction

materials associated with ADA improvements at Twin Chimneys.

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@AKLANDCOUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT



0 Public Awareness of Natural Resources - Will the project increase or decrease public awareness of natural

resources and create opportunities to participate in stewardship?

Twin Chimneys is located adjacent to, and provides views of 69-acre Crooked Lake, a natural shoreline,

high-quality waterbody. ADA Improvements at Twin Chimneys will facilitate equitable site access to

Crooked Lake view sheds for all abilities.

Community Involvement 0 Public Engagement- How will the project respond to public input? Will new public engagement be

implemented as part of this project?

In the 2010 Community-Wide Survey, Independence Oaks was the most visited Oakland County Park with

17% of respondents indicating they had visited in the past 12 months. (Leisure Vision (ETC), 2010). 35% of

respondents indicated that were willing to fund "fix-up/repair of older park buildings/shelters/

playgrounds" with tax dollars.

Park user surveys will be conducted as a part of post-construction evaluation of the project.

Outreach to non-profits and agencies that specialize in the needs of the disabled is planned as part of

OCPRC's transition plan development.

0 Community Plans - Will the project coordinate with community plans - i.e. local master plans and recreation

plans?

The Independence Township Five-Year Parks and Recreation Master Plan reports on the accessibility

assessment for five parks and states the following: " Future park projects are designed to comply with or

exceed accessibility guidelines and standards of the American with Disabilities Act (ADA). Current

deficiencies regarding accessibility are mainly the result of older equipment or facilities which pre-dates

ADA standards. It is the intent of the Parks and Recreation Department to retrofit these facilities with park

upgrade and renovation projects" (Independence Twp, 2012).

While accessibility improvements at Independence Oaks do not address the accessibility needs within

parks managed by Independence Township, it will increase accessibility to recreation within the township.

0 Local Recreation Providers - Will the project coordinate with local recreation providers and not duplicate

services provided locally?

The project will not be a duplication of locally-provided services. Local providers will be informed of the

project and its results.

0 Public Involvement- Will the project create new opportunities for public involvement - i.e. volunteering?

Additional public involvement may result from additional opportunities for adaptive recreation.

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@JAKLAND COUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT

Budget Effects 0 Capital Improvement or Maintenance Budget



Detail on the costs of design and construction are available in the project memos prepared for Parks

Commission review and approval.

0 Operating Budget

An increase in depreciation costs is expected. See project memos for estimates of future depreciation

costs. These improvements are also expected to result in a decrease in maintenance costs.

References Access Board. (2013, September 26). Architectural Barriers Act Accessibility Guidelines; Outdoor Developed Areas.

Federal Register, 78(187), 1-79. doi:http://www.gpo.gov/fdsys/pkg/FR-2013-09-26/pdf /2013-22876.pdf

CAPRA. (2014) . National Accreditation Standards. Commission for Accreditation of Park and Recreation Agencies I National Recreation and Park Association.

DOJ. (2010). 2010 ADA Standards for Accessible Design. Washington, D.C.: Department of Justice. Retrieved from

http://www.ad a .gov /regs2010/2010ADAStanda rds/2010ADASta nda rds _prt. pdf

Green Play LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation

Commission.

Independence Twp. (2012). Independence Township Parks & Recreation Master Plan. Clarkston, Ml: Independence

Township Board ofTrustees. Retrieved February 8, 2016, from

http://www.m parks. org/Portals/O/Resource-

Center /Master%20Plans/Pa rks%20and%20Rec%20Master%20Plan%20-

%201ndepdendence%20Township.pdf

Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, Ml: Oakland County Parks and Recreation

Commission.

OCPRC. (2013). Five Year Parks and Recreation Master Plan. Waterford, Michigan: Oakland County Parks and

Recreation Commission.

OCPRC. (2015). Transition Plan for Independence Oaks County Park . Waterford, Ml: Oakland County Parks and

Recreation Commission .

Outdoor Foundation. (2014). Outdoor Recreation Participation Topline Report. Washington DC: The Outdoor

Foundation. Retrieved from

http://www.outdoorfoundation.org/pdf/ResearchParticipation2014Topline.pdf

SEMCOG. (2015) . Oakland County Community Profile - People. Retrieved September 4, 2015, from Southeast

Michigan Council of Governments: http://semcog.org/Data-and-Maps/Community-Profiles#People

Stafford, B. D. (1996). Independence Oaks County Park Historical Research Project. Waterford, Ml: Oakland County

Parks and Recreation Commission.

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U.S. Census. (n.d.) . Quick Facts Beta - Oakland County, Michigan. Retrieved September 4, 2015, from United States

Census Bureau: http://www.census.gov/quickfacts/table/ AGE765210/26125,00

Review/Edit Log 2015 10 14 Created by Donna Folland

2015 10 19 Edited by Brittany Bird

2015 10 27 Edited by Linda Hegstrom

2015 10 29 Edited by Melissa Prowse

2016 02 08 Financials provided by Jen Myers

2016 02 08 Updated by Donna Folland

2016 12 21Updated by Donna Folland to include Twin Chimneys fishing dock and update format

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g-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECREA TION

COMMISSION AGENDA

FEBRUARY 1, 2017 AGENDA ITEM No. 8 A ADMINISTRATION & PARK OPERA TIO NS


From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Tom Hughes, Chief of Parks Operations- South District


Subject: General Information & Regulations Booklet Annual Review and Update


Park staff members have been working with Corporation Council to revise the current General Information & Regulations. Staff made revisions to the following sections:

Section 6. SWIMMING, BATHING AND WADING • General Waterpark Rules and Information

• Proper swim attire - (Update verbiage)

Section 7. CAMPING • Family and Single Camps

• 3.) Camper Vehicle Permit - Limit of 2 vehicles per campsite - (Added)

• 8.) Checkout Time (Removed)

• 11.) Visitors - No visitors will be allowed in the park between 9:00 p.m. and 7 a.m. {Changed time)

• 18.) Trash - Trash will be picked up each morning - {Removed)

• Cabin and Yurt Rental • 8.) No pets allowed in cabins or yurts {Added)

• Organized Club/Group Camping • 4.) Visitors must leave by 9:00 pm {Time changed)

Section 17. FISHING {Add Hunting and Trapping)

• 4.) Trapping and firearms hunting is prohibited at all times within park boundaries without express consent of park authority. {Combined together)

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-• 5.) Beaver Trapping occurs by invitation lottery only during nuisance conditions as determined

by the Oakland County Parks and Recreation Natural Resources Land Management Division. (Added)

• 6.) Archery hunting permitted hunting will be in accordance with the laws of the Michigan Department of Natural Resources (MDNR) at Rose Oaks, Highland Oaks, Independence Oaks North, Addison Oaks East, Orion Oaks and Lyon Oaks (Day-Use area only) (Specific locations identified)

• 7.) 450-FOOT SAFETY ZONES FOR RESIDENTIAL/COMMERICAL AREAS ARE SIGNED AND STRICTLY ENFORCED ON OAKLAND COUNTY PARKS AND RECREATION (OCPR) PROPERTIES. (Clarifying no reduction in safety zones on OCPR property even though DNR distances have been reduced)

Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS • 4.) Mushroom hunters will be permitted to gather mushrooms in accordance with the mushroom

hunting guidelines listed at Oaklandcountyparks.com. (Added) • 5.) Oakland County Parks does not assume responsibility for the identification of any plant,

fungus, or berry species on its property and is not responsible for any illness which may result from the ingestion of the aforementioned species. (Added.)

Section 27. ANIMALS AND BIRDS • 1.) It shall be unlawful for any persons while upon or within Commission property to:

• F.) Bring animals in beach areas, waterparks, county market, concession areas, waterways, or in cabins or yurts. (Verbiage change)

• G.) Leave pets unattended (Verbiage shortened)

• 2.) Service Animals - Notwithstanding any other Park rule, persons may bring their service animals upon or within any Commission property. (Moved to own section)

• 3.) Liability - Owners or caretakers of animals assume full responsibility for all animals brought lawfully or unlawfully onto Commission property. (Moved to own section)

• 4.) Dogs (Added and inserted entire section) • A.) Not withstanding any other Park rule, persons may bring dogs on Commission

property if they are on a leash (not longer than six feet) or if they are confined to a tent or camping trailer, unless prohibited by posting or otherwise provided by these rules.

• B.) All dogs must have current • C.) Owners or caretakers must clean up all pet droppings. • D.) Aggressive or unruly dogs are prohibited in the parks. Dogs that are aggressive

or unruly in the opinion of a park supervisor or staff shall leave upon request. • E.) All dog bites must be reported immediately to the park supervisor or Oakland

County Sheriff's deputy at 248-858~4951 who will contact Oakland County Animal Control. The dog must then be confined until the Oakland County Sheriff's Office or park personnel arrive at the scene.

• 5.) Dog Parks • G.) Owners or caretakers assume full responsibility for all dogs brought onto

Commission property. (Changed to dog specific versus all pets)

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•

•

•

•

• •

-H.) Dogs must be accompanied and supervised by an adult (age 18 or older) at all times. Dogs must never be left unattended in the dog park. (Removed inside enclosure) I.) Children, ages 12 and under, must be accompanied and closely supervised by a parent or adult present inside the dog park at all times. (Removed inside enclosure) J.) No food, human or pet, is allowed in the dog park. (Changed from enclosure to dog park) L.) Aggressive or unruly dogs.are prohibited in dog parks. (Removed. Repetitive, already in Section 27 Item 2.G Dogs) M.) Those creating problems will be asked to leave (Removed) Lake Sixteen Dog Dock access at Orion Oaks is for dogs only. Lake Sixteen Boat Launch is not part of the Dog Park. (Added boat launch)

Section 28. TREATMENT OF BIRDS AND ANIMALS (Removed and combined with Section 27)

Section 40. CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES

ATIACHMENTS

• 1 ). Consumption of Alcoholic Beverages on Commission property • C.) No alcoholic beverages are permitted at dog parks, Springfield Oaks during the

Oakland County 4H fair. (Added to existing)

• D.) Park patrons shall not bring alcoholic beverages to concession areas. (Added to existing)

Proposed Resolution on changes to OCPR General Information & Regulations Proposed General Information & Regulations Changes - (changes have been highlighted)

STAFF RECOMMENDATION "·;

Staff is requesting Commission approval of the attached resolution for forwarding to the Oakland County Board of Commissioners for final approval

MOTION

Move to approve the attached resolution approving the 2017 revisions to the Oakland County Parks and Recreation General Information and Regulations and forward it to the Oakland County Board of Commissioners for final approval.

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MISCELLANEOUS RESOLUTION #17-xxxx IN RE: PARKS AND RECREATION - 2017 REVISIONS TO THE OAKLAND COUNTY PARKS AND RECREATION GENERAL INFORMATION AND REGULATIONS To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen:

WHEREAS the Oakland County Parks and Recreation Commission was established by the Oakland County Board of Supervisors in 1966 under P.A. 261; and WHEREAS P. A. 261 includes a provision to allow county parks commissions to make rules for the protection, regulation and control of all its facilities and areas with the approval of the Oakland County Board of Commissioners; and WHEREAS the Oakland County Parks and Recreation Commission has established rules and regulations for this protection, regulation and control; and WHEREAS revisions for clarification purposes are requested, which have been reviewed and approved by the Oakland County Corporation Counsel. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the 2017 revisions to the General Information and Regulations as reviewed by Oakland County Corporation Counsel. NOW THEREFORE BE IT FURTHER RESOLVED that these revised 2017 General Information and Regulations be forwarded to the Oakland County Board of Commissioners for final approval.

Date:

Moved by:

Supported by:

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Oakland County Parks and Recreation

General Information & Regulations

OaklandCountyParks.com

DestinationOakland.com

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Contents

Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Section 8. Section 9. Section 10. Section 11. Section 12. Section 13. Section 14. Section 15. Section 16. Section 17. Section 18.

Section 19. Section 20. Section 21.

Section 22. Section 23. Section 24. Section 25. Section 26.

Section 27. Section 28. Section 29. Section 30. Section 31. Section 32. Section 33. Section 34. Section 35. Section 36. Section 37. Section 38. Section 39. Section 40.

GENERAL PUBLIC HOURS FEES AND CHARGES PERMITS EMERGENCY POWERS SWIMMING, BATHING AND WADING CAMPING BOATING MOTOR-DRIVEN VEHICLES PARKING IN PROHIBITED AREAS OPERATION OF BICYCLES SKATING AND COASTING AND SKIING PERSONAL CONDUCT METAL DETECTORS USE OF LOUDSPEAKER/EXCESSIVE NOISE PUBLIC EXHIBITION FISHING DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS LITTERING AND POLLUTION OF WATERS FIRES DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS AND OTHER PROPERTIES CONTRABAND FIREARMS FIREWORKS PEDDLING AND SOLICITING CONTINUOUS WALKING OR CRUISING IN OR NEAR CAMPGROUNDS ANIMALS AND BIRDS TREATMENT OF A~JIMALS AND BIRDS HORSES LIVESTOCK HOT AIR BALLOONS, AIRPLANES AND PARACHUTES UNLAWFUL OBSTRUCTION HINDERING EMPLOYEES RESISTING PARK EMPLOYEES IMPERSONATION OF PARK EMPLOYEES FINES AND IMPRISONMENT SPECIAL USE AREAS FREE SPEECH PHOTOGRAPHY AND VIDEO AND AUDIO RECORDING CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES

Page 1 1 1 1-2 2 2-3 4-6 7 7-8 8 8 8-9 9-10 10 10 10 10-11

11 11 11-12

12 12 12 13 13

13 13-15 15 16 16 16 16 16 17 17 17 13 17-18 18-19 19-20

Pursuant to Act 261 of the Public Acts of the State of Michigan of 1965, as amended, the Oakland County Parks and Recreation Commission herewith promulgates and publishes the following rules for use, protection, regulation and control of all of its services, facilities and parks, recreation, conservation , education, historic, and scenic areas and preserves and parkways. Revised 04/16.

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IMPORTANT--VIOLATIONS OF ANY OF THE PARK RULES MAY BE CAUSE FOR REMOVAL FROM THE PARK. VIOLATORS MAY ALSO BE SUBJECT TO CIVIL AND CRIMINAL PENAL TIES.

Section 1. GENERAL PUBLIC

Any group or gathering may use certain designated areas within Commission property to the exclusion of others by making application, depositing a fee, and being granted a permit by a park supervisor or his or her designated representative of the Commission. Section 2. HOURS No person shall remain on Commission property between darkness (30 minutes after sunset) and 7 a.m., except at designated areas. Provided, however, that upon application to the Commission or its authorized agent said hours may be extended. No person shall enter Commission property that is closed to the public.

Section 3. FEES AND CHARGES No person or entity shall use any Commission property for which a fee/charge has been established by the Commission without payment of such fee or charge, unless authorized in writing by the Commission. Annual park passes must be permanently affixed to vehicle windshield; each vehicle is required to have a separate pass.

Section 4. PERMITS 1. Persons may reserve for their exclusive use, Commission property which is open to

the public. Application for a permit to reserve Commission property for exclusive use, e.g., to hold special events, tournaments, or races, shall be made upon forms furnished by the Commission. Persons reserving Commission property for exclusive use will be expected to sign a permit. Permits for more than seven days must be approved by the Commission. Permits for seven days or less may be approved by the Commission Executive Officer, pursuant to Commission policies.

2. In the event more applications to reserve Commission property are received than space available, such applicants shall be considered in the chronological order received.

3. Users of reserved Commission property shall comply with all rules and policies of the Commission relating to use and conduct on Commission property.

4. Persons reserving Commission property may not erect or construct anything above, across or beneath the Commission property without first having obtained written permission from the Commission authorizing such erection or construction.

5. Notwithstanding any of the provisions hereof, the Commission may, upon written application, grant specific use permits for special uses when in the opinion of the Commission special consideration is warranted.

Section 5. EMERGENCY POWERS Nothing in these rules shall: 1. Prohibit or hinder duly-authorized agents of the Commission or any peace officers

from performing their official duties.

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2. Prohibit the Commission or Park Supervisors from establishing emergency rules required to protect the health, welfare, and safety of park visitors , protect park property, and maintain order.

Section 6. SWIMMING, BATHING AND WADING 1. No person shall:

a. Swim, bathe, wade or scuba dive in any of the watercourses , lakes, ponds, or sloughs located within or upon Commission property except at such times and places as may be provided or designated for such purpose. Persons must abide by posted swim rules.

b. Carry any food or beverage of any kind or have in their possession any glass container on any beach or in the water adjacent thereto.

c. Use any flotation devices, inflatable or otherwise, in any watercourses, lakes, ponds, or sloughs on Commission property, except in specifically designated areas where posted .

2. Public indecency is prohibited on Commission property. Persons on Commission property shall not intentionally or recklessly do any of the following:

a. Expose his or her private parts, including buttocks, with less than a full opaque covering;

b. Engage in any actual or simulated sex act; or c. Violate any Michigan statute provision relating to nudity and/or public

indecency. General Waterpark Rules and Information 1. Waterparks are smoke-free and alcohol-free facilities. Alcoholic beverages are also

not permitted in waterpark parking lots. 2. Glass containers are prohibited inside the waterparks. 3. Lifejackets, tubes, chairs, tables , shaded areas, and charcoal grills are provided on a

first-come, first-served basis. Tubes must remain in the pool area and may not be taken to picnic areas. Chairs and tables may be used by waterpark patrons who are present in the waterparks. Chairs and tables may not be held for anticipated patrons.

4. Outside inflatables, chairs, umbrellas, tents , and/or grills are prohibited except that waterpark patrons may bring their own personal flotation devices which must be United States Coast Guard approved with the stamped seal.

5. Balls and/or Frisbees are not permitted inside the waterparks. 6. Only personal radios are allowed in the park and may only be listened to via

headphones. Playing a stereo/radio with speakers is not allowed. 7. Swim attire worn by Waterpark patrons must comply with all locate and state laws,

ru les, and regulations.Proper swim attire must be worn in all 'Nateroarks. Proper swim attire is defined as a commercial SY.'imsuit with a built in liner. (Required per Health Dept)

8. Waterpark patrons must follow all other waterpark posted rules and procedures. (A full listing of waterpark rules may be found on line at DestinationOakland.com.)

Section 7. CAMPING FAMILY AND SINGLE CAMPS

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1. Registration Upon arrival at the park, the park patron shall register for and receive a permit for a campsite.

2. Permits A campsite permit may be issued for not more than 31 consecutive nights, but may be renewed. Only one permit per campsite is issued.

3. Camper Vehicle Permit Every vehicle registered must display the vehicle permit on the driver's side of the windshield while the vehicle is in the park. There is a limit of 2 vehicles per campsite.

