georgetown county water and sewer district board … · an online zoom conference due to the...

GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD OF DIRECTORS MEETING

THURSDAY, AUGUST 13, 2020 - 2:00 PM ONLINE ZOOM CONFERENCE

ZOOM MEETING ID #: 894 3810 0556 AUDIO ONLY: (929) 205-6099

PASSWORD: 519984

AGENDA

I. CALL TO ORDER AND PROOF OF QUORUM (2:00 PM)

II. ASSESSMENT APPEALS PUBLIC HEARING (2:00 PM – 2:15 PM)

III. READING AND APPROVAL OF MINUTES (2:15 PM – 2:20 PM)

1. Minutes from July 9, 2020

IV. NEW BUSINESS (2:20 PM – 2:30 PM)

1. Submersible Wastewater Pumps for Pump Station 215

2. Pump Station Control Panels

3. Hanover Street Sewer Repair – Bid Results

V. PROJECT PLANNING AND REVIEW (2:30 PM – 2:40 PM)

1. Capital Improvement Projects: Status Report

2. Developer Projects: Status Report

VI. EXECUTIVE DIRECTOR’S REPORT (2:40 PM – 2:50 PM)

1. June 2020 Financial Report

2. Fiscal Year 2020 Year End Report

VII. EXECUTIVE SESSION (2:50 PM – 3:00 PM)

1. Discussion of Appeals; Board may take action on matters discussed in Executive

Session upon its return to Regular Session.

VIII. ADJOURN (3:00 PM)

T:\Data\Assessments\2020\Assessment Appeals Hearing\Assessment Hearings Memo- Board Meeting 08-13-20.docx

TO: BOARD OF DIRECTORS FROM: JOHN F. BUCK, CPA FINANCIAL/ADMINISTRATION SERVICES DIRECTOR DATE: AUGUST 4, 2020 SUBJECT: ASSESSMENT APPEALS HEARING

The Board of Directors recently approved a resolution providing for the imposition of assessments against newly subdivided parcels and units added in areas previously assessed. In accordance with South Carolina Statutory Law and the Board adopted resolution, each property owner, so affected, was provided notice of the imposition of the assessment lien and his/her appeal rights. In addition, owners with previously imposed assessments may file an appeal when certain circumstances change. Appeals of this nature include parcels that have been combined. South Carolina law provides that a timely filed assessment appeal must be received no later than three days prior to the date of the assessment appeals hearing. Each appeal must be submitted in writing. The deadline for the receipt of appeals was set for noon, Monday, August 10, 2020. As of Tuesday, August 4, 2020, three appeals has been received. The documentation submitted by the appellants, appeals hearing guidance procedures, and District staffs’ findings will be provided to the Board of Directors in a separate document. In addition to a successful appeal, the assessment roll may be modified if staff has made an error or is presented with information on units currently assessed in the Plantersville area that are no longer subject to the assessment under the guidelines used to determine the original assessment. Per unit assessments may be recommended for abatement for reasons such as removal of the unit due to repossession, destruction of the unit due to fire or a determination by the County that the unit is not habitable. If staff determines that a unit qualifies for consideration for abatement, staff will provide justification and documentation for the abatement as a separate section in the appeals hearing document for final determination by the Board of Directors. Recommendation: For information only.

MEMO

JFB

GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD OF DIRECTORS – REGULAR MEETING

THURSDAY, JULY 9, 2020 2:00 PM VIRTUAL ZOOM MEETING

Board Members Present: Staff Present: William J. Schwartzkopf, Chairman Raymond Gagnon, Executive Director Richard Heath, Vice Chairman Tommie Kennedy, Assistant Executive Director Alice Barron, Secretary John Buck, Finance/Administration Services Director Sean Flynn, Assistant Secretary LaDain Port, Finance Manager Arthur Lachicotte, Member Michael Yip, Operations Director Amanda Kirchmeyer, Engineering Manager Kendall Joy, Executive Assistant/HR Generalist Zach Webb, Billing/Collections Supervisor Doris Simmons, Customer Advocate Janelle Skipper, Customer Service Associate Renarda Dones, Customer Service Associate Tiffany Wilson, Customer Service Associate Others Present: Mark Anderson Richard Howell I. CALL TO ORDER AND PROOF OF QUORUM The Georgetown County Water and Sewer District Board of Directors virtually met on an online Zoom conference due to the current CDC limitations regarding Coronavirus (COVID-19) on Thursday, July 9, 2020. The agenda was publicly posted in the District offices and was emailed to the Coastal Observer, the Georgetown Times, and the Sun News. A quorum was verified and the meeting was called into session by order of Chairman William J. Schwartzkopf at promptly 2:00 PM. II. READING AND APPROVAL OF MINUTES The minutes of the Board Meeting held on June 11, 2020 were submitted for approval. There were no additions or corrections. Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Secretary Alice Barron, to approve the minutes of June 11, 2020. The motion was approved unanimously.

III. OLD BUSINESS

1. Petition for Water on Apache Road

Assistant Executive Director Tommie Kennedy returned to the Board with a petition for water service from homeowners on Apache Road in the Red Hill Community. Mr. Kennedy noted that staff presented an estimated cost to the community and requested they submit vote cards to confirm if they are or are not in favor of the project. He further noted the community was reminded of their complete financial responsibility if the project were to advance into an assessment project. Staff received a total of 39 “yes” votes, equating to 68% in favor, 13 “no” votes, equating to 22% not in favor, and the remaining residents did not respond. The Board has historically required a minimum of 60% to be in favor of a project to proceed. If approved, staff would design a line extension and calculate a more accurate construction cost to give to the community for a second vote. He noted the petition would return to the Board if more than 60% of the community approved the project after the second vote. Staff estimated the cost of the line extension design would total approximately $7,000.00 funded by the operating budget and reimbursed by an assessment when the project is complete. Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Member Arthur Lachicotte, to approve the water line extension design and calculate a more accurate estimated construction cost to present to the community for consideration. The motion carried unanimously.

IV. NEW BUSINESS

1. A Resolution: Providing for the Imposition of Water and Sewer Assessments against Replatted or Newly Subdivided Properties Abutting to Water Distribution Mains and Sewer Collection Lines Previously Constructed in Georgetown County South Carolina, and Providing for the Hearing of Objections to Parcels or Units Previously Addressed

Finance/Administrative Services Director John Buck addressed the Board with the

annual resolution for the “split list”, which is the process for adding parcels and units to the assessment rolls. Mr. Buck noted that thirteen (13) parcels have been subdivided and eight (8) units added between July 1, 2019 and June 30, 2020 in project areas previously assessed. In addition, four (4) grinder pumps were installed in areas where sewer service is only available using alternative sewer disposal methods and the owners decided to finance the grinder units through the assessment process. He explained the next Board of Directors meeting on August 13, 2020 will have a public hearing on the agenda to allow for appeals of parcels/units previously assessed as well as the parcels/units newly assessed in the Resolution. He noted previously assessed parcels units must submit an appeal by August 1, 2020. The parcels/units assessed as part of this Resolution will be notified in writing and must submit an appeal by noon on August 10, 2020. He noted the District will allow public access to the meeting on August 13, 2020 for those who do not have access to the Zoom conference. Without further discussion, Chairman William J. Schwartzkopf accepted a motion from Secretary Alice Barron, duly seconded by Assistant Secretary Sean Flynn, to approve the Resolution Providing for the Imposition of Water and Sewer Assessments against Replatted or Newly Subdivided Properties Abutting to Water Distribution Mains and Sewer Collection Lines Previously Constructed in Georgetown County South Carolina, and Providing for the Hearing

of Objections to Parcels or Units Previously Addressed. The motion was unanimously approved.

2. Backflow Prevention, Assembly, Installation, Testing and Repair – Bid Results Engineering Manager Amanda Kirchmeyer informed the Board of recently solicited

bids for backflow prevention, assembly, installation, testing and repair for commercial accounts only. Ms. Kirchmeyer explained that instead of awarding the contract to one plumber, the plumbers that submitted bids would be included on the District’s approved backflow prevention, assembly, installation, testing, and repair list for the following 2 years. When staff determines how many backflow preventers need installation, plumbers will be selected depending on their capacity, time frame, and total cost submitted to the District. She further explained that when future work becomes available, individual contracts will be awarded to the plumber with the highest qualifications, the lowest total cost based on unit pricings outlined in the proposal, and has the ability to perform the work within the time limits established. Once a qualified plumber is notified that a project is available, the District will allow 5 days to review and either accept or deny the project. If a project is denied, the District will notify the qualified plumber with the next-to-lowest cost until the project is accepted. She noted the majority of commercial accounts find it most convenient to have District approved plumbers perform the inspection and make repairs and bill their accounts accordingly. After brief discussion, Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Assistant Secretary Sean Flynn, to approve that all responsive bidders be included on the District’s approved contractors list for backflow prevention, assembly, installation, testing and repair. The motion carried unanimously.

3. Individual Grinder Pump Station Approval Waccamaw Neck

Assistant Executive Director Tommie Kennedy informed the Board of an inquiry about water and sewer availability for a parcel located on Prince Creek Parkway in Murrells Inlet. Mr. Kennedy noted the parcel is not susceptible to storm surge and is anticipated to become a single family home. He further noted the parcel has been subdivided into a 1.8 acre lot and is unlikely to be subdivided any further. He explained water is available but the only way to connect to sewer would be at a force main by using a District approved grinder pump station. In reference to the District’s extension policy:

“Because of topography, storm surge impacts, and population density, alternative collection sewer systems are not recommended in the Waccamaw Neck service area. Alternative collection sewer systems may be considered in the Waccamaw Neck service area when extenuating circumstances, as determined by the Board of Directors, dictate and where service is provided to lots or parcels one acre or greater in size.” Without further discussion, Chairman William J. Schwartzkopf accepted a motion from

Vice Chairman Richard Heath, duly seconded by Assistant Secretary Sean Flynn, to approve

the use of individual grinder pump stations for the parcel located on Price Creek Parkway in Murrells Inlet. The motion passed unanimously. V. PROJECT PLANNING AND REVIEW

1. Developer Projects: Status Report

Assistant Director Tommie Kennedy updated the Board on various developer projects.

Mr. Kennedy introduced the Wesley Road RV Park as a new project. Chairman William J. Schwartzkopf asked if the District performs sewer pretreatment at campground sites. Mr. Kennedy explained the District has not encountered a need to pretreat sewage from campgrounds. 1. The Bluffs at Inlet Harbour

Located in Garden City at the southern tip of the peninsula. This project consists of 6 single-family lots. Project has been submitted to DHEC for construction approval. Construction Approval has been issued. We have told the developer that the District will not provide a sign off to DHEC until we have the deed language requested. Construction has begun. Forfeit to the District $0 Refund from District $0

2. Wachesaw Grove Located on the south side of Wachesaw Rd. before the traffic circle, this project consists of 10 single-family lots. Staff has received a preliminary sketch of the project and issued a preliminary approval. No change. Forfeit to the District $0 Refund from District $0

3. Wesley Road RV Park Located on Wesley Road just south of Pendergrass Avenue, this project consists of a RV park with 12 sites for non-permanent campers. Staff has issued preliminary approval for this project. Forfeit to the District $0 Refund from the District $0

4. Waterleaf Phase II Located between Wesley Road and Old Kings Highway and adjacent to Waterleaf Phase I, this project consists of 143 multifamily townhomes. This project has received preliminary approval and an invoice was sent out for fees. Forfeit to the District $0 Refund from District $0

5. Townhouses at Murrells Inlet Located on Murrells Inlet Rd. behind the Image Center in Murrells Inlet, this project consists of 34 multi-family units. Staff has received a preliminary sketch of the project. Construction has begun.

Forfeit to the District $0 Refund from District $0

6. Melton Avenue Subdivision Located in Melton Avenue beside the Murrells Inlet Garden City Fire Department office on Business 17 in Murrells Inlet, this project consists of 6 Single-family lots. Staff has received a preliminary sketch of the project. Preliminary approval has been issued. Forfeit to the District $0 Refund from District $0

7. Pond Road Tract Located on Pond Rd. in Murrells Inlet, this project consists of 20 single-family homes. Staff has received a Letter of Intent to Develop and a preliminary sketch of the project. Construction has begun.

Forfeit to the District $0 Refund from District $0 8. Indigo Trace

Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. DHEC construction permits issued. Waiting on a preconstruction conference.

Forfeit to the District $3,539 Refund from District $0 9. Marina Village Phase 2

Located on Landing Road in Litchfield Plantation, this project consists of 16 residential multi-family units. This project has operational approval from DHEC and will be removed next month.

Forfeit to the District $0 Refund from District $0 10. Village at Pawleys

Located on Hwy 17 North of Ford Rd. in Litchfield, this project consists of 45 residential multi-family units. This project has operational approval from DHEC and will be removed next month. Forfeit to the District $0

Refund from District $0 11. Kings River Road Townhomes

Located on Kings River Rd. in front of Litchfield Plantation in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. DHEC construction permits received. Construction has begun.

Forfeit to the District $0 Refund from District $0 12. The Porches at Waverly

Located on Waverly Road in Pawleys Island, this phase consists of 13 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Construction approval has begun.

Forfeit to the District $0 Refund from District $0 13. Northgate (Grimes Property Georgetown)

This project is located on Hwy 701 in Georgetown across from the Walmart. The project consists of 4 commercial lots. One lot is proposed to be a carwash and the remaining lots are for future use. The development will also tie GKCU into the District’s sewer system. Construction has begun.

Forfeit to the District $1,864 Refund from District $0 TOTAL RESIDENTIAL EQUIVALENT UNITS: 363 UNITS IN WACCAMAW NECK: 356 UNITS IN WEST GEORGETOWN: 7 If all of the projects on this list expire the developers would forfeit $5,403.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project. This is for information only.

2. Capital Improvement Projects: Status Report

Engineering Manager Amanda Kirchmeyer updated the Board on various Capital Improvement Projects. Ms. Kirchmeyer noted staff discovered above ground storage as an alternative for the Pump Station 290 Basin Improvement Project. She further noted the estimate for the above ground storage is approximately 1/4th of the original cost. Ms. Kirchmeyer introduced Issac Drive Water Improvements as a new project.

