geomatics association of nova scotia annual … · geomatics association of nova scotia annual...
TRANSCRIPT
Geomatics Association of Nova Scotia
Annual General Meeting, 2011
Glengarry Best Western, Truro
May 31st
GANS AGM 2011
Agenda1. Call to Order
2. 2010 AGM Minutes
3. President's Report
4. Treasurer's Report and Auditor's Report
5. Communication’s Committee Report
6. Business Sector Committee Report
7. Education Committee Report7. Education Committee Report
8. Membership Committee Report
9. Nominations Committee Report, Call for Nominations, & Elections
10. Incoming President’s Address
11. Adjournment
GANS AGM 2011
President's Report
• 2010 AGM
• Focus on Communication:
– New website, E-newsletter, Explore social media
(Facebook, Twitter, YouTube, etc)(Facebook, Twitter, YouTube, etc)
• Focus on Events:
– Educational Series & Social Functions
GANS AGM 2011
President's Report - Website•Launched in fall of 2010
•Consolidates all GANS related
information:
•Memberships List
•Events News
GANS AGM 2011
•Job Postings
•Finances
•Easy to use Admin backend
•Secure members area
•New content is being added all
of the time
•E-newsletters / Email blasts
President's Report - Events•Christmas Social (Garrison’s)
•GeoBytes – informal lunches in Halifax (perhaps expand to other
locations)
•Come, Learn, Listen
•Bi-monthly educational series kicked in March
GANS AGM 2011
•Bi-monthly educational series kicked in March
•Dr. Bob Maher was the special guest at the 1st event and
presented “Macrowikinomics and Geomatics”
•We have a video recording for the website
•Announcement later about the next Come, Learn, Listen
•More Event announcements later in the meeting
President's Report – Staff!•December 2, 2010 the Board of Directors hired an Executive
Director
•David Keefe excepted the position (contract)
•assist with managing the organization’s administrative affairs
•establish working relationships and trust within and across all
GANS AGM 2011
•establish working relationships and trust within and across all
sectors of the Nova Scotia geomatics community
•promote the interest of the membership and geomatics in the
region
•Assist / coordinate geomatics events on behalf of the Association
President's Report – More
Communication / Transparency•Minutes from the past 12 months are on the gans.ca
website
•Including the 2010 GANS AGM
•This Board is very active – volunteer board that meets once
every month
GANS AGM 2011
every month
•1st Thursday of every monthly from 9 a.m. – 12 p.m.
•You can look for the minutes to be posted following the
subsequent meeting
President's Report – Governance &
Committees•2010 / 2011 saw the development, expansion of GANS
governance through committees:
•Communication’s Committee (Chair: Paul Boudreau)
•Business Sector Committee (Chair: Bill Jones)
•Education Committee (Chair: James Boxall)
•Membership Committee (Registrar)
GANS AGM 2011
•Membership Committee (Registrar)
•All Committee’s report to the Board
•All have their own Terms of Reference defined
•Role for the Executive Director ensuring coordination
across governance model
•Looking for Volunteers!!
President's Report – Engaging
Members on Geomatics Policy•We heard that members need to be engaged more, re: issues
that are important to them.
•The Board responded with the following Motion at the February
meeting:
•“The Geomatics Association of Nova Scotia recognizes that the
GANS AGM 2011
Association is the only body in the province that can
independently reflect upon and have impact on geomatics policies
of or relating to Nova Scotia.”
•Followed up by a process for allowing members to submit issues
& ideas to the board that can be shared with their peers
•Follow up with any Board member for more info
Treasurer's Report• The Board would like to take this opportunity to recognize and
sincerely thank Fred Hutchinson who stepped down as
Treasurer of GANS in 2010. Fred has held this office for over 8
years and has invested a lot of his personal time to ensure the
financial records of GANS were maintained in a professional
manner.
• The financial records for fiscal 2010 have been reviewed and • The financial records for fiscal 2010 have been reviewed and
approved by Lynn Parks, CMA.
• 2010 Assets for the Geomatics Association of Nova Scotia are
$25,276.85 consisting of cash held in the TD Bank. This is
down $2,640.25 from the previous year.
GANS AGM 2011
Treasurer's Report (cont’d)• 2010 Revenue was $6,464.35 from mainly membership dues and
trailing revenue from Geomatics Atlantic held the previous year.
• 2010 Expenses were $9,975.98 consisting mainly of the following:
– Event Expenses of $3,752.31 (Xmas social, Spring Into
Geomatics sponsorship, Industry Meeting)
– Scholarships and & Grants disbursed of $1,400.00
– Training expenses from Geomatics Atlantic of $2,208.82– Training expenses from Geomatics Atlantic of $2,208.82
– Administration fees of $2,102.36
• 2010 Net Income is a negative $3,511.63 given $6,464.35 in
revenue and $9,975.98 in expenses.
• Financial statements are available to any GANS member upon
request and will be available on the GANS website.
GANS AGM 2011
Education Committee Report
• The Board has established terms of reference
• Potential members have stepped forward
• An email list for the committee has been
createdcreated
• Outreach efforts to other educational
activities associated with our sector have
begun
GANS AGM 2011
Education Committee Report
• Development of training opportunities that will include and
cross the normal GIS boundaries
• workshops and special sessions at geomatics Atlantic, along
with members being able to go out to schools and the public
to show case the sector.