4. Assignment of Sites All campers are assigned to a campsite. Site changes must be approved by the park supervisor.

5. Parking of Trailers The tongue of the camping trailer hitch must face the road. This allows for quick removal in case of fire or to prevent "boxing in" trailers.

6. Occupancy of Campsite a. Campsites are limited to immediate family or up to four single persons ages

18 years or older. b. Any child under age 18 must be accompanied by a parent or legal guardian .

Children shall not be left unattended. c. Only one camping trailer and one tent OR only two tents and no trailer will be

permitted per campsite. No more than two vehicles are allowed per campsite. d. Campers shall not do any of the following: (1) allow other persons to use their

campsites; (2) register a campsite for another person; (3) or transfer campsite or vehicle permits and equipment.

e. Campsites shall not be left unoccupied more than 48 hours after initial registration.

7. Reservations Select campsites are available for reservations. Campsites will be available on a "first-come, first-served" basis based upon registration activity.

8. Check Out Time Campers must check out by 3 p.m. on the date the campsite permit expires. Campers desiring to remain in the park after this time must break camp and move all equipment from the campground to the day use parking lot.

S,.8. Renewals Campers may request renewal of a campsite permit at the contact station by 10 a.m. on the date the permit expires. The renewal may be granted if space is available.

*.9. Rain checks A rain check for a campsite may be requested and must be approved by the park supervisor. Rain checks are given at the sole discretion of the Park Supervisor. They will be honored any day during the same year issued .

..:J-.:h.10. Visitors All visitors must pay the day-use entrance fee. Vehicles will be parked in the day-use lot or designated parking areas. No visitors will be allowed in the park between darkness (30 minutes after sunset) 9:00 p.m. and 7 a.m.

4.&.11. Quiet Hours Observed 11 p.m.-7 a.m. All campers must stay at their own campsites after 11 p.m. No walking or driving through the campgrounds after 11 p.m. will be allowed except directly to/from the restrooms. No power generators shall be operated 11 p.m.-7 a.m.

4-J.,.12. Water Outlets Available to obtain water for use at campsites only. Washing of vehicles, dishes, clothes, pets or your person at these outlets is prohibited. No hose will be permanently attached to any water outlet.

44:13. Waste Water All grey/waste water must be disposed of at the designated dump station(s).

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~ 14. Emergencies If campers are expecting an emergency message, they should register their name and campsite number at the contact station.

4-B-: 15. Clotheslines Must be removed at sundown. At no time shall a clothesline or any other line be attached to any electrical or lot posts, trees, fences, etc.

4+.16. Trash Trash is to be placed in receptacles provided for that purpose. Campsites are to be kept clean. Trash will be picked up each morning . Check 1Nith the park staff to find out the exact time.

-+8-:-17. Large Electrical Appliances Refrigerators and other large electrical appliances are not permitted outside trailers.

CABIN & YURT RENTAL 1. Smoking is not allowed in any cabin or yurt. 2. Cooking is not permitted inside cabins or yurts. 3. Gas or electric portable heaters are not allowed inside or around the cabins or yurts. 4. Cabins and yurts must be cleaned before leaving and left in the same condition as

found . 5. No tents allowed at cabins or yurts. 6. Occupancy limited to cabin or yurt capacity. 7. All campers must follow all other camping rules contained in this section . .'.h-8. Except for service animals, Nno animalspets are allowed at or in cabins or yurts.

ORGANIZED CLUB/GROUP CAMPING 1. A group or organization will be assigned to designated group areas only through

advance reservations . 2. Any club or group member wishing to stay longer than the club's or group's

expiration day must first check with the park supervisor to be sure J-: another club will not be coming into the area. then register individually at the contact station. 4.-3. Visitors must pay the day-use park fee and leave by sunset 9;00 p.m .. a.A. Groups of campers will be required to share a pavilion with other groups or

organizations in the same area. &.5. All campers must follow all other camping rules contained in this section.

YOUTH ORGANIZATION CAMP 1. A youth organization camp is a group of youth under the age of 17, who are

members of a recognized organization , camping with their adult (age 18 years or older) leaders.

2. Youth organization camp area must be reserved in advance. 3. Campers will be placed in an organized campground area. Each group must have

one adult leader for every five youths. 4. Youth organization camp shall have tent camping only, unless a trailer or camper will

be used as a first aid station or headquarters. 5. No trenching around tents. No ground fires are permitted except in designated fire

circles. 6. All campers must follow all other camping rules contained in this section.

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Section 8. BOATING 1. No person shall bring into, use or navigate any boat, yacht, canoe, raft, paddle board

or other watercraft upon any Commission property except at such time or place as may be provided or designated for such purpose.

2. All watercraft shall comply with and be used in compliance with Public Act 303 of the Public Acts of the State of Michigan, of 1967 as amended, and such regulations as may be adopted under the authority of the act.

3. Air mattresses, inner tubes and other flotation devices are prohibited except in designated swimming areas. Belly boats and other specialty flotation equipment may be used. United States Coast Guard approved individual flotation jacket or vest must be properly worn by all occupants.

4. No gasoline powered watercrafts are allowed on any Commission property unless authorized by the Commission. Electric motors are not to exceed 24 foot pounds of thrust/24 volt system.

5. To prevent the spread of aquatic nuisance species, when entering and exiting Commission waters, persons shall inspect their watercraft, trailers, motors, and accessory equipment and remove any aquatic plants and animals.

Section 9. MOTOR-DRIVEN VEHICLES 1. No person shall operate a motor-driven vehicle of any kind or nature, including but

not limited to any motor driven sled, toboggan, or snowmobile, trail bike, or all-terrain vehicle on Commission property, except on designated roads and parking areas.

2. No person shall operate off-road recreational vehicles on Commission property, except on designated roads and parking areas.

3. No person shall operate a motor-driven vehicle on any park road at a speed exceeding 20 miles per hour or at any speed greater than that posted.

4. The driver of any vehicle shall yield the right of way to any person riding a horse on marked bridle paths where such bridle paths cross streets or roadways.

5. No person shall violate any provisions of Motor Vehicle Act 300 of the Public Acts of 1949.

6. Pursuant to the Americans with Disabilities Act of 1990 and its regulations, the Commission has authorized persons with mobility disabilities to use certain types of Other Power-Driven Mobility Devices (OPDMD) on park trails. To determine if any particular OPDMD is approved, visit DestinationOakland.com or call 1-888-0CPARKS.

Section 10. PARKING IN PROHIBITED AREAS 1. It shall be unlawful for the operator of a vehicle to stop, stand or park said vehicle in

any place marked as a passenger or loading zone, other than for the expeditious loading or unloading of passengers or for the unloading and delivery or pick up and loading of materials.

2. It shall be unlawful for the operator of a vehicle to stop, stand or park such vehicle upon any roadway or in any parking area in such manner as to form an obstruction to traffic thereon.

3. It shall be unlawful for the operator of a vehicle to stop, stand or park said vehicle in any area not designated for such purposes.

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Section 11. OPERATION OF BICYCLES 1. Bicycles shall be operated as closely to the right-hand side of the path, trail or

roadway as conditions will permit and not more than two bicycles shall be operated abreast.

2. It shall be unlawful for the operator of a bicycle, on Commission property, to carry any person upon the handlebar or frame of the bicycle.

3. Bicycles may be operated upon such paths, trails, or roadways as may be posted allowing such use; provided, however, no such use shall be allowed between sunset and 7 a.m.

4. Bicyclists must yield to slower moving trail traffic, such as equestrians and pedestrians. Bicyclists must also verbally announce their presence, with a statement such as, "passing on your left!" before passing other trail users.

Section 12. SKATING, COASTING AND SKIING 1. No person shall use roller skates, in-line skates or skateboards within or upon

Commission property, except at such times and at such places as may be designated or maintained.

2. The skateboarding area at Groveland Oaks County Park is open to children and persons of all ages. Parents shall be in attendance and supervise their children at all times. NO food or beverages allowed inside the fenced area.

3. Users must be under control at all times. Uncontrolled skating activities that endanger others will result in ejection from the skateboarding area. NO bicycles allowed inside the skateboarding area. This area is for the use of skateboarding only. All other uses prohibited.

4. No person shall, within or upon Commission property, skate, sled, or go upon any ice, snowshoe, or ski, except at such times and at such places as may be designated or maintained.

5. No person shall, within or upon Commission property, coast with hand sleds, bob sleds, carts, or other vehicles on wheels or runners except at such times and places as may be designated or maintained.

Section 13. PERSONAL CONDUCT 1. It shall be unlawful for any person to be under the influence of intoxicants, narcotics,

or other mind-affecting drugs, or to engage in any violent, abusive, loud, boisterous, vulgar, lewd, wanton, obscene or otherwise disorderly conduct tending to create a breach of the peace or to disturb or annoy others, while in or on any Commission property.

2. It shall be unlawful to conduct or to participate in any form of gambling, lottery or game of chance upon Commission property except as permitted by state law and approved by the Commission.

3. Smoking or the use of any vapor-producing product such as an e-cigarette or similar device shall be strictly prohibited in all buildings, facilities and playgrounds located on Commission property. This prohibition shall extend a reasonable distance from said buildings and facilities.

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4. Any park patron who violates any Park rule may be ejected from Commission property, without a refund or rain check, by Park personnel.

Section 14. METAL DETECTORS Metal detectors will be allowed in the picnic, campground, and general park area. With permission from the park supervisor, metal detectors will be allowed in the beach area when the beach has been closed to the public. The use of metal detectors in the water will be done by a group of volunteers approved through the Commission's Chief of Operations and Maintenance-North or South District.

Section 15. USE OF LOUDSPEAKER/EXCESSIVE NOISE Sound-amplifying equipment, loudspeakers, or public address systems are prohibited unless written permission is given by the Commission. It is also prohibited to operate a motor vehicle, radio, television, large electrical appliance, refrigerator, or any device in a manner that produces excessive noise.

Section 16. PUBLIC EXHIBITION No person shall exhibit any machine, display, animal, perform any acrobatic exhibitions, carry on any performance, or do anything whatsoever on Commission property which shall cause persons to congregate so as to interfere with the proper use of such property by the general public or to obstruct the passage of vehicles or persons, without first having obtained written permission from the Commission.

Section 17. HUNTING, FISHING AND TRAPPING 1. Fishing will be permitted within or upon Commission property in accordance with

the laws of the Michigan Department of Natural Resources in such areas designated for such purposes. Ice fishing is permitted on Commission property, at your own risk. The Commission assumes no liability for injuries sustained while ice fishing. All shanties must comply with the State of Michigan Fishing Laws.

2. Upper Bushman Lake at Independence Oaks-North County Park has been designated as a Special Regulation Catch-and-Release-Only Fishery by the Michigan Department of Natural Resources (MDNR) Fisheries order 244.

3. Turtles, frogs and mudpuppies shall not be removed from Commission pafk property.

4. Hunting No person shall hunt any animal in or upon any Commission property unless authorized by the Commission. Archery hunting will be permitted on Commission Property as approved by the Commission. If hunting is permitted, it shall be in accordance with the laws and regulations of the State of Michigan and the Michigan Department of Natural Resources. All hunters must also abide by any additional rules established by the Commission.

5. Trapping and firearms hunting is prohibited at all times within park boundaries on Commission property, unless prior approval is given by without express consent efthe Commission park authority, except that Beaver Trapping may occur by lottery during nuisance conditions as determined by the Commission's Natural Resources Land Management Division. If trapping is permitted, it shall be in accordance with the laws and regulations of the State of Michigan and the Michigan Department of

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Natural Resources. All trappers must also abide by any additional rules established by the Commission. Beaver Trapping occurs by invitation lottery only during nuisance conditions as determined by the Oakland County Parks and Recreation Natural Resources Land Management Division.

= Archery hunting permitted hunting will be in accordance 1.vith the lmvs of the Michigan Department of Natural Resources (MDNR) at Rose Oaks, Highland Oaks, Independence Oaks North, Addison Oaks East, Orion Oaks and Lyon Oaks (Day Use area only) 3-:- 450 FOOT SAFETY ZONES FOR RESIDENTIAL/COMMERICAL AREAS ARE SIGNED AND STRICTLY ENFORCED ON OAKLAND COUNTY PARKS AND RECREATION (OCPR) PROPERTIES.

Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS No person shall: 1. Cut, remove, or destroy any tree, sapling, seedling, bush or shrub, whether alive or

dead, or chip, blaze, box, girdle, trim or otherwise deface or injure any tree or shrub on Commission property, or pick, gather, uproot, remove or destroy any flower, plant or grass without the Commission's written approval.

2. Remove or cause to be removed any seeds, sod, earth humus, peat, boulders, firewood, gravel or sand on Commission property without the Commission's written permission.

3. Leave a designated trail or blaze new trails on park property without Commission's written approval.

4. Mushroom hunters Park patrons will be permitted to gather mushrooms off trail provided excessive trampling of natural areas is not observed by park staff.in accordance with the mushroom hunting guidelines listed at Oaklandcountyparks.com.

5. Oakland County Parks The Commission does not assume responsibility for the identification of any plant, fungus, or berry species on its property and is not responsible for any illness which may result from the ingestion of the aforementioned species. ~ 7

Section 19. LITTERING AND POLLUTION OF WATERS It shall be unlawful: 1. To discard or deposit refuse of any kind or nature in or upon the Commission

property except by placing said refuse in containers provided for such purpose. 2. To throw, cast, lay, drop or discharge into or leave on any Commission property any

substance, matter of thing, liquid or solid, which may or shall result in the pollution of said property.

Section 20. FIRES 1. No person shall willfully set or cause to be set on fire any tree, woodland, brush

land, grassland or meadow upon any Commission property unless authorized by the Commission.

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2. No person shall build any fire upon Commission property except within the fireplace, receptacles or open spaces approved and designated by the Commission for such purposes.

3. No person shall drop, throw or otherwise scatter lighted matches, burning cigars, cigarettes, tobacco, paper or other flammable material within or upon any Commission property unless authorized by the Commission.

4. No pallets, treated wood or other noxious materials are to be put in campfires.

Section 21. DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS AND OTHER PROPERTIES No person shall upon Commission property: 1. Willfully destroy, deface, alter, change or remove any monument, stone marker,

bench mark, stake, post or blaze, marking or designating any boundary line, survey line, or reference point.

2. Cut breaks, mark upon or otherwise injure any building, equipment, bridge, drain, wall, fountain, lamp post, fence, gate, hedge, or other structure.

3. Deface, destroy, or remove any placard, notice or sign, whether permanent or temporary, posted or exhibited within or upon Commission property.

4. Appropriate, excavate, injure or destroy any historic or prehistoric ruin or any object of antiquity, without the Commission's permission.

Section 22. CONTRABAND All game animals, fowl, birds, fish and other aquatic life hunted, killed, taken or destroyed, bought, sold, bartered or had in possession, contrary to any of the provisions hereof, shall be declared to be contraband and shall be turned over to the Michigan Department of Natural Resources for disposal. Provided further, any weapon or object carried or used by any person in violation of these rules, shall be subject to seizure by the Commission or its agents to be disposed of according to law.

Section 23. FIREARMS The use, possession, and carrying of firearms on Commission property shall be governed by federal, state and local law.

Section 24. FIREWORKS No person shall fire, discharge or have in his or her possession any rocket, firecrackers, sparklers, torpedo, squib, floating sky lanterns or other fireworks or any substance of an explosive or dangerous nature within or upon the Commission property unless the Commission or its authorized agent shall have authorized same by the issuance of a permit therefore. Any permit issued hereunder shall not relieve a person desiring to use fireworks from obtaining the necessary permits as required by law from the local governing authority wherein the Park is located.

Section 25. PEDDLING AND SOLICITING It shall be unlawful for any person to peddle or solicit business of any nature whatsoever, or to distribute handbills or other advertising material, to post unauthorized signs on any Commission property unless first authorized by the Commission in writing.

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Section 26. CONTINUOUS WALKING OR CRUISING IN OR NEAR CAMPGROUNDS It shall be unlawful to continuously walk into or cruise in any motor-driven vehicle in, through and around campgrounds for the purpose of attracting or distracting persons or visitors using campsites, or for the purpose of using a boat ramp, beach building or other camping facility, except registered campers or bona fide visitors to a specific registered camp.

Section 27. ANIMALS AND BIRDS 1. It shall be unlawful for any persons while upon or within Commission property to:

a. Bring, drive or lead any animal onto Commission property; except as otherwise provided in these Park rules or except if prior written permission is received by the park supervisor;.,.

b. Feed any wildl ife;.,. c. Cause any animal or fowl to run at large;.,. d. Torture, ill-treat or neglect any animal or fowl. e. Dispose of or set free any wild or domestic animal upon Commission property

unless authorized by the Commission or the park supervisor; e-:f. .,.Bring animals in beach areas, waterparks, county market, concession areas,

waterways, or in cabins or yurts. fog. Leave pets unattended.NotiNithstanding any other Park rule, persons may

bring their service animals upon or within any Commission property. g:.-Persons may bring dogs on Commission property if they are on a leash (not

longer than six feet) or if they are confined to a tent or camping trailer, unless prohibited by posting or othenNise provided by these rules.

h. No pets 'Nill be permitted in the beach areas, waterparks, county market, concession areas, waterways, or in cabins or yurts. Pets cannot be left unattended. All other Park rules applicable to animals must be followed .

2. Service Animals Notwithstanding any other Park rule, persons may bring their service animals upon or within any Commission property.

3. Liability Owners or caretakers of animals assume full responsibility for all animals brought lawfully or unlawfully onto Commission property.

4. Doas Only service dogs shall be permitted in '.vaterparks, beach areas or county market, concession areas, or waterv1ays.

a. Notwithstanding any other Park rule, .Ppersons may bring dogs on Commission property if they are on a leash (not longer than six feet) or if they are confined to a tent or camping trailer, unless prohibited by posting or otherwise provided by these rules. Notwithstanding any other Park rule, persons may bring their service animals upon or within any Commission property

b. All dogs must have a current license. and be on leash no longer than 6 feet in length.