Murrells Inlet Water Tank

This project would include the modeling, design, and permitting of a water storage tank for the Murrells Inlet service area. Staff has begun putting together a request for proposals. The request has been sent to our prequalified engineering firms. Staff has signed the task order for execution and a project kickoff meeting was held. The Preliminary Engineering Report (PER) for the 500,000 gallon tank has been submitted for review with DHEC. The County has agreed to a long term lease on the tank site. Comments on the 60% of drawings for the water line improvements have been sent back to engineer. The District has received the County Land Agreement. Staff has received the tank drawings and specifications. We have received the DHEC Construction Permit and SC DOT Permit. DHEC SRF is reviewing the bids and contract. A pre-construction meeting was held. Contractors have been issued the Notice to Proceed. Construction on both the tank site and water mains have started. The line work along Pond Road has been installed and waiting on testing. Construction for the tank foundation has begun.

Carter’s Crossroads Water Improvement This project consists of installing approximately 17,500 linear feet of water main along Choppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide water service to 44 residents. The PER for this project has been submitted in an application for a Community Development Block Grant (CDBG). Notice of grant award is estimated for the end of June. CDBG grant has been approved. Design drawings are approximately 95%

complete. S&ME has completing the wetland delineation for the environmental review and it has been submitted to USACE. The District received the DHEC construction permit. The COG has submitted the Environmental Review to Department of Commerce for their approval. Staff is also working on bidding documents. Bids were received on August 6th. A Pre-Construction meeting was held on October 23rd. The District has received operational approval from DHEC and is now tying in LMI customers to the water main. All construction has been completed. Staff is working on close out documents and final payments to the contractor.

Pump Station 304 Bypass/Re-Route This project is to reduce the load on the sewer system along the Highway 17 Business corridor in Murrells Inlet. Staff will be selecting a route based on recommendations from Highfill Engineering’s analysis of the system in 2015. Requests for Proposals (RFPs) will then be issued to the pre-qualified engineering firms for the design of the selected route. Engineering was awarded to Highfill Engineering. Staff held a kickoff meeting October 24th and design has begun. Staff has started conversation with property owners about easement acquisition. Staff is expecting 60% drawings to review by March 15th. Staff has reviewed drawings and met with the engineers on April 3rd. The section under the proposed bike path is complete. We have received the DHEC Construction Permit and OCRM certification. After meeting, we are able to get an easement from Santee Cooper. Staff also received SCDOT encroachment, but still waiting on stormwater permitting. Staff is working with the Waccamaw Regional COG to submit an application for an EDA grant. The grant application has been submitted. Staff has received and reviewed Bidding Documents.

Garden City Water Rehab FY 2020 This year’s water rehabilitation project will consist of relocating approximately 150 water taps on South Waccamaw, Dolphin, and Pompano Drive in Garden City. The project will also relocate two fire hydrants and abandon the 4” AC line to improve water quality. Staff is working on construction drawings and plan to go out to bid at the end of August. Staff is actively working on the drawings and plan to come to the Board in December or January with bid results. Drawings have been completed. Staff is working on the Bidding Documents. This project will be postponed and will go out to bid in July/August in order to avoid conflict with customers during summer months. Staff will be sending out Bidding Documents in the next month.

Fire Hydrant Replacement/Renewal FY2020 Staff will revise the list of hydrants that are in need of repair or replacement once inspections from staff and the area fire departments have been completed. The most critical on the list, as determined by the fire departments and staff, will be bid out for repair/replacement. Staff is working in bidding documents. Will bring bid results to the Board at April meeting. The Contract has been signed with Southern Fiber Construction to replace the hydrants. The Contractor has started work. The Contractor has finished construction. This will be removed from the list.

PS 290 Basin Improvements Basin improvements for this area will include the recommendations from WK Dickson’s report on the PS 290 Basin Analysis. Staff will make the final determination based off the engineer’s recommendations. Design on additional storage will begin once Garden City

project is finished with design. Design was awarded to AECOM. Staff had kickoff meeting and engineer has begun field work. Staff has received 60% drawings. After reviewing the engineer’s estimate, staff looked at above ground storage as an alternative. The estimate for above ground storage is around 1/4th of the cost. Staff will be bidding out for above ground storage this month.

Force Main Analysis – Debordieu This project is the study of the Debordieu force mains. This area has had issues with pump stations alarming. Request for Proposals were sent out in February and are due back March 26th. Weston and Sampson held a project kickoff meeting and will begin field work soon. The engineers have completed their field work and working on the modeling of the system.

Brick Chimney Road Paving Project. The District has received plans from Georgetown County to widen and pave Brick Chimney Road from 51 to 521. District water lines will have to be relocated at the two intersections. Staff has submitted cost estimates to the County. Staff is working on drawings to submit to the County for realignment to be included in their bid. A pre-bid with the county is scheduled for July 14th.

Raw Water Intake Solution – Design There is a need for alternative water source supplies for the Waccamaw Neck Water Treatment Plant. The District sent out Requests for Proposals to four of the pre-qualified engineering firms to provide a permanent solution to supply a constant raw water flow to the Plant. Proposals from our prequalified engineering firms are due in March. The contract for design has been awarded to WK Dickson. The engineer held a kick off meeting with staff. Engineer is finishing the conceptual plans and will be meeting with the District the week of July 13th.

FY 2020 CIPP Lining This year’s lining project will focus mostly on Litchfield Plantation and North Litchfield, where staff has experienced issued with the gravity system. The materials used in these areas are AC pipe and Truss pipe. Bidding Documents have been published and are due January 30th. The pre-construction conference was held on April 2nd. Insituform has started working in Litchfield Plantation. The Contractor has completed the main lines and will be mobilizing to work on the sewer service laterals.

Issac Drive Water Improvement Project This is a Community Development Block Grant (CDBG) for water mains and services to

approximately 45 low to moderate income families (LMI) along Isaac Drive / Frank Cribb Road area in Pleasant Hill. The application for the grant was submitted and we are waiting on a response from commerce. This is for information only.

VI. EXECUTIVE DIRECTOR’S REPORT

1. May 2020 Financial Report

Finance/Administration Services Director John Buck pointed out various items of interest in the May 2020 financial report. Mr. Buck noted the imposed executive order to temporarily suspend past due accounts expires July 15, 2020. He further noted staff will resume terminations of service in correspondence with the District’s cycle schedule beginning July 21, 2020. Vice Chairman Richard Heath inquired about the 11.18% increase in retirement compared to 2019, to which Mr. Buck explained it is due to an increase in salaries and contribution rates for retirement. The May 2020 financial report is attached and made a part of these minutes.

2. Quarterly and FYD HR Report

Human Resources Manager Dorothy Small addressed the Board with the quarterly and fiscal year-end report for human resources events. Ms. Small noted certifications and licenses obtained to receive promotions have decreased due to COVID-19 restrictions at testing centers. She noted 3 minor reportable accidents were submitted to workers compensation to receive medical management. Vice Chairman Richard Heath asked how reportable accidents affect the health insurance experience rating. Ms. Small explained the quantity of claims is equally as important as the severity of claims.

VII. ADJOURN

There being no further business, Chairman William J. Schwartzkopf accepted a motionfrom Vice Chairman Richard Heath, duly seconded by Assistant Secretary Sean Flynn, to adjourn the meeting at approximately 2:40 PM. The motion was unanimously approved.

Alice Barron, Secretary William J. Schwartzkopf, Chairman

PERIOD

11

PAY PERIODS

24

MONTH Y-T-D

OPERATING REVENUES $1,343,589.82 $13,502,179.26

OPERATING EXPENSES 1,087,702.09 13,086,761.46------------------- ---------------------

GAIN (LOSS) $255,887.73 $415,417.80

TOTAL REVENUES $1,613,286.66 16,634,358.03$

TOTAL EXPENSES 1,286,735.32 15,279,633.94

GAIN (LOSS) $326,551.34 $1,354,724.09

AS OF 5-31-20

GEORGETOWN COUNTY WATER & SEWER DISTRICT

REVENUES and EXPENSES

1 06/16/20

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGE

WATER FUND

Water Volume Charge 426,626.80 422,657.02 4,011,998.59 3,698,040.97 8.49%

Water Service Connection 25,586.00 19,274.00 243,676.00 212,475.15 14.68%

Meter Placement Charge 1,276.00 172.00 12,206.00 5,762.00 111.84%

Backflow Inspection Charge 5,774.22 9,976.35 61,793.27 107,812.11 -42.68%

Water DECAP Charge 68,231.74 55,383.74 747,601.23 605,330.22 23.50%

Other Operating Reimb. 12,975.00 2,633.00 81,077.23 58,238.50 39.22%

540,469.76 510,096.11 5,158,352.32 4,687,658.95 10.04%

WASTEWATER FUND

Sewer Volume Charge 479,472.63 463,119.71 4,571,795.89 4,259,654.52 7.33%

Sewer Service Connection 0.00 96.00 98.00 96.00 2.08%

Sewer Tap / Step Unit 17,845.41 15,901.81 84,896.80 97,115.21 -12.58%

Sewer Service Inspection 3,136.00 1,632.00 26,944.00 22,272.00 20.98%

Sewer Reconnect 0.00 0.00 0.00 0.00 n/a

Sewer DECAP Charge 112,993.86 85,967.23 1,232,612.82 939,294.17 31.23%


618,622.58 571,179.75 5,960,252.13 5,358,310.97 11.23%

BILLING & COLLECTION

Customer Charge 156,330.52 153,767.96 1,706,530.73 1,681,617.32 1.48%

Service Charge 10,307.00 9,248.00 123,880.12 105,445.48 17.48%

Reconnect Charge 254.00 4,018.00 93,838.00 86,390.00 8.62%

Late Payment Processing 6,121.75 5,431.68 69,821.66 72,562.74 -3.78%

Returned Check Fees 330.00 1,440.00 9,390.00 7,555.00 24.29%

173,343.27 173,905.64 2,003,460.51 1,953,570.54 2.55%

GENERAL ADMINISTRATION

Interest Income 9,697.62 36,162.74 260,293.60 302,475.10 -13.95%

Discounts Earned 17.85 44.73 451.06 870.21 -48.17%

Finance Charge 252.84 0.00 252.84 0.00 n/a

Credit Card Fees 1,552.95 1,478.10 18,963.89 17,189.30 10.32%

Credit Card Charges (5,452.08) (4,767.59) (74,659.14) (59,923.79) 24.59%

Miscellaneous Income 4,823.03 1,228.24 48,227.92 43,471.82 10.94%

10,892.21 34,146.22 253,530.17 304,082.64 -16.62%

ENGINEERING

Engineering Income 262.00 3,894.00 126,584.13 177,156.12 -28.55%

TOTAL OPERATING REVENUES 1,343,589.82 1,293,221.72 13,502,179.26 12,480,779.22 8.18%


REVENUE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 5-31-20

2 06/16/20


RESTRICTED INCOME

Availability Charge - Water 121,339.95 120,932.85 1,329,540.13 1,321,770.02 0.59%

Availability Charge - Sewer 110,356.25 107,806.40 1,204,773.32 1,178,650.35 2.22%

Water & Sewer Assessments 19,221.48 17,092.33 394,148.85 431,753.65 -8.71%

Interest Income 439.66 763.82 17,002.67 5,971.49 184.73%

Demand Charge - Water 8,639.74 6,567.97 88,086.46 78,286.70 12.52%

Demand Charge - Sewer 9,699.76 5,477.71 98,627.34 64,305.01 53.37%

269,696.84 258,641.08 3,132,178.77 3,080,737.22 1.67%

TOTAL REVENUES 1,613,286.66 1,551,862.80 16,634,358.03 15,561,516.44 6.89%

3 06/16/20


PERSONNEL SERVICES

Salaries & Wages - Regular * 309,842.50 459,021.23 3,689,313.73 3,591,602.71 2.72%