• More efforts will be devoted to geography awareness week in
November to address a serious decline in geography and November to address a serious decline in geography and
geomatics in schools (which will have an impact on our
sector).
• Review of educational activities from primary to post
secondary graduation, and beyond to professional
development.
GANS AGM 2011
Business Sector Committee Report
• Established the committee – website page
• Purpose: Increase the capability and capacity of the
geomatics private sector in Nova Scotia (address concerns,
develop strategy for support, promote awareness of
companies, promote products and services)
• Current interim chair - looking for a chair and active members • Current interim chair - looking for a chair and active members
(currently have Eric Melanson, Wayne Renaud, Bill Jones)
• Have developed a procedure to address submissions from the
GANS Membership
• Currently have a submission from membership that we have
started to address
GANS AGM 2011
Membership Committee Report
• Currently 177 members
• 12 Corporate Sponsors
• 35 members part of Corporate Sponsor• 35 members part of Corporate Sponsor
• 141 Individual members
• 1 Student
GANS AGM 2011
Membership Committee Report• Breakdown by Sector (approx):
– Business: 28%
– Academic: 18%
– Public: 54%
• A few outstanding invoices remain
• Automatic invoicing on January 1, 2012!
GANS AGM 2011
Communications Committee Report
• General contact: [email protected]
• Website: http://gans.ca
• Monthly electronic e-mail update: become a
member of GANS
• RSS News feed: • RSS News feed:
http://gans.ca/Content/RSS/events.ashx?pageId=846
823
• Twitter: follow GANSOrg or search hashtag:
#GANSOrg
GANS AGM 2011
Communications Committee Report
• Facebook:
https://www.facebook.com/pages/Geomatics-
Association-of-Nova-Scotia-GANS/141510735869915
• Member directory:
http://gans.ca/Default.aspx?pageId=620130http://gans.ca/Default.aspx?pageId=620130
• Board contact: [email protected]
• Communications contact: [email protected]
GANS AGM 2011
Communications Committee Report
GANS AGM 2011
Communications Committee Report
GANS AGM 2011
Communications Committee Report
GANS AGM 2011
Nominating Committee Report
• Current Board of Directors
• Proposed Board of Directors
• Parameters
• Election• Election
GANS AGM 2011
Board of Directors 2010-2011
Position Member Term Ending
Past President Bruce Hicks 2011
President Colin MacDonald 2011
Vice President William Jones 2011
Secretary Jeff McKenna 2012
Current Board of Directors
Secretary Jeff McKenna 2012
Treasurer Eric Melanson 2011
Director Doug Foster 2011
Director Wayne Renaud 2011
Director Pierre Gareau 2011
Director Paul Boudreau 2012
GANS AGM 2011
Parameters
• Nine Directors (20)
• Vice President becomes President (23)
• Secretary & Treasurer are elected by the
Board(32)Board(32)
• Any member eligible to be elected (21)
GANS AGM 2011
Proposed Board of Directors
Proposed Board of Directors 2011-2012
Position Member Term ending
President (vacant) –Bill Jones 2012
Vice President – proposed Jeff McKenna 2012
Past President - Colin MacDonald 2012
Director Paul Boudreau 2012
Director vacant – nominated Eric Melanson 2013
Director vacant – nominated Wayne Renaud 2013
Director vacant – nominated David MacLean 2013
Director vacant – nominated Laura Beazley 2013
Director vacant – nominated David Derby 2013
GANS AGM 2011
Election
• President Bill Jones
• Vice President
• Nominated for Director:
– Eric Melanson– Eric Melanson
– Wayne Renaud
– David MacLean
– Laura Beazley
• Call for Nominations
GANS AGM 2011
New President’s Address
• Geomatics Atlantic - NF Oct 5-7th 2011
• GANS will be hosting a 1 day conference in the fall
– Log into website for details and we will be sending
out email blasts
Come, Learn, Listen announcement - (June 28) 2pm-• Come, Learn, Listen announcement - (June 28) 2pm-
4:40pm)
– June 28, 2pm-4:40pm) at the Keshen Goodman Library 330
Lacewood Drive,
– Trevor Robar, Landmark Geographic Solutions Inc.
GANS AGM 2011
New President’s Address
• Hosting a Golf Tournament in July
• Currently working towards PayPal on GANS
website
• GANS survey• GANS survey
• Student membership
• Geomatics Atlantic 2012 (25th Anniversary)
• Urge Participation in GANS committees -
Business Sector, Communications, Education
GANS AGM 2011
New President’s Address
• 2011 Board of Directors:
• Returning: Paul Boudreau, Jeff McKenna
(Secretary), Eric Melanson (Treasurer), Wayne
Renaud, Colin MacDonald (Past president), Bill Renaud, Colin MacDonald (Past president), Bill
Jones (President),
• New: Laura Beazley (NSGC), and Dave
MacLean (COGS)
GANS AGM 2011
Adjourned!Adjourned!
GANS AGM 2011