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Dogs are allowed in picnic areas if they are on leash no longer than 6 feet in length (unless identified). Dogs are fo remain on designated trails only where applicable.

c. Owners or caretakers must clean up all-pet droppings. d. Unruly dogs are prohibited on Commission property. Unruly dogs are defined

as dogs that are not controllable by their owners or caretakers, dogs which physically attack or bit another dog or human (when not provoked), or dogs which physically pin other dogs to the ground (when not provoked). Aggressive or unruly dogs are prohibited in the parks. Dogs that are aggressive or unruly in the opinion of a park supervisor or staff shall leave upon request. Dog owners or caretakers assume full responsibility for all pets brought lawfully or unlmvfully onto park property.

e. All dog bites must be reported immediately to the park supervisor or Oakland County Sheriff's deputy at 248-858-4951 who will contact Oakland County Animal Control. The dog must then be confined until the Oakland County Sheriff's Office or park personnel arrive at the scene.

b 5. Dog Parks have been designated by the Commission for the purpose of exercising dogs off leash. While in the dog park areas, all dogs and their owners or caretakers must obey all Park the posted rules, including:

a. Dogs must be on leash when entering and exiting the dog park. enclosure. Owners must carry leash with them at all times while in the dog park.

b. Maximum of two dogs per visitor. c. Dogs must have current license, up-to-date vaccinations, and respond to

voice commands. d. Shock collars, metal pinch/choke collars or collars with metal links are not

allowed in the dog park. e. No dogs under four months of age allowed in the dog park. f. Small dog area is for dogs 25 pounds or less. g. Dog oOwners or caretakers assume full responsibility for all dogsf**s brought

la•.vfully or unla1Nfully onto Commissionpafk property. h. Dogs must be accompanied and supervised by an adult (age 18 or older) at

all times. , even inside enclosures; dDogs must never be left unattended in the dog park.

i. Children, ages 12 and under, must be accompanied and closely supervised by a parent or adult present inside the dog park, enclosure, at all times. '.vhile at the dog park.

J. No food , human or pet, is allowed in the dog park.enclosure. k. Dogs in heat may not enter the dog park. I. Aggressive or unruly dogs are prohibited in the dog parks. Dogs that are

aggressive or unruly in the opinion of a park supervisor or staff shall leave upon request.

m. Those creating problems will be asked to leave. Off leash does not mean out of control.

fl-:m. Owners or caretakers must clean up pet droppings; bags provided on site.

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9-cn. Lake Sixteen Dog Dock access at Orion Oaks is for dogs only. Lake Sixteen Boat Launch is not part of the Dog Park.

f3-:0. Dogs are not allowed to dig in the dog park. Owner must fill in any holes. p. Community bowls or pools may not be brought to or left at the dog park.

tt:-6. Snakes and Snake Bites Snakes shall not be harmed or killed . All snake bites must be reported immediately to 911 . Snake bite victims must seek immediate medical attention and provide bite incident details to the park supervisor or park natural resources planner.

3. ALL DOG BITES must be reported immediately to the park supervisor or Oakland County Sheriff's deputy at 248 858 4951 who will contact Oakland County Animal Control. The dog must then be confined until the Oakland County Sheriff's or park personnel arrive at the scene.

Section 28. TREATMENT OF ANIMALS AND BIRDS 1. No person shall hunt any animal in or upon any Commission property unless

authorized by the Commission. 2. No person shall trap, catch, wound, kill or attempt to trap, catch, wound or kill any

bird or animal or rob any nest, lair, den or burrow of any animal in or upon any Commission property, unless authorized by the Commission.

a. Hunting The use of firearms is prohibited unless authorized by the Commission. /\II hunting will be in accordance i.Nith the laws of the Michigan Department of Natural Resources. All hunters must also abide by any additional rules established by the Commission.

b. Trapping Trapping of animals is permitted on Commission property as posted in specific areas and at selected Parks. All trapping will be in accordance with the laws of the Michigan Department of Natural Resources. All trappers must also abide by any additional rules established by the Commission.

c. Snakes and Snake Bites Snakes shall not be harmed or killed. /\II snake bites must be reported immediately to 911. Snake bite victims must seek immediate medical attention and provide bite incident details to the park supervisor or park natural resources planner.

Section 289. HORSES 1. It shall be unlawful for any person to ride, lead or cause a horse to be upon any

Commission property except on specifically designated and posted areas, bridle paths or by permit on field trail areas.

2. It shall be unlawful for any person to ride a horse in a careless, negligent or reckless manner so as to create a nuisance or to endanger the life, property or persons of others on any Commission property.

Section 2930. LIVESTOCK No person shall drive or cause to be driven any horses, cattle, sheep, goats, swine, or other livestock upon or across any Commission property unless approved by the Commission .

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Section 304-. REMOTE CONTROL AIRCRAFTS, HOT AIR BALLOONS, AIRPLANES AND PARACHUTES 1. No person shall make any ascent in any hot air balloon, airplane or ultra-light, or any

descent in or from any hot air balloon, airplane or parachute on any Commission property unless authorized in writing by the Commission.

2. Except in areas designated by the Commission, no person shall launch, land or operate an unmanned, remote control aircraft unless authorized in writing by the Commission.

3. Any person operating an unmanned, remote control aircraft shall do so in accordance with all federa l, state, and local laws, regulations, ordinances and guidelines.

Section 312. UNLAWFUL OBSTRUCTION No person, firm or corporation shall by force , threats , intimidations, unlawful fencing, enclosing or by other means, prevent or obstruct any person from entering, leaving or making full use of any Commission property.

Section 323. HINDERING EMPLOYEES No person shall interfere with, or in any manner hinder, any employee or agent of the Commission while performing his official duties.

Section 334. RESISTING PARK EMPLOYEES No person shall interfere with any park employee in the discharge of his or her duties or fail or refuse to obey any lawful command of any park employee.

Section 345. IMPERSONATION OF PARK EMPLOYEES No person shall impersonate any employee or contracted employee of the Commission for any reason whatsoever.

Section 356. FINES AND IMPRISONMENT Any person violating any provision of the Park rules shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined not more than $100 and costs of prosecution, or imprisoned in the Oakland County Jail for a period not exceeding 90 days, or both, for each offense.

Section 367. SPECIAL USE AREAS Special use areas will have posted Commission rules and regulations specific to the area's use and users' conduct. Areas include, but are not limited to: beaches; waterparks; bicycle motocross track; dog parks; disc golf course; golf; driving range; cross-country ski trails and mountain biking.

Section 378. FREE SPEECH Parks are traditional public forums that citizens may use for purpose of assembly, communicating thoughts , discussing public questions and protests. Peaceful assemblies, public demonstrations and other types of protests are permissible except where such activity will do the following:

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1. Disrupt scheduled events at or on Commission property; 2. Create a hazard to Commission property; 3. Physically interfere with other park visitors' use of Commission property; or 4. Block traffic or block the path of others using Commission property.

"Disrupt," as used above, does not include peacefully holding a protest sign at a public meeting or acting in a manner that does not prevent others from participating in a scheduled event at or on Commission property, or that does not create a hazard to the health, welfare and safety of park visitors, or that does not destroy or damage Commission property.

If a planned assembly or public demonstration on Commission property can be reasonably anticipated to disrupt, create a hazard, physically interfere or block traffic or the path of other visitors, as specified above in numbered paragraphs 1-4; organizers of such activities shall provide two business days' notice to the Commission.

Speech may not be restricted based on content or views expressed, except that the speakers may not: 1. Use fighting words, which are words that their very utterance tend to incite an

immediate breach of the peace; 2. Threaten to physically harm others; or 3. Engage in obscene speech or conduct as that term is defined by MCL 752.362(5). 4. Organizers must also comply with all other governmental requirements, including

these Park rules, for conducting such assemblies or public demonstrations.

Section 389 . PHOTOGRAPHY AND VIDEO AND AUDIO RECORDING Persons may take still photographs or video or audio recordings on Commission property without first obtaining a written permit from the Commission unless any of the following apply: 1. The photographs or recordings are being taken for the purpose of advertising a

product or service; 2. The photographs or recordings involve professional or amateur casts, props,

models, or crews, other than bona fide news media personnel covering a news event that cannot be covered at any other time or at any other location;

3. The project requires access to Commission property that is closed or restricted to the general public; and

4. The project carries substantial risk of damaging Commission property, disrupting park visitors, disrupting park operations, or compromising public health and safety regulations already covered by law.

Section 3940. CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES

1. Consumption of Alcoholic Beverages on Commission property: Alcoholic beverages may be brought into and consumed on Commission property by Park patrons subject to the following:

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a. Individuals who bring and consume alcoholic beverages on Commission property are responsible for their own actions as a result of consuming alcoholic beverages and must be in compliance with all laws and Park rules and regulations.

b. No person under the age of 21 may consume or purchase alcoholic beverages on Commission property. In the event that any underage drinking is suspected, the Oakland County Sheriff's Office and/or the local police department will be immediately notified.

c. No alcoholic beverages are permitted at park beaches, 1.-.iaterparks, dog parks, Springfield Oaks (excluding the area under licensure from the MLCC) during the Oakland County 4H Fair Association Fair,.faff--, waterparks or waterpark parking lots, and concession areas.

d. Park patrons shall not bring alcoholic beverages to Park golf courses, concession areas and Park banquet facilities, including the parking lots for these areas where a license from the Michigan Liquor Control Commission (MLCC) to sell alcoholic beverages is in place.

e. Keg beer is not allowed at or on Commission property, unless served by a caterer or entity approved in writing by the park supervisor.

f. When a person or entity reserves and uses Commission property, the consumption of alcoholic beverages at such facility or property shall also be governed by the written agreement which provides for the use of the Commission property.

2. Sale of Alcoholic Beverages on Commission property: The sale of alcoholic beverages within or on Commission property is prohibited, subject to the following exceptions:

a. At formally established concession and banquet facilities operated by, or under contract with, the Commission. The contract with the Commission shall address all aspects of the sale of alcoholic beverages, including licenses, liability and insurance.

b. At events that meet all of the following requirements: i. An application for such purpose shall have been submitted to and

approved by the Commission, and ii. The applicant must be an established non-profit, charitable entity which

meets the following requirements: 1. Has actively functioned in Oakland County for at least two years 2. Is recognized as having provided substantial benefit in the

interest of the public in Oakland County, and 3. The Commission has determined in the exercise of its

reasonable discretion, based on the available evidence, that the proceeds from the approved sale of alcohol will be used primarily to serve the interests of the public in Oakland County; and

e. The applicant has secured licensure from the MLCC and has provided written evidence of such licensure; and

f. The applicant has secured all insurance for the event as required by the Oakland County Department of Risk Management; and

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g. The event will be short term; and h. The event is primarily expected to be attended by adults, and any minors

expected to attend will, for the most part, be in the presence of their parents or affiliated adults.

DEFINITIONS

"Commission" shall mean the Oakland County Parks and Recreation Commission or its Executive Officer.

"Commission property" shall mean all lands, waters and property administered by or under the jurisdiction of the Oakland County Parks and Recreation Commission.

"Person" or "persons" shall mean individuals, male or female, singular or plural; firms, corporations, or any group or gathering of individuals.

"Camping" means the overnight lodging or sleeping of person or persons in a tent, trailer-coach, vehicle camper, motor vehicle, or in any other conveyance erected, parked or placed on the premises within any park or recreation area administered by the Oakland County Parks and Recreation Commission.

"Rules" shall mean the rules adopted by the Oakland County Parks and Recreation Commission applicable to all property administered by or under the jurisdiction of the said Commission and all amendments thereto. These rules are enforced in compliance with State of Michigan Public Act 261.

"Alcoholic Beverages" refers to products of distillation of any fermented liquid whether or not rectified or diluted with water or other liquid, including beer, wine and liquor, but does not mean ethyl or industrial alcohol, diluted or not, that has been denatured or otherwise rendered unfit for beverage purposes. (based on the definition contained in the Michigan Liquor Control Act, Act 58 of 1998; MCL 436.1105(1 ))

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~AKLANDCOUNTYPARKS

OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA

FEBRUARY 1, 2017


From: Daniel J. Stencil, Executive Officer

AGENDA ITEM No. 8 B .... 1 PARK OPERATIONS

Sue Wells, Manager of Parks and Recreation Operations Thomas J. Hughes, Chief of Park Operations - South District


Subject: Glen Oaks Prep Table


The Glen Oaks Conference Center is in need of replacing a piece of equipment in the kitchen for food service operation. As part of the new contract with food service vendors, Oakland County Parks is responsible for repair/replacement of kitchen equipment. The proposed item in need of replacement is a pizza prep table. The proposed piece of equipment is used for the storage and preparation area for food items related to the grill room. With the existing unit being 25 years old, service is becoming more difficult and expensive due to the lack of available parts. The bid results have the pizza prep table at $5,035.64. Since the proposed pizza prep table was not budgeted in the FY2017 Capital Equipment, staff is recommending to remove the range top oven originally requested in the FY 2017 Capital Equipment for $5,000 at Glen Oaks Conference Center to fund the proposed pizza prep table. The proposed replacement cost of $5,035.64 would be funded from FY 2017 Capital Equipment.

Staff received the following bids:

Bidder Douglas Equipment Bluefield, West Virginia $5,035.64 True TPP-93 Pizza Prep Table

Bidder Bhayana Brothers, LLC Pittsburgh, Pennsylvania $5,250.30 True TPP-93 Pizza Prep Table

Bidder Business Services Farmingdale, New York $5,234.98 True TPP-93 Pizza Prep Table

Bidder Sam Tell and Sons, Inc Longboat Key, Florida $6, 154.27 True TPP-93

. Pizza Prep Table

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-ATTACHMENTS

Photo and Specifications of Pizza Prep Table


Staff recommends removing the Range Top Oven from the 2017 Capital Equipment and purchasing the proposed True TPP-93 Pizza Prep Table from Douglas Equipment for Glen Oaks Conference Center in the amount of $5.035.64, to be charged to 2017 Capital Equipment.

MOTION

Move to approve the removal of the Range Top Oven from the 2017 Capital Equipment and approve the proposed purchase of the True TPP-93 Pizza Prep Table for Glen Oaks Conference Center from Douglas Equipment from Bluefield, West Virginia, in the amount of $5.035.64, utilizing funds from the 2017 Capital Equipment budget.

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-~-!LP TRUE FOOD SERVICE l..r/;;. .. __ ® EQUIPMENT, INC. 2001 East Terra Lane • O'Fallon, Missouri 633664434 • (636)240-2400

Fax (636)272-2408 • Toll Free (800)325-6152 • Intl Fax# (001)636-272-7546 Parts Dept. (800)424-TRUE • Parts Dept. fa)(j (636)272-9471 • www.truemfg.com

Model: Food Prep Table: TPP-93 Solid Door Pizza Prep Table

!.. .• _______ _ _ ·- . •

-AJA#

Project Name: --------

Location: ----------- 1--,,..,,...--1

Item #: ----- Qty. ___ SIS#

Model#:

J 4

TPP-93 • True's pizza prep tabies are

designed with enduring quality that protects your long tenn Investment.

• Oversized, emilronmentally frlendly (R134A) forced-air refrigeration system holds 33•f to 41 "F (S"C to S"C).

• Complies with and llsted under ANSiiNSF-7.

• Allstalnless steelfront, top and ends. Matching aluminum finished back.

• Stainless steel, patented, foam Insulated flat llds keep pan temperatures colder, lock in freshness, and minimize condensation.

• Interior· attractive, NSF approved, clear coated aluminum liner. Stainless steel floor with coved corners .

• Extra-deep 19W (496 mm}full length removable cutting board Included. Sanitary, hlgh density, NSF approved white polyethylene provides tough preparation surface.

~ Foamed-In-place using a high density, polyurethane insulation that has zero ozone depletion potential (ODP) and zero global warming potential (GWP).

ROUGH-IN DATA . . Specifications subject to change without notice. C.hart dimensions rounded up to the nearest~· (millimeters rounded up to next whole number).

Cabinet Dimensions (inches)

Pans Cmm)

Model Doors Shelves (top) L** Dt H* n:>P-93 3 6 12 93\4 32\4 35%

2369 820 909 " Length does not Include Y.' {7 mm) eiich side for cutting board brai:kets and thumbsc~ t Depth does not Include 1" (.26 mm) for rear bumpers and 3' (77 mm) for cutting board. • Height does not lm:lude 614" (159 mm) for castors or 6" (153 mm) for optlonal legs.

-~'®·®CE APPROVALS:

7/15 Printed in U.S.A.

Cord Crated Length Weight

NEMA (total ft.) (lbs.) HP Voltage Amps Conflg. {totalm) (kg)

1h 115/60/1 9.7 5-15P 7 605

* 230-24-0/50/1 4.2 A 2.13 i 7S £ Plug type varies by country.

AVAILABU AT:

92

Model: Food Prep Table: TPP-93 Solid Door Pizza Prep Table

; STANDARD FEATURES DESiGN • True's commitment to Li.ling the highest

quality materials and o~.i'sized refrige:ration syste1ns provides the !Iser with_!=okler product temperiltu~~ IDWer Utility ci:Jsts; e){tl!jltioiial food safety and th~ best value in today's food mvir:e marketplace. ·

REFRIGERATION SYSTEM • fac:tOfy engineered, self-contained; capillary tube

System using environmentally friendly (CFC free) 134A refrigerant. _

• Over$ize(f, factory balanced refrigeration ~ wltli guided alrfl()w to provide uniform tempi!i'ilture In fuOO pan rail and cabinet interior.

• F!>rr.ed-alr d1!51gn holds 33T to 41 'F (.5'(: to~} product temperature In fucid pails ;nid cabinet Interior. Complies with and listed under ANSI/ NSF-7.

• Condensing unit accessed fro;n behind front removable pa·nel, slides out for ea5ymaintenance.

CABINET CON!ill!.UCTION • Exterior-~i.nless steel rront, top and ends.

Matching aluminum finished back. • lnterior-attr•ctive, NSFilpproved, clear coated

~lurrilnum Uner, Stainless steel floor with coVed corners.

• Insulation -!!)tire cabl~et struc;ture and solid doors are foamed-In-place using Ecomate. A high density; polyurethane lnsulattori that has zero omne depleti'm potential (ODP) and zero global waimlng potenll1l (GWP}. _

• 5• (127 mm) diameter stl!in castor5. 36' (915 mm) wcrksurfaa: height.

DOO.RS • Stiliriless steel exterior w)th white aluminum liner

to match cabinet iriterior. • Each d0orfitted with 12• (305 mm) long recessed

handle that is foamed-in-place with a sheet metal interiock to ensure permanent attacflment.

PLAN VIEW

• Posltlvl! seal doors swing within cabinet dimensions.

• Magn!!ilc door gaskets of one piece ronstrucllon, remriVable withouttools forease of cleaning.

SHELillNG • SIX_ (6) adjustable, heavy duty PVc: Coated wire

shelves. Two (2) right and tWo_ (2) left section shelf dimensions are 23'!i"Lli 28'0 (601mmx712 mm). Center door !helf dimensions are C (648 mm x 712 mni). Four (4) chroin~ plated sheifclips included peuhelf.

• Shelf support pilasl;ers made of $ilme material as C<lbinet interior, shelves are adjl.IStable ori li" (13 inml Increments.