Salaries & Wages - Overtime 6,371.79 11,232.74 101,029.53 106,962.87 -5.55%

FICA Tax Expense 23,595.45 34,973.50 281,427.95 275,201.23 2.26%

Health Insurance 63,918.01 63,610.41 726,764.17 751,601.45 -3.30%

Retirement 49,130.08 67,677.74 560,446.12 504,069.55 11.18%

Workman's Compensation 17,888.00 21,848.75 80,732.75 85,227.50 -5.27%

Other Payroll Expenses 9,131.90 11,816.90 110,805.90 107,333.64 3.24%

TOTAL PERSONNEL SERVICES 479,877.73 670,181.27 5,550,520.15 5,421,998.95 2.37%

CONTRACTUAL SERVICES

Rents & Leases - Vehicles 553.84 771.92 6,646.14 6,587.29 0.89%

Rents & Leases - Other Equip. 2,340.98 2,794.89 43,825.04 42,677.28 2.69%

Utilities 98,027.39 103,713.43 1,243,598.75 1,263,800.29 -1.60%

Sewer Service Charges 42,548.14 39,120.18 567,531.03 417,494.70 35.94%

Telephone & Commun. Lines 10,956.88 9,794.29 106,802.06 115,530.68 -7.56%

Insurance - Operations 17,283.61 14,100.73 185,572.01 153,057.67 21.24%

Professional Services - Legal 0.00 0.00 3,987.00 798.00 399.62%

Professional Services - Consultants 14,025.00 0.00 47,001.47 2,500.00 1780.06%

Professional Services - Other 7,068.50 3,515.70 58,428.99 47,533.92 22.92%

Employee Uniforms 322.55 785.37 12,153.92 11,517.93 5.52%

Service & Maint. Contracts 25,527.67 43,667.17 613,397.14 597,495.66 2.66%

TOTAL CONTRACTUAL SERVICES 218,654.56 218,263.68 2,888,943.55 2,658,993.42 8.65%

SUPPLIES and MATERIALS

Operating Supplies & Material 3,612.89 12,785.29 109,627.64 115,473.00 -5.06%

Water Purchased for Resale 21,281.72 23,380.34 343,601.96 337,332.58 1.86%

Auto Supplies 5,758.45 13,107.68 123,219.88 141,214.36 -12.74%

Printing & Office Supplies 2,644.74 9,299.99 41,177.14 53,988.42 -23.73%

Lab Treatment Supplies & Mat. 40,297.82 68,159.55 479,516.16 548,818.12 -12.63%

TOTAL SUPPLIES and MATERIALS 73,595.62 126,732.85 1,097,142.78 1,196,826.48 -8.33%

MAINTENANCE and REPAIR

Maint & Repair-Bldgs & Ground 219.25 5,002.15 38,539.36 58,718.18 -34.37%

Maint & Repair-Facilities 60,335.78 65,781.54 781,783.55 880,504.59 -11.21%

Maint & Repair-Equipment 22,341.07 18,534.90 118,194.28 144,338.79 -18.11%

Maint & Repair-Vehicles 27,671.10 5,811.46 163,555.38 66,093.69 147.46%

TOTAL MAINTENANCE and REPAIR 110,567.20 95,130.05 1,102,072.57 1,149,655.25 -4.14%

This Month Last Year

* # of Employees 78 79


EXPENSE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 5-31-20

4 06/16/20


BUSINESS and TRAVEL EXPENSE

Travel Expense 0.00 50.00 1,084.22 2,612.69 -58.50%

Private Vehicle Expense 31.05 629.63 3,323.40 3,620.14 -8.20%

Postage & Delivery 533.84 88.67 85,658.50 76,474.63 12.01%

Employee Training 6,054.19 8,528.17 37,019.92 30,591.56 21.01%

Memberships & Meetings 100.00 1,642.50 28,276.65 22,976.59 23.07%

Board Member Per Diem 775.00 725.00 5,875.00 5,780.00 1.64%

Prof. Books & Periodicals 0.00 100.83 986.97 1,365.20 -27.71%

Public Information 0.00 362.14 5,809.14 4,910.47 18.30%

Miscellaneous Expenses 25.00 611.15 8,547.74 56,259.53 -84.81%

TOTAL BUSINESS and TRAVEL EXP 7,519.08 12,738.09 176,581.54 204,590.81 -13.69%

CAPITAL OUTLAY

Land & Land Improvements 0.00 0.00 0.00 0.00 0.00%

Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00 0.00%

Automotive Equipment 0.00 0.00 66,033.00 167,518.00 -60.58%

Operational & Constr. Equip. 1,500.00 5,547.81 91,050.79 227,397.21 -59.96%

Furniture & Fixtures 74.67 62.36 18,556.86 11,579.81 60.25%

Construction Material 14,687.63 12,784.98 153,936.88 211,318.65 -27.15%

District Labor Capitalized 0.00 (4,509.20) (3,794.00) (12,103.88) -68.65%

TOTAL CAPITAL OUTLAY 16,262.30 13,885.95 325,783.53 605,709.79 -46.21%

MISCELLANEOUS

Contingency 0.00 0.00 0.00 0.00 0.00%

Deprec. & Capital Replacement 181,225.60 145,517.63 1,980,214.05 1,590,457.73 24.51%

Bad Debts 0.00 0.00 2,518.29 139.54 1704.71%

Miscellaneous Other 0.00 (3,252.69) (37,015.00) (104,419.82) -64.55%

TOTAL MISCELLANEOUS 181,225.60 142,264.94 1,945,717.34 1,486,177.45 30.92%

TOTAL OPERATING EXPENSES 1,087,702.09 1,279,196.83 13,086,761.46 12,723,952.15 2.85%

DEBT SERVICE

Bond & Interest Payments 199,033.23 204,726.20 2,192,872.48 2,260,980.16 -3.01%

Cushion Fund Contributions 0.00 0.00 0.00 0.00 n/a

TOTAL DEBT SERVICE 199,033.23 204,726.20 2,192,872.48 2,260,980.16 -3.01%

TOTAL EXPENSES 1,286,735.32 1,483,923.03 15,279,633.94 14,984,932.31 1.97%

5 06/16/20

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCE

WATER FUND

Water Volume Charge 4,011,998.59 3,935,958.58 76,040.01 1.93%

Water Service Connection 243,676.00 204,994.17 38,681.83 18.87%

Meter Placement Charge 12,206.00 4,583.33 7,622.67 166.31%

Backflow Inspection Charge 61,793.27 107,800.00 (46,006.73) -42.68%

Water DECAP Charge 747,601.23 742,632.00 4,969.23 0.67%

Other Operating Reimb. 81,077.23 52,096.92 28,980.31 55.63%

5,158,352.32 5,048,065.00 110,287.32 2.18%

WASTEWATER FUND

Sewer Volume Charge 4,571,795.89 4,575,534.33 (3,738.44) -0.08%

Sewer Service Connection 98.00 0.00 98.00 n/a

Sewer Tap / Step Unit 84,896.80 96,250.00 (11,353.20) -11.80%

Sewer Service Inspection 26,944.00 22,916.67 4,027.33 17.57%

Sewer Reconnect 0.00 0.00 (0.00) -100.00%

Sewer DECAP Charge 1,232,612.82 1,336,078.33 (103,465.51) -7.74%

Other Operating Reimb. 43,904.62 45,833.33 (1,928.71) -4.21%

5,960,252.13 6,076,612.67 (116,360.54) -1.91%


Customer Charge 1,706,530.73 1,711,018.83 (4,488.10) -0.26%

Service Charge 123,880.12 105,416.67 18,463.45 17.51%

Reconnect Charge 93,838.00 100,833.33 (6,995.33) -6.94%

Late Payment Processing 69,821.66 77,916.67 (8,095.01) -10.39%

Returned Check Fees 9,390.00 8,250.00 1,140.00 13.82%

2,003,460.51 2,003,435.50 25.01 0.00%


Interest Income 260,293.60 297,000.00 (36,706.40) -12.36%

Discounts Earned 451.06 1,100.00 (648.94) -58.99%

Finance Charge 252.84 458.33 (205.49) -44.83%

Credit Card Fees 18,963.89 18,287.50 676.39 3.70%

Credit Card Charges (74,659.14) (64,166.67) (10,492.47) 16.35%

Miscellaneous Income 48,227.92 38,500.00 9,727.92 25.27%

253,530.17 291,179.17 (37,649.00) -12.93%

ENGINEERING

Engineering Income 126,584.13 69,758.33 56,825.80 81.46%

TOTAL OPERATING REVENUES 13,502,179.26 13,489,050.67 13,128.59 0.10%

BUDGETED TO ACTUAL REVENUE


FOR PERIOD ENDING 5-31-20

6 06/16/20


RESTRICTED INCOME

Availability Charge - Water 1,329,540.13 1,320,660.00 8,880.13 0.67%

Availability Charge - Sewer 1,204,773.32 1,178,118.33 26,654.99 2.26%

Water & Sewer Assessments 394,148.85 366,666.67 27,482.18 7.50%

Interest Income 17,002.67 5,500.00 11,502.67 209.14%

Demand Charge - Water 88,086.46 81,812.50 6,273.96 7.67%

Demand Charge - Sewer 98,627.34 81,812.50 16,814.84 20.55%

3,132,178.77 3,034,570.00 97,608.77 3.22%

TOTAL REVENUES 16,634,358.03 16,523,620.67 110,737.36 0.67%

7 06/16/20


PERSONNEL SERVICES

Salaries & Wages - Regular 3,689,313.73 3,742,376.31 53,062.58 1.42%

Salaries & Wages - Overtime 101,029.53 111,744.00 10,714.47 9.59%

FICA Tax Expense 281,427.95 290,886.46 9,458.51 3.25%

Health Insurance 726,764.17 737,049.50 10,285.33 1.40%

Retirement 560,446.12 592,908.92 32,462.80 5.48%

Workman's Compensation 80,732.75 76,083.33 (4,649.42) -6.11%

Other Payroll Expenses 110,805.90 124,797.75 13,991.85 11.21%

TOTAL PERSONNEL SERVICES 5,550,520.15 5,675,846.28 125,326.13 2.21%


Rents & Leases - Vehicles 6,646.14 6,600.00 (46.14) -0.70%

Rents & Leases - Other Equip. 43,825.04 50,966.67 7,141.63 14.01%

Utilities 1,243,598.75 1,290,511.75 46,913.00 3.64%

Sewer Service Charges 567,531.03 451,229.17 (116,301.86) -25.77%

Telephone & Commun. Lines 106,802.06 110,861.67 4,059.61 3.66%

Insurance - Operations 185,572.01 190,446.67 4,874.66 2.56%

Professional Services - Legal 3,987.00 9,166.67 5,179.67 56.51%

Professional Services - Consultants 47,001.47 68,750.00 21,748.53 31.63%

Professional Services - Other 58,428.99 74,822.92 16,393.93 21.91%

Employee Uniforms 12,153.92 14,680.42 2,526.50 17.21%

Service & Maint. Contracts 613,397.14 654,657.67 41,260.53 6.30%

TOTAL CONTRACTUAL SERVICES 2,888,943.55 2,922,693.58 33,750.03 1.15%


Operating Supplies & Material 109,627.64 150,532.25 40,904.61 27.17%

Water Purchased for Resale 343,601.96 309,136.67 (34,465.29) -11.15%

Auto Supplies 123,219.88 148,362.50 25,142.62 16.95%

Printing & Office Supplies 41,177.14 46,173.42 4,996.28 10.82%

Lab Treatment Supplies & Mat. 479,516.16 631,342.25 151,826.09 24.05%

TOTAL SUPPLIES and MATERIALS 1,097,142.78 1,285,547.08 188,404.30 14.66%


Maint & Repair-Bldgs & Ground 38,539.36 69,300.00 30,760.64 44.39%

Maint & Repair-Facilities 781,783.55 897,840.17 116,056.62 12.93%

Maint & Repair-Equipment 118,194.28 118,167.50 (26.78) -0.02%

Maint & Repair-Vehicles 163,555.38 109,914.75 (53,640.63) -48.80%

TOTAL MAINTENANCE and REPAIR 1,102,072.57 1,195,222.42 93,149.85 7.79%



BUDGETED TO ACTUAL EXPENSES

8 06/16/20



Travel Expense 1,084.22 20,670.83 19,586.61 94.75%

Private Vehicle Expense 3,323.40 5,874.92 2,551.52 43.43%

Postage & Delivery 85,658.50 101,406.25 15,747.75 15.53%

Employee Training 37,019.92 49,270.83 12,250.91 24.86%

Memberships & Meetings 28,276.65 34,278.75 6,002.10 17.51%

Board Member Per Diem 5,875.00 9,166.67 3,291.67 35.91%

Prof. Books & Periodicals 986.97 2,704.17 1,717.20 63.50%

Public Information 5,809.14 7,333.33 1,524.19 20.78%

Miscellaneous Expenses 8,547.74 25,080.00 16,532.26 65.92%

TOTAL BUSINESS and TRAVEL EXPENSE 176,581.54 255,785.75 79,204.21 30.97%

CAPITAL OUTLAY

Land & Land Improvements 0.00 0.00 0.00 0.00%

Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00%

Automotive Equipment 66,033.00 275,000.00 208,967.00 75.99%

Operational & Constr. Equip. 91,050.79 139,379.17 48,328.38 34.67%

Furniture & Fixtures 18,556.86 16,408.33 (2,148.53) -13.09%

Construction Material 153,936.88 213,447.67 59,510.79 27.88%

District Labor Capitalized (3,794.00) 0.00 3,794.00 n/a

TOTAL CAPITAL OUTLAY 325,783.53 644,235.17 318,451.64 49.43%

MISCELLANEOUS

Contingency 0.00 249,700.00 249,700.00 0.00%

Deprec. & Capital Replacement 1,980,214.05 2,078,710.33 98,496.28 4.74%

Bad Debts 2,518.29 4,583.33 2,065.04 45.06%

Miscellaneous Other (37,015.00) 0.00 37,015.00 n/a

TOTAL MISCELLANEOUS 1,945,717.34 2,332,993.67 387,276.33 16.60%

TOTAL OPERATING EXPENSES 13,086,761.46 14,312,323.94 1,225,562.48 8.56%

DEBT SERVICE

Bond & Interest Payments 2,192,872.48 2,244,198.00 51,325.52 2.29%

Cushion Fund Contributions 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 2,192,872.48 2,244,198.00 51,325.52 2.29%

TOTAL EXPENSES 15,279,633.94 16,556,521.94 1,276,888.00 7.71%

9 06/16/20

4-30-20 5-31-20NON-RESTRICTED ACCOUNTS

Operation & Maintenance Account 4,107,071.28 4,565,509.51Customer Deposits 540,995.44 540,570.44Cash on Hand 2,100.00 2,100.00

4,650,166.72 5,108,179.95

RESTRICTED ACCOUNTSPlantersville Sewer Assessments 451,255.47 75,509.82South Causeway Sewer Assessments 370,666.10 372,133.41North Causeway Sewer Assessments 130,695.81 130,739.84Brock Road Sewer Assessments 1,377.87 1,378.33Pleasant Hill Water Assessments 448,078.57 456,221.70Beaumont Drive Water Assessments 70,956.61 70,980.51Cherokee Drive Water Assessments 63,170.38 63,727.62Commanche Assessments 12,157.42 12,161.52Pawleys S. Comm. Sewer Assessments 36,460.11 36,472.39M.L. King Sewer Assessments 86,168.54 86,197.572015 Refund Bond & Int. Redempt. Fund 1,299,139.82 1,419,549.721989 & 98 Refund Bond & Int. Redemp. 28,899.93 57,799.862011A SRF Bond & Int. Redemp. Fund 88,222.18 113,428.512011B SRF Bond & Int. Redemp. Fund 87,896.44 62,690.11Economic Dev. Grant Matching Funds 500,000.00 500,000.00FmHA Bond Cushion Funds 150,084.00 150,084.00Depreciation & Capital Replacement 4,060,731.29 4,038,448.76Contingency Fund 870,000.33 870,000.33Reservation Fees 6,747.00 6,747.00Good Neighbor Contributions 60,111.00 60,899.51Harmony Community Impact Fees 31,360.00 31,360.00Water Impact Fees 3,892,214.43 3,907,601.39 *Sewer Impact Fees 4,427,154.80 4,439,344.84 *

