GeographicGeographic Records Records ManagementManagement

http://www.fbi.gov/ucr/nibrs/manuals/handhttp://www.fbi.gov/ucr/nibrs/manuals/handbook.pdfbook.pdf

http://http://www.cops.usdoj.gov/mime/open.pdf?Itemwww.cops.usdoj.gov/mime/open.pdf?Item=515=515

Geographic FilingGeographic Filing

Alphabetically organizing records by Alphabetically organizing records by geographic region, area, or locationgeographic region, area, or location

What trends lead to businesses What trends lead to businesses expanding geographically?expanding geographically?

Improved communication technologyImproved communication technology Inter-state and international mergers and Inter-state and international mergers and

partnershipspartnerships International tradeInternational trade E-commerceE-commerce

AdvantagesAdvantages

ConvenienceConvenience AnalysisAnalysis ManagementManagement

DisadvantagesDisadvantages

ComplexityComplexity Need for indexesNeed for indexes

Types of Geographic ArrangementsTypes of Geographic Arrangements

DictionaryDictionary All units alphabeticalAll units alphabetical

EncyclopedicEncyclopedic Alphabetic regions or divisionsAlphabetic regions or divisions

Subdivisions alphabetic within regionsSubdivisions alphabetic within regions

IndexesIndexes

Alphabetic Index of all correspondentsAlphabetic Index of all correspondents Master Index of all filing unitsMaster Index of all filing units

Page 294Page 294

Cross ReferencingCross Referencing

Organizations with multiple addressesOrganizations with multiple addresses Organizations doing business under other Organizations doing business under other

namesnames

What are the advantages and What are the advantages and disadvantages of the geographic storage disadvantages of the geographic storage method?method?

Questions:Questions:

Explain the difference between the lettered Explain the difference between the lettered guide plan and the location name guide guide plan and the location name guide plan.plan.

What are three types of cross-references What are three types of cross-references used in geographic storage?used in geographic storage?

Cross reference sheets in folders.Cross reference sheets in folders. Cross reference guides as permanent Cross reference guides as permanent

markers.markers. Cross references on folder tabs (see also)Cross references on folder tabs (see also)