MODEL FEAT\JRES _ • evaporator ls epoxy coated to ellnilnate the

p(ltentlal of c0rl'OS!on. _ • E_xtra-deep.191-2" (491! m!TIJ, full length rem(!'lable

c:Uttlng bo;jrd Included. Sanitary, hlglt:~enslty, NSF approved white polyethylene pro\ildes tough preparation surfl!ce. ·

• Stilinll!Ss steel, pi!tented, foam insul~ed Hat lids bep pan temperatures colder, lock in freshness, and minimize condensation.

• Refrigerated pan rail camcis standard with twelve (lisiie) 12~"Lx614"Wx6'0(324mmx159mm x 153 mm) NSF approved clear polycarbonate Insert pans. -

• NSF-7 crirnpllant fur open food product. ELECTRICAL • Unit completely pre-wired ~factoryand ready

forfinalcohnecttontoa 115/60/1phase,1Samp dedrcated outlet Cord and plug set Included.

~ 115160/1 \!...!) NEMA-5-1 SR

ln:LLP OPTIONAL. FEATURE~ACCESSORIES Upchai'ge and lead times may apply. 0 230-240V/50Hz; 0 6~ (153 min) stilridard legs. 0 6" (153 mm) selsmlqflanged legS. 0 4" (102 mm) diameter ca~tOrs. . o 3" (85 mm) diameter c.astor5.

-®

!J 2Y.z• (64 mm) diameter castOl's. _ !J BaiYel locks (factot)i installed); Requires one per

door, O (iamlsh racks. 0 lialf bun tiay rack. Each hold~ up to eleven 1 B"L

x 26'0 (458 min ic 661 mm) sheet pans (sold separately}.

0 19Yi' (496 mm)deep, Yi' (13 mm) thick, com~itl! tutting board.

0 Halfbuntray~ Holdsuptoeleven 18'L x 26"0 (458 nim x 661 mm) sheet pans (sold separately).

!J Ext!!rior r<ill1'd digital temperature display (factorY Installed). -

•CABINET INTERIOR Beginning In Oc:loberof20i4, TrueM~ bcgllilhe Proceu or d)Onalnil th• Stindinl lnteriorfirishos an select

producn:1he rnlelloi' llneri of ttiHe irlts haW diangecl fromlhe ~nolN~wlT~~inumlolll't~-tip~Qal romd 11lurmirri i11it JulM!r In color. In adcltlon. the tr.idltlonil

v.M&PllCCnmd shelves haW! been SWltdled liiil rpf Pvc Cll81ln!J. T11ete are·nafunaional ~ creited by any of theiewnges; lhedlflimKe Is citYt In th• ~nee. Thefclowklg product lines are ifracted by thls<Nnge;T-sa1os, lUC, iWT, TS.SU, TFI\ TPl\lMC,

lllCB. Asticb!twi11 be~ onltie ou!Jide p&daiging so that units ·with this chzingcam be klonllfied ii lnvcirrory.

-- S817/3Z' __ _ (1487mrn)

WARRANTY-

-~~!'!;~Jr_~~;;~:~ .o:-b: mm)

15s;s·-:1~ (397mm)I

11i1~, I "':::::::: 1-===-r ---.-f r - - - - - 49"/to'

(1263 mm)

417/s" (1064 mm)

, _ _ _ _ _ i=ier=!1""' J~f~~m> I I --.- T

•1.- -· • 39/fs ' """"' RIGHT VIEW (•t mml

Three yearwarrai'li}ion all parts MElRIC DIMENSIONS ROUNDED UPTO lllE ...---.-----.-----.-----.----,------,----, and labor and an additional 2 year NEAREST WHOLE MIWMETER

warranty on compressor. (U.S.A. only) SPECIFICATIONS SUBJECT TO CHANGE

Elevation Right Plan 30 Beck

TPP-93 TF'QY12E TFQY15S 11'QY12P TFQY123 'llllllfKTW_N'!UOOICN~T11U•.....,,m••-tyflxprts., WITHOUT NOTICE Slbormwng•ftr~ .. N,.·crcth•diimlgarmdth:J fi0ml""'-'•"""""1monll .. ..;.idmu.J"""-""

TRUE FOOD SERVICE EQUIPMENT 2001 East Terra Lane• O'Fallon, Missouri 6336M434 • (636)240-2400 • Fax (636}272-2408 • Toll Free (I00)3ZS-6152 • Intl. Faldl (ll!l1)&36-272-7546 • www.truemfg.com

93

e-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RE.CREATION

COMMISSION AGENDA

FEBRUARY 1, 2017


From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Thomas J. Hughes, Chief of Park Operations - South District


Subject: Greens Roller - Lyon Oaks Golf Course


AGENDA ITEM No. 8 B .... 2 PARK OPERATIONS

Lyon Oaks Golf Course requested and was approved a beverage cart as part of the FY2017 Capital Equipment Budget. After meeting with staff and reviewing existing equipment, staff is requesting to remove the purchase of the Beverage Cart and is proposing to purchase an Agrimetal Greens Roller. The proposed Greens Roller will be used on a daily basis along with greens mowing to improve the quality of playing conditions at Lyon Oaks Golf Course. Staff was also able to purchase a used Beverage Cart eliminating the need to purchase a new vehicle. The proposed budget for the Beverage Cart was $17,000 and the bid received for the Agrimetal Greens Roller is $16,200. The proposed Greens Roller is a new request and will not be replacing an existing piece of equipment.

Staff received the following bid:

Bidder JW Turf Inc. Elgin, IL $16,200 Agrimetal GR660 Greens Roller

There was only one bid submitted for the utility vehicle because it was bid as brand specific. Other pieces of equipment were demonstrated from multiple vendors and none were able to compete with the Agrimetal Greens Roller to meet the needs of the facility.

ATTACHMENTS

Picture and specifications of proposed Agrimetal GR660 Greens Roller


Staff recommends removing the Beverage Cart from the proposed FY2017 Capital Equipment list and purchasing the Agrimetal GR 660 Greens Roller for Lyon Oaks Golf Course.

94

-MOTION

Move to approve the removal of the Beverage Cart from the FY2017 Proposed Capital Equipment Budget and approve the proposed purchase of one (1) Agrimetal Greens Roller for Lyon Oaks Golf Course from JW Turf Inc. of Elgin, IL in the amount of $16,200, utilizing funds from the FY2017 Capital Equipment budget.

95

AgriMefal's low profile trailer with the adjustable

~0nii~~o3:~~e%~~gr~~0[o~~~ 1v~~~~j:infh is provides the operator more control for smooth loading and unk>ading.

Trailer equipped with 4 wheels.

An optional trailer with 8 wheels is also available for minimum compaction.

Flat free tires are used lo keep the trailer away from the maintenance shop.

The ftoating sleering head provides the lighlesl lur-

~~s~;~i~: ~~m~fnb~ufd"~~a ~~~~~ ~rn11~~~~~r-1ap and maximum productivity. The chain drive steering provides ease of operation with years of reliability.

~~ ~~~3~;:1i~~1~~,~~c i:,~r 1~2in~~~: ~~~um lorque and efficiency. Each head Is powered by ils own hydraulic motor in series to distribute ftow and torque evenly.

Fueling the 660 Green Roller is easy with lhe hinged seat providing easy access. The adjustable seat provides the operator comfor·

1::s~et~~a)~,:~:~:~e1r;HetW~~dc:!~i~:~~th~d~:~~C system.

AgriMetal's 660 Green Roller Is lhe only self-driven TriPlex rolling system on the m<rlet. lls revolutionary design ~ives you all the accuracy and re6ability of TriPlex mowers while providing maximum •Rotl factor''.

The trailer's self·locking mechanism provides safe lransportalion with easy

~:i~~~~d The spring assisted lever provides a simple release when you are ready lo roll.

The Rollc~s noating head design contours the most severe undulations effortlessly providing a higher 'Roll faclo( which equals a belier pul-

l ting surf~e with minimal

J~~~~~[; compac~on. . _, ~

reJ'

Each floating heads has crn;nings on the lop, front and back, for simple ~::~i~~~e1~bi~~ chain rive system vkJ r 'th

• - 4.: .: - - • I • [ , .. . .. _. :-

96

0-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION

COMMISSION AGENDA

FEBRUARY 1, 2017 AGENDA ITEM No. 8 C PLANNING & RESOURCE DEVELOPMENT


From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor - Planning & Resource Development


Subject: RFP for Sponsorship Valuation, Development and Management


Annually, OCPR staff work together to procure between $35,000 and $45,000 in sponsorships for the park system. These sponsorships range in size, but are generally program and event based. They range from several hundred to several thousand dollars each, depending on the program, event, or packaging of activities.

Staff and the Commission have an interest in procuring additional, potentially larger sponsorships, including naming rights of key facilities and/or mobile units such as stages and buses. We have, in the past, discussed the potential of hiring a firm to broker and manage those larger sponsorships for OCPR. This would allow for accurate valuation, and appropriate negotiating and management of sponsorship contracts on a larger scale than staff currently has the capability to administer. It is anticipated that a vendor would then retain a percentage of the sponsorship as their fee for brokering the relationship. At its meeting in January, the Executive Committee indicated that any contract should be commission-based only, with no retainer for this work. This has been incorporated into the RFP.

The RFP can be broken into several components or phases, including: 1. Valuation of OCPR assets (including physical assets, programs/events, marketing and distribution

assets, etc.) 2. Solicitation of sponsors 3. Development and management of additional RFPs for Facility Naming Rights 4. Long-term sponsorship management

ATTACHMENTS

Draft RFP for Sponsorship Valuation, Development and Management Draft Asset Inventory


Staff recommends the Commission approve the attached RFP for Sponsorship Valuation, Development and Management and direct staff to work with Oakland County Purchasing to release the RFP.

MOTION

Move to approve the attached Request for Proposal (RFP) for Sponsorship Valuation, Development and Management and direct staff to work with Oakland County Purchasing to release the RFP.

97

Request for Proposals for Sponsorship Valuation, Development and Management

1. Introduction On behalf of the Oakland County Parks and Recreation Commission (OCPRC}, Oakland County Purchasing is seeking proposals for sponsorship valuation, development and sales. Per the OCPRC Sponsorship Policy (Exhibit A), sponsorship is defined as "the relationship between the Oakland County Parks and Recreation Commission and an entity in which the entity pays a fee in return for access to various benefits (marketing and other) associated with OCPRC as documented in a written agreement." OCPRC has a strong desire to work with the business community on mutually beneficial sponsorship development.

Our varied and unique assets provide exposure to various markets within and beyond Oakland County.

The park system has been in operation since 1966 and offers the following parks and services:

• 5 golf courses

• 2 campgrounds

• 2 nature centers

• 2 waterparks

• 6 "day-use" parks (picnic shelters, trails, wetlands, lakes/beaches, sports fields, disc golf, etc.)

• 4 conference/event centers

• 2 undeveloped parks (trails, wetlands, open space)

• 3 dog parks

• A farmers' market (including a variety of programs and events)

• Mobile recreation programs (including mobile stages, climbing towers, busses, bounce houses, etc.)

OCPR also offers a variety of programs and community events at these facilities and within the community, including (but not limited to):

• Fire & Ice in downtown Rochester

• Fourth of July Fireworks at Addison Oaks and Groveland Oaks

• Marshmallow Drop at Catalpa Oaks

• Air Fair at Groveland Oaks

• Nature Center programs and classes

• Non-profit and partner events, such as Oakland Uncorked (wine/food event) held at the County Market

Oakland County Parks and Recreation operates more than 6,700 acres of parkland. For a full list of parks, facilities and programs, visit www.OaklandCountyParks.com. A preliminary Asset Inventory is attached as Exhibit Band includes a comprehensive (although not all-encompassing) list of OCPR's assets.

98

2. Historical Perspective 1. Oakland County Parks and Recreation Commission has consistently solicited and managed

sponsorships to support its programs and facilities. 2. OCPRC is interested in elevating the number and value of sponsorships across the system, but

does not have the staff availability or expertise to do so currently. 3. OCPRC programs and events are managed and executed by the Recreation Programs and

Services (RPS) department. RPS staff as well as Planning & Resource Development (PRD) staff work together to plan for, solicit, and manage sponsorship for programs and events on an annual basis. OCPR Marketing and Communications department assists with sponsorship fulfillment.

4. OCPRC staff currently manages approximately $40,000 - $50,000 in annual sponsorship. These sponsorships are largely for programs and special events throughout the system.

5. OCPRC is interested in the selling of naming rights for select high-profile facilities and amenities within the parks.

6. OCPRC is interested in sponsorship of highly-visible mobile units including busses and mobile stages that are utilized year-round throughout Oakland County (and beyond).

3. Problem Statement OCPRC is seeking a consultant to increase both the number of and value of sponsorships within the park

system.

Initial Scope of Work

1. Confirmation, identification and valuation of OCPRC assets

2. Identification of target prospects

3. Sponsorship solicitation and negotiation

4. Sponsorship activation and fulfillment

5. ROI analysis and evaluation

4. Coordination & Scheduling OCPRC would like to begin this work with the selected consultant in early 2017 with a goal of lining up

new/additional sponsors for 2018. OCPRC Fiscal Year begins October 1. The work of the selected

consultant will be coordinated by the OCPRC Marketing Committee, and managed by the Supervisor of

Planning & Resource Development.

4. RFP - Key Dates & Information a. All RFP questions MUST be submitted to Andy Krumwiede in writing at

[email protected]

b. Proposed RFP procurement schedule:

i. RFP released through OC Purchasing on MITN:

ii. Vendor Questions Due:

iii. Bid Addendum posted:

February 10, 2017

February 24, 2017

March 3, 2017

99

iv. Proposals due to OC Purchasing:

v. Vendor Interviews

vi. Recommendation to Award Contract:

5. Proposed Timeline a. Bidding and Procurement

b. Contract Award

i. Requires OCPR Commission Approval

c. Contract Start

d. Contract End

6. Information Required A. Cover Letter/Business Organization

March 17, 2017

March 20-24, 2017

May Commission Meeting

Febr~ary-April 2017

May 2017

May 2017

April 2019

a. Submit a cover letter introducing your firm/organization and project lead, brief

understanding of the project, and brief description of your qualifications. Conclude by

stating full name and address of your organization and any partnering firm(s) . Indicate

state of incorporation or license to operate.

B. Statement of the Problem

a. State your understanding of the problem, as presented.

b. Acknowledge receipt of any or all addendum(s) issued by Oakland County Purchasing.

C. Approach

a. Provide a narrative outlining approach to the stated problem, identified scope items and

analytics and metrics that will be used to measure effectiveness.

D. Work Plan

a. Provide a work plan/schedule indicating various tasks, major benchmarks and key

elements that may be dependent and affect other tasks and timelines.

E. Prior Experience/References

a. Provide a minimum of 3 references from similar contracts/projects within the past 5

years and description of related experience .

F. Capability and Qualifications

a. As it relates to the problem statement, please provide staff resumes, certifications and

professional licenses that indicate the education, experience and training of the persons

to be assigned to th is project.

100

G. Fees

a. Provide a fee schedule and/or structure. Please note that the Oakland County Parks and

Recreation Commission will only accept proposals that are commission-based. Monthly

(or other) retainers will not be accepted.

H. Additional Information

I. Format

b. Include any other information that is believed to be pertinent but not specifically asked

for elsewhere.

a. Proposals should be submitted as follows: Six (6) original copies should be printed and

bound. A duplicate copy should be provided in a digital format.

7. Criteria for Selection A. Selection Process

The following evaluation process will be used:

1. A selection committee will be established comprising of members of the Parks and

Recreation Commission, Supervisor- Planning & Resource Development, Supervisor -

Communications & Marketing, Chief of Business Operations, Chief of Recreation Programs &

Services, and a Purchasing representative.

2. This selection committee will evaluate vendor proposals.

3. Interviews may be conducted at the discretion of the evaluation committee.

B. Criteria

1. Cover letter/Business Organization

2. Statement of the Problem

3. Approach

4. Work Plan

5. Prior Experience/References

6. Capability and Qualifications

7. Fees

101

Oakland County Parks and Recreation Commission

Sponsorship Asset Inventory

Marks & Logos

Promotional Rights

Interaction

Destination Oakland .com Logo Event/ Program-Specific Logo Oakland County Logo Partner Logo Tag Line I Campaign Slogan

Official Designation Category Exclusivity

Customers On-site Attendees/ Participants Staff Volunteers Partners Exhibitors/ Vendors Website Visitors Social Media Community

Access Sampling I Sales Surveying I Researching

· Brand I Relationship Building

~AKLAND COUNTY PARKS

Database Information (Customer Demographics, etc.)

Publications & Collateral Materials E-Blast

DestinationOakland.com

Social Media

Revised 10.20.15

Brochure

Flyer I Poster Banner I Sign (Off-Site) Ticket Event/ Site Map I Guide Schedule I Agenda I Program Guaranteed Media Volunteer/ Staff Uniform Program/ Event-Specific Material

Sponsor Page Event/ Program Page

Home Page I Picture Calendar Proprietary Page Active Link Web Trac Sales

Facebook Twitter YouTube lnstagram Pinterest Flickr

Biogs I Other

Page 1 of 2

102

Oakland County Parks and Recreation Commission Sponsorship Asset Inventory

~AK LAND COUNTY PARKS

Sign age

Facilities /Sites I Areas

Events

Mobile Units

Therapeutic Recreation

Added - Value Opportunities

Revised 10.20.15

Highway I Road Perimeter Directional Informational Rules & Regulations Banner I Sign (On-Site) Kiosk Insert Light Pole Flag Digital Monitor Facility-Specific Sign age Flag I Balloon

Building Trail I Pathway Internal Road

Defined Specialty Area (Playground, Beach, Court, etc.) Entrance I Exit Gate Ticket Booth Information/ Registration Area Concession Area Parking Area Activity I Exhibit Area Spectator Area

Site-Specific Events Program-Specific Events Special Events Proprietary Event

GO! Adventure Units (Fish, Cache, Bike) Inflatables (Festival, Mini, Bouncer, Obstacle Course, Carnival) Climbing Tower Zip Line Mobile Stages Buses

Bleachers

Adaptive Golf Carts Pedal boats Pontoon Boat

Seat Canes Adaptive Picnic Tables ADA Transition Plan

Pool Transfer Chairs Biogs I Other

Tickets I Registrations Hospitality Area/ VIP Area

Parking I Shuttle Special Access to Activity/ Event Verbal Recognition/ Announcements

Page 2 of 2

103


PLANNING REVIEW Independence Oaks: Safety Path

December 22, 2016 I Page 1 of 6

The Planning Review is an overview of potential outcomes for projects that are proposed for funding by the

Oakland County Parks and Recreation Commission (OCPRC). The potential outcomes are related to existing plans,

best practices, demographic and recreational trends, and other supporting documentation and data . The intent of

the Planning Review is to inform the proposed project in a way that will improve outcomes and provide critical

information to the Parks Commission regarding the project's relevance to the goals and objectives of OCPRC.