17,173,548.10 16,963,476.74

CONSTRUCTION ACCOUNTSNo Active Projects 0.00 0.00

0.00 0.00

TOTAL CASH and SHORT TERM INVESTMENTS 21,823,714.82 22,071,656.69

CURRENT YR. LAST YEAR*IMPACT FEES COLLECTED MAY '20 FY2020 Y-T-D FY2019 Y-T-D

Water Impact Fees 24,866.00 367,393.00 434,047.00Sewer Impact Fees 10,770.00 282,658.00 361,430.00

35,636.00 650,051.00 795,477.00

TOTAL NON-RESTRICTED

GEORGETOWN COUNTY WATER & SEWER DISTRICTCASH and SHORT TERM INVESTMENTS

TOTAL RESTRICTED

10 06/16/20

# CUSTOMERS GTN. W.N. G.C. TOTALBEG. of YEAR 6,459 16,828 635 23,922 JULY 6,464 16,852 635 23,951 AUGUST 6,487 16,882 636 24,005 SEPTEMBER 6,494 16,896 636 24,026 OCTOBER 6,481 16,920 636 24,037 NOVEMBER 6,493 16,940 633 24,066 DECEMBER 6,488 16,937 636 24,061 JANUARY 6,492 16,959 635 24,086 FEBRUARY 6,498 16,980 636 24,114 MARCH 6,519 17,008 634 24,161 APRIL 6,522 17,055 637 24,214 MAY 6,574 17,093 638 24,305 JUNE - - - -

# R.E.U. WATER GTN. W.N. G.C. TOTAL

BEG. of YEAR 5,453 28,269 1,117 34,839 JULY 5,473 28,252 1,119 34,844 AUGUST 5,479 28,290 1,118 34,887 SEPTEMBER 5,508 28,147 1,101 34,756 OCTOBER 5,480 28,342 1,101 34,923 NOVEMBER 5,484 28,360 1,084 34,928 DECEMBER 5,490 28,358 1,084 34,932 JANUARY 5,491 28,342 1,077 34,910 FEBRUARY 5,494 28,345 1,082 34,921 MARCH 5,497 28,300 1,081 34,878 APRIL 5,511 28,385 1,080 34,976 MAY 5,517 28,416 1,082 35,015 JUNE - - - -

WASTEWATER GTN. W.N. TOTALBEG. of YEAR 5,150 21,767 26,917 JULY 5,146 21,799 26,945 AUGUST 5,147 21,823 26,970 SEPTEMBER 5,388 21,949 27,337 OCTOBER 5,376 22,191 27,567 NOVEMBER 5,366 22,203 27,569 DECEMBER 5,369 22,210 27,579 JANUARY 5,376 22,208 27,584 FEBRUARY 5,405 22,225 27,630 MARCH 5,419 22,182 27,601 APRIL 5,423 22,262 27,685 MAY 5,424 22,280 27,704 JUNE - - -

F/Y 2020 CUSTOMERS and R.E.U.s

11 06/16/20

BANK ACCOUNTS

11,050,079.64 LGIP 1.0014%7,101,063.80 TD Bank 0.30%2,518,916.71 TD Bank Investments 1.37% to 1.62%

20,670,060.15

BANK of NEW YORK - MELLON TRUST CO.

113,428.51 2011A SRF B&I Redemption62,690.11 2011B SRF B&I Redemption

0.00

176,118.62

$20,846,178.77 TOTAL INVESTMENTS and INTEREST BEARING ACCOUNTS

MAY 2020 INVESTMENTS

12 06/16/20

MAY 2020 BALANCE $60,899.51

CUSTOMER DISBURSEMENTSCONTRIBUTIONS TO CUSTOMERS

F/Y 1992 559.00 0.00F/Y 1993 828.00 77.03F/Y 1994 1,500.96 345.91F/Y 1995 1,818.23 870.73F/Y 1996 3,560.00 553.28F/Y 1997 5,634.00 2,145.89F/Y 1998 8,120.00 5,211.32F/Y 1999 8,827.50 4,630.83F/Y 2000 11,324.13 13,054.26F/Y 2001 11,745.16 7,085.01F/Y 2002 10,846.32 17,157.74F/Y 2003 10,547.00 8,317.78F/Y 2004 10,782.00 11,001.00F/Y 2005 10,738.50 12,577.95F/Y 2006 10,246.00 13,948.67F/Y 2007 11,343.00 17,095.99F/Y 2008 10,917.00 12,830.61F/Y 2009 20,453.00 13,291.20F/Y 2010 12,788.00 18,447.40F/Y 2011 13,889.50 11,934.16F/Y 2012 15,370.82 7,783.46F/Y 2013 13,974.00 4,037.73F/Y 2014 15,339.95 8,612.84F/Y 2015 13,610.00 8,549.12F/Y 2016 12,974.00 9,146.18F/Y 2017 12,405.00 6,517.17F/Y 2018 11,718.00 5,779.72F/Y 2019 10,764.00 6,048.17

REFERRALS/F/Y 2020 APPROVED

JULY 857.00 815.06 8 / 8AUGUST 852.00 837.32 7 / 7SEPTEMBER 861.00 684.13 11 / 7OCTOBER 846.00 274.33 9 / 3NOVEMBER 845.00 991.34 11 / 11DECEMBER 835.00 1,515.35 11 / 11JANUARY 834.00 1,326.90 14 / 13FEBRUARY 828.00 1,189.14 7 / 9MARCH 2,048.00 2,011.17 5 / 13APRIL 818.00 478.80 4 / 7MAY 768.00 0.00 23 / 0JUNE 0.00 0.00

F/Y '20 Y-T-D 10,392.00 10,123.54

GOOD NEIGHBOR CONTRIBUTIONS

13 06/16/20

Revenue Variances - FavorableLast Year Variance

Actual YTD Budget YTD (Actual) (Budget to Actual)

Water Volume Charge 4,011,998.59 3,935,958.58 3,698,040.97 76,040.01

Water Volume Charges through May are up 8.5% compared to last year. The variance is expected be positive

at the end of the year.

Last Year Variance


Water Service Connection 243,676.00 204,994.17 212,475.15 38,681.83

Service Connection fees are higher than budgeted and up 14.7% compared to last year.

Revenue Variances - Unfavorable

Last Year Variance


Sewer Volume Charge 4,571,795.89 4,575,534.33 4,259,654.52 (3,738.44)

The Sewer Volume Charges budget variance turned negative in March, but has improved from ($67,253) last

month. The variance is expected to become positive by year end.

Last Year Variance


Interest Income 260,293.60 297,000.00 302,475.10 (36,706.40)

Interest rates continue to remain at historic lows. The District's investments in T-bills are maturing, so interest

income will continue to fall though the end of the fiscal year.

Last Year Variance


Backflow Inspection Charge 61,793.27 107,800.00 107,812.11 (46,006.73)

A policy change in the frequency of backflow inspections has decreased the monthly fees charged. The budget

does not reflect the decreased fees.

Variance AnalysisMay-20

14 06/16/20


Expense Variances - Unfavorable

Last Year Variance


Sewer Service Charges 567,531.03 451,229.17 417,494.70 (116,301.86)

The variance includes a true-up of $78,800 charged by the City of Georgetown for the FY2019 RWWTP cost

allocation. The City included considerable plant repairs in the cost of operations this past year. In addition,

the City increased the rate for monthly sewer service charges by 20%. This account will remain overbudget

through the end of the year.

Last Year Variance


Water Purchased for Resale 343,601.96 309,136.67 337,332.58 (34,465.29)

As discussed, issues at the water plant impacted this account earlier in the year. The variance improved from

($41,287) last month. The variance is expected to remain negative.

Last Year Variance


Maint. & Repairs - Vehicles 163,555.38 109,914.75 66,093.69 (53,640.63)

Larger than expected repairs have caused this variance to become negative. It is anticipated to remain

negative through the year end.

15 06/16/20


Expense Variances - Favorable

Last Year Variance


Salaries & Wages 3,689,313.73 3,742,376.31 3,591,602.71 53,062.58

Salaries & Wages - Overtime 101,029.53 111,744.00 106,962.87 10,714.47

The Salaries & Wages account is under budget due to vacancies. The Budget YTD reflects the Board's approval of

merit and COLA adjustments in January.

The variance in Salaries & Wages - Overtime was negative much of the year due to the hurricane in September.

The variance became positive in February and has improved each month.

Last Year Variance


Utilities 1,243,598.75 1,290,511.75 1,263,800.29 46,913.00

The variance in Utilities expense turned positive in February and has improved in each month since.

Last Year Variance


Service & Maint. Contracts 613,397.14 654,657.67 597,495.66 41,260.53

The variance for Service & Maint. Contracts became positive in April. The variance is projected to remain positive

through year end.

Last Year Variance


Lab Treatment Supplies & Mat. 479,516.16 631,342.25 548,818.12 151,826.09

The variance improved from $134,729 last month and is expected to continue to improve through year-end.

16 06/16/20


Expense Variances - Favorable (cont.)

Last Year Variance


Maint. & Repairs - Facilities 781,783.55 897,840.17 880,504.59 116,056.62

The budget for Maint. & Repairs- Facilities contains both planned and unplanned maintenance costs. This

variance was $94,771 last month.

Number of Cut-offs in May 0District Terminated Accounts 0

Cut-offs were suspended in March due to COVID-19

17 06/16/20

ADJUSTMENT STATISTICS165 166 119 122 184 176 176 219 196 224 205 188 50

16,416.40$ 20,595.37$ 12,266.09$ 8,921.41$ 27,014.94$ 24,632.33$ 18,980.58$ 19,725.93$ 27,890.32$ 26,213.82$ 23,697.61$ 24,799.00$ 2,444.67$ ADJUSTMENT

TYPE MAY '20 APRIL '20 MARCH '20 FEB. '20 JAN. '20 DEC. '19 NOV. '19 OCT. '19 SEPT. '19 AUGUST '19 JULY '19 JUNE '19 MAY '19

SEWER DEMAND - - - - - 7.28 112.70 - - - - - - # of Adjustments - - - - - 1 3 - - - - - - Average per Adjustment - - - - - 7.28 37.57 - - - - - -

WATER DEMAND - - - - - - 325.38 - - - - - - # of Adjustments - - - - - - 4 - - - - - - Average per Adjustment - - - - - - 81.35 - - - - - -

BACKFLOW ADMIN. FEE - 1.23 - 1.23 - - 7.39 - 6.17 - 27.17 2.47 - # of Adjustments - 1 - 1 - - 1 - 1 - 1 1 - Average per Adjustment - 1.23 - 1.23 - - 7.39 - 6.17 - 27.17 2.47 -

CUSTOMER CHARGE - 6.50 - 6.50 99.05 - - 13.00 19.50 19.50 - - - # of Adjustments - 1 - 1 2 - - 1 1 1 - - - Average per Adjustment - 6.50 - 6.50 49.53 - - 13.00 19.50 19.50 - - -

IRRIGATION USE 221.17 86.75 - 42.96 64.30 933.91 2,241.60 5,623.25 6,323.83 2,236.92 - 376.66 2.97 # of Adjustments 1 3 - 1 3 2 7 10 7 5 - 2 1 Average per Adjustment 221.17 28.92 - 42.96 21.43 466.96 320.23 562.33 903.40 447.38 - 188.33 2.97

SEWER AVAILABILITY - 1,599.09 15.28 22.92 138.93 - 932.40 15.28 76.03 55.78 - 6.75 - # of Adjustments - 2 1 2 2 - 3 2 2 3 - 1 - Average per Adjustment - 799.55 15.28 11.46 69.47 - 310.80 7.64 38.02 18.59 - 6.75 -

SEWER VOLUME CHARGE 12,327.98 12,355.26 7,873.55 6,111.44 15,871.29 18,417.29 10,043.00 9,816.86 16,523.89 16,237.44 18,329.83 16,769.29 325.48 # of Adjustments 79 73 49 54 80 82 78 95 89 110 131 97 4 Average per Adjustment 156.05 169.25 160.68 113.17 198.39 224.60 128.76 103.34 185.66 147.61 139.92 172.88 81.37

WATER AVAILABILITY - 1,228.71 16.17 5.39 86.24 - 921.53 10.78 31.62 20.48 - 5.03 - # of Adjustments - 2 1 1 1 - 4 2 2 2 - 1 - Average per Adjustment - 614.36 16.17 5.39 86.24 - 230.38 5.39 15.81 10.24 - 5.03 -

WATER VOLUME CHARGE 2,464.93 3,008.49 3,300.83 1,058.38 7,897.09 3,975.63 4,327.65 3,395.98 3,611.82 3,905.33 5,305.77 4,873.32 255.10 # of Adjustments 54 67 53 52 81 67 68 86 59 78 61 57 7 Average per Adjustment 45.65 44.90 62.28 20.35 97.49 59.34 63.64 39.49 61.22 50.07 86.98 85.50 36.44

PENALTY 254.88 53.28 91.81 38.54 185.35 107.30 68.93 145.69 278.99 131.84 34.84 136.52 113.24 # of Adjustments 29 12 9 8 12 20 8 22 29 18 12 27 36 Average per Adjustment 8.79 4.44 10.20 4.82 15.45 5.37 8.62 6.62 9.62 7.32 2.90 5.06 3.15

METER TAMPERING - - 400.00 - - - - - - - - - - # of Adjustments - - 1 - - - - - - - - - - Average per Adjustment - - 400.00 - - - - - - - - - -

INSTALLMENT PAYMENTS 1,147.44 2,140.06 408.45 1,634.05 2,672.69 1,190.92 - 705.09 1,018.47 3,606.53 - 2,628.96 1,747.88 # of Adjustments 2 3 4 2 3 4 - 1 6 7 - 2 2 Average per Adjustment 573.72 713.35 102.11 817.03 890.90 297.73 - 705.09 169.75 515.22 - 1,314.48 873.94

RECONNECT FEES - 116.00 160.00 - - - - - - - - - - # of Adjustments - 2 1 - - - - - - - - - - Average per Adjustment - 58.00 160.00 - - - - - - - - - -

18 06/16/20

TO: BOARD OF DIRECTORS

MEMO

FROM: \'J\i MICHAEL YIP, OPERATIONS DIRECTOR

DATE: AUGUST 3, 2020

SUBJECT: SUBMERSIBLE WASTEWATER PUMPS FOR PS 215

The District's Maintenance Department budgeted $105,000 for Pump Station Rehabilitation in the FY2021 budget. The District has determined a need for a complete wet-well rehabilitation for PS 215 in Litchfield by the Sea. The discharge piping is deteriorated and beginning to leak. The check valves and gate valves are not working properly and in need of replacement. Current pumps in the wet well are over 30 years old and in need of replacement. Our plan is to remove pump bases, discharge piping, check valves and gate valves, and replace with all new ABS pumps for PS 215. Using ABS pumps will minimize pump inventory, save on rebuilt cost, and spares can be used at other pump stations.

