georgia and hyperion where are we now?. state accounting officesaosao inefficient and manual process...
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Georgia and HyperionWhere are we now?
State Accounting Office
SAO
2
Inefficient and manual processMandatory overtime of 50+ hours per week
was requiredReporting staff receive minimal time off
during holidayMajority time spent on calculating numbers
rather than analyzing numbers
History of Reporting
State Accounting Office
SAO
3
Produces 3 statewide financial reports timely via HFM Treasury Report BCR CAFR
GFOA Certificate for Excellence in Financial Reporting
Strategic Benefits
State Accounting Office
SAO
4
Continued Process Improvements Select agencies entering data into Hyperion Data loaded automatically vs. manually• Forms and shells allow for seamless loading of data• Data entry error by staff minimized
Ability to analyze data• Flux analysis and comparisons are available
Comprehensive use of check figures Tracking of form submission Linked MD&A tables
Tactical benefits
State Accounting Office
SAOFlux Analysis
5
State Accounting Office
SAOCheck Figures
6
State Accounting Office
SAOY/E Form Tracking
7
State Accounting Office
SAO
8
Provide work/life balance to staffOvertime/Comp time continue to decline
Mandatory overtime can be eliminated Christmas is really a holiday for the staff
Staff appreciate learning new functionality and using tool that is recognized in private sector. Recruiting benefit when you can mention
Hyperion and PS…..feels like private sector
People Benefits
State Accounting Office
SAO
9
FY2009
FY2010
FY2011
FY2012
FY2013
FY2014
0102030405060
Fiscal Year
Hou
rs
FY2010
FY2011
FY2012
FY2013
0200400600800
100012001400
Fiscal Year
Hou
rs
Mandatory Overtime
• Required overtime is no more• Comp time reduced by more than 33%
State Accounting Office
SAO
10
• Add additional financial statements/reports into Hyperion• Provide SEFA from HFM
• Train additional agencies to enter their data directly into the tool• BOR is being discussed
• Build additional application for rounding• Upgrade to v11.1.2.3 for FY2014• Utilize unlimited dimensions
Georgia’s Futures
State Accounting Office
SAO
11