Budget Center IND

Project Scope This project proposes construction of approximately 1.6 miles of asphalt/boardwalk trail access along Sashabaw

Road from Independence Oaks North to the main entrance of Independence Oaks.

The lnterlocal Agreement between Independence Township and Oakland County (Agreement for the Independence

Safety Path Project} outlines the financial responsibilities of each agency for the design, construction, and

maintenance of a proposed 8,498 linear foot 8' wide safety path and 10' wide boardwalks (collectively "Safety

Path").

Project Outcomes Successful completion of a project is anticipated to have outcomes in the following areas. This section will be

utilized as a checklist for completion of items needed for a thorough planning analysis. Any unchecked items

below are in process.

Organizational Fitness 0 Alignment with Service Portfolio

SERVICE INVENTORY: The Service Inventory within the Service Portfolio indicates that trail use at

Independence Oaks is within the Open Park Usage service category with a target cost recovery of 5%.

Note that the 5% target is related to day use fees for vehicles entering the park and the non-motorized

use of the proposed safety path is expected to yield a cost recovery rate of 0%.

SERVICE ASSESSEMENT: Trail use at Independence Oaks is determined by the Service Assessment to be a

Core Service. It has a good fit with the mission and goals of OCPRC, the financial capacity is low, market

position is strong, and alternative coverage is low.

(GreenPlay LLC, June 2014)

0 Implementation of OCPRC plans

The Independence Oaks Safety Path will implement the following goals and objectives:

RECREATION PLAN Objective 2.5: Develop and maintain quality trails that serve a variety of trail users and

connect into the county-wide Oak Routes Trail Network (OCPRC, February 2013, pp. 20-21)

Action 2.5.G. Work with Independence Township regarding opportunities to develop a trail

connecting Independence Oaks Main with Independence Oaks North (OCPRC, February 2013, pp.

20-21)

107




0 Implementation of park master planning- How will the project implement existing park master plans and vision

plans?

Master planning at Independence Oaks is in process.

Compliance 0 Alignment with standards and best practices

TRAIL STANDARDS: The project will align with documented design and maintenance standards for trails

{OCPRC, 2015)

D Compliance with OCPRC and Oakland County policies

The project will comply with all Oakland County policies.

0 Compliance with regulations, agreements and restrictions

The proposed safety path will be built generally paralleling Sashabaw Road and the boundary line of

Independence Oaks Park within the road right-of -way. The areas of the park that border the proposed

path have been acquired and developed under multiple recreation grant program agreements

administered by the Department of Natural Resources for the State of Michigan, including the federal

Land and Water Conservation Fund, the Michigan Natural Resources Trust Fund, and the Mich igan

Recreation Bond Fund. The proposed path is expected to be used for both recreational and

transportation purposes. As such, it is fully compatible with the purposes of the grant programs and the

terms of the existing grant agreements between the County and the State.

The lnterlocal Agreement (Agreement for the Independence Safety Path Project) does not violate any

terms of the existing recreation grant agreements as it does not convey any rights-of-land of the grant

assisted properties from the County to the Township. Section 3.2. does state that the County will convey

to the Township, upon completion of the safety path, any easements acquired by the County for the

purpose of constructing the path {OCR PC and Charter Township of Independence, Draft Date: August 14,

2015). As the County already owns all grant-assisted property, it would not be necessary to acquire a

construction easement on this land or to convey this easement to the Township.

Sustainability 0 Response to recreational trends

According to the 2014 Participation Report by the Outdoor Foundation - "Running, Jogging and Trail

Running" is the number one outdoor activity for persons of all ages, with "Bicycling" coming in second or

third. Over the past three years, trail-related activities have seen increased participation rates: "Bicycling

(paved surface)"+ 1.4%, "Hiking" +1.9%, and "Running/Jogging" +3.1% {Outdoor Foundation, 2014).

D Response to external context

The proposed pathway conflicts with the location of the Bailey House - a 19th Century farmhouse built by

one of Independence Township's founding families. The Independence Township Inventory

(Independence Township, 1998) surveyed the Bailey House in 1998, stating in their report, "This house is

significant because of its high degree of exterior architectural integrity. It is a good example of the T-plan

farmhouse style built within the township in the late 1800s". OCPR is working on a project to remove the

building by either relocation or deconstruction to facilitate trail construction. See the Bailey House

Planning Review for details on this project. {OCPR/PRD, 6/14/2016)

108


0 Attendance and participation



There is potential for the pathway generating more visitors to Independence Oaks entering via the safety

path and for designing programming around the availability of the safety path and any linkages to internal

park trails . This result will depend upon adequate marketing, signage, and other efforts that increase

public awareness of Independence Oaks and its connection with the safety path.

0 Maintenance, operational, programming and staffing needs

Per Section 3.4 of the Agreement for the Independence Safety Path Project- Independence Township is

responsible for the ongoing maintenance and any future replacement of the safety path at the township's

expense (OCRPC and Charter Township of Independence, Draft Date: August 14, 2015)

0 Public awareness of OCPRC parks and services

Increased pedestrian traffic past the park can be expected to increase awareness of Independence Oaks

and other parks/services that are visibly cross-promoted.

0 Leveraging of resources

The project is expected to leverage matching funds from Independence Township.

Access to Parks and Recreation 0 Compliance with ADA standards

The proposed path will be built to comply with proposed guidelines for shared use paths. These paths

provide a means of off-road transportation and recreation for various users, including pedestrians,

bicyclists, skaters, and others, including people with disabilities. While the guidelines are not yet final

enforceable standards, they provide the best information available on constructing shared use paths for

accessibility.

0 Universal Access

Accessibility beyond guidelines for shared use paths is not under consideration at this time.

0 Equitability of access

The proposed path will be available for use at all times and there will be no fee to use the path.

0 Four Season Access

Independence Township is responsible for the ongoing maintenance of the safety path per Section 3.4 of

the Agreement for the Independence Safety Path Project- wintertime access to the safety path will

depend on the township's policy regarding snow and ice removal of their safety paths (OCRPC and Charter

Township of Independence, Draft Date: August 14, 2015) .

Environmental Stewardship 0 Environmental Regulations

The project will apply with all relevant environmental regulations.

0 Coordination with regional conservation plans

109




SUBWATERSHED MANAGEMENT PLAN : Construction of the pathway may be an opportunity to promote

aspects of the Upper Clinton River Subwatershed Management Plan (CRWC, 11/1/2005).

0 Environmentally Sustainable Practices

Not applicable

Community Involvement 0 Public Engagement

In the 2010 Community-Wide Survey, Independence Oaks was the most visited Oakland County Park with

17% of respondents indicating they had visited in the past 12 month. Walking, hiking and biking trails are

the most popular type of facility, with 40% of respondents indicating they had used trails in the past 12

months. (Leisure Vision (ETC), 2010)

Further public engagement through online surveys and a community open house is planned to ensure

that community members are well-informed and have opportunities to provide input.

0 Community Plans

OAK ROUTES 2012: The proposed pathway is identified within the Oak Routes network as part of a route

that will link the existing Polly Ann Trail and the conceptual North County Trail Loop (Oakland County,

2012).

INDEPENDENCE TOWNSHIP MASTER PLAN 2008 : The Independence Township Vision Plan 2020-

identifies the proposed pathway as a priority for development as a linkage between two existing

pathways (Carlisle/Wortman, 2008).

INDEPENDENCE TOWNSHIP PARKS AND RECREATION MASTER PLAN 2012 : Independence Township' s

Parks & Recreation Master Plan also calls out the proposed pathway as a priority for development

(Independence Township, 2012).

0 Local Recreation Providers

The project is coordinated with Independence Township and will implement both county-level and

township-level priorities.

0 Public Involvement - Will the project create new opportunities for public involvement - i.e. volunteering?

Volunteer opportunities and other fo rms of public involvement, such as natural resources stewardship,

are not part of project planning at this time.

Budget Effects 0 Capital Improvement or Maintenance Budget

This project is funded out of Planned Use of Balance (PUB) and is not part of the FY2017 Capital

Improvement Budget.

0 Operating Budget

REVENUE : There are no fees and charges associated with this project, with the exception of potential

additional day use fees due to use of parking lots for safety path usage or people using the safety path to

access the park for day use.

110




ALTERNATIVE REVENUE : For the fiscal year of construction, a $600,000 contribution from Independence

Township will be designated as an operating contribution.

OPERATING EXPENSES: Other than the one-time operating expenditure to construct the pathway, no

budgetary change is anticipated . Per the Agreement for the Independence Safety Path Project, the

completed pathway will be maintained by Independence Township.

DEPRECIATION EXPENSE: Per Section 3.2 and 3.5 of the Agreement for the Independence Safety Path

Project- upon completion of the safety path, any easements will be conveyed to the township and the

safety path will become incorporated into the township's safety path system (OCRPC and Charter

Township of Independence, Draft Date: August 14, 2015). Therefore, the safety path is not considered a

depreciable asset and the park budget center will not be charged depreciation .

References CAPRA. (2014). National Accreditation Standards. Commission for Accreditation of Park and Recreation Agencies I

National Recreation and Park Association.

Carlisle/Wortman. (2008). Independence Township Vision 2020 Update Master Plan. Clarkston, Ml : Independence

Township. Retrieved from http ://www.indetwp.com/2020_ Vision_Master_Plan_with_Maps.pdf

CRWC. (11/1/2005). Upper Clinton Subwatershed Management Plan. Rochester Ml: Clinton River Watershed

Council. Retrieved from https://www.oakgov.com/water /Pages/ services/ en vi ronmenta l/ws _ cl inton

upper _swm p.aspx

GreenPlay LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation

Commission.

Independence Township. (1998). Independence Township Historic Survey. Clarkston, Ml: Charter Township of

Independence. Retrieved from http://www.indelib.org/index.php/adult/independence-township-historic

survey

Independence Township. (2012). Independence Township Parks and Recreation Master Plan. Clarkston, Ml:

Independence Township Board of Trustees. Retrieved from http://www.mparks.org/Portals/O/Resource

Center/Master%20Plans/Parks%20and%20Rec%20Master%20Plan%20-

%201ndepdendence%20Township.pdf

Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, Ml: Oakland County Parks and Recreation

Commission.

Oakland County. (2012). Oak Routes Map. Waterford, Ml: Oakland County. Retrieved from

http://www.desti nationoa kla nd .com/pa rksa ndtrai ls/tra i lsoa kroutes/Pages/ defa u lt.aspx

OCPR/PRD. (6/14/2016) . Planning Review - Removal of Building I Independence Oaks: Bailey House {Object ID

#1314). Waterford Ml : Oakland County Parks and Recreation Commission.

OCPRC. (2015). 2015 03 02 OCPRC Trail Standards and Specifications. draft document.

111




OCPRC. (February 2013). Chapter 9: Strategic Action Plan. In Five-Year Parks and Recreation Master Plan.

Waterford, Michigan: Oakland County Parks and Recreation Commission.

OCRPC and Charter Township of Independence. (Draft Date : August 14, 2015). Agreement for Independence Safety

Path Project Between Oakland County and Charter Township of Independence.

Outdoor Foundation. {2014). Outdoor Recreation Participation Topline Report. Washington DC: The Outdoor

Foundation. Retrieved from

http://www. outdoorfou ndation .org/pdf /Research Participation 2014 Top Ii n e. pdf

PROS Consulting. (April 2008). Oakland County Parks Strategic Plan Summary Report. Waterford, Michigan:

Oakland County Parks and Recreation Commission.

Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service. (April 2006). Oakland County

Parks and Recreation Americans with Disabiliities Act (ADA} Assessmesnt and Master Plan. Waterford,

Michigan: Oakland County Parks and Recreation Commission.

112

Proposed Independence Oaks Safety Path ~KLAND COUNTY PARKS ...,_,._..,,,.,,,_.__

....,,.....,,,'- ... ..... ~"""" ~-.~ r .. ----

113

OAKLAND COUNTY PARKS AND RECREATION INDEPENDENCE OAKS NORTH CONNECTOR SAFETY PATH

PROJECT PERMITS RICHT-OF-WAY PERMIT (OAl<l»ID COUNTY) CONTRACTOR SfW.L 08TA~ RICHT-OF-WAY PERMff PRIOR TO PERFDRMINC mt PROPOSED WORK IN THE SA.5HA6AW ROAD RICH- OF-WAY

SOil tROSIOM COtmlOL PERt.llT (OAKWID COUNTY) CCNT'fUi,CTOR SHA.LL O!lTAIN SESC PERMIT PRIOR TO PERFORMING AN'( PROPOSED WORK ON THE PROJE(;f

WETI.ANO PERMIT (MOEO) A PERMIT f"ROM THE MICHIGAN OEPAR'TMENT OF' ONIRONMENTAL DUALITY IS REOUIREO FOR THE PROPOSED TIWL SECMOO ROIJTtD THROUCH EXISTINC WrnANOS, .t.D..W:ENT TO HA.VEN HILL RO-'O,

NPCES STCIU.IWATUI PERMIT (MOEO) A PERMIT fROM niE MICHICA.M DEPARlMENT OF ENl/IROMMENTAL DUALITY !S REQUIRED FORCVEAALLO!S11JR~CEEXCEEDINCF'IVE(5)ACRES li'i S1ZE.

Proprietor Onklnnd County Purchn~n& Divill ion Duildinc41 2100 Ponti11c U.ke Rend Wnterfonl,Ml48328

Contnct: Mr.x Phone: (248)x Fnx: (248)x E-mnil: x@x

Landscape Architect Nownk & Frnu~ Encincen 46777 Woodwnrd Avenue Pontioc,Michisnn48342

Contnct: Mr. Gcoq:;c OstroW!lki, RU\ Phone: (248)332-7931 Fnx: (248)332-8257 E-nrnil: cos1rowski@nfe-cni;.r.com

Civil Engineer Nowak & Frnu:1 Eni;.incc111 46m Woodward Avenue Pontinc.Michii;.nn48342

Contoct: Mr. StL-vcn Sutton, P.E. Phone: (248)332-7931 Fro:: (248)332-8257 E-mail: .'l.'IU\ton@nfc-cni;.r.com

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10275 Sashabaw Road, Clarkston, Michigan 48348

Location Map N.T.S.

Prepared For:

Oakland County Purchasing Division

Project Location:

SHEET NO.

C-1

C-2

C-3

C-4

C-5

C-8

C-7

C-8

C-9

C-10

C·11

C-12

C-13

C-14

SHEET INDEX

TITLE

TitleSheot

OvorallPl:in

Plan & Profi lo St:i 0+00 to 7+00

Plan & Profilo St:i 7+00 to 14+00

P!:in & Profile Sb 14+00 to 21 +00

Pt:in & Profile Sb 21 +00 to 28+00

Pion & Profilo Sb 28+00 to 35+00

Plon & Profilo Sb 35+00 to 42+00

Pion & Profile Sb 42+00 to 49+00

Plan & Profile Sb 49+00 to 56+00

Plan & Profi le Sb 56+00 to 63+00

Plan & Profl!o Sb 63+00 to 70+00

Plan & Profito Sb 70+00 to n+ao Plan & Profile Sta n+ao to 84+00

Plan & Profile Sb 84+00 to End

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C-16 I Wotl:ind8oardw::ilkSoctlon$&DotaHr.

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SHEET NO. STANDARD DETAILS

Soll Erosion :ind Sodlmonbtlon Control Det:Jils

NE, SE & SW 1/4 of Section 3 and NW 1/4 of Section 10, Town 4 North, Range 9 East Independence Township, Oakland County, Michigan

West side of Sashabaw Rd. between Clarkston and Oak Hill Roads 2 1/2 miles North of 1-75 - Exit 89

REVISIONS

DATE NOTE

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114

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OVERALL PROFILE

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115

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ITEM

Mobilization (4% Subtotal) Soil Erosion and Sedimentation Control Orange Snow Fence Fence Removal Remove Pavement Trailway Clearing and Grubbing Tree Removals Station IT rail Grading Wetland Fill and Earthwork Trailside Retaining Walls Geotextile Fabric Trail Stabilization - Geogrid 4' Dia. Drainage Structuure w/ Cover Culv, Class A, Modified Aggregate Surface, 4" depth Asphalt Pathway, 4" depth HMA Drive and Handpatching 10' Wide Wood Boardwalk Trail Section - No Handrails Contech Connector Bridge Structure (75') including foundation Sidewalk Ramp, ADA, Modified Post and Wire Fence Trail Bollard I Fence Gate Tree Replacement Allowance - Private Residents Trail Restoration Pavement Marking I Signage DTE Guy Wire Updates Construction Signing I Traffic Control Permits and Inspection Fees (RCOC) Construction Contingency (8%)

PRELIMINARY ESTIMATE FOR INDEPENDENCE OAKS PATHWAY Oakland County Parks & Rec

Concept I Schematic Design

QUANTITY UNIT PRICE TOTAL

1 Is $ 45,907.99 Is $ 45,907.99 1 Is 12,000.00 Is 12,000.00

2,000 If 4.00 If 8,000.00 800 If 6.00 If 4,800.00 250 sy 20.00 sy 5,000.00

1 Is 50,000.00 Is 50,000.00 80 ea 500.00 ea 40,000.00

76.50 sta 1,250.00 sta 95,625.00 0.3 acre 70,000.00 acre 21,000.00

500 ff 50.00 ff 25,000.00 10 sta 1,000.00 sta 10,000.00

1,500 sy 20.00 sy 30,000.00 1 ea 3,500.00 ea 3,500.00

100 If 75.00 If 7,500.00 6,800 sy 12.00 sy 81,600.00

55,600 sf 4.10 sf 227,960.00 100 ton 150.00 ton 15,000.00 980 If 225.00 If 220,500.00

1 Is 85,000.00 ea 85,000.00 400 sf 20.00 sf 8,000.00 800 If 14.00 If 11,200.00

1 Is 4,500.00 Is 4,500.00 1 Is 3,500.00 Is 3,500.00 1 Is 60,000.00 Is 60,000.00 1 Is 6,000.00 Is 6,000.00 1 Is 8,000.00 Is 8,000.00 1 Is 9,000.00 Is 9,000.00 1 dlr 10,000.00 dlr 10,000.00 1 dlr 85,014.80 dlr 85,014.80

SUB TOTAL: $1, 193,607.79

116

FEBRUARY 1, 2017

~AKLANDCOUNTYPARKS

OAKLAND COUNTY PARKS & RE.CREATION COMMISSION AGENDA

AGENDA ITEM No. 8 E FACILITIES MAINTENANCE & DEVELOPMENT


From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development


Subject: Pending Capital Project Summary

EXECUTIVE SUMMARY

1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions and status, based upon the most current Management & Budget Report of 'Projects - Budget to Actual Expense Report'

2. No funds requested with this report. 3. This month's report includes the FY2017 Capital Projects and anticipated commission approval dates. 4. Change in Report - Added a simple list of previously reported projects that are 100% complete and are in the process

of closure. 5. Receive and File

ATTACHMENTS 1. Attachment A - Pending Capital Project Summary Report


Staff recommends the Commission receive and file this information:

MOTION

Move to receive and file the Pending Capital Project Summary Report.