The cost of (2) ABS 27HP pumps are $34,397.00 for PS 215. Pete Duty & Associates is our representative and supplier for ABS pumps. FISCAL IMPACT: $34,397.00 to be funded by the Capital Repair & Replacement

fund.

RECOMMENDATION: Staff recommends awarding pump purchases to Pete Duty & Associates in the amount of $34,397.00 out of pump-station rehabilitation project.

I


MEMO

FROM: tJ\'\ MICHAEL FU MAN YIP, OPERATIONS DIRECTOR

DATE: August 3, 2020

SUBJECT: PUMP STATION CONTROL PANELS

The FY2021 Capital Repair and Replacement budget provides for the purchase of control panels for pump stations and collection systems. The Maintenance Department needs to purchase two (2) 7.5 HP control panels for Pump Stations 251 and 311 at a cost of $7,950.00 each, two (2) 10 HP control panels for Pump Stations 210A and 211 at a cost of $8,200.00 each, and one (1) HP control panel for Pump Station 215 and a cost of $26,500.00.

We use Control Interface to control all of our pump stations. Control Interface is the only equipment that meets our specifications for Pump Station control panel replacements and is used on all District pump stations. By having one set of repair and replacement parts, we can return our Pump Stations back in service quicker and eliminate potential Sanitary System Overflows. Pete Duty & Associates is our local area representative and distributor for Control Interface.

FISCAL IMPACT: $58,800.00 to be funded by the District's Capital Repair and Replacement fund, $65,000.00 was budgeted for control panel replacement in FY· 2021.

RECOMMENDATION: Staff recommends purchase of Control Interface Pump Station panel from Pete Duty & Associates.

TO: BOARDOFDIRECTORS

FROM: AMANDAKIRCHMEYERENGINEERINGMANAGER

DATE: AUGUST5,2020

SUBJECT: HANOVERSTREETSEWERREPAIR–BIDRESULTS

A gravity sewer line break and a dip in the roadway was discovered by District Maintenance staff near 95 Hanover Street, located in the North Litchfield Community, in Pawleys Island. Attempts to televise the line were not successful due to the large amount of sand in the main line. After televising the sewer service laterals however, staff discovered multiple breaks in the service. Due to the depth and ground water elevation, staff sent out emailed solicitations as well as advertising on SCBO and the GCWSD website. Bids were due back on or before August 5th by 3pm.

A total of 4 sealed bids were received and are shown on the Bid Tabulation Sheet attached to this memo. The low bid was Associates Roofing & Construction Inc (ARC Inc) with a bid cost of $31,179.00. ARC Inc has done work for the District in the past.

FISCAL IMPACT: $31,179.00 plus $10,000 contingency to be funded through the Depreciation and Capital Replacement Fund. The FY 2021 budget for Sewer Main Rehab is $1.2 Million.

RECOMMENDATION: Staff recommends that the contract be awarded to Associates Roofing & Construction Inc for $31,179.00 and to approve up to a $10,000 contingency if needed.

MEMO

amandak

Typewritten Text

AJK

Item Description Unit Qnty Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1 6" PVC DR35 ‐ Green Service Line LF 40 $1,800.00 $72,000.00 $1,000.00 $40,000.00 $690.00 $27,600.00 $300.00 $12,000.002 Asphalt Road Patch 2" SY 16 $120.00 $1,920.00 $200.00 $3,200.00 $150.00 $2,400.00 $120.00 $1,920.003 Asphalt Road Overlay 1.5" SY 133 $50.00 $6,650.00 $70.00 $9,310.00 $18.00 $2,394.00 $48.00 $6,384.004 Well Point System LS 1 $20,000.00 $20,000.00 $6,500.00 $6,500.00 $7,500.00 $7,500.00 $8,100.00 $8,100.005 Concrete Driveway Repair SY 15 $750.00 $11,250.00 $220.00 $3,300.00 $450.00 $6,750.00 $135.00 $2,025.006 Seeding/Sod LS 1 $3,985.00 $3,985.00 $4,500.00 $4,500.00 $900.00 $900.00 $750.00 $750.00

$31,179.00

A. C. Schultes of Carolina Inc. R.H. Moore Company, Inc. Lawrimore Construction ARC Inc.

Total $115,805.00

95 HANOVER DR SEWER REPAIR

$66,810.00 $47,544.00

TO: BOARDOFDIRECTORS

FROM: AMANDAKIRCHMEYERENGINEERINGMANAGER

DATE: AUGUST5,2020

SUBJECT: CAPITALIMPROVEMENTPROJECTSSTATUSREPORT

MurrellsInletWaterTank(FY20)Thisprojectwouldincludethemodeling,design,andpermittingofawaterstoragetankfortheMurrellsInletservicearea.Staffhasbegunputtingtogetherarequestforproposals.Therequesthasbeensenttoourprequalifiedengineeringfirms.Staffhassigned the task order for execution and a project kickoff meeting was held. ThePreliminary Engineering Report (PER) for the 500,000 gallon tank has beensubmittedforreviewwithDHEC.WehavereceivedtheDHECConstructionPermit,andSCDOTPermit.DHECSRFisreviewingthebidsandcontract.Apre‐constructionmeetingwasheld.ContractorshavebeenissuedtheNoticetoProceed.Constructiononboththetanksiteandwatermainshasstarted.ThelineworkalongPondRoadhasreceivedopearationalapprovalandthecontractorhasstartedalongOldKingsHwy.Constructionforthetankfoundationhasbeenpaused.

Carter’sCrossroadsWaterImprovement(FY20)Thisprojectconsistsofinstallingapproximately17,500linearfeetofwatermainalongChoppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide waterserviceto44residents.ThePERforthisprojecthasbeensubmittedinanapplicationforaCommunityDevelopmentBlockGrant(CDBG).NoticeofgrantawardisestimatedfortheendofJune.CDBGgranthasbeenapproved.Designdrawingsareapproximately95%complete.S&MEhascompletingthewetlanddelineationfortheenvironmentalreview and it has been submitted to USACE. The District has received the DHECconstructionpermit.TheCOGhassubmittedtheEnvironmentalReviewtoDepartmentofCommercefortheirapproval.Staffisalsoworkingonthebiddingdocuments.Bidshavebeensentout.Apre‐bidmeetingwasheldonJuly16th.BidswerereceivedonAugust6th. APre‐ConstructionmeetingwasheldonOctober23rd. TheDistricthasreceivedoperationalapproval fromDHECand isnowtying inLMIcustomers to the

MEMO

amandak

Typewritten Text

AJK

water main. All construction has been completed. Staff is working on close outdocumentsandfinalpaymentstothecontractor.NoChange.

PumpStation304Bypass/Re‐Route(FY20)ThisprojectistoreducetheloadonthesewersystemalongtheHighway17BusinesscorridorinMurrellsInlet. StaffwillbeselectingaroutebasedonrecommendationsfromHighfill Engineering’s analysis of the system in 2015. Requests for Proposals(RFPs)willthenbeissuedtothepre‐qualifiedengineeringfirmsforthedesignoftheselectedroute.EngineeringwasawardedtoHighfillEngineering.StaffheldakickoffmeetingOctober24thanddesignhasbegun.WehavereceivedtheDHECConstructionPermitandOCRMcertification. Aftermeeting,weareable togetaneasement fromSantee Cooper. Staff also received SCDOT encroachment, but still waiting onstormwaterpermitting.StaffisworkingwiththeWaccamawRegionalCOGtosubmitanapplicationforanEDAgrant.Thegrantapplicationhasbeensubmitted.StaffhasreceivedandreviewedBiddingDocumentsandwaitingonanEDA fundingdecisionbeforegoingouttobid.

GardenCityWaterRehabFY2020Thisyear’swater rehabilitationprojectwill consistof relocatingapproximately150water taps on SouthWaccamaw,Dolphin, andPompanoDrive inGardenCity. TheProjectwillalsorelocatetwofirehydrantsandabandonthe4”AClinetoimprovewaterquality.StaffisworkingonconstructiondrawingsandplantogoouttobidattheendofAugust.StaffisactivelyworkingonthedrawingsandplantocometotheBoardinJanuarywith bid results. Drawings have been completed. Staff is working on theBiddingDocuments.ThisprojectwillbepostponedandwillgoouttobidinJuly/Augustinordertoavoidconflictwithcustomersduringthesummermonths.BidsareduebySeptember2nd.

FireHydrantReplacement/RenewalFY2021Staffhasrevisedthelistofhydrantsthatareinneedofrepairorreplacementbasedonstaffandfiredepartmentinspectionsandrecommendations.Themostcriticalonthelist,asdeterminedbythefiredepartmentsandstaff,weresentoutforbidonAugust4thandbidswillbeduebySeptember1st.

PS290BasinImprovements(FY20)BasinimprovementsforthisareawillincludetherecommendationsfromWKDickson’sreportonthePS290BasinAnalysis.Staffwillmakethefinaldeterminationbasedofftheengineer’srecommendations.DesignonadditionalstoragewillbeginonceGardenCityprojectisfinishedwithdesign.DesignwasawardedtoAECOM.Staffhadakickoffmeetingandtheengineerhasbeginningfieldwork.Staffreceived60%drawings.Afterreviewing the engineer’s estimate, staff looked at above ground storage as analternative.BidsforabovegroundstorageweresentoutandsealedbidsareduebyAugust27th.

ForceMainAnalysis–Debordieu(FY20)ThisprojectisthestudyoftheDebordieuforcemains.Thisareahashadissueswithpumpstationsalarming.RequestsforProposalsweresentoutinFebruaryandareduebackMarch26th.WestonandSampsonheldaprojectkickoffmeetingandwillbeginfieldworksoon.Theengineershavecompletedtheirfieldworkandworkingonthemodelingofthesystem.NoChange.

BrickChimneyRoadPavingProject.

The District has received plans from Georgetown County to widen and pave BrickChimneyRoadfrom51to521.Districtwaterlineswillhavetoberelocatedatthetwointersections. Staff has submitted cost estimates to theCounty. Staff isworkingondrawingstosubmittotheCountyforrealignmenttobeincludedintheirbid.Apre‐bidwiththecountyisscheduledforJuly14th.BidsareduetotheCountyonAugust20th.

RawWaterIntakeSolution–Design(FY20)

ThereisaneedforalternativewatersourcesuppliesfortheWaccamawNeckWaterTreatment Plant. The District sent out Requests for Proposals to four of the pre‐qualifiedengineeringfirmstoprovideapermanentsolutiontosupplyaconstantrawwaterflowtothePlant.ProposalsfromourprequalifiedengineeringfirmsaredueinMarch.ThecontractfordesignhasbeenawardedtoWKDickson.Theengineerheldakick offmeetingwith staff. Staffmetwith the Engineering staff on July 15th. TheEngineerwillbefocusingontheWilbrookCanalSitefordesign

FY2020CIPPLining(FY20)Thisyear’sliningprojectwillfocusmostlyonLitchfieldPlantationandNorthLitchfield,wherestaffhasexperiencedissueswiththegravitysystem.ThematerialsusedintheseareasareACpipeandTrusspipe.BiddingDocumentshavebeenpublishedandaredueJanuary30th.Thepre‐constructionconferencewasheldonApril2nd.InsituformhasstartedworkinginLitchfieldPlantation.Thecontractorhascompletedthemainlinesandwillbemobilizingtoworkonthesewerservicelaterals.LateralsarescheduledtostartonAugust10th.

IsaacDriveWaterImprovementProject(FY21)ThisisaCommunityDevelopmentBlockGrant(CDBG)forwatermainsandservicestoapproximately45 low tomoderate income families (LMI)along IsaacDrive/FrankCribbRoadareainPleasantHill.Theapplicationforthegrantwassubmittedandwearewaitingonaresponsefromcommerce.NoChange.

LitchfieldWaterandSewerBridgeCrossingReplacement(FY21)Thisisareplacementprojectofapproximately200LFof6”forcemainand200LFof8”watermainthatcrossesthebridgeonLitchfieldDriveinPawleysIsland.Themainlineshavedeterioratedovertimeduetothesaltwateritisexposedtoonthebridge.BidsweresentoutbyStaffandareduebySeptember1st.

ForceMainAnalysis–PS#208(FY21)Thisprojectisthestudyof9pumpstationsandtheircorrespondingforcemainsthatpump toStation#208which is locatednear the intersectionofLitchfieldDriveandOceanHighway. This areahashad a larger amountof growth and is a concern forMaintenancestaffwiththeincreaseinflows.RequestsforProposalsweresentoutandareduebackbySeptember1st.

RECOMMENDATION: Thisisforinformationonly.

Project Name: FY21 Approved

Budget: Bid Price Contingency FY21 Actual Cost: Variance:

CCTV Sewer Inspection $ 100,000.00 100,000.00$ Sewer Main Replacement

FY21 CIPP 1,200,000.00$ 1,200,000.00$ Water Main Rehab

FY21 Garden City 600,000.00$ 600,000.00$ Fire Hydrant Replacement 50,000.00$ 50,000.00$ Litchfield Bridge Water and Sewer 200,000.00$ 200,000.00$ Vertical Turbine Pump Rehab 140,000.00$ 140,000.00$ Well / ASR Rehab ‐ Pawleys Old Shop 125,000.00$ 125,000.00$ Sandy Island Clearwell Coating 50,000.00$ 50,000.00$ Sandy Island Filter Media Replacement 225,000.00$ 225,000.00$ Sandy Island Isolation Valve Replacement 60,000.00$ 60,000.00$ Sandy Island Flocculator Replacement 60,000.00$ 60,000.00$ Sandy Island Flouride Batching System 50,000.00$ 50,000.00$ Manhole/Wetwell Rehab 175,000.00$ 175,000.00$ Pump Station Rehab 130,000.00$ 34,397.00$ 34,397.00$ 95,603.00$ Pump Station Panels 65,000.00$ 58,800.00$ 58,800.00$ 6,200.00$ Pump Station Rehab ‐ Litchfield Plantation 120,000.00$ 120,000.00$ Airport Tank Painting 150,000.00$ 150,000.00$ Launder Rings Coating ‐ MI WWTP 35,000.00$ 35,000.00$ SCADA Upgrade ‐ Phase II 175,000.00$ 175,000.00$ MI WWTP Brush Rotor Replacement 65,000.00$ 65,000.00$ MI ‐ Clarifier Rehab and Drive Replacement 180,000.00$ 180,000.00$ PI WWTP ‐ Air Line Repair 50,000.00$ 50,000.00$ PI WWTP ‐ High Effeciency Blowers 500,000.00$ 500,000.00$ PI WWTP ‐ Influent Line Replacement 150,000.00$ 150,000.00$ PI WWTP ‐ Sludge Conveyor 200,000.00$ 200,000.00$ PI WWTP ‐ Sludge Press Rehab 275,000.00$ 275,000.00$ Meter Replacement Program 50,000.00$ 50,000.00$

Total: 5,080,000.00$ 93,197.00$ ‐$ 93,197.00$ 4,986,803.00$

Variance includes contingency amounts

Updated 8/05/2020

FY2021 DECAP BUDGET

TO: BOARD OF DIRECTORS FROM: TOMMIE H. KENNEDY, PE ASSISTANT EXECUTIVE DIRECTOR DATE: AUGUST 04, 2020 SUBJECT: DEVELOPER PROJECTS STATUS REPORT

1. The Bluffs at Inlet Harbour Located in Garden City at the southern tip of the peninsula. This project consists of 6 Single-family lots. Project has been submitted to DHEC for construction approval. Construction Approval has been issued. We have told the developer that the District will not provide a sign off to DHEC until we have the deed language requested. Construction has begun.


2. Wachesaw Grove Located on the south side of Wachesaw Rd before the traffic circle, this project consists of 10 single-family lots. Staff has received a preliminary sketch of the project and issued a preliminary approval. No change

Forfeit to the District $3,718 Refund from District $0

3. Wesley Road RV Park Located on Wesley Road Just south of Pendergrass Avenue, this project consists of a RV park with 12 sites for non-permanent campers. Staff has issued preliminary approval for the project.


MEMO

THK

4. Waterleaf Phase II Located between Wesley Road and Old Kings Highway and adjacent to Waterleaf Phase I, this project consists of 143 multifamily townhomes. This project has received preliminary approval and an invoice was sent out for fees.


5. Townhouses at Murrells Inlet Located on Murrells Inlet Rd. behind the Image Center in Murrells Inlet, this project consists of 34 multi-family units. Staff has received a preliminary sketch of the project. Operational approval granted by SCDHEC. This project will be removed next month.


6. Melton Avenue Subdivision Located on Melton Avenue beside the Murrells Inlet Garden City Fire Department office on Business 17 in Murrells Inlet, this project consists of 6 Single-family lots. Staff has received a preliminary sketch of the project. Construction has begun


7. Pond Road Tract Located on Pond Rd. in Murrells Inlet, this project consists of 20 single-family homes. Staff has received a Letter of Intent to Develop and a preliminary sketch of the project. Testing has begun.


8. Indigo Trace Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. DHEC construction permits expire March 2022. Waiting on a preconstruction conference.

Forfeit to the District $3,539 Refund from District $0

9. Kings River Road Townhomes Located on Kings River Rd. in front of Litchfield Plantation, in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. DHEC construction permits received. Construction has begun.


10. The Porches at Waverly Located on Waverly Road in Pawleys Island, this phase consists of 13 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Construction has begun.


11. Northgate (Grimes Property Georgetown) The project is located on Hwy 701 in Georgetown across from the Walmart. The project consists of 4 commercial lots. One lot is proposed to be a carwash and the remaining lots are for future use. This development will also tie GKCU into the District’s sewer system. Construction has begun.

Forfeit to the District $0 Refund from District $0 TOTAL RESIDENTIAL EQUIVALENT UNITS: 302 UNITS IN WACCAMAW NECK: 295 UNITS IN WEST GEORGETOWN: 7 FISCAL IMPACT: If all of the projects on this list expire the developers

would forfeit $7,257.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project.

RECOMMENDATION: This is for information only.

WACCAMAW NECK NORTH

#5

#7#6

#1

#2

#4

#3

WACCAMAW NECK SOUTH

#9

#10

#8

NORTH GEORGETOWN

#11

PERIOD

12

PAY PERIODS

26

MONTH Y-T-D

OPERATING REVENUES $1,480,575.97 $14,982,755.23

OPERATING EXPENSES 1,373,379.21 14,466,188.53------------------- ---------------------

GAIN (LOSS) $107,196.76 $516,566.70

TOTAL REVENUES $1,745,862.62 18,380,220.65$

TOTAL EXPENSES 1,539,797.91 16,825,479.71

GAIN (LOSS) $206,064.71 $1,554,740.94

AS OF 6-30-20


REVENUES and EXPENSES

1 07/24/20


WATER FUND

Water Volume Charge 470,041.09 559,376.91 4,482,039.68 4,257,417.88 5.28%

Water Service Connection 24,272.00 25,525.00 267,948.00 238,000.15 12.58%

Meter Placement Charge 1,000.00 430.00 13,206.00 6,192.00 113.28%

Backflow Inspection Charge 5,789.91 10,200.73 67,583.18 118,012.84 -42.73%

Water DECAP Charge 68,410.22 55,331.60 816,011.45 660,661.82 23.51%


574,211.24 656,932.30 5,732,563.56 5,344,591.25 7.26%

WASTEWATER FUND

Sewer Volume Charge 557,664.16 579,624.52 5,129,460.05 4,839,279.04 6.00%

Sewer Service Connection 0.00 0.00 98.00 96.00 2.08%

Sewer Tap / Step Unit 13,660.49 5,985.53 98,557.29 103,100.74 -4.41%

Sewer Service Inspection 3,798.00 1,728.00 30,742.00 24,000.00 28.09%

Sewer Reconnect 0.00 0.00 0.00 0.00 0.00%

Sewer DECAP Charge 113,176.56 85,755.43 1,345,789.38 1,025,049.60 31.29%


692,208.22 677,602.30 6,652,460.35 6,035,913.27 10.21%


Customer Charge 156,816.95 153,890.39 1,863,347.68 1,835,507.71 1.52%

Service Charge 13,598.00 12,188.50 137,478.12 117,633.98 16.87%

Reconnect Charge 16.00 7,832.00 93,854.00 94,222.00 -0.39%

Late Payment Processing 5,826.04 6,170.10 75,647.70 78,732.84 -3.92%

Returned Check Fees 840.00 840.00 10,230.00 8,395.00 21.86%

177,096.99 180,920.99 2,180,557.50 2,134,491.53 2.16%


Interest Income 6,018.30 36,543.63 266,311.90 339,018.73 -21.45%

Discounts Earned 27.62 66.23 478.68 936.44 -48.88%

Finance Charge 0.00 0.00 252.84 0.00 n/a

Credit Card Fees 1,745.58 1,480.20 20,709.47 18,669.50 10.93%

Credit Card Charges (7,444.30) (6,294.65) (82,103.44) (66,218.44) 23.99%

Miscellaneous Income 3,234.13 857.51 51,462.05 44,329.33 16.09%

3,581.33 32,652.92 257,111.50 336,735.56 -23.65%

ENGINEERING

Engineering Income 33,478.19 22,807.88 160,062.32 199,964.00 -19.95%

TOTAL OPERATING REVENUES 1,480,575.97 1,570,916.39 14,982,755.23 14,051,695.61 6.63%

REVENUE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 6-30-20


2 07/24/20


RESTRICTED INCOME

Availability Charge - Water 121,657.35 120,819.00 1,451,197.48 1,442,589.02 0.60%

Availability Charge - Sewer 110,509.71 107,660.45 1,315,283.03 1,286,310.80 2.25%

Water & Sewer Assessments 13,415.17 (16,068.86) 407,564.02 415,684.79 -1.95%

Interest Income 1,364.92 545.96 18,367.59 6,517.45 181.82%

Demand Charge - Water 8,639.74 6,555.21 96,726.20 84,841.91 14.01%

Demand Charge - Sewer 9,699.76 5,461.61 108,327.10 69,766.62 55.27%

265,286.65 224,973.37 3,397,465.42 3,305,710.59 2.78%

TOTAL REVENUES 1,745,862.62 1,795,889.76 18,380,220.65 17,357,406.20 5.89%

3 07/24/20


PERSONNEL SERVICES

Salaries & Wages - Regular * 313,114.09 306,376.65 4,002,427.82 3,897,979.36 2.68%

Salaries & Wages - Overtime 8,567.20 10,798.01 109,596.73 117,760.88 -6.93%

FICA Tax Expense 24,019.18 23,611.82 305,447.13 298,813.05 2.22%

Health Insurance 10,834.48 3,667.96 737,598.65 755,269.41 -2.34%

Retirement 49,969.88 49,341.77 610,416.00 553,411.32 10.30%

Workman's Compensation 0.00 0.00 80,732.75 85,227.50 -5.27%

Other Payroll Expenses 9,327.40 8,971.90 120,133.30 116,305.54 3.29%

TOTAL PERSONNEL SERVICES 415,832.23 402,768.11 5,966,352.38 5,824,767.06 2.43%


Rents & Leases - Vehicles 553.86 553.84 7,200.00 7,141.13 0.82%

Rents & Leases - Other Equip. 4,144.58 3,185.61 47,969.62 45,862.89 4.59%

Utilities 108,698.60 102,100.02 1,352,297.35 1,365,900.31 -1.00%

Sewer Service Charges 47,364.08 34,867.95 614,895.11 452,362.65 35.93%

Telephone & Commun. Lines 12,555.98 9,682.54 119,358.04 125,213.22 -4.68%

Insurance - Operations 17,371.74 14,320.70 202,943.75 167,378.37 21.25%

Professional Services - Legal 6,872.50 4,868.74 10,859.50 5,666.74 91.64%

Professional Services - Consultants 5,060.00 0.00 52,061.47 2,500.00 1982.46%

Professional Services - Other 2,464.75 478.00 61,270.74 48,011.92 27.62%

Employee Uniforms 4,284.06 5,848.11 16,437.98 17,366.04 -5.34%

Service & Maint. Contracts 61,093.36 48,166.94 674,490.50 645,662.60 4.46%

TOTAL CONTRACTUAL SERVICES 270,463.51 224,072.45 3,159,784.06 2,883,065.87 9.60%


Operating Supplies & Material 17,042.45 20,843.39 131,410.65 136,316.39 -3.60%

Water Purchased for Resale 30,686.91 36,740.70 374,288.87 374,073.28 0.06%

Auto Supplies 10,650.79 13,770.20 133,870.67 154,984.56 -13.62%

Printing & Office Supplies 4,070.31 4,293.35 47,077.98 58,281.77 -19.22%

Lab Treatment Supplies & Mat. 85,688.46 55,122.50 565,256.21 603,940.62 -6.41%

TOTAL SUPPLIES and MATERIALS 148,138.92 130,770.14 1,251,904.38 1,327,596.62 -5.70%


Maint & Repair-Bldgs & Ground 1,423.50 2,338.30 39,962.86 61,056.48 -34.55%

Maint & Repair-Facilities 110,174.26 95,692.99 892,766.65 976,197.58 -8.55%

Maint & Repair-Equipment 10,454.32 24,694.98 128,949.58 169,033.77 -23.71%

Maint & Repair-Vehicles 8,925.84 8,784.93 172,914.12 74,878.62 130.93%

TOTAL MAINTENANCE and REPAIR 130,977.92 131,511.20 1,234,593.21 1,281,166.45 -3.64%

This Month Last Year

* # of Employees 78 79


EXPENSE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 6-30-20

4 07/24/20



Travel Expense 0.00 132.26 1,084.22 2,744.95 -60.50%

Private Vehicle Expense 399.91 779.37 3,723.31 4,399.51 -15.37%

Postage & Delivery 20,961.06 31,939.62 106,662.89 108,414.25 -1.62%

Employee Training 546.00 4,259.13 37,537.92 34,850.69 7.71%

Memberships & Meetings 0.00 3,253.44 25,383.65 26,230.03 -3.23%

Board Member Per Diem 725.00 525.00 6,600.00 6,305.00 4.68%

Prof. Books & Periodicals 125.00 0.00 1,111.97 1,365.20 -18.55%

Public Information 800.54 874.90 6,947.82 5,785.37 20.09%

Miscellaneous Expenses 422.70 3,128.54 9,015.43 59,388.07 -84.82%

TOTAL BUSINESS and TRAVEL EXP 23,980.21 44,892.26 198,067.21 249,483.07 -20.61%

CAPITAL OUTLAY

Land & Land Improvements 0.00 0.00 0.00 0.00 0.00%

Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00 0.00%

Automotive Equipment 166,874.00 0.00 232,907.00 167,518.00 39.03%

Operational & Constr. Equip. 15,125.34 11,077.05 106,176.13 238,474.26 -55.48%

Furniture & Fixtures 0.00 0.00 18,556.86 11,579.81 60.25%

Construction Material 20,335.36 23,858.56 174,272.24 235,177.21 -25.90%

District Labor Capitalized 0.00 (4,649.07) (3,794.00) (16,752.95) -77.35%

TOTAL CAPITAL OUTLAY 202,334.70 30,286.54 528,118.23 635,996.33 -16.96%

MISCELLANEOUS

Contingency 0.00 0.00 0.00 0.00 0.00%

Deprec. & Capital Replacement 181,586.78 145,253.69 2,161,800.83 1,735,711.42 24.55%