117

1/25/2017

Cost Center Description

CIP # I Capital Improvement Program Project Name

Independence Oaks Park - Site Improvements

Twin Chimneys ADA Improvements ($128,969)

Pending FY2016/2017 Capital Project Summary (Source; Budget to Actual Report Dated 01/03/2017)

Description of Project

As part of the ADA Transition Program, design

engineering and construction will be completed for

accessible improvements at the existing Twin

,Chimnev's Pavilion Site . ....... ~~~~~~~~-·

2180

2359

Independence Oaks Park - Pavilion





Chimney's Pavilion.

Age nda Ite m # 8 E

Project Status

Conceptually approved in May 2015.

Construction approved in March 2016, to

be completed by park staff and

contracted vendors .




contracted vendors, fall 2016 & Winter

2017

Project created as part of construction

approval.

Percent

Complete

95%

75%

118

1/25/2017

CIP #

2457

TBD


Capital Improvement Program

Project Name

Waterford Oaks - Boardwalk Replacement

($20,000)

Glen Oaks

Bride's & Groom's Room Interior Renovation

($40,000)


Agenda Item # 8 E

Description of Project Project Status

Replacement of approximately 280 linear foot existing I Staff have ordered materials and the

boardwalk utilizing OC skilled trades staff and Oakland boardwalk is currently under

Remodeling of the existing unused apartment into a

new Bride's Room, including the remodeling of the

existing Bride's Room into a Groom's Room for a NTE

cost of $40,000. Design to be completed by

architectural staff, with construction completed by

construction . Scheduled to be completed

in March/April 2017

Percent

Complete

75%

____ ,park staff and annual contracts

I Staff received conceptual design approval

on August, 2016, with construction

approval granted at the November

Commission Meeting

60%

119

1/25/2017

CIP#

2358

TBD



Project Name

Independence Oaks Park- Restroom


Groveland Oaks Park

Fence Line Replacement ($40,000)

Pending FY2016/2017 Capita l Project Summary (Source; Budget to Actual Report Dated 01/03/2017)

Agenda Ite m # 8 E





Chimney's Restroom.

Project Status




contracted vendors, fall 2016 & Winter

2017

Project created as part of construction

approval.

Replacement of approximately 2650 linear feet of 6' I Anticipated Conceptual Approval January

Chain-link fence along Grange Hall Road with farm stvle 2017

fencing.

Percent

Complete

30%

15%

120

1/25/2017


CIP # I Capital Improvement Program

2388

TBD

Project Name

Independence Oaks Park - Safety Path

$1,345,483 (Engineering & Construction)

Red Oaks Concession

Walk-in Freezer ($30,000)


Agenda Item # 8 E


Construction of approximately 1.6 miles of

asphalt/boardwalk trail access along Sashabaw Road

from the newly acquired Independence North Property

to the Main Entrance of the park.

Project Status

lnterlocal agreement approved at the

April 2016 commission meeting with

Independence Township with the

township presenting thier $600,000

contribution.

Draft of engineering Request for

Proposals anticipated to be presented to

the commission in July 2016.

Engineering contract awarded October

Conceptual safety path route completed

in December 2016.

Design and construction of a walk-in freezer, similar to I Construction approval December 2016

the previously installed walk-in cooler at Addison Oaks

Conference Center.

Percent

Complet e

15%

15%

121

1/25/2017

CIP#

2468

2469

2467

TBD

2470

2471



Project Name

Lyon Oaks Conference Center

Energy Management System Upgrade

Phase Ill (Final) ($11,407)

Lyon Oaks Golf Course



Red Oaks Golf Courrse



Springfield Oaks Activity Center



Project is being completed as part of the third and final

phase of the Engery Management System Upgrade for

FY2017 ($85,000) to replace out-dated equipment and

compliance with the Oakland County Energy Use

Policy.





Policy.





Policy.

Design/Engineering for installation and updating of all

necessary safety/mechanical equipment, potential

Water Tower Improvements - Design ($35,000) water quality controls as identified by staff and

engineering reports dated 2007 & 2013 including

encapsulating of the existing lead base paint.


Springfield Oaks Golf Course phase of the Engery Management System Upgrade for

Energy Management System Upgrade FY2017 ($85,000) to replace out-dated equipment and

Phase Ill (Final) ($11,000) compliance with the Oakland County Energy Use

Policy.


Springfield Oaks Roadhouse Grill phase of the Engery Management System Upgrade for

Energy Management System Upgrade FY2017 ($85,000) to replace out-dated equipment and

Phase Ill (Final) ($11,000) compliance with the Oakland County Energy Use

Policy.

Agenda Item # 8 E

Project Status Percent

Complete

Staff is working with our previously

contracted vendor Metro Controls to 10% complete the projects




contracted vendor Metro Controls to 10%

complete the projects

Staff are currently working with both

state, county and local vendors to make

temporary repairs to the existing

mechanical systems, including the

completion of necessary engineering 10%

inspection, originally scheduled for

FY2018 (5 year rotation)

Anticipate Conceptual Approval of the

entire scope of work, April 2017.




contracted vendor Metro Controls to 10%

complete the projects

122

1/25/2017


CIP # Capital Improvement Program

Project Name

Addison Oaks Park TBD

Boathouse - Buhl Lake ($20,000)

TBD Groveland Oaks Park

Devil's Island Yurt ($55,000)

TBD Groveland Oaks Park

Storage Yard Improvements ($15,000)

TBD Independence Oaks Park

Twin Chimney's Dock Replacement ($82,000)

Red Oaks Golf Course TBD

Ma int. Building Roof Replacement ($33,300)

TBD Red Oaks Waterpark

Concession Office/Family Restroom ($50,000)



Design & Construction of a new boat rental facility by

park staff, similar to the newly constructed Bike Rental

facility at Groveland Oaks

Design and construction of 1 of 2 900SF camping yurts

on Devil's island. Program includes raised deck around

entire structure to access windows, furnishings,

heating and cooling, water and electric service from

the adjacent campgrounds to the island.

Expansion ofthe existing bulk material storage yard

located behind the township fire hall, including

relocating approximately 300 LF of 6' Chain-link fence

and all earthwork for the relocation of the existing

entrance drive for improved safety.

Replace existing floating dock with a new universally

accessible fishing pier on Crooked Lake, the new

floating dock will also be used for access to pontoon

boat, includes improved access pathway, transition

platform and accessible parking spaces

Replacement of 2420 square foot of metal roofing on

the Maintenance Building roof.

Design and construction for the removal of the existing

unused restroom (100SF) at the existing concession

building for a concession office, while constructing 2-4

family style restrooms (700SF) on the north side of the

existing bathhouse.

Agenda Item # 8 E


Complete

Staff are currently completing the design,

in-house with construction anticipated to 5% begin spring 2017.

Anticipated Conceptual/Construction

Approval March 2017 5%

Anticipated construction Spring 2017, in

conjuction with the Fenceline 5%

Replacement Project

Anticipate Conceptual Approval, February 5%

2017 to be constructed by park staff

Anticipate Conceptual Approval, May

2017.

In lieu of this project, Staff are

considering to complete the 0%

Independence Oaks Maintenance Building

Roof due to a worse condition.

Anticipate Conceptual Approval, Summer 0%

of 2017

123

1/25/2017


CIP# Capital Improvement Program

Project Name

TBD Red Oaks Waterpark

PA System Replacement (Design) ($10,000)

TBD Waterford Oaks Waterpark

Family Restrooms ($60,000)

I I

~·

I



Design/engineering for the replacement and upgrading

the existing public address system for safety,

communications and cross-marketing opportunities.

Design/engineering and construction of 2-4 family

restrooms within the existing bath house by park staff,

impacting approximately 1,000 SF of under utilized

locker room space.

I I

Previously Reported Projects that are 100% complete and are in the process of closure.

2195 Addison Oaks Park - Adams Lake Beach - ADA Improvements

1963 Addison Oaks Park - Accessible Boat Launch I I

1982 Addison Oaks Park - Fishing Dock Replacement

2023 Addison Oaks Park - Maintenance Yard Improvements (Phase I)

2450 Groveland Oaks - Beach Concession Path ·----·-----·-·-·

2275 Groveland Oaks - Fishing Dock & Path

2192 Independence Oaks - Boathouse - ADA Improvements

2193 Independence Oaks - Hidden Springs - ADA Improvements

2194 Independence Oaks - Upper Bushman - ADA Improvements

2465 Springfield Oaks - Water Tower - Well Replacement

2321 White Lake Oaks - Property Acquistion

Agenda Item # 8 E


Complete

Anticipate Conceptual Approval May 0%

2017

Anticipate Conceptual Approval, Summer 0%

of 2017

...

··-.,

..

.

- ·--

~-~--i

!

I I I

124

<:fAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECREA TION

COMMISSION AGENDA

FEBRUARY 1, 2017 AGENDA ITEM No. 8 F PLANNING & RESOURCE DEVELOPMENT


From: ORV Committee Daniel J. Stencil, Executive Officer


Subject: ORV Update


Staff has been working diligently with the Michigan Department of Natural Resources (MDNR) staff over the course of the last year to keep this project moving forward. The ORV Committee met on January 10, 2017, for staff to update the Commission members on the project status. At the February Commission meeting, staff will make a presentation updating the full Commission on the status of this project.

At the February Commission meeting, the ORV Committee will provide updates on the following areas: • Size and scope of the park - acquisition and development phasing • Proposed Project schedule • Proposed budget and assumptions • Proposed park name


Staff recommends the Commission receive and file this presentation, and direct staff to continue moving forward with the ORV Park Project.

MOTION

Move to receive and file the ORV Update Presentation and direct staff to continue moving forward with the ORV Park Project.

125

g-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RE.CREATION

COMMISSION AGENDA

FEBRUARY 1, 2017


From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations

AGENDA ITEM No. 8 G PARK OPERA TIO NS

Tom Hughes, Chief of Park Operations & Maintenance - South District Jim Dunleavy, Chief of Park Operations & Maintenance - North District Boyd Brokenshaw, Park Supervisor, Groveland Oaks County Park Katie Pardy, Park Supervisor, Addison Oaks County Park


Subject: Addison Oaks Campground and Groveland Oaks Campground 2016 Review


The Oakland County Parks and Recreation Campground staff has provided a review of campground operations over the past four summers. A comparison of annual park attendance, revenue, and expenditures for Addison Oaks Campground and Groveland Oaks Campground operations is included. Additional information provided includes a chart detailing the usage of camping amenities such as cabins and yurts, major features at each location, and pictures of recent capital improvements at each location.

A review of 2016 campground statistics and four year comparison graphs are included in the attached report.

ATTACHMENT:

Campground Commission Report February 2017

126

Addison Oaks and Groveland Oaks Campground Comission Rep01t Febuary 2017

Jim Dunleavy - Chief of Park Operations & Maintenance - N01th District Tom Hughes - Chief of Park Operations & Maintenance - South District Boyd Brokenshaw - Park Supervisor - Groveland Oaks, Highland Oaks & Rose Oaks Kate Pardy - Park Supervisor - Addison Oaks

The 2016 camping season was successful for both Addison Oaks and Groveland Oaks. Both parks saw an increase in revenue from the 2015 season. The revenue at Addison Oaks increased from $671,894 in 2015 to $751,366 for the 2016 season. The addition of the inflatable waterslide featme has been very successful. Groveland Oaks revenues increased from $964,771in2015 to $1,030,668 for the 2016 season.

The spring and summer were hot with above average temperatmes which sparked both camping and day use attendance. The park staff and Sheriff Deputies utilized their skills to keep all patrons safe, despite the

challenging weather conditions faced in the 2016 season.

CAMPGROUND VISITS COMPARISON FY2013 FY2014 FY2015 FY2016

Addison Oaks Campground 39,678 47,055 43,566 51,869 -

Groveland Oaks Campground 62,594 70,040 76,240 89,569

TOTAL 102,272 117,095 119,806 141,437

Addison Groveland Fiscal Opening Closing Date Total Opening Closing Date 1 Total Year Date :Q_ays Date Days - - - --- -

FY2013 5/17/2013 10/20/2013 156 5/17/2013 9/19/2013 153 -- -- --- - - - - -

I FY2014 5/2/2014 10/19/2014 171 5/2/2014 9/27/2014 149 - -- -- -- - -

I FY2015 5/1/2015 10/18/2015 170 5/1/2015 10/3/2015 156 I

I 1741 L 4/29/2016 ~ -

FY2016 I 4/29/2016 10/16/2016 10/2/2016 157 --

Individual Group Camp Cabins & Yurts Campsites Sites

• Groveland • Groveland • Groveland

8 Addison • Addison Addison

1 Addison campground officially closed on October 16, but reopened for equestrian camping on October 20-23 - these additional days were added into the total open days.

127

ADDISON OAKS CAMPGROUND

General Information

Open The campground is open the weekend before Memorial Day and closes the 3rd week in October. Day use is open all year.

35,000 30,087

30,000 27,821

23,933 25,000 24,862

20,000

15,000

10,000

5,000

FY2013 FY2014 FY2015 FY2016

• Cabins • Reservable • Walk-In • Yurts • Group Sites

Features

• 1 70 individual campsites

• 6 group camping areas

• 6 cabins

• 2 yu1is

• 3 rental pavilions

• Campground recreation

program

• Boat and bike rental

facility

• Swimming beach

• Inflatable waterslide

• 24 hole disk golf course

• 21 miles of trails

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Addison Oaks Revenue Category Breakdown 2013-2016 (Actuals)

2013 2014 2015 2016

Camping $371,605 $427,202 $448,356 $526,818

Day Use $83,690 $92,241 $92,810 $110,800

Food Service $751 $1, 145 $1,049 $1,457

Rental Equipment $15,819 $16,810 $17,611 $17,830

Other $81,222 $86,095 $112,068 $94,461

TOTAL $553,087 $623,493 $671,894 $751,366

Addison Oaks Park Revenue and Expense Totals from 2013-2016 (Actuals)

Addison Oaks Park Revenue and Expense Totals from 2013-2016 (Actuals)

$1,500,000

$1,250,000 -

$1,000,000 V'l Q)

::i $750,000 c Q)

> $500,000 -Q)

0::::: $250,000

-$250,000 $344,536 $371,055

-$500,000

V'l -$750,000 Q)

-$1,040,282 V'l c -$1,154,413 Q) -$1,000,000 $1,292,219 $1,230, 741--c.. ><

UJ -$1,250,000

-$1,500,000 2013 2014 2015 2016

Operating Expenses -$1,040,282 -$1,154,413 -$1,292,219 -$1,230,741

• Depreciation -$289,485 -$331,301 -$344,536 -$371,055

• Subsidy $776,680 $862,221 $964,861 $850,430

• Revenue $553,087 $623,493 $671,894 $751,366

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GROVELAND OAKS CAMPGROUND

General Information

Open The campground is open the last weekend of April and closes the 1st weekend in October.

60,000

48,121 49,966 50,000 44,544

40,000 37,821

30,000

20,088

13,544 20,000

12,818

10,000

FY2013 FY2014 FY2015 FY2016

• Cabins • Reservable • Walk-In • Yurts • Group Sites

Features

• 267 individual campsites

• 13 group areas

• 8 cabins

• 2 yurts

• 3 rental pavilions

• Boat and bike rental

• Waterslide

• Mini golf

• Campground recreation program

• Life guarded swimming

beach

• Skate park

• 2.5 miles of hiking and I biking trails I • Bike skills course I

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Groveland Oaks Revenue Category Breakdown 2013-2016 (Actuals)

2013 2014 2015 2016

Camping $581 ,757 $644,543 $742,981 $810,336

Day Use $70,777 $76,394 $80,879 $84,420

Food Service $4,400 $4,611 $0 $0

Rental Equipment $38,391 $44,740 $44,245 $42,733

Other $67,100 $75,996 $96,666 $93, 179

TOTAL $762,425 $846,284 $964,771 $1 ,030,668

Groveland Oaks Park Revenue and Expense Totals from 2013-2016 (Actuals)

Groveland Oaks Park Revenue and Expense Totals from 2013-2016

(Actuals)

$1,250,000

$1,000,000 Vl QJ

:::l $750,000 c QJ

> $500,000 QJ

0:::::

$250,000

-$250,000

Vl -$500,000 QJ Vl

-$946,646 c -$750,000 -$1,089,603 -$1,058,153 QJ

0. -$1,032, 763 x

-$1,000,000 LU

-$1,250,000 2013 2014 2015 2016

Operating Expenses -$946,646 -$1,089,605 -$1,058,153 -$1,032, 763

• Depreciation -$236,200 -$214,055 -$235,681 -$348,055

• Subsidy $420,426 $457,377 $329,063 $350,150

• Revenue $762,425 $846,284 $964,771 $1,030,668

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Executive Officer's Report February 1, 2017

Item# 9 A

1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. We have started including two months of data on these reports.

2. Temporary Use Permit Update: For the timeframe between December 13, 2016 and January 9, 2017, the following Temporary Use Permits were issued:

• Fun Promotions - Winter Fat Bike Race, Addison Oaks

• Logan Mancini - Ellis Barn Wedding & Reception

January 7, 2017

August 18, 2017

$250

$4,500

3. Upcoming OCPR Commission Meeting and Executive Committee Meeting Dates: The next OCPR Commission meeting will be Wednesday, March 1, 2017 at 1:00 p.m. at the OCPRC Administration Office. The next Executive Committee meeting will be Wednesday, February 15, 2017 at 1 :00 p.m.