Bad Debts 64.94 0.00 2,583.23 139.54 1751.25%

Miscellaneous Other 0.00 (8,155.18) (37,015.00) (112,575.00) -67.12%

TOTAL MISCELLANEOUS 181,651.72 137,098.51 2,127,369.06 1,623,275.96 31.05%

TOTAL OPERATING EXPENSES 1,373,379.21 1,101,399.21 14,466,188.53 13,825,351.36 4.64%

DEBT SERVICE

Bond & Interest Payments 166,418.70 204,726.20 2,359,291.18 2,465,706.36 -4.32%

Cushion Fund Contributions 0.00 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 166,418.70 204,726.20 2,359,291.18 2,465,706.36 -4.32%

TOTAL EXPENSES 1,539,797.91 1,306,125.41 16,825,479.71 16,291,057.72 3.28%

5 07/24/20


WATER FUND

Water Volume Charge 4,482,039.68 4,293,773.00 188,266.68 4.38%

Water Service Connection 267,948.00 223,630.00 44,318.00 19.82%

Meter Placement Charge 13,206.00 5,000.00 8,206.00 164.12%

Backflow Inspection Charge 67,583.18 117,600.00 (50,016.82) -42.53%

Water DECAP Charge 816,011.45 810,144.00 5,867.45 0.72%

Other Operating Reimb. 85,775.25 56,833.00 28,942.25 50.93%

5,732,563.56 5,506,980.00 225,583.56 4.10%

WASTEWATER FUND

Sewer Volume Charge 5,129,460.05 4,991,492.00 137,968.05 2.76%

Sewer Service Connection 98.00 0.00 98.00 n/a

Sewer Tap / Step Unit 98,557.29 105,000.00 (6,442.71) -6.14%

Sewer Service Inspection 30,742.00 25,000.00 5,742.00 22.97%

Sewer Reconnect 0.00 0.00 (0.00) -100.00%

Sewer DECAP Charge 1,345,789.38 1,457,540.00 (111,750.62) -7.67%

Other Operating Reimb. 47,813.63 50,000.00 (2,186.37) -4.37%

6,652,460.35 6,629,032.00 23,428.35 0.35%


Customer Charge 1,863,347.68 1,866,566.00 (3,218.32) -0.17%

Service Charge 137,478.12 115,000.00 22,478.12 19.55%

Reconnect Charge 93,854.00 110,000.00 (16,146.00) -14.68%

Late Payment Processing 75,647.70 85,000.00 (9,352.30) -11.00%

Returned Check Fees 10,230.00 9,000.00 1,230.00 13.67%

2,180,557.50 2,185,566.00 (5,008.50) -0.23%


Interest Income 266,311.90 324,000.00 (57,688.10) -17.80%

Discounts Earned 478.68 1,200.00 (721.32) -60.11%

Finance Charge 252.84 500.00 (247.16) -49.43%

Credit Card Fees 20,709.47 19,950.00 759.47 3.81%

Credit Card Charges (82,103.44) (70,000.00) (12,103.44) 17.29%

Miscellaneous Income 51,462.05 42,000.00 9,462.05 22.53%

257,111.50 317,650.00 (60,538.50) -19.06%

ENGINEERING

Engineering Income 160,062.32 76,100.00 83,962.32 110.33%

TOTAL OPERATING REVENUES 14,982,755.23 14,715,328.00 267,427.23 1.82%



BUDGETED TO ACTUAL REVENUE

6 07/24/20


RESTRICTED INCOME

Availability Charge - Water 1,451,197.48 1,440,720.00 10,477.48 0.73%

Availability Charge - Sewer 1,315,283.03 1,285,220.00 30,063.03 2.34%

Water & Sewer Assessments 407,564.02 400,000.00 7,564.02 1.89%

Interest Income 18,367.59 6,000.00 12,367.59 206.13%

Demand Charge - Water 96,726.20 89,250.00 7,476.20 8.38%

Demand Charge - Sewer 108,327.10 89,250.00 19,077.10 21.37%

3,397,465.42 3,310,440.00 87,025.42 2.63%

TOTAL REVENUES 18,380,220.65 18,025,768.00 354,452.65 1.97%

7 07/24/20


PERSONNEL SERVICES

Salaries & Wages - Regular 4,002,427.82 4,054,241.00 51,813.18 1.28%

Salaries & Wages - Overtime 109,596.73 121,056.00 11,459.27 9.47%

FICA Tax Expense 305,447.13 315,127.00 9,679.87 3.07%

Health Insurance 737,598.65 804,054.00 66,455.35 8.27%

Retirement 610,416.00 642,318.00 31,902.00 4.97%

Workman's Compensation 80,732.75 83,000.00 2,267.25 2.73%

Other Payroll Expenses 120,133.30 136,143.00 16,009.70 11.76%

TOTAL PERSONNEL SERVICES 5,966,352.38 6,155,939.00 189,586.62 3.08%


Rents & Leases - Vehicles 7,200.00 7,200.00 0.00 0.00%

Rents & Leases - Other Equip. 47,969.62 55,600.00 7,630.38 13.72%

Utilities 1,352,297.35 1,407,831.00 55,533.65 3.94%

Sewer Service Charges 614,895.11 492,250.00 (122,645.11) -24.92%

Telephone & Commun. Lines 119,358.04 120,940.00 1,581.96 1.31%

Insurance - Operations 202,943.75 207,760.00 4,816.25 2.32%

Professional Services - Legal 10,859.50 10,000.00 (859.50) -8.60%

Professional Services - Consultants 52,061.47 75,000.00 22,938.53 30.58%

Professional Services - Other 61,270.74 81,625.00 20,354.26 24.94%

Employee Uniforms 16,437.98 16,015.00 (422.98) -2.64%

Service & Maint. Contracts 674,490.50 714,172.00 39,681.50 5.56%

TOTAL CONTRACTUAL SERVICES 3,159,784.06 3,188,393.00 28,608.94 0.90%


Operating Supplies & Material 131,410.65 164,217.00 32,806.35 19.98%

Water Purchased for Resale 374,288.87 337,240.00 (37,048.87) -10.99%

Auto Supplies 133,870.67 161,850.00 27,979.33 17.29%

Printing & Office Supplies 47,077.98 50,371.00 3,293.02 6.54%

Lab Treatment Supplies & Mat. 565,256.21 688,737.00 123,480.79 17.93%

TOTAL SUPPLIES and MATERIALS 1,251,904.38 1,402,415.00 150,510.62 10.73%


Maint & Repair-Bldgs & Ground 39,962.86 75,600.00 35,637.14 47.14%

Maint & Repair-Facilities 892,766.65 979,462.00 86,695.35 8.85%

Maint & Repair-Equipment 128,949.58 128,910.00 (39.58) -0.03%

Maint & Repair-Vehicles 172,914.12 119,907.00 (53,007.12) -44.21%

TOTAL MAINTENANCE and REPAIR 1,234,593.21 1,303,879.00 69,285.79 5.31%



BUDGETED TO ACTUAL EXPENSES

8 07/24/20



Travel Expense 1,084.22 22,550.00 21,465.78 95.19%

Private Vehicle Expense 3,723.31 6,409.00 2,685.69 41.90%

Postage & Delivery 106,662.89 110,625.00 3,962.11 3.58%

Employee Training 37,537.92 53,750.00 16,212.08 30.16%

Memberships & Meetings 25,383.65 37,395.00 12,011.35 32.12%

Board Member Per Diem 6,600.00 10,000.00 3,400.00 34.00%

Prof. Books & Periodicals 1,111.97 2,950.00 1,838.03 62.31%

Public Information 6,947.82 8,000.00 1,052.18 13.15%

Miscellaneous Expenses 9,015.43 27,360.00 18,344.57 67.05%

TOTAL BUSINESS and TRAVEL EXPENSE 198,067.21 279,039.00 80,971.79 29.02%

CAPITAL OUTLAY

Land & Land Improvements 0.00 0.00 0.00 0.00%

Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00%

Automotive Equipment 232,907.00 300,000.00 67,093.00 22.36%

Operational & Constr. Equip. 106,176.13 152,050.00 45,873.87 30.17%

Furniture & Fixtures 18,556.86 17,900.00 (656.86) -3.67%

Construction Material 174,272.24 232,852.00 58,579.76 25.16%

District Labor Capitalized (3,794.00) 0.00 3,794.00 n/a

TOTAL CAPITAL OUTLAY 528,118.23 702,802.00 174,683.77 24.86%

MISCELLANEOUS

Contingency 0.00 272,400.00 272,400.00 n/a

Deprec. & Capital Replacement 2,161,800.83 2,267,684.00 105,883.17 4.67%

Bad Debts 2,583.23 5,000.00 2,416.77 48.34%

Miscellaneous Other (37,015.00) 0.00 37,015.00 n/a

TOTAL MISCELLANEOUS 2,127,369.06 2,545,084.00 417,714.94 16.41%

TOTAL OPERATING EXPENSES 14,466,188.53 15,577,551.00 1,111,362.47 7.13%

DEBT SERVICE

Bond & Interest Payments 2,359,291.18 2,448,216.00 88,924.82 3.63%

Cushion Fund Contributions 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 2,359,291.18 2,448,216.00 88,924.82 3.63%

TOTAL EXPENSES 16,825,479.71 18,025,767.00 1,200,287.29 6.66%

9 07/24/20

5-31-20 6-30-20NON-RESTRICTED ACCOUNTS

Operation & Maintenance Account 4,565,509.51 4,771,212.21Customer Deposits 540,570.44 546,580.44Cash on Hand 2,100.00 2,100.00

5,108,179.95 5,319,892.65

RESTRICTED ACCOUNTSPlantersville Sewer Assessments 75,509.82 37,093.14South Causeway Sewer Assessments 372,133.41 314,222.87North Causeway Sewer Assessments 130,739.84 117,608.95Brock Road Sewer Assessments 1,378.33 5,061.22Pleasant Hill Water Assessments 456,221.70 408,010.53Beaumont Drive Water Assessments 70,980.51 71,065.19Cherokee Drive Water Assessments 63,727.62 63,803.65Commanche Assessments 12,161.52 12,176.03Pawleys S. Comm. Sewer Assessments 36,472.39 36,515.90M.L. King Sewer Assessments 86,197.57 79,875.552015 Refund Bond & Int. Redempt. Fund 1,419,549.72 400,000.241989 & 98 Refund Bond & Int. Redemp. 57,799.86 86,699.792011A SRF Bond & Int. Redemp. Fund 113,428.51 50,412.692011B SRF Bond & Int. Redemp. Fund 62,690.11 27,862.34Economic Dev. Grant Matching Funds 500,000.00 500,000.00FmHA Bond Cushion Funds 150,084.00 150,084.00Depreciation & Capital Replacement 4,038,448.76 3,907,652.38Contingency Fund 870,000.33 870,000.33Reservation Fees 6,747.00 6,747.00Good Neighbor Contributions 60,899.51 59,526.32Harmony Community Impact Fees 31,360.00 31,360.00Water Impact Fees 3,907,601.39 3,691,006.37 *Sewer Impact Fees 4,439,344.84 4,397,586.29 *

16,963,476.74 15,324,370.78

CONSTRUCTION ACCOUNTSNo Active Projects 0.00 0.00

0.00 0.00

TOTAL CASH and SHORT TERM INVESTMENTS 22,071,656.69 20,644,263.43

CURRENT YR. LAST YEAR*IMPACT FEES COLLECTED JUNE '20 FY2020 Y-T-D FY2019 Y-T-D

Water Impact Fees 48,184.00 415,577.00 468,696.00Sewer Impact Fees 17,020.00 299,678.00 374,460.00

65,204.00 715,255.00 843,156.00

GEORGETOWN COUNTY WATER & SEWER DISTRICTCASH and SHORT TERM INVESTMENTS

TOTAL RESTRICTED

TOTAL NON-RESTRICTED

10 07/24/20

# CUSTOMERS GTN. W.N. G.C. TOTALBEG. of YEAR 6,459 16,828 635 23,922 JULY 6,464 16,852 635 23,951 AUGUST 6,487 16,882 636 24,005 SEPTEMBER 6,494 16,896 636 24,026 OCTOBER 6,481 16,920 636 24,037 NOVEMBER 6,493 16,940 633 24,066 DECEMBER 6,488 16,937 636 24,061 JANUARY 6,492 16,959 635 24,086 FEBRUARY 6,498 16,980 636 24,114 MARCH 6,519 17,008 634 24,161 APRIL 6,522 17,055 637 24,214 MAY 6,574 17,093 638 24,305 JUNE 6,597 17,124 634 24,355

# R.E.U. WATER GTN. W.N. G.C. TOTAL

BEG. of YEAR 5,453 28,269 1,117 34,839 JULY 5,473 28,252 1,119 34,844 AUGUST 5,479 28,290 1,118 34,887 SEPTEMBER 5,508 28,147 1,101 34,756 OCTOBER 5,480 28,342 1,101 34,923 NOVEMBER 5,484 28,360 1,084 34,928 DECEMBER 5,490 28,358 1,084 34,932 JANUARY 5,491 28,342 1,077 34,910 FEBRUARY 5,494 28,345 1,082 34,921 MARCH 5,497 28,300 1,081 34,878 APRIL 5,511 28,385 1,080 34,976 MAY 5,517 28,416 1,082 35,015 JUNE 5,570 28,419 1,079 35,068

WASTEWATER GTN. W.N. TOTALBEG. of YEAR 5,150 21,767 26,917 JULY 5,146 21,799 26,945 AUGUST 5,147 21,823 26,970 SEPTEMBER 5,388 21,949 27,337 OCTOBER 5,376 22,191 27,567 NOVEMBER 5,366 22,203 27,569 DECEMBER 5,369 22,210 27,579 JANUARY 5,376 22,208 27,584 FEBRUARY 5,405 22,225 27,630 MARCH 5,419 22,182 27,601 APRIL 5,423 22,262 27,685 MAY 5,424 22,280 27,704 JUNE 5,439 22,267 27,706

F/Y 2020 CUSTOMERS and R.E.U.s

11 07/24/20

BANK ACCOUNTS

11,056,979.60 LGIP 0.7597%7,064,937.46 TD Bank 0.30%2,519,118.60 TD Bank Investments 1.37% to 1.62%

20,641,035.66

BANK of NEW YORK - MELLON TRUST CO.