4. OCPR Commission Photograph: A new photograph of the new OCPR Commission members will be taken prior to the February 1, 2017 OCPR Commission meeting. Please arrive at 12:30 p.m. at the Waterford Oaks Activity Center. Please wear a dark suit or business attire

5. Independence Oaks Safety Path Open House: Please save the date for the Independence Oaks Safety Path Open House which has been scheduled for:

6:00-7:30 pm Wednesday, Feb.22,2017 Independence Township Hall 6483 Waldon Center Drive Clarkston, Ml 48346

The Independence Oaks Safety Path project will provide approximately 1.6 miles of an 8'-wide trail with 1 O'-wide boardwalk sections over wetland areas along Sashabaw Road between the main entrance of Independence Oaks County Park and the entrance to the newer Independence Oaks -North. The proposed Safety Path provides key connectivity between the internal park paths at both sections of Independence Oaks - 12.5 miles of trails in Independence Oaks and approximately 1/3- mile at Independence Oaks North. This project also provides an important link within Independence Township's Safety path masterplan, connecting existing pathways along Oak Hill Road to the north and routes to Independence Townships Clintonwood Park and the Village of Clarkson via pathways along Sashabaw and Clarkston roads.

More information and a survey about the Independence Oaks Safety Path project will be available closer to the Open House date. We value your input and hope you will attend.

6. SAC Barn Drive Replacement Project (CIP): At the recommendation of staff and the Oakland County Fair Board (OCFB), staff will be postponing the FY2017 Cl P Project for the Springfield Oaks Barn Drive Replacement (Budgeted amount of $100,000) to complete the necessary design/engineering for Water Quality Improvements and a Sanitary Extension, due to health and safety issues. It is anticipated that both projects will involve some amount of cost sharing with the OCFB that is yet to be determined. Both projects are proposed to be implemented before the Oakland County Fair in July, 2017.

Staff is projecting that both projects will be presented for May 3, 2017 commission approval, including the any necessary agreements for cost sharing.

7. Meetings with Southeast Oakland County Parks and Recreation Officials: On January 24, 2017, staff and I met with representatives of Ferndale, Pleasant Ridge and the Charter Township of Royal Oak to discuss Southeast Oakland County collaborative opportunities in these communities.

8. The Oakland Press - 2017 OCPR Commission: Included with this report is an article from The Oakland Press regarding the election of the 2017 OCPR Commission Officers.

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9. Key Initiatives: Attached is an updated report on the 2016 OCPRC Key Initiatives.

10. Communications and Marketing: Attached to this report is a Communications and Marketing update from Desiree Stanfield, Supervisor - Communications and Marketing.

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February 9 February 11, 18, 25

Upcoming Events - February 2017

Adaptive

Valentine Social- Novi Parks and Recreation Youth Abilities: Saturday Sports Special - Boys & Girls Club Royal Oak

Nature/Interpretive Programs Field Trips, Birthday Parties, Meetings February 8 Little Sprouts - Wint Nature Center February 16 Leggett Preschool Wint Nature Center February 18 Anthony's 5th Bi1ihday- Red Oaks Nature Center Public Interpretive Programs February 4 Owl Prowl - Wint Nature Center February I 0 Parents Night Out - Red Oaks Nature Center February 11 Snowshoes, Tracks, & Tees - Wint Nature Center February 18 Polish Your Own Petoskey Stone- Red Oaks Nature Center February 18 Valentine's Date Night- Wint Nature Center Badge Days February 4 February 11 February 25 February 25

February 11 & 25

February 4, 11, 18

February I - 28 February I - 28 February 11 & 25

February 5 February 6 February 11 February 12 February 17 February 24

Scout Badge Days: Tigers - Red Oaks Nature Center Scout Badge Days: Jr. Girl Scouts - Red Oaks Nature Center Scout Badge Days: Brownies Wint Nature Center Scout Badge Days: Wolves - Red Oaks Nature Center

Oakland County Farmer's Market

Cooking with Edible WOW - Oakland County Farmer's Market

Special Events

Cross-Country Ski School - Independence Oaks

Volunteer Opportunities

Dog Park Ambassador- Lyon Oaks, Red Oaks, & Orion Oaks Trail Ambassador- Orion Oaks Cooking Demo at the Farmer's Market - Oakland County Farmer's Market

Mobile Recreation

Bus: Bloomfield Hills Athletic Club to Pine Knob Bus: Waterford Senior Center to Motorcity Casino Bus (2): Lake Orion High School Bowling to Greektown Casino Bus: Bloomfield Hills Athletic Club to Pine Knob Bus: Waterford Twp. P & R to the Railroad Museum Bus: Waterford Twp. P & R to the Detroit Symphony Orchestra

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March 4, 11, 18, 25 March 16

Upcoming Events - March 2017

Adaptive

Youth Abilities: Saturday Spo11s Special - Royal Oak Boys & Girls Club St. Patrick's Day Social - Oak Park Parks and Recreation

Nature/Interpretive Programs Public Interpretive Programs March 4 Get Out and Unplug - Wint Nature Center March 11 Maple Magic- Red Oaks Nature Center March 18 Maple Magic- Wint Nature Center Badge Days March 11 March 18 March 25

March 11 & 25

March 10-12 March 10

March 1 -31 March 1 - 31 March 11 & 25 March 16

March 10 March 12 March 21 March 24 March 25 March 31

Scout Badge Days: Webelos - Wint Nature Center Scout Badge Days: Daisies - Red Oaks Nature Center Scout Badge Days: Bears - Wint Nature Center

Oakland County Farmers Market

Cooking with Edible WOW - Oakland County Farmers Market

Special Events

The Michigan Golf Show: OCPR Golf Course .Booth - Suburban Collection Showcase Novi Glow on the Road - White Lake Oaks

Volunteer Opportunities

Dog Park Ambassador- Lyon Oaks, Red Oaks, & Orion Oaks Trail Ambassador - Orion Oaks Cooking Demo at the Fanners Market - Oakland County Farmers Market St. Patrick's Day Social: Adaptive Dance - Oak Park

Mobile Recreation

Bus: Clarkston High School to Ann Arbor Stage: Fraternal Order of Irish St. Patty Day Parade Detroit Bus: Edna Burton Senior Center to Greektown Casino Bus (2): Four Corners Montessori to the Detroit Puppet Theater Bus: Keego Harbor P & R Field Trip to Greektown Casino Bus: Waterford Parks & Rec to the Detroit Symphony Orchestra

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OAKLAND PREss County Parks and Recreation Commission elects 2017 officers

Lyon Oaks County Park, 52221 Pontiac Trail, Wixom, Mich., on Monday, Sept. 26, 2016. (Mark Cavitt/The Oakland Press)

By Mark Cavitt, [email protected], @MarkCavitt on Twitter

The Oakland County Parks and Recreation Commission have elected their 2017 officers .

Clarkston resident Gerald Fisher will continue to serve as commission chairman while fellow Clarkston resident J. David Vanderveen will remain commission vice chairman.

Vanderveen currently serves as the director of Oakland County Central Services, and is Oakland County Executive L. Brooks Patterson's representative on the commission.

County Road Commission Board member Ron Fowkes was elected commission secretary.

All will serve in their roles through Dec. 31, 2017.

Other commission members

•A. David Baumhart Ill from Bloomfield Hills

• Hugh D. Crawford, Oakland County commissioner from Novi

• Robert E. Kostin from Clarkston

•Christine Long , Oakland County commissioner from Commerce Township

• Gary R. McGillivray, Oakland County commissioner from Madison Heights

• Jim Nash, Oakland County water resources commissioner from Farmington Hills

•David W. Potts from Birmingham

Crawford will replace outgoing county commissioner John Scott on the Parks Commission. Scott served as the commission 's secretary.

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KEY INITIATIVES UPDATES

Marketing and Branding Program:

1/24/17: Staff members of the Branding and Marketing Committee have prioritized collateral , including monument signs, vehicle decals , flags and more, that will need to be converted to the new brand and logo. New uniforms will be previewed in FY2018, due to an effort to be fiscally responsible - using up existing inventory plus researching all season uniform options and pricing . Recommendations for a three-year phased approach to updating parks collateral and investment in a brand rollout and marketing strategy implementation will be presented at the March Commission Meeting. The target goal is to keep the cost at $150,000 which will come from the FY2017 Communications and Marketing budget ($100,000) and the Sign Committee budget ($50,000) .

1/10/17: Staff members of the Branding and Marketing Committee have prioritized collateral, including uniforms, monument signs, vehicle decals, flags and more, that will need to be converted to the new brand and logo. Recommendations have been made for a three-year phased approached and investment in the new brand rollout and marketing strategy implementation. A review of the Branding Initiative and the phased rollout will take place at a full committee meeting on January 11, 2017.

12/13/16: Skidmore Studio presented recommendations of the Branding Initiative to the Commission at its December 6 meeting after providing a brief overview of the Discovery Process. Skidmore highlighted families as the target audience, a new logo, tagline, slogans for secondary messaging and recommendations for key messaging to convey the brand voice . Staff requested approval to move forward with the new brand identity which was unanimously approved by the Parks and Recreation Commission .

11/14/16: The Marketing Committee traveled to Skidmore Studio in Detroit for the reveal of the new, proposed Oakland County Parks and Recreation brand logo, tagline, slogans, key messaging and target audience. Additionally, sample collateral was prepared so the committee could vision how the brand could be carried across the many parks, facilities , programs and events that the system offers to its visitors to "tie all the pieces together" to create differentiation among other park systems which can lead to increased attendance and revenue. The next step is for Skidmore Studio staff to recreate the presentation for the full Commission at its December 6 regular meeting.

11 /7 /16: The Marketing Committee will meet with Skidmore Studio staff including Mark Ostach and Kacha Azema at Skidmore's offices on Nov. 9 for an overview of Phase Two of the Marketing and Branding Project.

10/19/16: I met with Kach a Azema, lead strategist for Skidmore Studio, along with Desiree Stanfield and Melissa Prowse to begin brainstorming goals and objectives and objectives for Phase Two of the Branding Project. These ideas will be presented at the Marketing Committee meeting scheduled for Wednesday, Nov. 9 at 9 a.m. at the Waterford Oaks Administration Office to open discussion.

Ideas for Goals included: •Increased awareness of Oakland County Parks and Recreation •Increased awareness of park amenities and features •Increased awareness of banquets and facilities •Increased awareness of large special events •Reframe the perception of what a park is - "recreation" •Focus branding resources where there is the greatest Return on Investment •Focus on residents •Rise to the County's level of excellence

Ideas for Measurable Objectives included: •Increased attendance •Increased revenue

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•Millage approval •Survey results (county wide) •Fill waterparks and campgrounds Sunday-Thursday capacity •Increased banquet and facility usage •Increased attendance of key special events

10/18/16: I met with Kach a Azema, Skidmore Studio lead strategist, Desiree Stanfield and Melissa Prowse on October 18 to begin discussing strategy alignment for Phase Two of the Branding Project - Strategy.

10/10/16: At its October 4 meeting, the Commission heard a report on the completion of Phase One of the Marketing Branding Project - the Discovery Phase. The Commission unanimously approved Phase TwoStrategy at a cost not to exceed $82,000. The Strategy Phase will include marketing strategy, implementation and evaluation , a brand blueprint and brand culturalization plan.

At its Oct. 10 meeting, the Administrative Management Team decided to have Skidmore Studio be the Keynote Speaker at the annual staff meeting set for Friday, Dec. 9 at Addison Oaks County Park. Skidmore Studio will present the findings to all full-time and key part-time staff.

09/20/16: Skidmore Studio will present its Discovery Summary at the October 4 Commission meeting Presentation of the Discovery Summary is the first step in the three-part process of branding: Discovery, Strategy and Creative. The process of interviewing park users, non-users, Commissioners, staff, partners and business people, has been conducted this summer. I hosted an 8-hour parks tour for Skidmore staff. Skidmore's team visited Metroparks, state parks and municipal parks on their own. Oakland County Park advertising, social media and marketing materials were reviewed and compared to local and national competitors.

Additionally, Skidmore staff is now taking advantage of an opportunity to send a survey to 10,000 business people via a partnership Skidmore has with Grain's Detroit Business. Oakland County Information Technology is providing a list of "opt-out" emails for this effort to comply with the opt-out policy of not sending unsolicited emails to individuals who have asked not to be contacted.

At the August Commission meeting, Mark Ostach of Skidmore Studio provided the Commission with an update on their efforts to address concerns voiced by the Commission. I directed staff to assist Skidmore Studios in communicating with Oakland County businesses to leverage for their input utilizing contacts from Oakland County Economic Development and Cultural Affairs, the Business Roundtable, Automation Alley, past corporate sponsors and other Oakland County business members. Advertising and marketing initiatives for FY2016, that coincide with each business center - waterparks, campgrounds, golf courses, the farmers market - are nearing completion for the budget cycle. A report on the 2016 efforts will be provided at the November Commission meeting.

ORV Project:

01/285/17: On January 25, 2017 I met with Ron Olson, of the Michigan Department of Natural Resources, and Amy McMillan, of Genesee County Parks and Recreation Administration , to discuss ORV marketing and possible collaborative opportunities.

01/04/17: I participated with staff on a conference call with the Michigan Department of Natural Resources -Ron Olson, Jason Flemming and Jackie Blodgett to discuss an operating license, a preliminary budget, cost sharing options, grant funding, and a Payment In Lieu Of Taxes (PILOT) program for Holly Township and Groveland Township

12/14/16: We learned on Wednesday 12/14 that the two acquisitions were approved by the Natural Resources Commission on December 81

h . It is our understanding that the title work and purchase options will now be sent to the Attorney General's office for review. If/when approved, the state can proceed with scheduling the

138

closing for both properties. Both operators are continuing to mine as they are able. We do not yet have a definitive timeline for next steps from the State. Staff continues to meet and work on the operations/staffing plans as well as the budget. We are working to schedule a meeting with the OCPR ORV Committee (including Chairman Fisher and Commissioners Kostin and Fowkes) in January.

10/17 /16: I have directed staff to meet weekly to finalize the operations and the operational budget, and continue to work on:

• Meeting with the ORV Committee (including Commissioner Members) in November to bring everyone up to speed.

• Planning a meeting with the full ORV Committee (including MDNR) for December as needed. • Working to use the Memo of Understanding between OCPR and MDNR to be the basis of a lease

agreement. • Purchase agreements for the Stolaruk and Holly disposal properties will go to the Natural Resource

Commission for approval and signature at its December meeting.

10/12/16: To provide some outside scrutiny of the draft business plan for the ORV Park, staff has requested that Dan McCole, Ph.D. - Associate Professor MSU Department of Community Sustainability review our planning documents. Professor McCole is willing to volunteer his time to complete the requested review and to provide staff with recommendations by the middle of November.

Professor McCole is particularly suited to conduct this review as he was the lead researcher in a comprehensive ORV License holder preference study commissioned by OCPR in 2012 in partnership with the MDNR. The purpose of the study was to tease apart the value that ORV riders place on various riding experiences and park amenities even when they appear in combination at a park site, and help guide OCPR staff in the selection of potential ORV sites in Oakland County. McCole's review of OCP's planning documents at this point would enable him to see how staff used the information provided by his study, and to scrutinize the business model that OCP has produced.

Professor McCole has a background in business and tourism with research in wine tourism, coastal tourism, boating, and off-road vehicle use; and marketing and behavioral modeling for the ski industry. Dr. McCole also collaborates with Dr. Sarah Nicolls (MSU) to produce the annual tourism forecast for the State of Michigan.

Planning staff have provided all relevant planning material to Professor McCole, updating him on the status of this effort. He has agreed to review OCP's work in reference to his ORV preference study and his work related to tourism in the State.

09/26/16: Staff has scheduled a meeting for October 1, 2016, with Oakland County Human Resources regarding the use of OCPR volunteers at this proposed facility.

09/20/16: Staff had a meeting on 09/12/16 and discussed the land status; sponsors/grants; land reclamation plan; volunteers; the budget figures for operations; projects and funding needed. In addition, there will be a meeting with Groveland Township Fire Department and the Oakland County Sheriff's Office on October 12 at the Groveland Township Fire Hall to discuss traffic, staffing and emergency needs. Staff is working on scheduling a meeting with the OCPRC ORV committee.

On August 22, MDNR Management staff and members of their Real Estate Division staff met with key OCPR staff for an update on the acquisitions of the two major properties being targeted for the proposed ORV Park. Both property owners, Starbatt Industries/Steve Stolaruk and Holly Disposal (Leone Family) have signed purchase agreements, which are awaiting ratification by the MDNR at its October 13 meeting (of the Natural Resources Commission). The expected closing could be in nine months or more. The agreements also permit continued extraction of sand and gravel, which will reduce the amount of area open to off-road vehicles initially. Staff will be revising the business plan and timeline for the project as well as begin exploring sponsorships, vendors, and other revenue generating opportunities at the park. Because the current owners will remain on

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site for a minimum of one year (possibly 4-5 years) to wrap up mining operations, the earliest the park would be open to the public is the spring of 2018.

Sponsorship Program:

01/25/17: The Request for Proposal for the Sponsorship Program will be considered at the February 1, 2017 OCPR Commission meeting.

2/14/16: After meeting with Oakland County Purchasing, it was recommended that staff, at this time, focus on the RFP for sponsorship sales/management. Bringing on a firm to help procure, manage and fulfill sponsorship for OCPR may change the way the Commission brings in sponsorship, and may allow for a more efficient process for securing sponsor revenue. A firm may also be able to provide valuable input on both an RFQ for qualifying smaller event sponsors as well as larger RFPs for naming rights and sponsorship of park facilities . Staff is currently working on this RFP as well as collecting asset data to develop a more robust asset inventory to go out with the RFP. We intend to bring this to the Commission at its February meeting. In the meantime, Purchasing does not have any concerns with staff continuing to work with existing sponsors to plan for 2017 events. Staff met with the Oakland County Credit Union on Tuesday 12/12 and will be meeting with Genisys Credit Union in early January. Staff has also recently submitted a proposal to KIND Snacks for a multi-event package for 2017.

12/14/16: Staff continues to work to draft the RFPs noted below. Due to a delay in meeting with Purchasing, this has been delayed to the February Commission meeting . Staff is anticipating bringing an RFP for Sponsor Solicitation as well as an RFP for Sponsorship Procurement/Management to the Commission to review and discuss in February. Staff has been meeting with existing sponsors to line up 2017 sponsorship packages.

11/7/16: Staff is currently working to draft the RFP for general sponsorship from companies that total more than $5,000 annually, per the approved Sponsorship Policy. We anticipate bringing this RFP to the January Commission for review and approval. Staff is also looking into the development of an RFP for Sponsorship Services (a firm to solicit and manage sponsorship for OCPR). We anticipate bringing this to the Commission possibly in February for discussion. We are also currently talking with our existing major sponsors beginning to line up sponsorship for the 2017 event/program season.