50,412.69 2011A SRF B&I Redemption27,862.34 2011B SRF B&I Redemption

0.00

78,275.03

$20,719,310.69 TOTAL INVESTMENTS and INTEREST BEARING ACCOUNTS

JUNE 2020 INVESTMENTS

12 07/24/20

JUNE 2020 BALANCE $59,526.32

CUSTOMER DISBURSEMENTSCONTRIBUTIONS TO CUSTOMERS

F/Y 1992 559.00 0.00F/Y 1993 828.00 77.03F/Y 1994 1,500.96 345.91F/Y 1995 1,818.23 870.73F/Y 1996 3,560.00 553.28F/Y 1997 5,634.00 2,145.89F/Y 1998 8,120.00 5,211.32F/Y 1999 8,827.50 4,630.83F/Y 2000 11,324.13 13,054.26F/Y 2001 11,745.16 7,085.01F/Y 2002 10,846.32 17,157.74F/Y 2003 10,547.00 8,317.78F/Y 2004 10,782.00 11,001.00F/Y 2005 10,738.50 12,577.95F/Y 2006 10,246.00 13,948.67F/Y 2007 11,343.00 17,095.99F/Y 2008 10,917.00 12,830.61F/Y 2009 20,453.00 13,291.20F/Y 2010 12,788.00 18,447.40F/Y 2011 13,889.50 11,934.16F/Y 2012 15,370.82 7,783.46F/Y 2013 13,974.00 4,037.73F/Y 2014 15,339.95 8,612.84F/Y 2015 13,610.00 8,549.12F/Y 2016 12,974.00 9,146.18F/Y 2017 12,405.00 6,517.17F/Y 2018 11,718.00 5,779.72F/Y 2019 10,764.00 6,048.17

REFERRALS/F/Y 2020 APPROVED

JULY 857.00 815.06 8 / 8AUGUST 852.00 837.32 7 / 7SEPTEMBER 861.00 684.13 11 / 7OCTOBER 846.00 274.33 9 / 3NOVEMBER 845.00 991.34 11 / 11DECEMBER 835.00 1,515.35 11 / 11JANUARY 834.00 1,326.90 14 / 13FEBRUARY 828.00 1,189.14 7 / 9MARCH 2,048.00 2,011.17 5 / 13APRIL 818.00 478.80 4 / 7MAY 768.00 0.00 23 / 0JUNE 766.00 2,210.12 29 / 14

F/Y '20 Y-T-D 11,158.00 12,333.66

GOOD NEIGHBOR CONTRIBUTIONS

13 07/24/20

Revenue Variances - FavorableLast Year Variance


Water Volume Charge 4,482,039.68 4,293,773.00 4,257,417.88 188,266.68

Sewer Volume Charge 5,129,460.05 4,991,492.00 4,839,279.04 137,968.05

Water Volume Charges are up 5.3% compared to last year and Sewer Volume Charges are up 6.0% compared

to last year.

Last Year Variance


Water Service Connection 267,948.00 223,630.00 238,000.15 44,318.00

Service Connection fees ended the year 19.8% higher than budgeted and up 12.6% compared to last year.

Variance AnalysisJune-20

14 07/24/20


Revenue Variances - Unfavorable

Last Year Variance


Sewer DECAP Charge 1,345,789.38 1,457,540.00 1,025,049.60 (111,750.62)

The Sewer DECAP Charge is a component of the sewer availability fee used to fund Depreciation and Capital

Replacement projects in the Capital Improvement Plan. A budgeting error caused the variance. The actual

fees collected in FY2020 were 31.3% higher than in FY2019.

Last Year Variance


Reconnect Charges 93,854.00 110,000.00 94,222.00 (16,146.00)

Reconnection fees were suspended in March in response to a request from the Governor because of customer

financial difficulties caused by the coronavirus. No fees were collected from mid-March through June 2020.

Last Year Variance


Interest Income 266,311.90 324,000.00 339,018.73 (57,688.10)

Interest rates continue to remain at historic lows resulting in much lower than budgeted interest income

revenue.

Last Year Variance


Backflow Inspection Charge 67,583.18 117,600.00 118,012.84 (50,016.82)

A policy change in the frequency of backflow inspections has decreased the monthly fees charged. The budget

did not reflect the decreased fees. The FY2021 budget accounts for the policy change.

15 07/24/20


Expense Variances - Unfavorable

Last Year Variance


Sewer Service Charges 614,895.11 492,250.00 452,362.65 (122,645.11)

The variance includes a true-up of $78,800 charged by the City of Georgetown for the FY2019 RWWTP cost

allocation. In addition, the City increased the rate for monthly sewer service charges by 20% in January 2020.

The District requested the City notify the District of future rate increases in time to include in the upcoming

year's budget.

Last Year Variance


Water Purchased for Resale 374,288.87 337,240.00 374,073.28 (37,048.87)

As discussed, issues at the water plant impacted this account earlier in the year.

Last Year Variance


Maint. & Repairs - Vehicles 172,914.12 119,907.00 74,878.62 (53,007.12)

The District anticipated higher repair costs as seen in the comparison of the last year actual to budget, however

repair costs were much higher than anticipated.

16 07/24/20


Expense Variances - Favorable

Last Year Variance


Salaries & Wages 4,002,427.82 4,054,241.00 3,897,979.36 51,813.18

Salaries & Wages - Overtime 109,596.73 121,056.00 117,760.88 11,459.27

The Salaries & Wages account is under budget due to vacancies. The Budget YTD reflects the Board's approval of

merit and COLA adjustments in January.

The variance in Salaries & Wages - Overtime was negative much of the year due to the hurricane in September.

The variance became positive in February and improved each month.

Last Year Variance


Health Insurance 737,598.65 804,054.00 755,269.41 66,455.35

Health Insurance actually decreased by 2.3% compared to last year on a lower insurance experience rating.

Last Year Variance


Utilities 1,352,297.35 1,407,831.00 1,365,900.31 55,533.65

The variance in Utilities expense turned positive in February and improved in each month.

Last Year Variance


Service & Maint. Contracts 674,490.50 714,172.00 645,662.60 39,681.50

The variance for Service & Maint. Contracts became positive in April after absorbing large one time costs earlier

in the year.

Last Year Variance


Lab Treatment Supplies & Mat. 565,256.21 688,737.00 603,940.62 123,480.79

Continued operational improvements at the water plant, water purchased for resale and better raw water quality

contributed to this positive variance. Compared to last year, chemical costs were down 6.4%.

17 07/24/20


Expense Variances - Favorable (cont.)

Last Year Variance


Maint. & Repairs - Facilities 892,766.65 979,462.00 976,197.58 86,695.35

Maint. & Repairs- Facilities contains both planned and unplanned maintenance costs. The positive variance is due

to minimized unplanned repairs as the result of the DECAP program.

Number of Cut-offs in June 0District Terminated Accounts 0

Cut-offs were suspended in March due to COVID-19

18 07/24/20

ADJUSTMENT STATISTICS119 165 166 119 122 184 176 176 219 196 224 205

13,486.60$ 16,416.40$ 20,595.37$ 12,266.09$ 8,921.41$ 27,014.94$ 24,632.33$ 18,980.58$ 19,725.93$ 27,890.32$ 26,213.82$ 23,697.61$ ADJUSTMENT

TYPE JUNE '20 MAY '20 APRIL '20 MARCH '20 FEB. '20 JAN. '20 DEC. '19 NOV. '19 OCT. '19 SEPT. '19 AUGUST '19 JULY '19

SEWER DEMAND - - - - - - 7.28 112.70 - - - - # of Adjustments - - - - - - 1 3 - - - - Average per Adjustment - - - - - - 7.28 37.57 - - - -

WATER DEMAND - - - - - - - 325.38 - - - - # of Adjustments - - - - - - - 4 - - - - Average per Adjustment - - - - - - - 81.35 - - - -

BACKFLOW ADMIN. FEE - - 1.23 - 1.23 - - 7.39 - 6.17 - 27.17 # of Adjustments - - 1 - 1 - - 1 - 1 - 1 Average per Adjustment - - 1.23 - 1.23 - - 7.39 - 6.17 - 27.17

CUSTOMER CHARGE 188.73 - 6.50 - 6.50 99.05 - - 13.00 19.50 19.50 - # of Adjustments 1 - 1 - 1 2 - - 1 1 1 - Average per Adjustment 188.73 - 6.50 - 6.50 49.53 - - 13.00 19.50 19.50 -

IRRIGATION USE 336.53 221.17 86.75 - 42.96 64.30 933.91 2,241.60 5,623.25 6,323.83 2,236.92 - # of Adjustments 3 1 3 - 1 3 2 7 10 7 5 - Average per Adjustment 112.18 221.17 28.92 - 42.96 21.43 466.96 320.23 562.33 903.40 447.38 -

SEWER AVAILABILITY - - 1,599.09 15.28 22.92 138.93 - 932.40 15.28 76.03 55.78 - # of Adjustments - - 2 1 2 2 - 3 2 2 3 - Average per Adjustment - - 799.55 15.28 11.46 69.47 - 310.80 7.64 38.02 18.59 -

SEWER VOLUME CHARGE 11,285.46 12,327.98 12,355.26 7,873.55 6,111.44 15,871.29 18,417.29 10,043.00 9,816.86 16,523.89 16,237.44 18,329.83 # of Adjustments 68 79 73 49 54 80 82 78 95 89 110 131 Average per Adjustment 165.96 156.05 169.25 160.68 113.17 198.39 224.60 128.76 103.34 185.66 147.61 139.92

WATER AVAILABILITY - - 1,228.71 16.17 5.39 86.24 - 921.53 10.78 31.62 20.48 - # of Adjustments - - 2 1 1 1 - 4 2 2 2 - Average per Adjustment - - 614.36 16.17 5.39 86.24 - 230.38 5.39 15.81 10.24 -

WATER VOLUME CHARGE 1,335.42 2,464.93 3,008.49 3,300.83 1,058.38 7,897.09 3,975.63 4,327.65 3,395.98 3,611.82 3,905.33 5,305.77 # of Adjustments 28 54 67 53 52 81 67 68 86 59 78 61 Average per Adjustment 47.69 45.65 44.90 62.28 20.35 97.49 59.34 63.64 39.49 61.22 50.07 86.98

PENALTY 340.46 254.88 53.28 91.81 38.54 185.35 107.30 68.93 145.69 278.99 131.84 34.84 # of Adjustments 19 29 12 9 8 12 20 8 22 29 18 12 Average per Adjustment 17.92 8.79 4.44 10.20 4.82 15.45 5.37 8.62 6.62 9.62 7.32 2.90

METER TAMPERING - - - 400.00 - - - - - - - - # of Adjustments - - - 1 - - - - - - - - Average per Adjustment - - - 400.00 - - - - - - - -

INSTALLMENT PAYMENTS - 1,147.44 2,140.06 408.45 1,634.05 2,672.69 1,190.92 - 705.09 1,018.47 3,606.53 - # of Adjustments - 2 3 4 2 3 4 - 1 6 7 - Average per Adjustment - 573.72 713.35 102.11 817.03 890.90 297.73 - 705.09 169.75 515.22 -

RECONNECT FEES - - 116.00 160.00 - - - - - - - - # of Adjustments - - 2 1 - - - - - - - - Average per Adjustment - - 58.00 160.00 - - - - - - - -

19 07/24/20

____________________________________________________________________________


FROM: JOHN F. BUCK, CPA FINANCIAL/ADMINISTRATION SERVICES DIRECTOR

DATE: JULY 24, 2020

SUBJECT: FINANCIAL REPORT FOR JUNE 30, 2020 _____________________________________________________________________________

The results for June 30, 2020 are an operating gain of 516,567, and a total gain of $1,554,741. Expenses for the year are well within budgeted expectations at 6.7% below budget. Revenues were above budgeted expectations at 2.0% with higher than budgeted water and sewer volume revenue, but much lower than anticipated interest income.

The growth in operating expenses for FY2020 was 4.6% compared to 5.0% in FY2019. Overall, total expenses increased 3.3%. Operating revenues in FY2020 increased 6.6% over the operating revenues in FY2019. The District collected $415,577 in water impact fees and $299,678 in sewer impact fees in FY2020. This compares with water impact fees of $468,696 and sewer impact fees of $374,460 collected in FY2019.

The customer base grew by 1.81% for the year, up from the 1.38% growth rate in FY2019. The water capacity purchased (REUs) increased from 34,839 at the beginning of the year to 35,068 or up 0.7% by the end of the year. Sewer REUs increased from 26,917 to 27,706 or up 2.9%.

The cash balance in the Operation & Maintenance account was $4,771,212 at June 30, 2020. Compared to the approved FY2020 budget, this balance will fund operations for 111 days. The Government Finance Officers Association (GFOA) recommends a baseline of 90 days, with a minimum of 45 days.

There are substantial differences in the cash basis reports presented to the Board of Directors each month and the results that will be shown in the accrual based FY 2020 audit report. The annual audit includes revenue from impact fees, developer contributions, and non-cash expenses such as depreciation, and accruals for future expenses such as paid leave, retirement and health insurance.

The District’s audit firm, Mauldin & Jenkins, LLC, is scheduled to begin working at the District’s office the week beginning August 10th.

RECOMMENDATION: None – for information only.

MEMO

JFB