With the Commission's approval of the Sponsorship Policy, my staff is now able to develop RFP's for largescale sponsorship and naming rights opportunities within the park system. Staff will be launching a limited effort this fall and winter, which will also incorporate group sales opportunities for annual permits , facility rentals , corporate retreats and training sessions, picnics, waterparks , campgrounds, golf outings, etc.

Greenhouse Project:

01/25/17: Oakland Aquaponics met with Cathie Abad Business Development Representative, County of Oakland and Alain Piette , Technology Team Manager, from Michigan Small Business Development. He is working with them to help find investors and grants. They have further refined their business plan to include 4 phases of operations for financing with the 1st being the $40,000 necessary to secure the first year of the multi-year lease with Oakland County. They hope to have this in place in the 1st quarter of 2017 with June 1 being the target date to begin the lease.

They have also made application for the ACE 17 Challenge through Cathie and Automation Alley which has $25,000 as a top prize for 1st place in the annual Collaboration for Entrepreneurship. The ACE'17 Review Committee has determined their company is qualified for participation in the ACE'17 Challenge. The Challenge is an integral part of the ACE'17 event scheduled for January 26, 2017 at the Westin Hotel in Southfield , Ml

According to Bruce Ellwanger, "We are excited to keep Oakland Aquaponics moving forward as our public, private venture with Oakland County's best interests a priority."

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11 /22/16: The Ellwangers have advised that they are working with Cathie Abad and Alain Piette, Technology Team Manager, Michigan Small Business Development Center and also Mike Skinner all attempting to find qualitied funding for Oakland Aquaponics. They have also registered to attend the ACE 17 Challenge for entrepreneurs looking for grants and funding. They will keep us in the loop as to the status of this project.

10/31/16: At the October 18 Executive Committee meeting it was decided that notice would be given to Oakland Aquaponics that they have 90 days to secure funding to keep this project moving forward. If the funding is not secured the direction was given to staff to begin the dismantle process on the greenhouses. This direction was communicated from staff to Bruce and Jeff Ellwanger on October 19. Staff has not received a response from Oakland Aquaponics from this most recent communication.

10/17/16: An update provided by my staff reports that the Ellwanger/Oakland Aquaponics team has surveyed many restaurants and distributors. All have indicated strong interest in Oakland Aquaponics, as a local, indoor, year round producer and supplier of organic vegetables, herbs and fish. We will be in contact with Cathie Abad and Michael Brennan to discuss the potential financing needed. The team is made up of Jeff Ellwanger CEO, Bruce Ellwanger CFO, Kathy Patterson Director of Marketing & Finance, Kyle Baxter Manager & Director of Operations, and Mike Skinner Manager of Sales, Packaging and Distribution .

I directed staff to contact Bruce and Jeff Ellwanger, principals of the Oakland Hydroponics. They are still in the process of securing financial backing for this venture. Staff will continue to contact them on a monthly basis until they are ready to move forward to negotiate a lease.

Nature Centers:

12/15/2016: This item was removed from the December 6, 2016 OCPR Commission meeting agenda to allow sufficient time for the Marketing and Branding consultant's presentation. It is back on the agenda for the January 11, 2017 meeting agenda. Staff continues to finalize costs to multi-purpose the facility.

09/28/16: Staff met to review the possible repurposing of the Wint Nature Center and reviewed the costs necessary to make the facility rentable ; future nature programs - types and rates; the types, rates, and estimated numbers for the rental of the building ; marketing the facility and future programs; volunteers; staffing ; additional equipment needed and a possible timeline.

I asked the staff to provide a list of Pros and Cons of the repurposing of the Wint Nature Center. Staff will provide this information, for two (2) other alternatives as requested , at the September 20 Executive Committee meeting and projected discussion at the October 4, 2016 OCPR Commission meeting.

Preparation and Administration of Budget:

01/26/17: OCPR staff FY 2018 Preliminary Budget proposals are due. Administrative Budget hearings have been scheduled the week of February 6-10, 2017 and also February 13-17, 2017.

12/15/16: I met with staff today to start the FY 2018-2020 budget preparation process. Staff will have nearly one month additional time to prepare the proposed FY 2018-2020 OCPRC Budget.

09/26/16: At my direction , staff held a meeting to discuss the proposed FY 2017 Fees & Charges which will be presented to the Commission for approval at the November 1st OCPRC meeting.

09/20/16: At the Supervisor's Meeting of Friday, September 16, 2016, staff reviewed the OCPRC budget calendar for FY 2018-2020.

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In the September 6 Commission meeting packet, is the FY 2016 Third Quarter Financial Forecast. Revenues especially charged for services are projected to be up by $200,000; expenses (including salaries) may also increase. Attached is the proposed budget calendar for the preparation of the FY 2018-2020 budget.

Establishing Capital Improvement and Maintenance Priorities:

01/17/17: Mike Donnellon and Sue Wells made a preliminary presentation to the Executive Committee on this topic.

12/15/16: We have the Pending List Update on the January OCPR Commission meeting agenda and staff will be making a presentation to the Executive Committee on the Glen Oaks Parking Lot Improvements and the Red Oaks Nature Center entrance drive repaving program, as requested by the Commission.

11/7/16: I directed Mike Donnellon, Chief of Park Facilities Maintenance & Development, to prepare a Scope of Work Summary and Budget for the parking lot project at Glen Oaks Golf Course . The Scope of Work for the project includes:

• All design/engineering, permitting, municipal review & approvals. • Demolition and replacement of 235 Linear feet of the original/failing storm system that to comply with

ordinances for storm water drainage. • Demolition and replacement of 1,640 Linear feet of failing parking lot lighting electrical lines and pole

bases. • Pulverizing and regrading of 8, 100 square yards of asphalt paving for improving storm water drainage. • Milling and Capping 2,500 square yards of asphalt paving that do not require regrading. • Restriping 299 parking spaces. • Moving the existing parking lot entrance to the western end for improved safety/visibility for vehicle ,

pedestrian and delivery circulation, including the elimination of vehicle conflict areas. • Replace existing brick pavers and improve 1, 780 square feet of pedestrian entrances to the Conference

Center & Grill Room with concrete sidewalks. • Replace and improve existing/required landscape planting beds, parking islands and trees to match the

'Tudor' style of the facility. • Project Budget is expected is expected to span two fiscal years (Spring 2017 to Fall 2018)

o FY2017 - GLC/GLG = $670,000 o FY2018 - GLC/GLG = $256,000 (Proposed) o Total Project= $926,000 o Majority of project costs to be expended in FY2017

10/10/16: Per my direction to the Administrative Management Team, staff will be recommending to the Commission at its December 6, 2016 regular meeting an adjusted list of Capital Improvement or Maintenance Projects to be completed, with approximately $470,000 available in funding . These projects are suggested in lieu of completing the entire Glen Oaks Parking Lot Improvements ($670,000) in Fiscal Year 2017. , Of the original project budget, $200,000 will remain in the FY2017 budget for beginning the Glen Oaks project in late summer/early fall, anticipating Commission construction approval in July/August.

09/22/16: At the December 6, 2016 Commission Meeting, staff will be presenting a recommended list of Capital Improvement & Maintenance Projects for consideration for Fiscal Year 2018, anticipating the Commission to review and adjust the project list and priorities no later than March 31, 2017. Staff is requesting the Commission refer to the adopted FY2017 Capital Improvement & Maintenance Management Plans for any other forecasted or unfunded projects, which in their discretion; feel to be a higher priority for consideration. If the Commission desires, staff is willing to meet with a few Commissioners to discuss and make any necessary adjustments by this date.

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09/20/16: Included are the lists of the Proposed FY2017 CIP Projects, the Proposed FY 2017 Maintenance Projects , the Unfunded Projects as well as a FY 2017 Preliminary Commission Approval Schedule for these projects.

Staff is currently meeting to review all proposed projects to be included in the proposed Capital Improvement and Maintenance Management Plan for the FY 2018 budget year. We will be preparing a proposed list for review by the Administrative Management Team (AMT) and approval by the OCPRC Commission. Commissioners are encouraged to provide input on projects at any time. For a listing or the process please refer to the Capital Improvement/Maintenance Management Plan included in the 2017 budget process.)

South Oakland County Strategy:

01/24/17: Sue Wells , Brandy Boyd, Melissa Prowse and I implemented the first day of meetings with the South Oakland CVT's . We had meetings with staff at Ferndale, Pleasant Ridge and Royal Oak Charter Township.

01/05/17: We have confirmed appointments with 6 of the communities in southeast Oakland County to discuss recreation collaboration opportunities in their communities. We are awaiting confirmation responses on the meetings from the remaining communities. We will provide an update to the Commission as these meetings progress.

12/15/16: On November 29, 2017 I received a call from Don Johnson, City Manager for the City of Royal Oak requesting technical assistance from the OCPR Commission 's staff regarding our public engagement process for planning, and also a copy of our Request for Proposal for our County-wide survey to use to support their plan and development of Normandy Oaks Park. He also advised no decision has been made by the City Council regarding our request for consideration of a long term lease of the Mark Twain Dog Park.

Staff is currently working on scheduling meetings with Parks and Recreation Directors in Southeast Oakland County.

I have also been asked to address the January meeting of the South Oakland County City Manager's Association on January 10, 2017, which will provide an excellent opportunity to discuss collaborative efforts.

09/21/16: I received a voice message from Royal Oak City Manager Don Johnson advising that he received Chairman Fisher's letter. He shared it with his elected officials and is waiting to see what direction they provide on how to proceed with our offer of assistance. For the moment he does not have any request of OCPR.

09/20/16: Following the direction from the Executive Committee, the Admin istrative staff will be setting up meetings later this fall with the local Parks and Recreation Directors from the CVT's in southeast region of Oakland County

09/20/16: On September 12, 2016, I sent a letter from Chairman Fisher to Royal Oak City Manager Don Johnson requesting a meeting with OCPR and the City Administration to continue talks between the two entities on how Oakland County Parks could assist Royal Oak with exploring the use of OCPR park planning expertise and also for the purpose of helping them in identifying means of assisting them with the exploration of grants, gifts, and public-private partnerships. We will report back to the Commission on the status of this meeting.

This effort, originally launched in 2009, has been referred to as the "Urban Recreation Strategy" as the effort to reach out to underserved areas of the County is not entirely within a defined "south end". Staff has previously referred to this initiative as the Urban Recreation Strategy in 2010. Some of the programs/projects that staff has implemented since 2010 include:

• Financial increase in Recreation Assistance Partnership Program (R.A.P.P.)

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• Established the park office in Southfield • Special events/programs, especially at Catalpa Oaks & Red Oaks

A summary of that strategy and the continuing investment and outreach from that effort are attached. Staff recommends engaging with each of the CVT's within the County to gauge their level of satisfaction with the regional recreation amenities and programs/services provided by Oakland County Parks and Recreation and to provide some staff led outreach and educational efforts around what is available.

Some items that need to be resolved include establishing the definition and focus of this strategy. Staff has recommended, along with Oakland County Economic Development and Cultural Affairs, to use the recent census information, which reveals that 2/3 of Oakland County, is urbanized - versus using a hard to define geographic area.

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Communications and Marketing Update

Listed below is an update from Desiree Stanfield , Supervisor - Communications and Marketing:

•Wrote winning nominations for two mParks awards - one for Oakland County Parks and Recreations efforts to increase water and trail access for its parks visitors of all abilities (mParks Park Design Award) and the other (Golden Wrench Award) for two hay wagons designed and constructed by staff.

•Edited a video featuring the accessible Paradise Peninsula Playscape at Waterford Oaks that will be featured at the mParks annual conference to honor the Kellogg Foundation.

•Placed a half-page ad in the 2017 Michigan Trails Magazine promoting the new trails finder on OaklandCountyParks.com. More than 65,000 copies of the magazine will be distributed.

•Created a digital leaderboard ad for www.mitrails.org website that will be featured the Oakland County Parks trails for 12 months. Note: The 2016 leaderboard ad had 3,849 total cl icks and 23, 137 potential ad views.

•Inserted a full- page ad, story and discount offer for each of the five golf courses in Carl's Golfland Magazine. Distribution is to 197 ,000 golfers in the Metro Detroit area with an additional 3,000 available at the Carl's Golfland store.

•Began implementation of Oakland County Parks and Recreation 's Michigan Senior Olympics sponsorship. The Winter Olympics are Feb. 8-13. OCPR will be represented on the website, Tshirts and with an ad in the results book. OCPR will also provide brochures and promotional items for the athlete's bags and will have a display at the event.

•Promoted the Cooking Demonstrations at the Oakland County Farmers Market with an emarketing message, flyer and news release. During these popular demonstrations, local chefs prepare recipes using produce and products available at the market. The Oakland Press featured the demonstrations with a story and color photograph.

•Worked with C & G Newspapers reporter on winter activities story providing contact information for park supervisors and photos. C & G newspapers publishes nine zoned editions weekly in Oakland County with a circulation of 273,020. http://www.candgnews.com/news/fun-goeswithout-sun-oakland-county-parks-98291

•Designed 963 jobs in 2016 (Part-time Graphic Artists Garrett Ebbeling and Carolyn Shoemaker & Parks Helper Tara Perry) :

407 projects = Photo editing , graphic design and resizing for website, Facebook, lnstagram and Twitter 38 LED signs created for Farmer's Market 16 Newsbreak issues designed 35 Displays prepared (6 large; 29 tabletop) 467 Communications Requests (form staff uses to request design/printing/etc.)

•Promoted the Youth Abilities Saturday Sports Special with an e-marketing message, flyer and news release. The program, designed for children with disabilities ages 6-18, features activities such as parachute games, floor hockey, kickball, scooters and basketball.

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•Researched, wrote and distributed 14 e-marketing messages. The topics highlighted events at the Oakland County Farmers Market, nature center programs, holiday promotions and adaptive events. These e-marketing messages were delivered to 131, 7 42 people as follows:

o Update your subscription! - 8,754 recipients o Leave the kids with us! - 7,780 recipients o Newsbreak - Dec. 2, 2016 - 619 recipients o Make your holiday celebration global! - 5,803 recipients o Register now for Holiday Traditions from Around the World! - 8,445 o Join us for Holiday Shopping Night! - 6, 152 o Don't miss Holiday Shopping Night! - 9,461 o Check out the nature programs coming this winter! - 12,345 o Enjoy Parent's Night Out! - 5,870 o Let the games begin! - 2,886 o Don't miss any of the news! - 667 o Happy Holidays from Oakland County Parks and Recreation! - 29,700 o Enjoy free park entry on Christmas Eve and Christmas Day! - 17,835 o Free park entry on New Year's Eve! - 15,425

•Created and distributed a January calendar of events news release that highlighted all upcoming programs for the month. This was picked up by media and used in several different ways, including listings in community calendars throughout the area, coverage in Prosper emagazine and stories like "Fun goes on without the sun at Oakland County Parks" in C&G Newspapers.

•Photographed Addison Oaks and the Buhl Estate exterior and interior for holiday and winter images and updated staff photos.

SOCIAL MEDIA

•Promoted Holiday Shopping Nights at the Oakland County Farmers Market by boosting a Facebook post Dec. 2-10. For $50, the post reached 12)39 people and engaged individuals who liked 306, shared 154 or commented 12 times. The targeted audience is people who like Oakland County Farmers Market's Facebook page and their friends.

Promoted Holiday Shopping Nights at the Oakland County Farmers Market using a timeline advertisement on Facebook Dec. 3-11. For $50, the post reached 5,580 people and engaged 464 individuals. The targeted audience is people who do not currently like Oakland County Parks and Recreation and Oakland County Farmers Market's Facebook page.

•Promoted Recreation Gift Cards with Green Fees Coupon by boosting a Facebook post Dec. 6-11. For $50, the post reached 4,243 people and engaged individuals who liked 131, shared 25 or commented 4 times. The targeted audience is people who like Oakland County Parks and Recreation's Facebook page and their friends.

•Promoted Recreation Gift Cards with Green Fees Coupon using a timeline advertisement on Facebook Dec. 7-14. For $50, the post reached 1,034 people and engaged 120 individuals. The targeted audience is people who do not currently like Oakland County Parks and Recreation and Oakland County Farmers Market's Facebook page.

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Communications and Marketing Update '

Broadcast media coverage for Christmas Tree Recycling valued at $13, 763.10.

Christmas Tree Recycling WJBK-DET (FOX) - Detroit, Ml FOX 2 News at 1 OAM Market Viewership: 79,457 Publicity Value: $6, 103.82 Dec. 27, 2016 10:31 a.m.

Christmas Tree Recycling WJBK-DET (FOX) - Detroit, Ml FOX 2 News: Live at 11 AM Market Viewership: 62, 196 Publicity Value: $3,055.92 Dec. 27, 2016 11 :46 a.m.

Christmas Tree Recycling WJBK-DET (FOX) - Detroit, Ml Fox 2 News Weekend Market Viewership: 118, 178 Publicity Value: $4,603.36 Jan. 1, 2017 7:48 a.m.

See below for information on broadcast media coverage for free park entry on New Year's Eve. Total media value is $4,667.06.

Free Park Entry WXYZ-DET (ABC) - Detroit, Ml 7 Action News This Morning Market Viewership: 34,450 Publicity Value: $1,915.65 Dec. 30, 2016 4:48 a.m.

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Free Park Entry WXYZ-DET (ABC) - Detroit, Ml 7 Action News This Morning Market Viewership: 45,619 Publicity Value : $2,751.41 Dec. 30, 2016 5:06 a.m.

PRINT MEDIA COVERAGE

Fun goes on without the sun at Oakland County parks C&G Newspapers Dec. 25, 2016 Circulation: 66,531

Fun goes on without the sun at Oakland County parks C&G Newspapers Dec. 25, 2016 Circulation: 66,531

Christmas Tree Cycling The Detroit News Dec. 30, 2016 Circulation: 1,568,894 unique visitors each month

Select county parks offering free admission on New Year's Eve The Daily Tribune Dec. 30, 2016 Circulation: 74,524 unique visitors per month

Enjoy a winter wonderland this January at Oakland County Parks and Recreation Prosper Dec. 30, 2016 Circulation: 75,000

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Oakland County Farmers Market holdings cooking demonstration series The Oakland Press Mark Cavitt Jan. 6, 2016 Circulation: 45,859

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~AKLANDCOUNTYPARKS

OAKLAND COUNTY PARKS & R:ECR:E.A TION COMMISSION AGENDA

FEBRUARY 1, 2017 AGENDA ITEM No. 9 C ADMINISTRATION

To:

From:

Submitted:

Subject:

Chairman Fisher and Commission Members

Sue Wells, Manager of Parks and Recreation Operations Daniel J. Stencil, Executive Officer

January 24, 2017

Fiscal Sustainability Update


Staff will be prepared to provide an update to the Commission on the OCPRC Fiscal Sustainability. ' "

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